Section G.pdf

DTFAWA-17-R-00029

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G - 1

G.1 AMS CLAUSE 3.1-1 CLAUSES INCORPORATED BY REFERENCE (JULY 2011)

This Screening Information Request (SIR) incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make the full text available, or offerors and contractors may obtain the full text on the

Internet at: https://conwrite.faa.gov.

FEDERAL AVIATION ADMINISTRATION CLAUSES INCORPORATED BY REFERENCE

REFERENCE TITLE

3.3.1-17 Prompt Payment (January 2017)

G.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer

Wanda J. Mundy

FAA, Contracting Officer, AAQ-310

Email: wanda.mundy@faa.gov

Office: 202-267-4449

Contracting Officer’s Officer

Representative (COR)

TBD

Alternate Contracting Officer’s

Representative (COR)

TBD

Quality Control Officer TBD

G.3 FAA CONTRACTING OFFICER’S (CO’S) AUTHORITY

The FAA Contracting Officer (CO) assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the CO is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, this authority remains solely with the CO.

It is the responsibility of the Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Work not ordered by the CO and/or work outside the scope of the contract shall not be reimbursed by the Government.

The Contractor must immediately notify the CO for clarification when a question arises regarding the authority of any person to act for the CO under the contract.

mailto:wanda.mundy@faa.gov

G - 2

G.4 AMS 3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting

Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor must immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G.5 ORDERING PROCEDURES

This is an Indefinite Delivery Indefinite Quantity Contract. Task orders will be issued for all services to be performed / furnished under this contract. The Contracting Officer will issue task orders in order of priority during the performance period of the contract. Multiple task orders may be issued concurrently, if required. The contractor must perform the tasks in order unless written approval is received from the Contracting Officer to deviate from the priority order.

The task order will be signed, dated and issued by the Contracting Officer. Each task order will contain the following information:

(1) Task Order Contents:

(a) A task/delivery order number;

(b) A description of the services to be performed

(c) Period of performance

(d) Location where services will be performed

(e) Identification of applicable CLINs;

(f) A list of deliverables and the delivery schedule;

(g) Appropriate FAA points-of-contact;

(h) Applicable appropriation and accounting data; and

(i) A task order maximum amount.

Expenditures: In performance of orders, the Contractor must not incur costs in excess of the funds provided in each order. Government liability is the minimum estimated guaranteed value of the contract, until exceeded. The Government’s liability will then increase by the value of individual task orders issued.

G.6 CORRESPONDENCE PROCEDURES

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To promote timely and effective administration, correspondence submitted under this contract will be subject to the following procedures:

a. Correspondence Preparation: All correspondence must contain a subject line, commencing with the contract number.

b. Technical Correspondence of a routine nature must be addressed to the designated

Contracting Officer's Representative (COR) with an information copy of the correspondence to the Contracting Officer and Contract Specialist.

c. Other correspondence including technical correspondence where patent or technical data issues (if any) are involved, and correspondence which proposes or otherwise involves waivers, deviations, contract administration or modifications to the contract requirements, terms or conditions, etc., shall be addressed to the Contracting Officer and Contract Specialist, with an information copy of the correspondence to the COR.

d. Invoices shall be submitted in accordance with Section G.7.

G.7 BILLING INSTRUCTIONS

The Contractor must submit invoices on a properly executed Standard Form 1034 in accordance with requirements set form in FAA AMS Clause 3.3.1-17, Prompt Payment. All payments are subject to review and approval by the CO. Distribution of all copies must be concurrent. The Contractor must submit invoices no more often than monthly (except in the case of small businesses, as approved in advance by the Contracting Officer) and it will contain data to coincide with the normal accounting cutoff date closest to the end of the month.

The Contractor must place an appropriate certification on each invoice submitted indicating that the product and/or services and incurred costs billed have been expended. The certification, as noted below, must be included on each invoice and signed by an authorized Contractor representative:

Certification: I certify that this invoice is correct and in accordance with the terms of the contract/Order and the costs included herein properly reflect the work performed.

Signature: ____________________ Title: _______________________

Typed Name: ______________________ Date____________________

Telephone Number: ______________________

The Contractor must deliver invoices in accordance with the following distributions:

1. Accounts Payable: One electronic copy of the invoice to the FAA Accounts Payable office

9-AMC-AMZ-FAA-APInvoices@faa.gov.

2. Contracting Officer: One electronic copy of the invoice to the FAA Contracting Officer.

mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov

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G.8 ACCOUNTING AND APPROPRIATION DATA

Refer to Schedule A and all subsequent funding modification for specific codes.

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