RFIPosted-21Oct04.xls

RFI POSTED 21OCT04

RFI POSTED 13OCT04

MBD00416FC5.doc C-B-167

F41689-02-R-0048

COMMENT/QUESTION:

Question C-B-084 asked if a contractor could use a Small Business funded from CLINs X006, X007, or X008 (Facility Projects, Modernization of Government Furnished IT Equipment, and Replacement of GFE, respectively) during contract execution to receive Small Business Credit towards the Award Fee. The response was, “No. The contractor will not receive credit toward the 25% goal specified in H-920 or toward the Award Fee. See Clause H-920 and Award Fee Plan page 10.”

We would respectively ask the Government to re-consider. The RFP goal is 25% for Small Business subcontracting, and understandably this goal should be met from only CLIN X003 since this is all that there is assurance will be funded. However, there is a sizable amount of funds in CLINs X006, X007, and X008 ($3,374,592 during the base year, escalated by 4% in each of the following years) that are very appropriate for small businesses to fulfill; and in fact, Keesler is using small businesses for some of these purposes. The Government is not providing any incentive to a prime contractor to use a small business in execution of these CLINs with a very large SB subcontracting potential. These CLINs amount to over 10% of the overall contract value. Also, once funds are obligated/executed by the Government, they become part of the contract value. We fail to see the difference because these funds come from a different CLIN. Finally, if not all of the funds are executed in these CLINs there is no risk to the Government. The only risk is to a contractor’s award fee.

ANSWER: Section H: H-920, paragraph (c). This paragraph was revised in Amendment 18 by allowing the 25% small business subcontracting goal to be met with the plug-in CLINs X006, X007 & X008 as follows: “Note: The service provider may include the dollars in CLINS X006, X007 and X008 in meeting the 25% goal, however the total amount of these CLINs is determined by the Government and is subject to change as requirements fluctuate throughout the performance period. CLINs X006 and X007 are funded only as requirements generate.”

Attachment 2 to Section J

MBD00418B2C.doc T-00-134

Under the guidelines of OMB Circular A-76, will the MEO be expected to not only price, but to have on-board all required personnel to support the Basic Year work effort as stipulated by the Performance Requirements Document (PRD)? In a similar A-76 procurement using the same OMB guidelines as exist in this solicitation, the MEO was able to prorate the cost of various positions in the first performance period to account for a 90 day in-processing period (security clearances, specialized orientations) because they were considered as not being on the payroll. In effect, this equated to entering .75 FTEs into COMPARE for each FTE required, allowing the MEO to reduce costs by 25% on positions affected by the 90 day hiring process.

Under this current Keesler procurement the same standard must be applied to all providers competing for this contract as the requirement to meet the workload stated in the PRD should not be mitigated or relieved by any internal restrictions on hiring.

Question: How does the government plan to ensure that the MEO’s projected costs are fully representative of the effort required to meet the requirements of the PRD?

ANSWER: The AFAA has been charged by USAF with the responsibility to ensure all costs in the MEO management plan are an accurate and complete representation of the effort required. Additionally, the AFAA will certify that no costs have been left out.

MBD01034C80.doc C-B-172

COMMENT/QUESTION: Reference the fiscal 2005 DoD Appropriations Act Section 8014 (a) (3) (A) & (B). How will this be implemented in regards to the Keesler AFB Big BOS solicitation?

ANSWER: At this point, we have not received any specific guidance from DoD on implementation, but the RFP will be amended as soon as it’s published.

MBD00417E07.doc C-H-168

2.3 Government Furnished Property (GFP) And Services

2.3.3.5. The service provider will be issued a Department of Defense Activity

Address Code (T-DODAAC), which allows the service provider to purchase fuels from the government at the government's cost. The service provider will be billed directly by Defense Energy Support Center (DESC). The service provider shall pay the fuel bill and file for reimbursement. The service provider shall exercise prudent use and conservation of provided fuel and shall use the fuel only in the accomplishment of work in the Performance Requirements Document.

H-923

GOVERNMENT PROVIDED FUEL

The service provider is authorized to use the Supply (PRD 17) self-serve base service station on Keesler AFB to refuel Government-furnished and service provider acquired vehicles and equipment that are used solely to perform the requirements of this contract. This fuel is considered Government-furnished. Government furnished fuel is not authorized for any vehicles or equipment replaced in excess quantities over the initial GFE inventory, unless approved by the contracting officer.

Question: Will the Fuel Cost be a part of a Gov’t Reimbursable CLIN to be added later – or – should the service providers include cost for fuels used in Gov’t Provided or Contractor replacement Vehicles in CLIN 0003?

Question: What period of time (in days?) will it take the government to provide the Fuel Bills from DESC, and what amount of time (in days?) will it take the Government Contracting Office to Reimburse the contractor?

RESPONSE: The fuel cost will not be a part of a Schedule B reimbursable CLIN. The reference in 2.3.3.5 in regards to the service provider being billed by DESC was removed. Amendment 19 (Big BOS) and 17 (Little BOS) incorporated the changes to paragraph 2.3.3.5 to read as follows:

2.3.3.5. The service provider will be issued a Department of Defense Activity

Address Code (T-DODAAC), which allows the service provider to purchase fuels from the Government at the Government's cost. The service provider shall exercise prudent use and conservation of provided fuel and shall use the fuel only in the accomplishment of work in the Performance Requirements Document.

MBD00414D04.doc T-00-147

The Medallion Extended Warranty Agreement period, as stated in the “contracts” PDF file, is confusing. Please clarify the date in which the warranty took effect, and the corresponding completion date (assuming the 12-month service agreement). Also, please indicate whether this agreement has been/or will be renewed prior to completion of the A-76 cost comparison study and, if so, for what period.

This information is essential since this is a contract that the service provider will be required to take over on TSD.

ANSWER: The Medallion Extended Warranty Agreement is currently a maintenance service agreement with options that are renewed annually, versus a warranty agreement. The service provider will assume this responsibility on T-day.

MBD0041631C.doc C-L-126

Attachment 4 Section J, Manpower Matrix states that

(1) “Direct Labor - Direct labor involves those tasks that are readily identifiable with a work center's specific product or service. For example, fuels distribution or vehicle maintenance. Supervision of direct labor tasks is considered direct labor when direct labor encompasses fifty percent or more of the tasks.” and

(2) “Indirect Labor - Indirect labor involves those tasks that are not readily identifiable with a work center's specific product or service. The major categories of standard indirect work are: Directs work center activity, provides administrative support; prepares for and conducts/attends meetings; performs planning and scheduling; maintains system and equipment status, configuration, usage, location and historical records; administers training, quality, budget, data collection and analysis programs; manages supplies and tools, monitors and coordinates work center production, and performs clean-up. Supervision of indirect tasks is considered indirect labor when indirect labor encompasses fifty percent or more of the tasks.”

This implies that a supervisor who supervises personnel who perform direct labor (50% or more of the time) is considered direct labor, and a supervisor who supervises personnel who perform indirect labor (50% or more of the time) is considered indirect labor.

Conversely, the direction can be taken to mean that working supervisors who spend more than 50% of their working time to perform direct labor tasks are considered direct labor, and those who spend more than 50% of their working time to perform indirect labor time are considered indirect labor.

Which is correct? Please clarify the correct use of direct and indirect labor classifications.

ANSWER: Your 2nd assumption is false. The issue isn’t what type of work the supervisor is doing, but rather, what type and percentage of tasks require supervision: more than 50% of direct or indirect labor associated tasks.