7600023167AppendixE1_Knowink.xlsx
XLSX spreadsheet 59 KB Posted
- Contract number
- 23167
- Issued by
- New York
About this file
This document is an Appendix E.1 Contract Pricing Modifications form for the New York State Office of General Services (OGS) Procurement Services, specifically for Group 76000 - Award 23167 covering Electronic Poll Book Systems. The contract involves Knowink and is associated with the State Board of Elections (SBOE), with the document providing detailed instructions for contract pricing modifications and product listings.
The contract covers E-Poll Book Systems and related products, with specific requirements for contractors to list and price all required elements for County Boards of Elections to be compliant with SBOE-approved systems. Contractors must provide line-item pricing for each product, breaking out individual costs, and are only permitted to sell E-Poll Book Systems and related products that have been approved by SBOE. The document includes provisions for pricing modifications, with contractors able to increase discounts but not decrease them during the contract term. The pricing structure allows for detailed product categorization, including manufacturer details, list prices, minimum NYS discounts, and net pricing calculations, with OGS reserving the right to unilaterally modify the appendix at any time.
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Other files
| File | Type | Posted |
|---|---|---|
| 7600023167AppendixA.pdf | ||
| 7600023167AppendixG1_Knowink.docx | DOCX document | |
| 7600023167AppendixG2_Knowink.xlsx | XLSX spreadsheet | |
| 7600023167Attachment1_Knowink.pdf | ||
| 7600023167AppendixB_Knowink.pdf | ||
| 7600023167AppendixG.pdf | ||
| 7600023167AppendixH_Knowink.xlsx | XLSX spreadsheet | |
| 7600023167Attachment3_Knowink.pdf | ||
| 7600023167AppendixF_Knowink.pdf | ||
| 7600023167ContractorPage.pdf | ||
| 7600023167pm.pdf | ||
| 7600023167ra.pdf | ||
| 7600023167AppendixC.pdf | ||
| 7600023167AppendixD1.docx | DOCX document | |
| 7600023167Attachment2_Knowink.pdf | ||
| 7600023167a.pdf |
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Text version
Instructions
| Appendix E.1 |
| Contract Pricing Modifications |
| Contractor's Name: |
| Contract Number: |
| Modification Date: |
Date Contractor's Bid was opened by OGS
Please be advised that this Appendix contains the following four (4) tabs:
| 1. This Instructions tab | |
| 2. Fields | |
| 3. E-Poll Book System | |
| 4. Related Products | |
| Instructions |
| General Instructions |
| As applicable, Contractor must complete all yellow cells for any Pricing/Product modifications. Please refer to Appendix C, Contract Modification Procedures and Contract Section 3.7, Price List Updates for additional instructions. |
| Where applicable, Contractor will select the appropriate response from the drop-down menus in the Response field. |
| Contractor shall not modify the gray cells. Gray cells should automatically populate based upon information the Contractor has provided in other areas of the spreadsheet. |
| Tab Specific Instructions |
| E-Poll Book System |
Contractor is only permitted to sell E-Poll Book System(s) as approved by SBOE under this Contract. Contractor must list all the required elements for the E-Poll Book System(s) approved by SBOE on this tab. Please refer to the Fields tab for a description of each column on the tab.
Contractor must include on this tab ALL the required items that a County Board of Elections needs to be compliant with an E-Poll Book System as approved by SBOE. All items should be line-item priced and Contractor must break out each item with cost. Information will be provided for all required fields for each line-item. If there is no cost for a requirement because it is covered by another Part/Stock Number, put zero cost and indicate under which Part/Stock Number it is included using the following format "Included in Part/Stock Number [code]".
Contractor may use additional lines to submit banded pricing for multiple units with quantity discounts.
Related Products Contractor is only permitted to sell Products approved by SBOE related to the Bidder's E-Poll Book System(s) as approved by SBOE under this Contract. Contractor should list any ancillary/optional Products offered for sale related to the Contractor's SBOE approved E-Poll Book System(s) on the Related Products tab. Please refer to the Fields tab for a description of each column on the tab.
All items should be line-item priced and Contractor must break out each item with cost. Information will be provided for all required fields for each line-item.
OGS reserves the right to unilaterally modify this Appendix E.1 at any time.
CONTRACTOR IS REMINDED TO HIGHLIGHT IN EACH CATEGORY, ALL ITEMS THAT MEET THE EO 4 ENVIRONMENTALLY PREFERABLE SPECIFICATIONS AS REFERENCED IN THE CONTRACT.
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9Appendix E.1 - Contract Pricing Modifications |
&A
&"Arial,Regular"&9Version: June 2020
Instructions(2) Instructions
| General Instructions |
| As applicable, Contractor must complete all yellow cells for any Pricing/Product modifications. Please refer to Appendix C, Contract Modification Procedures and Contract Section 3.7, Price List Updates for additional instructions. |
| Where applicable, Contractor will select the appropriate response from the drop-down menus in the Response field. |
| Contractor shall not modify the gray cells. Gray cells should automatically populate based upon information the Contractor has provided in other areas of the spreadsheet. |
| Tab Specific Instructions |
| E-Poll Book System |
Contractor is only permitted to sell E-Poll Book System(s) as approved by SBOE under this Contract. Contractor must list all the required elements for the E-Poll Book System(s) approved by SBOE on this tab. Please refer to the Fields tab for a description of each column on the tab.
Contractor must include on this tab ALL the required items that a County Board of Elections needs to be compliant with an E-Poll Book System as approved by SBOE. All items should be line-item priced and Contractor must break out each item with cost. Information will be provided for all required fields for each line-item. If there is no cost for a requirement because it is covered by another Part/Stock Number, put zero cost and indicate under which Part/Stock Number it is included using the following format "Included in Part/Stock Number [code]".
Contractor may use additional lines to submit banded pricing for multiple units with quantity discounts.
Related Products Contractor is only permitted to sell Products approved by SBOE related to the Bidder's E-Poll Book System(s) as approved by SBOE under this Contract. Contractor should list any ancillary/optional Products offered for sale related to the Contractor's SBOE approved E-Poll Book System(s) on the Related Products tab. Please refer to the Fields tab for a description of each column on the tab.
All items should be line-item priced and Contractor must break out each item with cost. Information will be provided for all required fields for each line-item.
OGS reserves the right to unilaterally modify this Appendix E.1 at any time.
CONTRACTOR IS REMINDED TO HIGHLIGHT IN EACH CATEGORY, ALL ITEMS THAT MEET THE EO 4 ENVIRONMENTALLY PREFERABLE SPECIFICATIONS AS REFERENCED IN THE CONTRACT.
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9Appendix E.1 - Contract Pricing Modifications |
&"Arial,Regular"&9Version: 08052019
Fields
| Column Title | Entry Type | Type of Field | Definition | Response Examples |
| Item Number | Numeric | Protected | This field is used to consecutively number items being entered. | 1., 2., 3., 4., etc. |
| Product Category | Text | Protected | Types of Products being offered under this Contract. The Product Category has been pre-filled for each individual price sheet to reflect the Product Category. | E-Poll Book System, Related Products |
| Contractor's Part/Stock Number | Text | Required | This field is used to provide the Part/Stock Number used by the Contractor for ordering purposes. | ABC-123-456 |
| Product Name | Text | Required | This field is used to indicate a Product's Name | XYZ tablet, XYZ hot spot, XYZ Stylus, XYZ case, XYZ software |
| Product Description | Text | Required | This field is used to provide a detailed description of a specific item. | E-Poll Book software |
| Unit of Measure (UOM) | Text | Required | Use this field to provide the Unit of Measure of an item. | Each, Year |
| Units Per Unit of Measure | Numeric | Required | Use this field to indicate the total number of items within the unit of measure. | Each (1); Year (1) |
| Manufacturer Name | Text | Required | This field is used to provide the name of the manufacturer of the Product offered. | Manufacturer XYZ |
| Manufacturer's Part Number | Text | Required | This field contains the the manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Part Number and the Contractor's Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Part Number’ and ' Part/Stock Number’ fields. | ABC-123-456 |
| List Price | Numeric | Required | This field lists the price published in the regularly published commercial catalog for the Product being offered. Monetary values will be two (2) decimal points. | $1,000.00 |
| Minimum NYS Discount/ Category Discount | Percentage | Required | This field contains the Category Discount associated with a Product Category. This data is populated by Contractor's entry for the Category entered on the corresponding line on the "Product Category Discount" Worksheet. Values in this field must be numeric and consist of a single discount percentage (e.g. 10%). Discount cannot be stated as "varies" or contain a discount range (e.g. 10%-20%). | 25.00% |
| Actual NYS Discount | Percentage | Optional | This is an alternative discount that is not cumulative with the Category discount. This field is used to indicate a discount that is higher than the Minimum Category Discount percent. Items that contain this discount will have a net price calculated on this discount. All discount percentage values shall not exceed two (2) decimal places (e.g. 20.12333 shall be rounded to 20.12%). | 35.00% |
| Net NYS Price | Calculated | Protected | This field calculates the Net NYS Price by applying the greater discount percentage of either the Minimum Category Discount or the Actual NYS Discount to the List Price. Monetary values will be two (2) decimal points. All Net NYS Contract Prices are Not-to-Exceed prices. | $650.00 |
| Contractor Comments | Text | Optional | This field may be used to provide additional narrative regarding the proposed update to this Product. | |
| Update Type | Text | Required | This field indicates the type of update proposed for this Product. | Lowering of Price, Product Addition, Product Deletion, Annual Price Increase |
| Type of Documentation | Text | Required | This field indicates the source used to demonstrate Reasonableness of Price. | NYS Contract |
Federal Contract Other Governmental Contract Paid Invoices to Governmental Entities
| Contract or Invoice Number | Text | Required | This field identifies the Contract or invoice number used to demonstrate Reasonableness of Price. It can be a combination of alpha and numeric characters. | PT123456 |
| Part/Stock Number as found on Documentation | Text | Required | A combination of numbers, letters, and symbols assigned by a manufacturer to identify a specific part or item of material as documented on the Reasonableness of Price validation document. | ABC-123-456 |
| Net Contract or Invoice Price | Numeric | Required | Enter the net price of an item used to demonstrate Reasonableness of Price. All monetary values will be two (2) decimal points (e.g., $557.2340 shall be rounded to $557.23). | $1,000.00 |
| Comments | Text | Optional | This field may be used to provide additional narrative regarding Reasonableness of Price. | |
| NYS Price Comparison | Calculated | Protected | This field calculates whether or not the "Net NYS Price" is equal to or less than the "Net Contract or Invoice Price." | NYS Lower, Equal, NYS Higher |
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9Appendix E.1 - Contract Pricing Modifications |
&"Arial,Regular"&9Version: June 2020
Product Category Discounts Product Category Discounts
| Contractor's Name: |
| Contract Number: |
| Date: |
All Discounts shown on the Contractor's Appendix E, NYS Contract Price List shall not be decreased by the Contractor during the OGS Centralized Contract term or any resulting Authorized User Agreements or Purchase Orders.
Discounts shown on the Contractor's Appendix E, NYS Contract Price List may be increased by the Contractor at any time during the OGS Centralized Contract term or any resulting Authorized User Agreements or Purchase Orders.
| Product Category | Category Discount | Increased Category Discount | |
| 1 | E-Poll Book System | ||
| 2 | Related Products |
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9Appendix E.1 - Contract Pricing Modifications |
&"Arial,Regular"&9Version: 08052019
E-Poll Book System
| E-Poll Book System | ||||||||||||||||||||
| Contractor's Name: | ||||||||||||||||||||
| Contract Number: | ||||||||||||||||||||
| Date: | ||||||||||||||||||||
| Reasonableness of Price Validation | ||||||||||||||||||||
| Item Number | Product Category | Contractor's Part/Stock Number | Product Name | Product Description | Unit of Measure (UOM) | Units Per Unit of Measure | Manufacturer Name | Manufacturer's Part Number | List Price | Minimum NYS Discount/ Category Discount | Actual NYS Discount | Net NYS Price | Contractor Comments | Update Type | Type of Documentation | Contract or Invoice Number | Part/Stock Number as found on Documentation | Net Contract or Invoice Price | Comments | NYS Price Comparison |
| 1 | E-Poll Book System | 0% | ||||||||||||||||||
| 2 | E-Poll Book System | 0% | ||||||||||||||||||
| 3 | E-Poll Book System | 0% | ||||||||||||||||||
| 4 | E-Poll Book System | 0% | ||||||||||||||||||
| 5 | E-Poll Book System | 0% | ||||||||||||||||||
| 6 | E-Poll Book System | 0% | ||||||||||||||||||
| 7 | E-Poll Book System | 0% | ||||||||||||||||||
| 8 | E-Poll Book System | 0% | ||||||||||||||||||
| 9 | E-Poll Book System | 0% | ||||||||||||||||||
| 10 | E-Poll Book System | 0% | ||||||||||||||||||
| 11 | E-Poll Book System | 0% | ||||||||||||||||||
| 12 | E-Poll Book System | 0% | ||||||||||||||||||
| 13 | E-Poll Book System | 0% | ||||||||||||||||||
| 14 | E-Poll Book System | 0% | ||||||||||||||||||
| 15 | E-Poll Book System | 0% | ||||||||||||||||||
| 16 | E-Poll Book System | 0% | ||||||||||||||||||
| 17 | E-Poll Book System | 0% | ||||||||||||||||||
| 18 | E-Poll Book System | 0% | ||||||||||||||||||
| 19 | E-Poll Book System | 0% | ||||||||||||||||||
| 20 | E-Poll Book System | 0% | ||||||||||||||||||
| 21 | E-Poll Book System | 0% | ||||||||||||||||||
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| 23 | E-Poll Book System | 0% | ||||||||||||||||||
| 24 | E-Poll Book System | 0% | ||||||||||||||||||
| 25 | E-Poll Book System | 0% | ||||||||||||||||||
| 26 | E-Poll Book System | 0% | ||||||||||||||||||
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| 100 | E-Poll Book System | 0% |
&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9Appendix E.1 - Contract Pricing Modifications |
&"Arial,Regular"&9Version: June 2020
Related Products
| Related Products | ||||||||||||||||||||
| Contractor's Name: | ||||||||||||||||||||
| Contract Number: | ||||||||||||||||||||
| Date: | ||||||||||||||||||||
| Reasonableness of Price Validation | ||||||||||||||||||||
| Item Number | Product Category | Contractor's Part/Stock Number | Product Name | Product Description | Unit of Measure (UOM) | Units Per Unit of Measure | Manufacturer Name | Manufacturer's Part Number | List Price | Minimum NYS Discount/ Category Discount | Actual NYS Discount | Net NYS Price | Contractor Comments | Update Type | Type of Documentation | Contract or Invoice Number | Part/Stock Number as found on Documentation | Net Contract or Invoice Price | Comments | NYS Price Comparison |
| 1 | Related Products | 0% | ||||||||||||||||||
| 2 | Related Products | 0% | ||||||||||||||||||
| 3 | Related Products | 0% | ||||||||||||||||||
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&"Arial,Regular"&9Office of General Services
| Procurement Services | &"Arial,Regular"&9Group 76000 - Award 23167 |
| Electronic Poll Book Systems | &"Arial,Regular"&9Appendix E.1 - Contract Pricing Modifications |
&"Arial,Regular"&9Version: June 2020
Sheet1
| Type of Documentation |
| 1. Federal Contract Price List |
| 2. Other Government Entity or NYS Contract Price List |
| 3. Paid Invoices or Receipts from Government Entities |
| 4. NYS Centralized Contract Price List or Sales Report |
| 5. MSRP Price List (must be searchable PDF) |
File details come from the government source that posted it. Updated .