ATIS Section F.pdf

DTFAWA-17-R-00032

PART I – SECTION F

DELIVERIES OR PERFORMANCE

F-1

F.1 AMS CLAUSE 3.1-1 CLAUSES INCORPORATED BY REFERENCE (JULY 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov/.

FEDERAL AVIATION ADMINISTRATION CLAUSES INCORPORATED BY REFERENCE

REFERENCE TITLE

3.2.2.8-3 Delivery of Excess Quantities (Apr 1996) 3.10.1-9 Stop-Work Order (Oct 1996) 3.10.1-11 Government Delay of Work (Apr 1996) 3.10.1-24 Notice of Delay (Nov 1997) 3.10.3-2 Alternate I Government Property - Basic Clause (April 200

3.10.3-2 Alternate II Government Property - Basic Clause (April 200

3.11-35 F.O.B. Destination, Within Consignee's Premises (April 1999)

F.2 DELIVERABLES OR PERFORMANCE:

Deliverables must be submitted to the COR designated in the COR Appointment letter. Electronic submission must be made through email, unless otherwise agreed to by the COR.

The COR has the right to reject or require correction of any deficiencies found in the deliverables. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection.

Except for those deliverables where the urgency of receipt of the deliverables by the Government necessitates the use of the most expeditious method of delivery, deliverables under this contract will be mailed via first or second-class mail. The contractor must use discretion in the use of “express” or “overnight” mail. These premium services should be used sparingly and in situations where the regular U.S. mail system would not be adequate for the timely transfer of technical or contract related documentation. Use of electronic mail (EMAIL) or facsimile (FAX) service is encouraged where appropriate. Under no circumstances should the Contractor bill the FAA direct for expressing or mailing of their invoices.

The following table specifies the deliverables for this requirement:

Deliverable

Number

SOW

Reference Deliverable

Title Format Delivery

Time Frequency Deliver To

1 C.3.1 ATIS Systems Contractor’s Format

Three (3) months of contract award

TBD TBD

http://conwrite.faa.gov/

F-2

2 C.3.1 System Manuals

One (1) Paper;

Two (2) electronic formats, one in a Microsoft Office format and one in a .pdf format

Once with each system

At least 10 calendar days prior to first system delivery and when hardware or software is changed

COR &

TBD

Location

3 C.3.2 Recommended Spares List

Contractor’s Format

Within 48 hours of receipt of the order

When updates are required COR

4 C.3.3(A) Site Survey

Cost Estimate and Schedule

Contractor’s Format

Once per occurrence

Within 5 calendar days of order COR

5 C.3.3(B) Site Survey Report

Contractor’s Format

Once per occurrence

Within 10 calendar days after site survey completion

COR

C.3.4

Installation

Report

Contractor’s Format

Once per occurrence

Within 10 calendar days after the completion of a system installation

COR

7 C3.5

Unplanned Support Services

Components Cost Estimate

Contractor’s Format

Once per occurrence

Within 3 calendar days after the support is requested

C.3.5

Unplanned Support Services Report

Contractor’s Format

Once per occurrence

Within 10 calendar days after the completion of an unplanned service

9 C.3.6

ATIS Upgrade Cost Estimate

(ref C.3.6, C.3.7, C.3.8)

Contractor’s Format

Once per occurrence

Within 10 calendar days of request COR

10 C.6.1 Program

Management Plan

Contractor’s Format Once

Within 15 calendar days after contract award

COR

C.6.2

Program Schedule

Microsoft

Project

Once per occurrence

Within 15 calendar days after contract award and after systems are placed on order

C.6.4

Monthly Progress Report

Contractor’s Format

Once per occurrence

Within 10th calendar day of every month when systems have been ordered but not delivered

13 C.5.3 Quality Assurance

Report

Contractor’s Format

N/A Monthly COR

F-3

Deliverables will be identified in each task order placed against this IDIQ contract. The individual task orders will specify the individual deliverables, the due dates, formats to be used, and distribution.

F.3 HOLIDAY AND GOVERNMENT AUTHORIZED LEAVE

The following Government holidays are normally observed by Government personnel and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation or any other kind of administrative leave such as acts of God (i.e. hurricanes, snow storms, tornadoes, etc.), Presidential funerals or any other unexpected government closures.

Calendar hours scheduled must observe Federal Holidays as follows:

New Year’s Day Labor Day Presidential Inauguration Day (metropolitan DC area only) President’s Day Martin Luther King Jr.’s Birthday Columbus Day Memorial Day Veteran’s Day Independence Day Christmas Day Thanksgiving Day

Any other day designated by Federal statute; any other day designated by Executive Order; any other day designated by Presidential proclamation.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government Agencies.

The amounts in schedule of the contract include an allowance for holidays to be observed. The Government will not be billed for such holidays, except when services are authorized in writing by the Contracting Officer. When so approved, the work must actually be performed on the holiday, and no overtime/premium rate is applicable.

When the Federal Government grants excused absence to its employees, assigned contractor personnel may also be dismissed at the discretion of the Contracting Officer. However, the Contractor will not be reimbursed for the hours of excused absence. The Government will reimburse the contractor only for the actual hours worked by their Contractor employees.

F.4 PLACE OF PERFORMANCE

The effort required by this requirement must be performed in accordance with of each subsequent delivery/task order issuance.

F.5 PERIOD OF PERFORMANCE

The period of performance (POP) is anticipated to be a one (1) year Base Period, commencing from the date of contract award with four (4), one (1) year option periods.

F.6 CONTRACTOR REQUEST FOR SHIPPING INSTRUCTIONS

a. At least thirty (30) calendar days before the date the Contractor expects to make shipment of any unit (or

F-4 portion thereof, when authorized), it must request shipping instructions from the Contracting Officer. The request for shipping instructions must be in writing and include the following information:

1. The expected date of shipment

2. The number of units to be shipped

3. The contract line item(s) involved

4. The current contract unit price of each contract line item to be shipped

5. Whether commercial bill of lading forms and procedures are desired to be used

6. The weight and dimensions of the shipment (if unknown, an estimate must be provided)

7. A statement of any specialized carriage which may be necessary (e.g. whether air ride padded van or flatbed trailer is needed, etc.)

b. The contractor must expressly state if a shipment will be delivering Government property previously provided to the contractor for modification, reconfiguration, or incorporation as a line item under the contract. The request for shipping instructions is to include a copy of the original shipping document(s) received with the Government-furnished property being returned.

c. Lack of the required information may delay issuance of shipping instructions, thus delaying shipment.

d. Shipping instructions will be issued by the Transportation Officer on FAA Form 4500-1, entitled Project Material Shipping Notice/Receiving Report. The Transportation Officer or his/her designee is the only person authorized to issue FAA Form 4500-1. No shipment must be made by the Contractor, whether the f.o.b. point is origin or destination, unless and until FAA form 4500-1 has been received, and then only in accordance with the instructions provided on the form. The FAA Form 4500-1 must be an accurate reflection of the shipment being made. If any changes are required in price, destination, quantity, etc., the Contractor must notify the Contracting Officer so that a new form can be issued. Failure of the Contractor to observe these requirements may delay payment of its invoice.

e. If any contract line item is to be delivered f.o.b. origin, the Transportation Office will furnish Government bills of lading to the contractor or authorize it to use commercial bill of lading forms and procedures as provided under paragraph (g) below.

f. Partial shipments (shipments of less than one complete unit of a line item) are not authorized unless specifically approved in advance (on an individual basis) by the Contracting Officer. Authorization of a partial shipment is the prerogative of the Government and will not be authorized unless a definite benefit to the Government will be realized or to meet an unexpected or emergency situation.

g. If the transportation charges per shipment do not exceed $100, the Contractor may be authorized by the Transportation Officer to use commercial bill of lading forms and procedures in lieu of Government bills of lading. In such cases, transportation must be prepaid by the Contractor and the charges must be included as a separate item on the invoice. A copy of the receipted freight bill must be included with the invoice.

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