7600023167a.pdf

(continued) 76000_23167

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : Group 76000 - Electronic Poll Book Systems Classification Code(s): 43,86

Award Number : 23167

Contract Period : August 15, 2019 - August 14, 2024

Bid Opening Date : July 16, 2019

Date of Issue : August 15, 2019

Specification Reference : As Incorporated In The Contract

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name : Margaret Armenia Title : Contract Management Specialist Phone : 518-473-7410 E-mail : Margaret.Armenia@ogs.ny.gov

Procurement Services Customer Services

Phone : 518-474-6717 E-mail : customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description

Electronic Poll Book Systems

This Contract is a statewide, centralized contract to acquire Electronic Poll Book (E-Poll Book) Systems and related services, accessories, consumables, training, and Maintenance as specified herein for all Authorized Users eligible to purchase through this Contract.

PR # _____23167_

https://online.ogs.ny.gov/purchase/snt/awardnotes/7600023167can.htm

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 2 of 4

NOTE: See individual contract items to determine actual awardees.

CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# /

NYS VENDOR#

PS68741 Know Ink, LLC 2111 Olive Street St. Louis, MO 63103

855-765-5723 45-4011089/ 1100232285

Cash Discount, If Shown, Should be Given Special Attention.

INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.

(See "Contract Payments" and "Electronic Payments" in this document.)

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase, GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 3 of 4

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 4 of 4

State of New York Office of General Services

NEW YORK STATE PROCUREMENT SERVICES

Contract Performance Report

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user.

Contract No.: Contractor.

Describe Product* Provided (Include Item No., if available):

*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities

(including printing), services and/or technology. The term “Product” includes Licensed Software.

Excellent Good Acceptable Unacceptable

• Product meets your needs

• Product meets contract specifications

• Pricing

CONTRACTOR

• Timeliness of delivery

• Completeness of order (fill rate)

• Responsiveness to inquiries

• Employee courtesy

• Problem resolution

Comments:

(over)

Agency: Prepared by:

Address: Title:

Date:

Phone:

E-mail:

Please detach and email a copy of this document to: OGS.sm.PS_SW_ITF@ogs.ny.gov or mail to:

NEW YORK STATE OFFICE OF GENERAL SERVICES

PROCUREMENT SERVICES

Award 23167, 38th Floor Corning Tower - Empire State Plaza

Albany, New York 12242 mailto:OGS.sm.PS_SW_ITF@ogs.ny.gov

76000_23167sa

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

1st Supplemental Contract Award Notification

Award Number : 23167

Contract Period : August 15, 2019 - August 14, 2024

Bid Opening Date : July 16, 2019

Date of Issue : August 22, 2019

Name : Margaret Armenia Title : Contract Management Specialist Phone : 518-473-7411

This Contract is a statewide, centralized contract to acquire Electronic Poll Book (E-Poll Book) Systems and related services, accessories, consumables, training, and Maintenance as specified herein for all Authorized

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 5

PS68742 Tenex Software Solutions, Inc.

5402 W. Laurel Street, Suite 206 Tampa, FL 33607

813-618-3639 59-3647858 / 1100232959

For complete contractor information, pricing information and the terms and conditions for this Award, please see the Contractor Information page located on the OGS Website at:

https://online.ogs.ny.gov/purchase/snt/awardnotes/7600023167ContractorPage.pdf

(See Section 3.13, "Invoicing and Payment" of the Contract document.)

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the

SW Solid Waste Impact EE Energy Efficient follow the terms and conditions governing its use. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 6

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 7

Office of General Services

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user.

Contract No.: Contractor.

Describe Product* Provided (Include Item No., if available):

*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities

• Completeness of order (fill rate)

• Responsiveness to inquiries

Date:

Phone:

Award 23167, 38th Floor Corning Tower - Empire State Plaza

76000_23167sa02

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

2nd Supplemental Contract Award Notification

Award Number : 23167

Contract Period : August 15, 2019 - August 14, 2024

Bid Opening Date : July 16, 2019

Date of Issue : September 13, 2019

Name : Margaret Armenia Title : Contract Management Specialist Phone : 518-473-7411

This Contract is a statewide, centralized contract to acquire Electronic Poll Book (E-Poll Book) Systems and related services, accessories, consumables, training, and Maintenance as specified herein for all Authorized

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 9

PS68893 Robis Elections, Inc.

1751 S Naperville Rd., Ste 104 Wheaton, IL 60189

844-842-7533 81-0681382/ 1100187161

For complete contractor information, pricing information and the terms and conditions for this Award, please see the Contractor Information page located on the OGS Website at:

https://online.ogs.ny.gov/purchase/snt/awardnotes/7600023167ContractorPage.pdf

(See Section 3.13, "Invoicing and Payment" of the Contract document.)

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the

SW Solid Waste Impact EE Energy Efficient follow the terms and conditions governing its use. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 10

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple

GROUP 76000 - Electronic Poll Book Systems AWARD 23167 Page 11

Office of General Services

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user.

Contract No.: Contractor.

Describe Product* Provided (Include Item No., if available):

*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities

• Completeness of order (fill rate)

• Responsiveness to inquiries

Date:

Phone:

Award 23167, 38th Floor Corning Tower - Empire State Plaza