Section L_Amendment 000003.pdf

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PART IV – SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INFORMATION

This section of the Tower Simulation System (TSS) Screening Information Request (SIR) provides instructions, conditions, and notices to Offerors for the Federal Aviation Administration (FAA) TSS

SIR number DTFAWA-17-R-00029. All representations and certifications must be made in Section

I and K by the Offeror and must be filled in as appropriate. The signature of the Offeror on the cover page of this SIR (Standard Form 33) constitutes the making of the included representations and certifications, which is specifically required to be completed, signed, and submitted with offer.

Award of any contract to the Offeror must be considered to have incorporated the applicable representations and certifications into the contract.

L.1.1. Government Point of Contact

The Government Contracting Officer (CO) is the sole point of contact for this acquisition. All questions or concerns must be addressed to the Government CO.

L.2 INFORMATION AND CONSIDERATIONS AFFECTING OFFEROR

PROPOSAL SUBMISSIONS

a. This acquisition will involve the use of streamlined acquisition procedures employing best practices for competitive procurements as authorized by the FAA AMS.

b. The procurement process will involve the evaluation of the technical and price proposals.

Evaluations involved will permit the FAA to select an offer that is the Best Value to the FAA.

c. The FAA may communicate with one or more Offerors at any time during the SIR proposal evaluation process. Communications with one Offeror do not necessitate communications with other Offerors since communications will be Offeror-specific. Information determined to have common application and not considered prejudicial to any Offeror will be communicated to all

Offerors.

d. This document constitutes a formal SIR for which an award may be made without further communications. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of their proposals.

e. The projected acquisition schedule for this SIR is provided in Table L-1 below:

Table L-1 - Acquisition Milestones

MILESTONE DUE DATE

SIR Release May 5, 2017

Questions Due from Industry May 17, 2017

FAACO Updated with Responses to Questions June 8, 2017

Proposal Submissions Due July 6, 2017

Contract Award September 29, 2017

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L.3 AMS CLAUSES 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2011)

This screening information request (SIR) incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make the full text available, or Offerors and Contractors may obtain the full text through the Internet at: http://conwrite.faa.gov (on this web page, select "Search and View Clauses").

FEDERAL AVIATION ADMINISTRATION CLAUSES INCORPORATED BY REFERENCE

REFERENCE TITLE

3.1.7-4 Organizational Conflict of Interest - Mitigation Plan

Required (April 2012)

3.2.2.3-1 False Statements in Offers (July 2004)

3.2.2.3-6 Submittals in the English Language (July 2004)

3.2.2.3-7 Submittals in U.S. Currency (July 2004)

3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004)

3.2.2.3-12 Amendments to Screening Information Requests (July

2004)

3.2.2.3-13 Submission of Information Documentation/Offers (July

2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of

Submittals (July 2004)

3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004)

3.2.2.3-17 Preparing Offers (July 2004)

3.2.2.3-18 Prospective Offeror's Requests for Explanations (March

2009)

3.2.2.3-19 Contract Award (July 2004)

3.2.2.3-72 Announcing Competing Offerors (July 2004)

3.3.1-29 Notice of Availability of Progress Payments Exclusively for

Small Business Concerns (November 1997)

L.3.2 AMS PROVISIONS INCORPORATED IN FULL TEXT

3.2.2.3-20 Electronic Offers (July 2004)

(a) The Offeror may submit responses to this SIR by the following electronic means: None. Your offer must arrive at the place and by the time specified in the SIR.

(b) Electronic offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider electronic offers that do not include required information, or that reject any of the terms, conditions, and provisions of the SIR.

(d) We reserve the right to make award solely on the electronic offer. However, if the CO requests, you must promptly submit the complete original (hard copy) signed proposal.

http://conwrite.faa.gov/

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(e) Send your offer electronically to: Not Applicable.

(f) If you choose to send your offer electronically, we will not be responsible for any failure attributable to transmitting or receiving the offer.

(End of provision)

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of a Firm Fixed Price (FFP) contract with some Cost

Reimbursement resulting from this Screening Information Request.

(End of provision)

3.2.4-17 Order Limitations (October 1996)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000,000.00, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under this contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $10,000,000.00;

(2) Any order for a combination of items in excess of $10,000,000; or

(3) A series of orders from the same ordering office within N/A # of days N/A days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract, the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within N/A # of days N/A days after issuance, with written notice the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

3.9.1-3 Protest (October 2011)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER

SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES

TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

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(b) Offerors initially should attempt to resolve any issues concerning potential protests with the

Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the

Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile, or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The

ODRA’s normal business hours are 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract.

Proposed subcontractors are not “interested parties” within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set forth for receipt of initial proposals shall be filed prior to bid opening or the times set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that briefing.

(f) Protests shall be filed at:

(1) Office of Dispute Resolution for Acquisition

Federal Aviation Administration

800 Independence Ave., S.W.

Room 323

Washington, DC 20591

Telephone: (202) 267-3290

Facsimile: (202) 267-3720; or

(2) Other address as specified in 14 CFR Part 17.

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(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

L.4 NUMBER OF CONTRACT AWARDS

The Government anticipates awarding one contract resulting from this solicitation. Should it decide to do so, the Government reserves the right to make multiple awards or not make an award.

L.5 COMMUNICATIONS WITH OFFERORS

(a) Communication with potential Offerors may take place throughout the source selection process.

Information disclosed as a result of oral or written communications with an Offeror may be considered in the evaluation of the Offeror's submittal(s).

(b) Communications with one Offeror may not necessitate communications with other Offerors. The

FAA reserves the right to conduct Communications with all, some, or none of the Offeror(s) as circumstances warrant. The Offeror must provide written responses to written communication items within 7 calendar days of receipt, unless otherwise indicated. All communications become a part of the official proposal file.

(c) The Government may, at any time, communicate with Offerors on an individual basis to explain or clarify particular aspects of the acquisition, to negotiate as appropriate the terms and conditions of the proposed contract, or to seek clarification of Offeror’s submissions. Offerors should provide in their submissions a Point of Contract (POC), both voice and facsimile telephone numbers, and email addresses for this purpose. The Government may also conduct a Product Demonstration/Meeting at the

Offerors facility as part of the evaluation process for this solicitation. This meeting is described in

Section L.8.6. The corresponding information for the Government POC for this solicitation is:

POC: Wanda J. Mundy, Contracting Officer, AAQ-310

Telephone: 202.267.4449

Fax: 202.267.5142

Email: wanda.mundy@faa.gov

Questions must be submitted electronically to the Contracting Officer, Wanda J. Mundy, at the above email address, not later than 12:00 pm Eastern Time, May 17, 2017. FAA responses to questions will be posted to the FAA Contract Opportunities website, https://faaco.faa.gov. Offerors must rely upon only those responses provided by the Contracting Officer.

L.6 RELATIONSHIP BETWEEN SECTIONS L AND M

https://faaco.faa.gov/

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Your attention is directed to the functional relationship between Sections L and M of this SIR.

Section L provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover all areas identified in Section M, proposals should address all such areas for evaluation.

L.7 GENERAL ACQUISITION PROVISIONS AND INSTRUCTIONS

L.7.1 False Statements

Proposals must set forth full, accurate, and complete information as required by this solicitation, including attachments. The penalty for making false statements in proposals is described in

18 U.S.C. 1001.

L.7.2 Retain Responsibility for All Proposal Costs

Offerors are advised that the Government is not responsible for, and will not pay or reimburse, any costs incurred by the Offeror in the development or submission of any aspect of their proposal under this SIR. This includes costs associated with any aspect of the proposal activity, product demonstration and tests, and any research, studies, or designs carried out for the purpose of incorporation into any part of the proposal. It also includes any costs to acquire or contract for any services or products relating to the offer under this SIR.

L.7.3 Allow Time for Response to SIR Questions

Any Offeror desiring an explanation or interpretation of any information in this solicitation is instructed to make such request in accordance with the milestone schedule located in Section L.2.E

(up to and no later than May 17, 2017). Oral explanations or instructions from the Government given to Offerors before the award of the contract will be binding only if confirmed in writing by the

FAACO.

L.7.4 Maintain Equal Access to Government Information

If the Government needs to provide Offerors with additional information concerning the SIR, it will be made available to all Offerors through posting an announcement on the FAA Contract

Opportunities (FAACO) at https://faaco.faa.gov/. All questions and clarification will be posted to the site unless an offeror indicates and can justify as proprietary. A SIR amendment may be provided as an attachment to a FAACO announcement.

L.7.5 Elimination of Offerors

The Government reserves the right to make a contract award based on initial offers. The

Government reserves the right to eliminate offerors from competition if a proposal does not meet a

Government requirement or based upon any screening decision. The basis for elimination will be provided within five working days after the screening decision. Eliminated offerors may request a debriefing after contract award.

L.7.6 Product Demonstration/Meeting

The Government may conduct a Product Demonstration/Meeting to evaluate the performance of the product and services being offered by the Offeror and to provide a forum for the Offeror to answer https://faaco.faa.gov/

DTFAWA-17-R-00029 Page 7 any questions identified by the Government during the Product Demonstration and also from the

Government’s evaluation of the Offeror’s proposal. Specific details concerning the Product

Demonstration/Meeting are provided in Section L.11.3.6 of this document.

L.7.7 Provide Notice of Intent to Withdraw Proposal

Offerors are advised that proposals may be withdrawn by written notice (in hardcopy or electronic with electronic signature) received by the Contracting Officer at any time before selection or in-person, by the Offeror, or by an authorized representative if the representative’s identity is made known.

L.8 PROPOSAL ACCEPTANCE

(a) Only one proposal from each Offeror will be considered.

(b) The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements set forth in the SIR which demonstrate an understanding of the complexity and scope of the requirements.

(c) The FAA further reserves the right to reject, as unacceptable, proposals which delete or alter technical requirements.

L.9 PROPOSAL SUBMISSION AND DELIVERY INSTRUCTIONS

L.9.1 Submit Proposal in Separate Volumes

Offerors are instructed to assemble and identify proposal volumes in accordance with Table L-2 below. Offerors are instructed to ensure that all volume titles and associated content must be compiled and delivered within the page limitations, and with the number of copies, shown in Table

L-2 below.

TABLE L-2 - TOWER SIMULATION SYSTEM - PROPOSAL DOCUMENTS

Volume Number

Title

Page

Limit

Flash

Drives

Paper

Copies

VOL I OFFER AND OTHER DOCUMENTS N/A Note 1 2

Section 1

Solicitation Cover Page (and amendments if applicable) - signed by authorized representative of company

Section 2 SIR Section I - filled in completely

Section 3 SIR Section K - filled in completely and signed

Section 4 Responsible Prospective Contractors

VOL II MANAGEMENT Note 1 8

Section 1 Executive Summary 5

Section 2 Management Approach

- Program Management & Integrated Logistics

Support 15

- Transition Plan 10

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Section 3 Subcontracting Teaming Arrangements (if applicable)

2 pages each

VOL III TECHNICAL 50 Note 1 8

Section 1 Technical Approach

- TSS Tech Refresh

- TSS System Performance

- TSS Maintenance Support

- TSS Technical Support

- TSS Site Activation and Deployment

VOL IV PAST TECHNICAL PERFORMANCE Note 2 Note 1 8

Section 1 Relevant Experience and Past Performance

VOL V PRICING N/A Note 1 1

Section B and Engineering Services Rate (MS Excel file)

Part B - Price Narrative (Searchable PDF/MS Word)

Part C - Exceptions, Deviations, or Assumptions

(Searchable PDF/MS Word)

Note 1: Volumes I and V must be provided together on the same flash drive. All other Volumes (II, III, &

IV) must be provided together on a separate flash drive. Two identical flash drives are required for

Volumes I and V and two identical flash drives are required for Volumes II, III, and IV.

Note 2: See Section L-11.4 for number of Past Performance forms, page limits, and number of copies.

L.9.2 Proposal Submission and Delivery Instructions

(a) ADDRESS – All proposals must be delivered by mail or hand-delivered to the following address.

ATTN: Wanda J. Mundy

Contracting Officer, AAQ- 310

Federal Aviation Administration

800 Independence Ave SW

Room 402W

Washington, DC 20591

Telephone: 202-267-4449

(b) TIME AND DATE - Proposals must be received by the FAA at the above location no later than

1:00 pm Eastern Time on 07/6/2017. Offerors must request receipts for proposals if one is desired. All Amendments issued, if any, must be signed and submitted with the Offerors proposal.

(c) SIGNED ORIGINALS -Offerors must provide one signed original and all required copies.

(d) PROPOSAL SUBMISSION – It is the offeror’s responsibility to ensure that the proposal is received before the due date and time stated for receipt of proposals. Proposals received after the due date and time for receipt of proposals will be considered late and may not be evaluated. Facsimile or E-Mail

DTFAWA-17-R-00029 Page 9 submittals of proposals will not be accepted. Proposals may be hand-carried or mailed by commercial delivery or U.S. Postal Service mail.

DO NOT WAIT UNTIL THE FINAL DAY/HOUR TO SUBMIT YOUR PROPOSAL. Delivery after the appointed time will not be accepted.

Proposals submitted in response to the SIR must be formatted as follows and furnished in the number of copies stated herein. Failure to format your proposal in the following manner will be deemed nonconforming to the SIR requirements and will not be evaluated.

L.9.3 Proposal Limit

Offerors are instructed to submit only one proposal, in which they serve as a prime contractor or as a member of a teaming arrangement, as the Government will not consider multiple proposals from the same company.

L.9.4 Proposal Packaging

Offerors are instructed to submit proposals in sealed packages addressed to the Government location shown in the appropriate section above, and to show the time specified for receipt, the SIR number, and the name and address of the Offeror.

L.9.5 Legally Binding Proposals

This SIR constitutes a formal document for which a contract award may be made without communications or negotiations. Offerors are instructed to comply with all terms and conditions contained in preparation of their proposals.

L.9.6 Signed Copies

Offerors are instructed to include the signed original of all documents requiring signature (electronic signature permitted) by the Offeror in Volume I, Section 1 of their proposals. Offerors may use reproductions of signed originals for all other copies of the proposal.

L.9.7 Proposal Acceptance Period

(a) “Acceptance period”, as used in this provision, means the number of calendar days available to the Government to award a contract under this SIR. The “acceptance period” begins the first calendar day after the required submission date for proposals under this SIR.

(b) The Government requires a minimum acceptance period of 180 calendar days. This provision means that all cost, schedule, and technical information provided in the proposal must be valid for a minimum of 180 calendar days after the required proposal submission date.

(c) Offerors must include the following statement in their proposal: “The Offeror allows the following acceptance period: 180 calendar days.” Offerors may specify a longer acceptance period than the Government’s minimum requirement by including the following statement in their proposal: “The Offeror allows the following acceptance period:

__TBD__ calendar days.”

(d) An offer allowing less than the Government’s minimum acceptance period may be rejected.

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(e) The Offeror agrees to execute all that it has undertaken to do, in compliance with its offer, if that offer is accepted in writing within:

(1) the acceptance period stated in paragraph (c) of this clause or

(2) any longer acceptance period stated in paragraph (d) of this clause.

L.10 PROPOSAL PREPARATION INSTRUCTIONS

This section provides guidance for preparing proposals as well as instructions on format and content of the proposal.

Offerors are instructed to submit their proposals in the English language.

In addressing the requirements of Section L, Offerors are instructed to ensure that all aspects of the factors in Section M are addressed. Also, unless explicitly instructed otherwise, for each section

Offerors should address the entire contract period of performance (POP) (Base Period and all Option

Periods) as specified in this SIR.

L.10.1 Proposal Details

Offerors are instructed to ensure that the proposal satisfies the requirements specified in all of the

SIR documents, including the TSS documents listed in Table L-3 below. Offerors are instructed to submit only documentation that is relevant to the requirements of this SIR and to ensure that it is complete, concise, and includes sufficient supporting detail for evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather it should provide convincing rationale of how the Offeror intends to meet these requirements.

Offerors should assume that the Government has no prior knowledge of their facilities, equipment, and experience and will base its evaluation solely on the information presented in their proposal.

Offerors are instructed to minimize cross-referencing to other volumes of their proposal.

Table L-3 - Requirement Documents

Description Section

Statement of Work (SOW) Section C

System Specification Section J-1

Contract Data Requirements List (CDRL) Section J-2

Data Item Descriptions (DID) Section J-3

TSS Locations Section J-4

TSS Configurations Section J-5

TSS Pseudo Pilot Configuration Section J-6

TSS Mobile Unit Configuration Section J-7

TSS Test Bed / Depot System Configuration Section J-8

TSS Models - Aircraft & Vehicle Fleet List Section J-9

TSS Site Equipment Inventory Lists Section J-10

TSS Models - Ground Objects Section J-11

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L.10.2 Proposal Page, Font, and Other Formats

Offerors are instructed to use 8.5 x 11 inch pages, not including foldouts, and single-spaced typing with 1-inch margins on the top, bottom and both sides. A single printed side of paper counts as one page. Pages with printing on both sides count as two pages. Pages should be marked with the subject solicitation number and “Source Selection Sensitive”. If any information provided in an Offeror’s proposal is considered to be “Proprietary” by the Offeror, the Offeror should label each page containing proprietary information “Proprietary Information”.

Foldout pages must fold entirely within the volume. Each foldout will count as one page. Foldouts must not exceed 11 x 17 inches in size. Tables, charts, graphics, and figures must not use fonts smaller than an 8-sized font. Foldouts should be used judiciously and only for large tables, process charts, graphics, methodology, diagrams, and/or schematics that would otherwise exceed an 8.5 x 11 inch page. Offerors are instructed not to use foldout pages for text.

Offerors must prepare their proposals as set forth in the proposal organization table. Page limitations must be treated as maximums. If exceeded, excess pages will not be read or considered in the evaluation. The following pages are excluded from the page count limitations: Volume covers, title pages, tabs, tables of content, lists of figures, glossaries, acronyms, abbreviation lists, prime contractor submittal letter and subcontractor commitment letters, and transmittal letters associated with each volume.

Offerors are instructed to package volumes into three ring binders and submit each volume as a separate document labeled with a title. All originals and copies must be numbered consecutively

(e.g., Volume I – Original, Volume I – Copy 1 of N, etc.). All volume page numbers must include volume and section numbers. For example, Volume I, Section 1, page 1 would be shown as follows:

I-1-1. Page numbering must be consecutive within each individual section. A single volume could contain pages that are within page count and pages that are excluded from the page count. Therefore, at the front of each volume and after the volume title page, each proposal volume must have a volume “Foreword” that contains a table that lists, by section, what is the page allocated “page-count” and what is excluded from the page count. Allocated “page-count” will be totaled.

The Offerors must include a table of contents with each volume and will use tab indexing to identify proposal sections and/or topic information within each volume as appropriate.

The Offerors must include a glossary of acronyms and abbreviations used, with an explanation for each acronym and abbreviation. However, the glossary should not be used to define techniques and approaches and will not be evaluated.

Proposal text size must be 12 font and it must be Times New Roman. Tracking, kerning, and leading must not be changed from the default values of Microsoft Word processing or page layout software.

Offerors are instructed to provide the original proposal on white paper.

L.10.3 Signed Submittal Letter

Offerors are instructed to sign the offer and print or type their name on a submittal letter and on each continuation sheet. The person signing the offer must initial all erasures or other changes. The person signing the offer must have the authority to sign and bind the Offeror.

L.10.4 Notification of Discrepancies, Questions, Exceptions, and Deviations

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If an Offeror believes that these Section L instructions contain an error, omission, or are otherwise not correct, the Offeror must immediately notify the CO in writing with supporting rationale. If discrepancies are not noted prior to Offer submission, then none are presumed to exist.

In addition, Offerors are instructed to explicitly document all exceptions and deviations contained in any part of the SIR, and to address them to the CO with supporting rationale.

Questions/clarifications must reference the applicable contract section and the appropriate section or paragraph within the section. The Government will provide all Offerors all questions and associated responses. The source of the questions/clarification will not be identified.

L.10.5 Electronic Copies of Proposals

Offerors must include an electronic copy of their proposal on USB flash drives. One USB flash drive should contain Volumes I (Offer and Other Documents) and V (Pricing) information, separate from all other Volumes. The second USB flash drive should contain Volumes I (Offer), II (Management), III (Technical), and IV (Past Technical Performance). All electronic file contents should exactly match print versions of submitted documents. In the event of discrepancies between the two, printed documents will prevail. Any items embedded within a document should be objects only, not links.

Electronic submissions must be accompanied by a printed inventory that identifies all USB flash drives, their file contents, and their electronic formats. All USB flash drives and files must be labeled with your firm's name, solicitation number, submission date, and the words “Source Selection

Sensitive.”

L.10.6 Restricted Disclosure

Offerors who include in their proposals information that they do not to disclose to the public for any purpose or used by the Government except for evaluation purposes, must mark the title page with the following legend: “This proposal includes information that must not be disclosed outside the

Government and its representatives and must not be duplicated, used, or disclosed in whole or part for any purpose other than to evaluate this proposal.” Offerors must mark each sheet of restricted data with the following legend “Use or disclosure of information contained on this sheet is subject to the restriction on the title page of this proposal.” However, Offerors are warned that this restriction does not limit the Government’s right to use the information it if is obtained from another source without restriction.

The firms COMPASS Cyber Security, LLC and Aurora Sciences, Inc. are providing assistance to the

FAA in this solicitation and each person from each company that is supporting this solicitation has signed a Non-Disclosure Agreement (NDA) with the FAA to not disclose any acquisition sensitive information resulting from this SIR. Offerors must not include either of these contractors as part of their team or request assistance with proposal preparation, without first submitting a proposal on organizational COI mitigation plan for Government approval.

L.10.7 Exclude Price Information from Non-Price Volumes

Offerors must not include any price information in any of the volumes other than the Price Volume.

L.11 PROPOSAL VOLUMES

L.11.1 Volume I – Offer and Other Documents

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Volume 1, Part A must be submitted WITHOUT any reference to pricing information.

Volume I consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, other statements of the Offeror, and any other administrative information. Each Offeror must provide within this volume a table of contents depicting what is contained in each of the volumes submitted in the Offeror's proposal, as well as a listing of all acronyms used and a glossary of terms.

L.11.1.1 Volume I, Section 1 – Solicitation Cover Page

The Offeror must have an official who is legally authorized to bind the Offeror to a contract sign the cover page, block 16. If issued, all solicitation amendments must be signed and submitted here.

The cover page, titled “Solicitation, Offer, and Award,” blocks 11-17, are contractor fill-ins and are self-explanatory.

L.11.1.2 Volume 1, Section 2 - SIR Section I, Contract Clauses

The Offeror must complete the required fill-in portions of Section I, Contract Clauses 3.1.7-6

Disclosure of Certain Employee Relationships and 3.10.2-2 Subcontracts (Cost-Reimbursement and

Ceiling Priced Contracts) and include Section I in the offer.

L.11.1.3 Volume 1, Section 3 - SIR Section K, Representation, Certifications, and Other

Statements of Offeror

The Offeror must complete Section K, Representations, Certifications, and Other Statements of

Offeror, and include Section K in the offer.

L.11.1.4 Volume 1, Section 4 - Responsible Prospective Contractors

An Offeror must also be found responsible in accordance with FAA AMS T3.2.2.7 (Contractor

Qualifications) prior to award of any contract. As a minimum, to be determined responsible, a prospective Offeror must:

1) Have adequate financial resources to perform the contract and the ability to obtain resources;

2) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all other business commitments;

3) Have a satisfactory record of integrity and business ethics;

4) Have a satisfactory performance record; and

5) Have the necessary organization, experience, accounting, and operational controls.

Offerors must submit the following information:

a) Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration.

This includes:

A Dun and Bradstreet Comprehensive Insight report;

Proof of any existing Line(s) of Credit by a U.S. Banking Institution; and

Certified Financial Statements that demonstrate the firm’s annual revenue for the last three (3) completed company fiscal years.

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b) A description of all current or pending legal action(s) under Federal Government contracts within the past three (3) years in excess of $5M, claims, equitable adjustments, pending or ongoing cure notices, Terminations for Convenience, and/or Terminations for Default.

c) Identify if any member on your team has been placed on the Excluded Parties List System

(EPLS) due to being debarred, suspended, proposed for debarment, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits within the last three (3) years. Describe the circumstances surrounding the company/individual being placed on the list.

L.11.2 Volume II – Management

L.11.2.1 Executive Summary

Offerors must submit an Executive Summary that provides an overview of the entire technical proposal, excluding price information. The Executive Summary should provide a concise narrative summary of the entire management and technical proposal to include significant risks and any key or unique features of their proposal. The information to be provided in the Offeror’s Executive

Summary should trace to the management and technical requirements of this SIR. Any summary material presented in this section must not be considered as meeting the requirements for any provisions of other volumes of the proposal.

A Table of Contents for the entire proposal must be included in the Executive Summary.

L.11.2.2 Management Approach

L.11.2.2.1 Offerors must describe their program management approach necessary to ensure a successful TSS Program.

Offerors must describe how they intend to manage the efforts described in this SIR. The description must include at a minimum the strategy for management; methodologies, processes and procedures for executing the proposed management approach; support resources required; and types and number of personnel. Offerors must describe their proposed organization to include any subcontractors, intended for the accomplishment of the requirements described in the TSS Specification and SOW.

The roles and responsibilities for the prime contractor and any subcontractor personnel must be provided.

Offerors must describe how their organizational design will enable effective management of a nationwide TSS Program. Offerors must describe lines of communication within their company and lines of communication with the FAA. Offerors must describe the authority and access their

Program Manager has within their company.

Offerors must describe the organization and processes for ensuring continuity of operations and provision of services, with specific emphasis on their approach for program management (PM), engineering and technical support, configuration management (CM), Quality Management (QA), system maintenance, logistics support, and property management.

A Program Schedule to include key program milestones, timelines outlining the TSS Tech Refresh procurement and implementation; production of the TSS Mobile Units, Suitcases, and MSPTSs;

DTFAWA-17-R-00029 Page 15 software development efforts and system installation integration and test events; and delivery dates for the basic contract requirements must be provided in this section of the Offeror’s proposal.

Offerors must describe the qualifications, expertise, and experience of each Key Personnel identified in this solicitation. Offerors must provide resumes for each of the Key Personnel positions as identified in this solicitation. Each resume must substantiate the Offeror’s capability to perform the work and cannot exceed 3 pages in length. Resumes must include the information below at a minimum. The Government has identified the prime contractor’s Program Manager for this contract as a “Key Personnel” in this SIR. The Government may also elect to review and approve the resume for each Field Service Representative (FSR) and Field Service Technician (FST) before each

FSR and FST can commence work on this contract. Resumes for FSR and FST personnel are not required for this proposal.

Employee Name (including city and state of employee)

Education – colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours in non-degreed/non-certified areas of study;

Experience – area(s) of work in which person is qualified, company and title of position, approximate starting and ending dates (month/year), specific experience on projects of similar size/scope/complexity/functionality, and specific experience related to the SOW requirements

Certification that the information contained in the resume is current and accurate

(including the signature of the person and an accompanying signed letter of intent if not currently employed by the Offeror)

Offerors must describe their staffing plan for meeting all of the requirements contained in this SIR.

The staffing plan must discuss the Offeror’s staffing approach for Contract Line Item Numbers

(CLINs) XX01 through XX12, including labor categories/mix, labor hours, and number of full-time employees (FTE) required for each separate CLIN. Offerors must describe how they will provide the appropriate personnel required for the TSS Program required under this SIR. This must include, at a minimum, specific details on recruiting, hiring processes and practices, and the schedule required to obtain the qualified personnel required to meet the TSS Program requirements defined in the TSS

SOW.

L.11.2.2.2 Offerors must describe their logistics support approach and processes necessary to ensure a successful TSS Program.

Offerors must describe at a minimum their strategy for management; methodologies, processes, and procedures for executing the proposed logistics support approach; and personnel. Offerors must describe their proposed organization, to include any subcontractors, intended for the accomplishment of the logistics support requirements described in the TSS Specification and SOW. The roles and responsibilities for the prime contractor and any subcontractor personnel must be provided.

Offerors must describe how their organizational structure and company processes will enable effective logistics support of a nationwide TSS Program and ensure each TSS system achieves an operational availability (Ao) of 95% at each TSS location. Offerors must describe lines of communication within their company and proposed lines of communication with the FAA. Offerors must describe the authority and access their Contractor personnel have within their company.

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At a minimum, the Offeror must address the following Integrated Logistics Support requirements for the TSS Program:

Contractor Spares Management (SOW 3.2.4)

Configuration Management – Hardware & Software (SOW 3.2.9, 3.2.10, and 3.2.11)

Integrated Logistic Support / Maintenance (SOW 3.3)

Training and Training Material Management (SOW 3.4)

Help Desk Support (SOW 3.5.2.1)

TSS Depot / Test Bed (SOW 3.5.2.9)

Training System Support Center (TSSC) (SOW 3.6)

On-Site Field Support (SOW 3.7)

A Program Schedule to include key logistic support milestones for the basic contract requirements must be provided in this section of the Offeror’s proposal.

Offerors must describe their staffing plan for meeting all of the logistics support requirements contained in this SIR. Offerors must describe how they will provide the appropriate personnel required for the TSS Program required in this SIR.

L.11.2.2.3 Transition Plan

Offerors must describe their transition approach and efforts necessary to ensure a successful TSS

Program. Offerors must describe how their proposed transition methodology, timelines, staffing, and staff qualifications and training will ensure a timely, effective, and efficient transition of the TSS services from the existing FAA contract to the contract to be awarded under this SIR.

Offerors must describe how they will transition from the current TSS Program services to their proposed services. Offerors must describe the sequence of activities beginning with contract award that are necessary to accomplish a smooth transition to the requirements of this SIR. Offerors must also identify all significant cost, schedule, and performance risks associated with their transition plan and provide a high-level mitigation strategy for each risk.

Offerors must provide a schedule for all major transition activities beginning with contract award.

The schedule must address the TSS support and services specified in the TSS SOW. At a minimum, the schedule must include the information below. A fold-out schedule may be used to provide this information.

Offeror’s major activities required for the planning and execution of the contract, particularly for the base period of the contract

Government’s activities required for a successful transition of the TSS Program under this SIR

Milestones consistent with the proposed transition approach

Interdependencies among activities listed in the schedule

L.11.2.3 Subcontracting Teaming Arrangements

If the Offeror intends to use one or more subcontractors for this solicitation the proposal must provide information on the division of responsibility and authority between the firms within the

Offerors proposal. The Offeror must clearly identify what tasks, services, and products each of the

DTFAWA-17-R-00029 Page 17 subcontractors will be responsible for in the Offerors proposal. Original Equipment Manufacturers

(OEM) of Commercial-Off-The-Shelf (COTS) equipment.

L.11.3 VOLUME III – TECHNICAL VOLUME

Offerors are instructed to provide information for each of the sections described below in the

Technical Volume. Offerors must fully substantiate the approach and demonstrate an understanding of the requirements.

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, Offerors are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary to write that your firm will perform all of the SIR’s requirements in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Offerors must respond with a technical statement of providing efficient and effective technical and logistics support for a system(s) similar to the TSS. The documentation must clearly demonstrate that the offeror is qualified and capable of providing the required services. The format of the documentation is at the offerors' discretion. In order to be considered as an acceptable source, offerors’s must address the requirements listed below:

1. Knowledge and experience providing simulated training for complex systems and operations such as air traffic controller (ATC) simulated training.

2. Knowledge of the FAA ATC environment, particularly for ATC Tower (ATCT) operations.

3. Ability to ensure a high level of uninterrupted TSS service and an operational availability

(Ao) of 95% or higher for complex systems.

4. Experience or capability to implement an extensive Tech Refresh project by replacing obsolete computers, monitors, and other associated equipment in systems across the

United States.

5. Capability to create training scenarios and airport databases such as ATC training scenarios and databases.

6. Experience with hardware and software maintenance, modification, and testing.

7. Experience or capability to establish and maintain a nation-wide Help Desk for system support.

8. Experience or capability to establish a web-based data repository for on-line reporting and data sharing.

9. Infrastructure to provide on-site technical support personnel on a nation-wide basis.

10. Experience with conducting training courses.

Offerors must identify risks and benefits throughout their proposal responses. They should identify areas of risk associated with the described approaches and plans and must propose mitigation strategies.

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Offerors are also instructed to identify possible quantifiable methods to improve efficiency or provide more effective services as they relate to requirements for the TSS Specification and SOW.

Offerors are instructed to present all risks and benefits in a summary table.

In addition to all above, Volume III must provide the following information:

TSS Tech Refresh

TSS System Performance

TSS Maintenance Support

TSS Technical Support

TSS Site Activation and Deployment

L.11.3.1 TSS Tech Refresh

The Offeror must describe their approach to effectively and efficiently accomplish the implementation of the TSS Tech Refresh upgrade at each of the TSS locations including, but not limited to, the following tasks:

Procurement of TSS Tech Refresh components

Storage and shipping of the components

Removal and packaging of the TSS components to be replaced

Installation and checkout of the new TSS Tech Refresh components

Modification of TSS databases as required

Shipping of the old components as directed by the Government

Conduct of Operator and Maintenance training course for the new system configuration

L.11.3.2 TSS System Performance

The Offeror must describe how their proposed deliverable products and services will ensure the TSS systems continue to meet the TSS system performance requirements, capabilities, and services required by this solicitation. If there are any performance deficiencies known by the Offeror, the

Offeror must identify any capability or performance requirement of this solicitation that will not be accomplished by their proposed deliverable products and services and explain how each deficiency will be resolved and met. The Offeror must also identify any risks associated with their proposal and provide a mitigation strategy for each identified risk. The Offeror must address how it will address the following TSS System Performance requirements at a minimum:

Providing and maintaining all system performance and operation functions specified in the TSS specification

Maintaining and Operational Availability (Ao) of at least 95% for each TSS system at each TSS location

Achieving a Mean Time To Repair (MTTR) of no more than 72 hours for every TSS failure

Ensuring the TSS system design and operation is representative of the FAA Air Traffic

Control Tower (ATCT) operational environment

L.11.3.3 TSS Maintenance Support

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The Offeror's proposal must describe their plans for the total support of all products to be delivered under this solicitation and the existing TSS equipment deployed at FAA facilities. This includes logistics analysis and planning functions, technical data, a Training System Support Center (TSSC), and Contractor Logistics Support (CLS) as delineated below.

The logistics analysis and planning should include the methodology used in determining the range and depth of spares required and the planned disposition of those spares (site vs. warehouse).

The proposal must describe the Offeror's planned TSSC. This must include the numbers and types of personnel and the planned effort to:

Develop and/or update as required visual databases, moving models, liveries, voice system and scenario development

Documentation updates/page changes to manuals and training materials

Maintaining and distributing site specific data files (visual database, voice files, airfield lighting, tower radar, etc.) and any as-built drawings

Hardware configuration management

Software configuration management

The proposal must describe the Offeror’s planned On-Site field support function. This includes the numbers and types of personnel and the planned effort to:

Creation of and support to executing training scenarios

Respond to on-site malfunctions and other problems on an on-call basis

Ens…