ATIS Section G.pdf

DTFAWA-17-R-00032

PART I – SECTION G

CONTRACT ADMINISTRATION DATA

G-1

G.1 AMS CLAUSE 3.1-1 CLAUSES INCORPORATED BY REFERENCE (JULY 2011)

This Screening Information Request (SIR) incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text on the Internet at: https://conwrite.faa.gov/.

FEDERAL AVIATION ADMINISTRATION CLAUSES INCORPORATED BY REFERENCE

REFERENCE TITLE

3.3.1-17 Prompt Payment (January 2017)

G.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer (CO)

Wanda J. Mundy AAQ-310 Federal Aviation Administration 800 Independence Avenue, SW Room 406 Washington, DC 20591 or by Email:wanda.mundy@faa.gov Office: 202-267-4449

Contract Specialist (CS)

Ryan C. Thompson AAQ-310 Federal Aviation Administration 800 Independence Avenue, SW Room 406 Washington, DC 20591 or by Email:ryan.thompson@faa.gov Office: 202-267-4438

Contracting Officer’s

Technical Representative

(COR)

TBD

G.3 CONTRACING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, said authority remains solely with the Contracting Officer.

The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

Costs incurred that were not authorized by the Contracting Officer and/or work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the Government.

https://conwrite.faa.gov/ mailto:wanda.mundy@faa.gov mailto:ryan.thompson@faa.go

G-2

G.4 AMS 3.10.1-22 Contracting Officer's Representative-April 2012) (COR)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G.5 ORDERING PROCEDURES

This is an Indefinite Delivery Indefinite Quantity Contract. Delivery orders will be issued for all supplies and services to be performed/furnished under this contract. The Contracting Officer will issue task orders in order of priority during the performance period of the contract. Multiple task orders may be issued concurrently, if required. The Contractor must perform the tasks in order unless written approval is received from the Contracting Officer to deviate from the priority order.

The delivery order will be signed, dated and issued by the Contracting Officer. Each delivery order will contain the following information:

Delivery Order Contents:

(a) A delivery order number;

(b) A description of the supplies or services

(c) Period of performance

(d) Location where supplies are to be delivered or services will be performed

(e) Identification of applicable CLINs;

(f) Appropriate FAA points-of-contact;

(g) Applicable appropriation and accounting data; and

The Contractor must not incur costs in excess of the funds provided in each order. Government liability is the minimum guaranteed value or quantity of the contract, until exceeded. The Government’s liability will then increase by the value of individual task orders issued.

G.6 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) must be subject to the following procedures:

a. Correspondence Preparation: All correspondence must contain a subject line, commencing with the contract number.

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b. Technical correspondence of a routine nature must be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer, Contract Specialist, and the QRO, if assigned.

c. Other correspondence, including technical correspondence involving patent technical data issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the contract, must be addressed to the Contracting Officer and Contract Specialist, with information copies to the COTR and QRO if assigned.

d. Invoices must be submitted in accordance with Section G.7.

G.7 PROCEDURES FOR THE SUBMISSION OF INVOICES

The Contractor must submit invoices on a properly executed Standard Form 1034, or a form that contains like information, in accordance with requirements set form in FAA AMS Clause 3.3.1-17, Prompt Payment. All payments are subject to review and approval by the CO. Distribution of all copies must be concurrent. The Contractor must submit invoices no more often than monthly (except in the case of small businesses, as approved in advance by the Contracting Officer) and it will contain data to coincide with the normal accounting cutoff date closest to the end of the month.

The Contractor must place an appropriate certification on each invoice submitted indicating that the product and/or services and incurred costs billed have been expended. The certification, as noted below, must be included on each invoice and signed by an authorized Contractor representative:

Certification: I certify that this invoice is correct and in accordance with the terms of the contract/Order and the costs included herein properly reflect the work performed.

Signature: ____________________ Title: _______________________ Typed Name: ______________________ Date____________________ Telephone Number: ______________________

The Contractor must deliver invoices in accordance with the following distributions:

1. Accounts Payable: One electronic copy of the invoice to the FAA Accounts Payable office 9-AMC-AMZ-FAA-APInvoices@faa.gov.

2. Contracting Officer: One electronic copy of the invoice to the FAA Contracting Officer

G.8 CONTRACTOR’S REMITTANCE ADDRESS

To be updated if different from that on the SF-33.

G.9 ACCOUNTING AND APPROPRIATION DATA

Accounting and appropriation data will be provided once the contract has been awarded.

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mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov