ATIS Section L.pdf

DTFAWA-17-R-00032

PART IV - SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

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L.1 GENERAL INFORMATION

This section of the Automatic Terminal Information Service (ATIS) Screening Information Request (SIR) provides instructions, conditions, and notices to Offerors for the Federal Aviation Administration (FAA) SIR number DTFAWA-17-R-00032. All representations and certifications must be made by the Offeror and must be filled in as appropriate. The signature of the Offeror (vendor) on the cover page (Section A) of this Screening Information Request (SIR) (Standard Form 33) constitutes the making of the included representations and certifications, which is specifically required to be completed, signed, and submitted with offer. Award of any contract to the Offeror must be considered to have incorporated the applicable representations and certifications into the contract.

L.1.1 Government Point of Contact The Government Contracting Officer (CO) and Contract Specialist (CS) are the point of contacts for this acquisition. All questions or concerns must be addressed to the Government POCs.

L.2 INFORMATION AND CONSIDERATIONS AFFECTING PROPOSAL SUBMISSIONS

(a) This acquisition will involve the use of streamlined acquisition procedures employing best practices for competitive negotiated procurements as authorized by the FAA Acquisition Management System

(AMS).

(b) The procurement process will involve the evaluation of the Offeror’s technical submissions and price submissions. Evaluations involved will permit the FAA to select the offer that is the best value to the

FAA.

(c) Specific attention is invited to AMS paragraph 3.2.2.3.1.2.2, Communications with Offerors. The FAA may communicate with one or more Offerors at any time during the SIR process. Communications with one Offeror does not necessitate communications with other Offerors.

(d) This document constitutes a formal SIR for which an award may be made without further communications or negotiations. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of their proposal as set forth herein.

(e) The projected acquisition schedule for this SIR is provided in Table L-1 below:

TABLE L-1 - ACQUISITION MILESTONES

Milestone Due Date

SIR Release 06/29/2017 Questions Due from Industry 07/13/2017

FAACO Updated with Responses to Questions 07/20/2017 Proposal Submissions Due 07/27/2017

Contract Award 09/29/2017

L.3 AMS CLAUSE 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(July 2011) This screening information request (SIR) incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

http://conwrite.faa.gov/.

http://conwrite.faa.gov/

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FEDERAL AVIATION ADMINISTRATION CLAUSES INCORPORATED BY REFERENCE

REFERENCE TITLE

3.2.2.3-1 False Statements in Offers (Jul 2004)

3.2.2.3-6 Submittals in the English Language (Jul 2004) 3.2.2.3-7 Submittals in U.S. Currency (Jul 2004)

3.2.2.3-11 Unnecessarily Elaborate Submittals (Jul 2004)

3.2.2.3-12 Amendments to Screening Information Requests (July 2004)

3.2.2.3-13 Submission of Information Documentation/Offers (Jul 2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (Jul 2004)

3.2.2.3-16 Restricting, Disclosing and Using Data (Jul 2004)

3.2.2.3-17 Preparing Offers (Jul 2004)

3.2.2.3-18 Prospective Offeror's Requests for Explanations (Mar 2009)

3.2.2.3-19 Contract Award (Jul 2004)

3.2.2.3-72 Announcing Competing Offerors (Jul 2004)

3.3.1-29 Notice of Availability of Progress Payments Exclusively for Small Business Concerns (November 1997)

L.3.1 AMS PROVISIONS OR CLAUSES INCORPORATED IN FULL TEXT

3.2.2.3-20 Electronic Offers (July 2004)

(a) The Offeror may submit responses to this SIR by the following electronic means: NONE. Your offer must arrive at the place and by the time specified in the SIR.

(b) Electronic offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider electronic offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) We reserve the right to make award solely on the electronic offer; however, if the CO requests, you must promptly submit the complete original (hard copy) signed submission.

(e) Send your offer electronically to: Not applicable.

(f) If you chose to send your offer electronically, we will not be responsible for any failure attributable to transmitting or receiving the offer.

(End of provision)

3.2.4-1 Type of Contract (April 1996) The FAA anticipates award of a Fixed Price, Time and Materials and Cost Reimbursement Indefinite Delivery Indefinite Quantity (IDIQ) resulting from this Screening Information Request.

(End of provision)

3.9.1-3 Protest (October 2011)

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AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER

SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE

BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile. A protest is considered to be filed on the date it is received by the ODRA.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial submissions shall be filed prior to bid opening or the time set for the receipt of initial submissions.

(2) In procurements where submissions are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of submissions following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) Office of Dispute Resolution for Acquisition, AGC-70 Federal Aviation Administration 800 Independence Ave., S.W.

Room 323 Washington, DC 20591

Telephone: (202) 267-3290 Facsimile: (202) 267-3720; or

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(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

L.4 NUMBER OF AWARDS

The Government anticipates awarding one contract resulting from this solicitation. Should it decide to do so, the Government reserves the right to make multiple awards or not make an award.

L.5 COMMUNICATIONS WITH OFFERORS

(a) Communication with potential Offerors may take place throughout the source selection process.

Information disclosed as a result of oral or written communications with an Offeror may be considered in the evaluation of the Offeror’s submittal(s).

(b) Communications with one Offeror do not necessitate communications with other Offerors. The FAA reserves the right to conduct Communications with all, some, or none of the Offerors, as circumstances warrant. The Offeror must provide written responses to written communication items within 7 calendar days of receipt, unless otherwise indicated. All communications become a part of the official proposal file.

(c) The Government may, at any time, communicate with Offerors on an individual basis to explain or clarify particular aspects of the acquisition, to negotiate as appropriate the terms and conditions of the proposed contract, or to seek clarification of Offeror’s submissions. Offerors should provide in their submissions a Point of Contract (POC), both voice and facsimile telephone numbers, and email addresses for this purpose.

The corresponding information for the Government POC for this solicitation is:

POC: Ryan Thompson, Contract Specialist Wanda Mundy Contracting Officer Telephone: 202.267.4438 202-267-4449 Fax: 202.267.5142 and Email: ryan.thompson@faa.gov wanda.mundy@faa.gov

Questions must be submitted electronically to the Contract Specialist, Ryan Thompson, at the above email address, not later than 12:00 pm Eastern Time, July 13, 2017. FAA responses to questions will be posted to the FAA Contract Opportunities website, https://faaco.faa.gov, not later than 12:00 pm Eastern Time, July 20, 2017. Offerors must rely upon only those responses provided by the Contracting Officer.

http://www.faa.gov/ mailto:ryan.thompson@faa.gov mailto:wanda.mundy@faa.gov https://faaco.faa.gov/

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L.6 RELATIONSHIP BETWEEN SECTIONS L AND M

Your attention is directed to the functional relationship between Sections L and M of this SIR. Section L provides information for the purpose of organizing the proposal and is not intended to be all-inclusive.

Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover all areas identified in Section M, proposals should address all such areas for evaluation.

L.7 GENERAL ACQUISITION PROVISIONS AND INSTRUCTIONS

L.7.1 False Statements Proposals must set forth full, accurate, and complete information as required by this solicitation, including attachments. The penalty for making false statements in proposals is described in 18 U.S.C. 1001.

L.7.2 Retain Responsibility for All Proposal Costs Offerors are advised that the Government is not responsible for, and will not pay or reimburse, any costs incurred by the Offeror in the development or submission of any aspect of their proposal under this SIR.

This includes costs associated with any aspect of the proposal activity, product demonstration and tests, and any research, studies, or designs carried out for the purpose of incorporation into any part of the proposal. It also includes any costs to acquire or contract for any services or products relating to the offer under this SIR.

L.7.3 Allow Time for Response to SIR Questions Any Offeror desiring an explanation or interpretation of any information in this solicitation is instructed to make such request in accordance with the milestone schedule located in Section L.2.E (up to and no later than July 13, 2017). Oral explanations or instructions from the Government given to Offerors before the award of the contract will be binding only if confirmed in writing by the FAACO.

L.7.4 Maintain Equal Access to Government Information If the Government needs to provide Offerors with additional information concerning the SIR, it will be made available to all Offerors through posting an announcement on the FAA Contract Opportunities (FAACO) at https://faaco.faa.gov/. All questions and clarifications will be posted to the site unless an offeror indicates and can justify as proprietary and specifically requests and receives CO approval to privately respond to a question. A SIR amendment may be provided as an attachment to a FAACO announcement.

L.7.5 Elimination of Offerors The Government reserves the right to make a contract award based on initial offers. The Government reserves the right to eliminate offerors from competition if a proposal does not meet a Government requirement or based upon any screening decision. The basis for elimination will be provided within five working days after the screening decision. Eliminated offerors may request a debriefing after contract award.

L.7.6 Provide Notice of Intent to Withdraw Proposal Offerors are advised that proposals may be withdrawn by written notice (in hardcopy or electronic with electronic signature) received by the Contracting Officer at any time before selection or in-person, by the Offeror, or by an authorized representative if the representative’s identity is made known.

L.8 PROPOSAL ACCEPTANCE

(a) Only one proposal from each Offeror will be considered.

https://faaco.faa.gov/

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(b) The FAA reserves the right to consider as acceptable only those proposal submitted in accordance with the requirements set forth in the SIR that demonstrate an understanding of the complexity and scope of the requirements.

(c) The FAA further reserves the right to reject, as grossly deficient, proposals deleting or altering technical requirements.

L.9 PROPOSAL SUBMISSION AND DELIVERY INSTRUCTIONS

L.9.1 Submit Proposal in Separate Volumes

(a) Each Offeror must submit information identified in the parts as set forth in the paragraphs below. The data submitted should be complete, concise, and relevant to the requirements of the SIR in which they are required and must be submitted in the prescribed formats identified herein.

(b) The Offeror must submit a single sided-original using a separate 3-ring binder for each volume and one copy also using a separate 3-ring binder for each volume and three (3) spiral-bound copies of each of the proposal volumes, and an electronic version in USB flash drive format for each volume submitted. The volumes to be submitted and their method of preparation are as follows:

(c) Note: Include the USB flash drive in the original of each volume. The Offeror's proposal submission shall be organized as follows:

(d) The Offeror’s submission must be organized as shown in Table L-2 follows:

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TABLE L-2- AUTOMATIC TERMINAL INFORMATION SERVICE PROPOSAL DOCUMENTS

Volume Number Title Page Limit Flash Drive

Paper Copies

VOL I OFFER AND OTHER DOCUMENTS N/A

Note 1

Section 1

Solicitation Cover Page (and amendments if applicable)- signed by authorized representative of company

Section 2

SIR Section I- filled in completely

Section 3 SIR Section K—filled in and signed

MANAGEMENT, TECHNICAL AND PAST TECHNICAL PERFORMANCE*

VOL II MANAGEMENT Note 1 7 Section 1 Executive Summary 1

Management Approach 10 Program Management Schedule Note 3 Quality Control Subcontracting Arrangements

VOL III TECHNICAL

Technical Capability 10 Note 1 7

Section 1 ATIS System Functionality Note 3 Section 2 ATIS System Scalability

VOL IV

PAST TECHNICAL PERFORMANCE

Past Technical Performance Note 2 Note 1 7

Relevant Experience and Past Performance Past Performance Questionnaire—To be submitted directly to FAA by references**

VOL V PRICING N/A Note 1 1

Section B and Engineering Services Rate (MS Excel file)

Part B - Price Narrative (Searchable PDF/MS Word)

Part C - Exceptions, Deviations, or Assumptions (Searchable PDF/MS Word)

Note 1: Volumes I and V must be provided together on the same flash drive. All other Volumes (II, III, & IV) must be provided together on a separate flash drive. Two identical flash drives are required for Volumes I and V and two identical flash drives are required for Volumes II, III, and IV. The USB flash drive must be affixed in a sleeve on the inside cover of each Original volume.

Note 2: See Section L-11.4 for number of Past Performance forms, page limits, and number of copies.

Note 3: The three (3) foldout pages for schedule and design drawings do not count toward page limit for this Volume.

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L.9.2 Proposal Submission and Delivery Instructions

(a) ADDRESS – Proposals must be sent to the following address:

ATTN: Ryan Thompson Contract Specialist, AAQ-310 Federal Aviation Administration Department of Transportation 800 Independence Avenue, SW Room 402W Washington, DC 20591 Telephone: 202-267-4438

(b) TIME AND DATE- Proposals must be received by the FAA at the above location no later than 2:00 p.m. Eastern Time on 07/27/17. Offeror must request receipt for proposals if one is desired. All Amendments issued, if any, must be signed and submitted with the Offeror’s submission.

(c) SIGNED ORIGINALS: Each Offeror must provide one signed original and all required copies.

DO NOT WAIT UNTIL THE FINAL DAY/HOUR TO SUBMIT YOUR PROPOSAL. Delivery after the appointed time will not be accepted.

Proposals submitted in response to the SIR must be formatted as follows and furnished in the number of copies stated herein. Failure to format your proposal in the following manner will be deemed nonconforming to the SIR requirements and will not be evaluated.

L.9.3 Proposal Limit Offerors are instructed to submit only one proposal, in which they serve as a prime contractor or as a member of a teaming arrangement, as the Government will not consider multiple proposals from the same company.

L.9.4 Proposal Packaging Offerors are instructed to submit proposals in sealed packages addressed to the Government location shown in the appropriate section above, and to show the time specified for receipt, the SIR number, and the name and address of the Offeror.

L.9.5 Legally Binding Proposals This SIR constitutes a formal document for which a contract award may be made without communications or negotiations. Offerors are instructed to comply with all terms and conditions contained in preparation of their proposals.

L.9.6 Signed Copies Offerors are instructed to include the signed original of all documents requiring signature (electronic signature permitted) by the Offeror in Volume I, Section 1 of their proposals. Offerors may use reproductions of signed originals for all other copies of the proposal.

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L.9.7 Proposal Acceptance Period

(a) “Acceptance period”, as used in this provision, means the number of calendar days available to the

Government to award a contract under this SIR. The “acceptance period” begins the first calendar day after the required submission date for proposals under this SIR.

(b) The Government requires a minimum acceptance period of 180 calendar days. This provision means that all cost, schedule, and technical information provided in the proposal must be valid for a minimum of 180 calendar days after the required proposal submission date.

(c) Offerors must include the following statement in their proposal: “The Offeror allows the following acceptance period: 180 calendar days.” Offerors may specify a longer acceptance period than the Government’s minimum requirement by including the following statement in their proposal: “The Offeror allows the following acceptance period: _________ calendar days.”

(d) An offer allowing less than the Government’s minimum acceptance period may be rejected.

(e) The Offeror agrees to execute all that it has undertaken to do, in compliance with its offer, if that offer is accepted in writing within:

(1) the acceptance period stated in paragraph (c) of this clause or

(2) any longer acceptance period stated in paragraph (d) of this clause.

L.10 PROPOSAL PREPARATION INSTRUCTIONS

Offerors are instructed to ensure that the proposal satisfies the requirements specified in all of the SIR documents. Offerors are instructed to submit only documentation that is relevant to the requirements of this SIR and to ensure that it is complete, concise, and includes sufficient supporting detail for evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather it should provide specificrationale of how the Offeror intends to meet these requirements.

Offerors should assume that the Government has no prior knowledge of their facilities, equipment, and experience and will base its evaluation solely on the information presented in their proposal.

Offerors are instructed to minimize cross-referencing to other volumes of their proposal.

L.10.2 Proposal Page, Font, and Other Formats Offerors are instructed to use 8.5 x 11 inch pages, not including foldouts, and single-spaced typing with 1-inch margins on the top, bottom and both sides. A single printed side of paper counts as one page. Pages with printing on both sides count as two pages. Pages should be marked with the subject solicitation number and “Source Selection Sensitive.” If any information provided in an Offeror’s proposal is considered to be “Proprietary” by the Offeror, the Offeror should label each page containing proprietary information “Proprietary Information.”

The FAA may make black-and-white copies of Offeror’s proposal for evaluation purposes. Foldout pages must fold entirely within the volume. One (1) foldout page providing the Offeror’s proposed ATIS System Units 1 through 3 Schedule and two (2) foldout pages providing the Offeror’s design are acceptable. These three (3) foldout pages must be single-sided and must not exceed 11 x 17 inches in size and do not count against the allocation of twenty-one (21) pages for Volume 2. Tables, charts, graphics, and figures must not

L-10 use fonts smaller than an 8-sized font. Foldouts should be used judiciously and only for large tables, process charts, graphics, methodology, diagrams, and/or schematics that would otherwise exceed an 8.5 x 11 inch page. Offerors are instructed not to use foldout pages for text.

Offerors must prepare their proposals as set forth in the proposal organization table. Page limitations must be treated as maximums. If exceeded, excess pages will not be read or considered in the evaluation. The following pages are excluded from the page count limitations: Volume covers, title pages, tabs, tables of content, lists of figures, glossaries, acronyms, abbreviation lists, prime contractor submittal letter and subcontractor commitment letters, and transmittal letters associated with each volume.

Offerors are instructed to package volumes into three ring binders and submit each volume as a separate document labeled with a title. All originals and copies must be numbered consecutively (e.g., Volume I – Original, Volume I – Copy 1 of N, etc.). All volume page numbers must include volume and section numbers. For example, Volume I, Section 1, page 1 would be shown as follows: I-1-1. Page numbering must be consecutive within each individual section. A single volume could contain pages that are within page count and pages that are excluded from the page count. Therefore, at the front of each volume and after the volume title page, each proposal volume must have a volume “Foreword” that contains a table that lists, by section, what is the page allocated “page-count” and what is excluded from the page count. Allocated “page-count” will be totaled.

The Offerors must include a table of contents with each volume and will use tab indexing to identify proposal sections and/or topic information within each volume as appropriate.

The Offerors must include a glossary of acronyms and abbreviations used, with an explanation for each acronym and abbreviation. However, the glossary should not be used to define techniques and approaches and will not be evaluated.

Proposal text size must be 12-sized font and it must be Times New Roman. Tracking, kerning, and leading must not be changed from the default values of Microsoft Word processing or page layout software.

Offerors are instructed to provide the original proposal on white paper.

L.10.3 Signed Submittal Letter Offerors are instructed to sign the offer and print or type their name on a submittal letter and on each continuation sheet. The person signing the offer must initial all erasures or other changes. The person signing the offer must have the authority to sign and bind the Offeror.

L.10.4 Notification of Discrepancies, Questions, Exceptions, and Deviations If an Offeror believes that these Section L instructions contain an error, omission, or are otherwise not correct, the Offeror must immediately notify the CO in writing with supporting rationale. If discrepancies are not noted prior to Offer submission, then none are presumed to exist.

In addition, Offerors are instructed to explicitly document all exceptions and deviations contained in any part of the SIR, and to address them to the CO with supporting rationale.

Questions/clarifications must reference the applicable contract section and the appropriate section or paragraph within the section. The Government will provide all Offerors all questions and associated responses. The source of the questions/clarification will not be identified.

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L.10.5 Electronic Copies of Proposals Offerors must include an electronic copy of their proposal on USB flash drives. One USB flash drive should contain Volumes I (Offer and Other Documents) and V (Pricing) information, separate from all other Volumes. The second USB flash drive should contain Volumes I (Offer), II (Management), III (Technical), and IV (Past Technical Performance). All electronic file contents should exactly match print versions of submitted documents. In the event of discrepancies between the two, printed documents will prevail. Any items embedded within a document should be objects only, not links. Electronic submissions must be accompanied by a printed inventory that identifies all USB flash drives, their file contents, and their electronic formats. All USB flash drives and files must be labeled with your firm's name, solicitation number, submission date, and the words “Source Selection Sensitive.”

L.10.6 Restricted Disclosure Offerors who include in their proposals information that they do not want to disclose to the public for any purpose or used by the Government except for evaluation purposes, must mark the title page with the following legend: “This proposal includes information that must not be disclosed outside the Government and its representatives and must not be duplicated, used, or disclosed in whole or part for any purpose other than to evaluate this proposal.” Offerors must mark each sheet of restricted data with the following legend “Use or disclosure of information contained on this sheet is subject to the restriction on the title page of this proposal.” However, Offerors are warned that this restriction does not limit the Government’s right to use the information it if is obtained from another source without restriction.

The firm BPA Services, Inc. is providing assistance to the FAA in this solicitation, and each person from this company that is supporting this solicitation has signed a Non-Disclosure Agreement (NDA) with the FAA agreeing to not disclose any acquisition sensitive information resulting from responses to this SIR. Offerors must not include these contractors as part of their team, or request assistance with proposal preparation, without first submitting a proposal on organizational COI mitigation plan for Government approval.

L.10.7 Exclude Price Information from Non-Price Volumes Offerors must not include any price information in any of the volumes other than the Price Volume.

L.11 PROPOSAL VOLUMES

L.11.1 VOLUME I – OFFER AND OTHER DOCUMENTS

Volume I must be submitted WITHOUT any reference to pricing information.

Volume I consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, other statements of the Offeror, and any other administrative information. Each Offeror must provide within this volume a table of contents depicting what is contained in each of the volumes submitted in the Offeror's proposal, as well as a listing of all acronyms used and a glossary of terms.

L.11.1.1 Volume I, Section 1 – Solicitation Cover Page

(a) The Offeror must have an official who is legally authorized to bind the Offeror to a contract sign block

16 of SIR Section A, the cover page. If issued, all solicitation-amendment cover pages must be signed and submitted here.

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(b) The cover page, titled Solicitation, Offer, and Award, blocks 11-17 must be completed by the Offeror. In block 15, the Offeror must supply its name and address and the DUNS or DUNS+4 numbers reported in AMS clause 3.13-4 of Section K.

L.11.1.2 Volume I, Section 2 - SIR Section I, Contract Clauses

(a) The Offeror must complete the required fill-in portions of Section I, AMS Contract Clauses 3.1.7-6 Disclosure of Certain Employee Relationships and 3.10.2-2 Subcontracts (Cost-Reimbursement and Ceiling Priced Contracts) and include Section I in the offer.

L.11.1.3 Volume I, Section 3 - SIR Section K, Representation, Certifications, and Other Statements of Offeror

(a) The Offeror must complete Section K, Representations, Certifications, and Other Statements of Offeror, and include Section K in the offer.

L.11.2 VOLUME II- MANAGEMENT

Volume II must be submitted WITHOUT any reference to pricing information.

L.11.2.1 Executive Summary Offerors must submit an Executive Summary that provides an overview of the entire technical proposal, excluding price information. The Executive Summary should provide a concise narrative summary of the entire management and technical proposal to include significant risks and any key or unique features of their proposal. The information to be provided in the Offeror’s Executive Summary should trace to the management and technical requirements of this SIR. Any summary material presented in this section must not be considered as meeting the requirements for any provisions of other volumes of the proposal.

A Table of Contents for the entire proposal must be included in the Executive Summary.

L.11.2.2 Management Approach Offerors must describe the management approach to be used, specifically addressing the following:

(a) Program Management: The Offeror must describe the management structure and techniques that will be used for the program. Offeror must also provide detailed escalation procedures for handling and resolving issues in a timely and professional manner for the duration of the contract, in accordance with the requirements set forth in Section C and Section J. The Offeror will describe the line of communication to be used by the FAA for questions, problems, and warranty issues regarding products delivered and services provided under the contract.

(b) Schedule: The Offeror must describe the proposed production and delivery schedule for the ATIS System Units 1 through 3 and may use one foldout. The Offeror must describe the method to be used to track the master program schedule described in Section C and to ensure adherence to the FAA delivery schedule.

(c) Quality Control: The Offeror must describe the processes to be used to ensure the quality of all products delivered and services provided under the contract. The Offeror may describe any awards or certifications that indicate that the Offeror possesses a high-quality process for developing and producing the products and services required. Such awards or certifications include, for example, the Malcolm

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Baldrige Quality Award, other government quality awards, and private sector-awards and certifications (e.g. the automobile industry's Quality Systems Requirements (QS) 9000, Sematech's Standardized Supplier Quality Assessment (SSQA), or American National Standards Institute (ANSI) /EIA-599).

Identify what segment of the company (one division or the entire company) received the award or certification and when it was received. The FAA will not consider awards and certifications over three years old unless the Offeror presents evidence that the qualifications still apply.

(d) Subcontracting Arrangements: Each Offeror must clearly identify the prime Offeror and all subcontractor relationships. The Offeror must in this part provide information on the division of roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the requirements. The information provided must detail the primary point of contact for the prime Offeror along with any proposed subcontractors for all correspondence and the processes that will be followed to disseminate information to other team members.

L.11.3 VOLUME III – TECHNICAL CAPABILITY

Volume III must be submitted WITHOUT any reference to pricing information.

Offerors are instructed to provide information for each of the sections described below in the Technical Volume. Offerors must fully substantiate the approach and demonstrate an understanding of the requirements.

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, Offerors are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary to write that your firm will perform all of the SIR’s requirements in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

In order to be considered as an acceptable source, offerors must address the requirements listed below:

This section consists of information on the manner by which the proposed products meet the requirements listed in Section C and Section J:

(a) ATIS System Functionality The Offeror must address how the proposed system meets the requirements stated in Sections C and J-1 of this solicitation. This must be addressed for the Basic system and each of the upgrades. Specific topics that must be covered are the increases in capability with each upgrade, rack space requirements, and any capability that is integral to the Basic or Upgrade that would be provided at no additional cost. However, cost information is NOT to be provided in this volume.

(b) ATIS System Scalability The Offeror must address how the proposed system is scalable from the Basic system through each of the upgrades. This description must address the degree of difficulty of each upgrade, the impact on software and hardware required for the upgrade, an estimate of the time and number of personnel required for an upgrade compared to the integration of the Basic system, and the impact on system sparing.

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L.11.4 VOLUME IV – PAST TECHNICAL PERFORMANCE

Volume IV must be submitted WITHOUT any reference to pricing information pertaining to the procurement under this SIR.

This section consists of information on the Offeror's past performance and experience. Within Volume IV, Offerors must address their past performance and experience to include their compliance with the Government’s minimum requirements as specified within this section.

(a) The Offeror must demonstrate relevant experience and past performance or affirmatively state that it possesses no relevant experience and past performance. Relevant experience and past performance is experience and performance under contracts currently being performed or performed within the past five

(5) years that are of a similar or directly related scope and magnitude to that described in the solicitation.

The Government will also consider the quality of the Offeror’s past performance. Projects of a shorter duration, or recently awarded, may be considered as slightly less relevant and/or presenting a higher performance risk given the shorter period of performance. The Government will also consider the quality of the Offeror’s past performance, as reflected in completed Attachment L.2.

(b) Each Offeror will be evaluated on its performance under existing and prior (within the past five years) contracts for similar products or services. Performance information may be used for responsibility determinations and as an evaluation factor. The government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. The FAA may use information not included in the offer to evaluate the Offeror's past performance.

(c) The offeror must complete up to three (3) Experience forms, Attachment L.1, that provide information on the contracts that the offeror believes are relevant to this solicitation. Where subcontracting arrangements are proposed, an additional maximum of three (3) contracts for each subcontractor may be submitted. The maximum number of contracts that will be evaluated per submission is six (6): three (3) Experience forms not exceeding a total of six (6) pages must for the prime Offeror and three (3) Experience forms not exceeding a total of six (6) pages for all sub-contractors.

(d) Concurrent with the Experience form, the Offeror is to provide to each of the customers referenced, a corresponding Past Performance Questionnaire, Attachment L.2, to be completed by that customer and returned to the Government at the address, time and date provided in Section L.9.2. Information provided in the response to this factor will assist the Government in determining the degree of risk associated with award of this contract to the Offeror in question, based upon that Offeror’s past and present performance on other relevant projects. It is the Offeror’s responsibility to follow-up with their customers to ensure that the completed questionnaires are provided to the Government by the deadline provided in Section L.9.2.

(e) If the Government needs additional information to assess the Past Performance rating, the Government reserves the right to obtain information from sources other than those identified by the Offeror. An evaluation of relevance will be done for no more than three (3) contracts submitted by the Offeror for itself and an additional maximum of three (3) contracts for each subcontractor. However, the maximum number of contracts that will be evaluated per submission is six (6). The Offeror is therefore cautioned to submit only its three (3) most relevant efforts and is cautioned to submit only the three (3) most relevant

L-15 efforts of subcontractors. The contracts reviewed for each Offer’s submission will be as displayed within the submission from front to back to the contract submission constraint.

(f) Where Offeror subcontracting arrangements are proposed, a narrative should be submitted as part of the proposal which clearly details the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement. This information must be provided by the prime contractor in Section 2 of Volume II, Management proposal.

(g) The Government reserves the right to obtain and evaluate information from sources other than those identified by the Offeror.

L.11.5 VOLUME V – PRICE PROPOSAL

L.11.5.1 General Offerors are instructed to provide information for each of the sections described below in the Price Volume.

Proposals must be submitted in electronic files. Proposals must be formatted using Microsoft (MS) Office 2010. All files must be searchable. MS Excel formulas must not be removed.

The Price Volume must be submitted separately from all other Volumes. Pricing data must not be included with any other Volume and, if included within other volumes, it will be discarded and excluded from the evaluation.

Offerors must include information to substantiate that all requirements of this SIR are fully addressed.

Failure to comply with these instructions may result in rejection of the proposal. The Offeror is required to add in the total unit price for each line item, including profit. The Offeror must submit unit prices for all CLINs shown in Section B. In the case of a discrepancy between the unit price and total price, the FAA will evaluate the total price.

The ATIS SIR requires the submission of information other than certified cost or pricing data, but the FAA reserves the right to request additional cost or pricing data if the CO deems it necessary to determine if proposed prices are fair and reasonable.

L.11.5.2 Price Proposal Organization The Offeror must submit Volume V with Parts A-D using the Section L attachments stipulated herein:

• Part A – Section B (Microsoft Word) (L.11.5.2.1)

• Part B – Price Narrative (Searchable PDF/Microsoft Word) (L11.5.2.2)

• Part C – Exceptions, Deviations, or Assumptions (L11.5.2.3)

• Part D – Responsible Prospective Contractors (L.11.5.2.4)

L.11.5.2.1 Part A – Section B

a. Section B, Base Period through Option Period 4 (L.11.5.2.1.1)

b. Site Survey, Installation Services and Unplanned Support Services Rate CLINs 0003 and 0004

(L.11.5.2.2)

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L.11.5.2.1.1 Section B, Base Period through Option Period 4 For CLINs 0003 and 0004, Site Survey, Installation Services and Unplanned Support Services and/or Components, the Offeror must provide an hourly rate to be utilized upon exercise of these CLINs for the services specified in the SOW. This labor rate for all labor categories deemed necessary to accomplish the task specified at the time.

L.11.5.2.2 Part B – Price Narrative

The Offeror must provide a narrative describing the rationale and methodology and calculation used to determine the proposed firm fixed prices. The Government reserves the right to request any additional data, supporting schedules, or substantiation which will facilitate the Government's evaluation of the proposal.

The Offeror must provide a Time & Material proposal for the specified period of performance for CLINs 0003, 0004 and 0005 for the base and option periods. Proposals must identify the number of hours and hourly rates for each labor category, and any equipment required to perform the SOW. As appropriate, the offeror must include Other Direct Costs (ODC) - e.g., Travel, in accordance with the performance of the requirement.

The Offeror and subcontractors must provide a narrative that addresses the following areas:

- Rationale used for development of the proposed Labor Rates. Offerors must clearly explain the rationale and methodologies used to buildup and develop the rates, including blended rates, if applicable.

The fully burdened rates in must be traceable to the rationale and methodology described.

- Rationale used for the development of proposed escalation.

- Identify all proposed indirect rates, to include allocation bases, and describe the company’s accounting practices for application of the rates. In addition, Offerors must identify and provide any indirect cost rate that would be applied to ODCs, materials, and travel costs.

- Discuss Offeror’s and proposed subcontractors policy for uncompensated overtime.

The Government reserves the right to request any additional data, supporting schedules, or substantiation which will facilitate the Government's evaluation of the proposal.

The Offeror must submit a complete listing of all proposed subcontractors and consultants and include the following:

- Name of subcontractors

- Name of consultant (where a consultant is not used on a long term basis)

L.11.5.2.3 Part C – Exceptions, Deviations, or Assumptions

Each proposal must include an exceptions, deviations, and assumptions section in Volume V that identifies and explains in detail any exceptions, deviations, or conditional assumptions taken with the requirements of the SIR. Any exceptions, deviations, and assumptions taken must contain sufficient amplification and justification to permit evaluation. All exceptions, deviations, and assumptions, as well as benefits to the FAA, must be fully explained for each exception taken. Exceptions and deviations will not themselves automatically cause a proposal to be deemed unacceptable. A large number of exceptions and/or deviations, L-17 or one or more significant exceptions and/or deviations not providing benefit to the FAA, may, however, result in rejection of your proposal as unacceptable or otherwise non-compliant.

If no exceptions, deviations, or assumptions are taken, the proposal must affirmatively state that none have been taken.

L.11.5.2.4 Part D – Responsible Prospective Contractors An Offeror must also be found responsible in accordance with FAA AMS Clause 3.2.2.2 prior to award of any contract. As a minimum, to be determined responsible, a prospective Offeror must:

a) Have adequate financial resources to perform the contract and the ability to obtain resources;

b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all other business commitments;

c) Have a satisfactory record of integrity and business ethics;

d) Have a satisfactory performance record; and

e) Have the necessary organization, experience, accounting, and operational controls.

Offerors must submit the following information:

a) Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration. This includes:

• A Dun and Bradstreet Comprehensive Insight report, not more than six (6) months old;

• Proof of any existing Line(s) of Credit by a U.S. Banking Institution; and

• Certified Financial Statements that demonstrate the firm’s annual revenue for the last three

(3) completed company fiscal years.

b) A description of all current or pending legal action(s) under Federal Government contracts within the past three (3) years in excess of $5M, claims, equitable adjustments, pending or ongoing cure notices, Terminations for Convenience, and/or Terminations for Default.

c) Identify if any member on your team has been placed on the Excluded Parties List System (EPLS) due to being debarred, suspended, proposed for debarment, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits within the last three (3) years. Describe the circumstances surrounding the company/individual being placed on the list.

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