7600023167AppendixH_Knowink.xlsx
XLSX spreadsheet 45 KB Posted
- Contract number
- 23167
- Issued by
- New York
About this file
This document is an Appendix H Report of Contract Usage template for New York State (NYS) Office of General Services (OGS) Procurement Services, specifically for Group 76000, Award 23167 covering Electronic Poll Book Systems. The template is designed for contractors to report contract usage, with instructions for completing a detailed spreadsheet tracking sales, purchases, and contract performance across authorized users.
The contract appears to cover Electronic Poll Book Systems and related products/services, including training and support services. The reporting template requires detailed documentation of each transaction, including invoice numbers, purchase orders, product categories, authorized user information, manufacturer details, quantities, list prices, contract prices, and percentage discounts. Contractors must record specifics such as product descriptions, part numbers, unit of measure, and extended pricing calculations. The template provides a standardized mechanism for tracking contract utilization, pricing compliance, and sales reporting to the New York State procurement agency.
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Other files
| File | Type | Posted |
|---|---|---|
| 7600023167AppendixF_Knowink.pdf | ||
| 7600023167ContractorPage.pdf | ||
| 7600023167pm.pdf | ||
| 7600023167ra.pdf | ||
| 7600023167AppendixB_Knowink.pdf | ||
| 7600023167AppendixG.pdf | ||
| 7600023167Attachment3_Knowink.pdf | ||
| 7600023167AppendixA.pdf | ||
| 7600023167AppendixG1_Knowink.docx | DOCX document | |
| 7600023167AppendixG2_Knowink.xlsx | XLSX spreadsheet | |
| 7600023167Attachment1_Knowink.pdf | ||
| 7600023167AppendixC.pdf | ||
| 7600023167AppendixD1.docx | DOCX document | |
| 7600023167AppendixE1_Knowink.xlsx | XLSX spreadsheet | |
| 7600023167Attachment2_Knowink.pdf | ||
| 7600023167a.pdf |
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Text version
Instructions
APPENDIX H - REPORT OF CONTRACT USAGE
AWARD 23167
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | |
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity |
| Invoice Date | Date on Contractor's invoice to ordering entity |
| PO # | Number on ordering entity's purchase order |
| Product Category | Category name of the products awarded by OGS. |
| Authorized User Name | Authorized User placing purchase order with Contractor. |
| Contractor's Part/Stock Number | Part/Stock used for ordering |
| Product Description | Description of part/stock product |
| Manufacturer Name | Manufacturer of the Item purchased |
| Manufacturer's Part Number | The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields’ |
| Unit of Measure | Packing size of product |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period |
| List Price (Unit Price) | Price published in the catalog for the item purchased. The 'catalog' is the NYS Contract Price List posted on OGS's website. |
| Extended Price (List) | The Multiplied Value of Quantity and List Price |
| NYS Contract Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced |
| Contract Extended Price | The Multiplied Value of Quantity and NYS Contract Price |
| % Discount off List | The percent difference between List Price and NYS Contract Price |
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9&A |
Page &P of &N
&"Arial,Regular"&9June 2020 &"Arial,Regular"&9Appendix H - Report of Contract Usage
ContractUsage
| Contractor Name: |
| Contract Number: |
| Contract Reporting Period (Dates): |
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Product Category | Authorized User Name | Contractor's Part/Stock Number | Product Description | Manufacturer Name | Manufacturer's Part Number | Unit of Measure | Quantity | List Price (Unit Price) | Extended Price (List) | NYS Contract Price | ||||
| (Unit Price) | Contract Extended Price | % Discount off List Price | Product Category | ||||||||||||||
| Sample: ABC123 | 10/1/19 | 12-12345 | E-Poll Book Systems | Albany County Board of Elections | A1234 | Stylus | Acme Co. | 4567B | each | 2 | $ 17.00 | $ 34.00 | $ 13.50 | $ 27.00 | 21% | E-Poll Book Systems | |
| Related Products | |||||||||||||||||
| Training Services | |||||||||||||||||
| Support Services |
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9&A |
Page &P of &N
&"Arial,Regular"&9June 2020 &"Arial,Regular"&9Appendix H - Report of Contract Usage
Sheet1
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