DOC004_D044_D045_Correspondence_Inventory_CS.xlsx
XLSX spreadsheet 193 KB Posted
- Attached to
- MAINTENANCE/OPERATIONS SERVICES FOR WV PATH
- Solicitation number
- CRFP 0511 HHR2600000001 7
- Issued by
- Kanawha County, West Virginia
About this file
Summary
This is a Correspondence Inventory document for the West Virginia Department of Health and Human Resources (DHHR) Bureau for Child Support Enforcement (BCSE), prepared by Optum in coordination with the DHHR, dated September 8, 2023, version 0.02. The inventory provides a comprehensive consolidated list of all notices and correspondence generated by the child support enforcement solution, including approximately 150+ unique documents with standardized tracking identifiers. Each entry specifies the document's unique ID, title, description, legacy references, RFP identification numbers, current operational status, intended audience (such as obligees, obligors, employers, third parties, and court personnel), business unit owners, associated functionality, whether documents contain family throughput information (FTI), protected health information (PHI), or personally identifiable information (PII), file formats (primarily editable and static PDFs), and trigger conditions for generation. Documents encompass pleadings for establishing and enforcing child support, paternity proceedings, administrative modifications, license suspension actions, genetic testing coordination, interstate UIFSA correspondence, financial disclosures, and obligor/obligee notifications regarding payment arrangements, arrears, and case status changes.
The correspondence inventory demonstrates DHHR's operational commitment to maintaining complete, searchable documentation in Excel format that complies with established quality management standards. The document reflects both existing retained documents and those marked for retirement or modification, with most documents generated through either manual user action, automated batch processing, or workflow-triggered systems. The inventory indicates that Optum maintains the deliverable, which includes cross-references to related functionality codes (BRM, GT, EE, SM, and UM designations), associated work item codes, and outstanding issues for development consideration. Documents are categorized by business function, including legal pleadings, enforcement mechanisms, correspondence management, financial operations, fair hearing procedures, interstate compact communications, and internal BCSE operations, with frequency specifications ranging from as-needed generation to daily and scheduled monthly distributions.
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Cover
DEL-044 Correspondence Inventory
| Date: 09/08/2023 |
| Version: 0.02 |
| Review and Approval History | |||
| Date | Version | Revised By | Reason for Revision |
| 9/1/23 | 0.01 | Optum SME | Initial Document |
| 9/8/23 | 0.02 | Optum PMO | PMO Review |
| Deliverable Requirement: | The Correspondence Inventory will provide a consolidated list of all Notices and Correspondence generated by the solution. The inventory will include a unique ID, title, description, frequency, retention, and audience. |
| DHHR agrees that the Correspondence Inventory is complete and appropriate: |
1. The deliverable provides a complete inventory of all notice and correspondence supported and generated by the solution.
2. The deliverable contains a unique ID, title, description, frequency, retention, audience, source (i.e. xPressions), and other details agreed to during reports design meetings.
3. The Correspondence Inventory will be in Excel and is searchable.
4. The deliverable contains a footnote stating it is maintained by Optum.
5. The deliverable is consistent with and follows the quality standards outlined in the Quality Management Plan.
Document List
| Unique Document ID | Document Title | Document Description | Legacy Document ID | Legacy Document Name | Legacy Document Description | RFP ID | RFP Name/Description | Current Status (RFP) | Planned Status | Related Program | Intended Audience | Document Author | Primary Business Unit Owner | Secondary Business Unit Owner | Related Functionality | OSCAR form Category | Trigger | Frequency | FTI Data | PHI Data | PII | ||||||||
| Data | Static or Editable | Planned File Type | Specification ID | Action Item | Parking Lot | Notes | Outstanding Issues | Document Tracking ID | |||||||||||||||||||||
| 7094 | Administrative Subpoena | Form that legally obligates a third party to provide a document or other evidence regarding an Obligee/Obligor address, income, and or assets for the purposes of establishing or modifying support. | 7094 | Administrative Subpoena | Requires a document or other evidence to be submitted to BCSE from a third party that legally obligates information to be provided to the BCSE regarding the CT or AP address, income, and or assets for the purposes of establishing or modifying support. | F0684 | SUBP1 ADMINISTRATIVE SUBPOENA | Existing | Retain - Modified | Child Support | Third Party | BCSE Pleadings: Subpoena | Legal | User Action | As Needed | No | No | Yes | Editable | SM0231 | N/A | N/A | D00499 | ||||||
| 7511 | Complaint - Long Arm - Unmarried Mother vs Alleged Father | Complaint: unmarried mother needs to establish paternity and child support against out of state alleged father. | 7511 | Unmarried, CT is Mother, Long Arm | Complaint filed with the court to establish patenity for an unmarried mother (CT). AP (alleged father) resides out of the State. If APAD is not an out of state address this form will not generate. | F0685 | UNMARRIED,CT IS MOTHER, LONG ARM | Existing | Retain as is | Child Support | Court | ||||||||||||||||||
| Customer | BCSE Pleadings: Establish Child Support/Paternity | Legal | User Action | As Needed | No | No | No | Editable | BRM0066, BRM0068, BRM0074, BRM0082, BRM0099, GT0124, GT0126, GT0141 | N/A | N/A | D00500 | |||||||||||||||||
| 7531 | Complaint - Long Arm - Married Mother/Husband Not Father vs Alleged Father | Complaint: married mother needs to establlish paternity and child support against out of state alleged father who is NOT her husband. | 7531 | Married, CT is Mother, Husband Not Father, Long Arm | Complaint: married mother needs to establlish paternity and child support against out of state alleged father who is NOT her husband | F0686 | MARRIED, CT IS MOTHER, HUSBAND NOT FATHER, LONG ARM | Existing | Retain as is | Child Support | Court | ||||||||||||||||||
| Customer | BCSE Pleadings: Establish Child Support/Paternity | Legal | User Action | As Needed | No | No | No | Editable | BRM0066, BRM0068, BRM0074, BRM0082, BRM0099, GT0124, GT0126, GT0141 | N/A | N/A | D00501 | |||||||||||||||||
| 7211 | Motion to Require Bond | Pleading to require delinquent obligor to post bond to guarantee payment of support. | 7211 | Motion to Require Bond | Motion filed with the court for against a AP that continuously shows a pattern of not paying a court order support amount. This motion ask for a monetary (post) bond, give security or to arrange some other collateral or guarantee to secure payment of overdue support | F0705 | MOTION TO REQUIRE BOND | Existing | Retain as is | Child Support | Court | BCSE Pleadings: Enforcement | Legal | User Action | As Needed | No | No | No | Editable | BRM0080, BRM0099, GT0124 | N/A | N/A | D00502 | ||||||
| 7231 | Motion to Release Bond | Pleading to release whether bond is owed to or by either parpleading to release bond to the obligor which was previously paid to guarantee obligor's payment of support, that obligor paid support as ordered. | 7231 | Motion to Release Bond | Motion to release bond once the AP catches up arrears and establishes a pattern of paying support as ordered. | F0707 | MOTION TO RELEASE BOND | Existing | Retain as is | Child Support | Court | ||||||||||||||||||
| Customer | BCSE Pleadings: Enforcement | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00503 | |||||||||||||||||
| 7241 | Motion for Determination of Controlling Orders | Pleading to request the court to determine between 2+ orders which order should be controlling. | 7241 | Motion for Determination of Controlling Order | Motion filed with the court when multiple states has also entered an order of support. The court will determine which order to be controlling. All orders must be present to the court when the motion is filed. | F0711 | MOTION FOR DETERMINATION OF CONTROLLING ORDERS | Existing | Retain as is | Child Support | Court | BCSE Pleadings: Enforcement | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, EE0131, OM0027, SM0189, SM0194, SM0195 | N/A | N/A | D00504 | ||||||
| 8632 | Letter to Clerk - Suggestion | Cover letter to the Circuit Clerk which lists documents being filed for writ of suggestion to freeze & seize a banking accout or lump sum that the Obligor is entitled to receive. | 8632 | SUGG Cover Letter | Cover letter filed with a the Court when filing a suggestion to freeze & seize a banking accout or lump sum that the AP is entitled to. 3 packets are created one for the court file, one copy is sent to the AP and the other is served upon the financial instution or insurance company. | F0549 | SUGG Cover Letter | Existing | Retain as is | Child Support | Court | Legal Enforcement: Suggestion | Administrative | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00505 | ||||||
| 8126 | Letter to Obligor - New Order | Letter sent to an Obligor indicating that a support order exist, provides the support amount, directions on when payments are due and how payments can be made. This form has payment coupons attached with case identifying information to submit payments so payments are applied to the correct case(s). | 8126 | ENF44 New Order Letter | Letter sent to the Obligor indicating that a court order exist, provided the support amount, directions on when payments are due and how payments can be made. This form has payment coupons attached with case identifying information to submit payments so the are applied to the correct obligors case(s). | F0619 | NEW ORDER LETTER | Existing | Retain - Modified | Child Support | Customer | Correspondence: To/From Obligee or Obligor | Legal | User Action | As Needed | No | No | Yes | Editable | BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | D00507 | ||||||
| 8018 | Locate to Family/Friends | Locate form sent to relatives and/or friends to obtian information regarding a absent parent/obligor. Form can also be sent to obtain information on the Obligee in case of lost of contact. | 8018 | LOC5 | Locate form that is sent to relatives and friends to obtian information on an absent parent/obligor. Form can also be sent to obtain information on the Caretaker in case of lost of contact. | F0483 | LOC5 - GENERAL LOCATE TO RELATIVES AND FRIENDS | Existing | Retain as is | Child Support | Third Party | Correspondence: Locate | Administrative | User Action | As Needed | No | No | Yes | Editable | BRM0048, BRM0052, BRM0099, EE0143, GT0124, GT0128, GT0140, GT0197, GT0201, SM0102 | WAI_1552 | N/A | D00509 | ||||||
| N/A | N/A | N/A | Print Form | Used by Caseworkers when referring a case for an audit that serves as a checklist verifying that all required information has been obtained prior to requesting an audit on a case. | F0766 | FINANCIAL RESEARCH REFERRAL FORM | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | No evidence of document being a "Print Form" | D00511 | |||
| 4007 | Sample Amnesty Agreement | Agreement of parties to waive interest and pay full principle balance in 60 months or less. | Print Form | Sample Amnesty | Draft copy of amnesty agreement that is signed by the Obligee to receive a reduces amount of monies in principle within a specified time period and to waive all interest from being collectable. | F0767 | Sample Amnesty | Existing | Retain as is | Child Support | Customer | BCSE Pleadings: Enforcement | Administrative | User Action | As Needed | No | No | No | Static | GT0123, GT0128, GT0134, GT0136, GT0142, GT0188, GT0189, GT0239 | N/A | N/A | D00512 | ||||||
| 9003 | Child Support Agency Request for Change of Support Payment Location | Form may be used by a IV-D agency, which is providing services to an obligee, to make a request to the state that issued the support order to change the payment location of the order, authorizes the request only under limited circumstances. This form may also be used by a IV-D agency responding to a request | 9003 | CSA Request for Change of Support Payment Location | form may be used by a IV-D agency, which is providing services to an obligee, to make a request to the state that issued the support order to change the payment location of the order, authorizes the request only under limited circumstances. This form may also be used by a IV-D agency responding to a request | N/A | N/A | Existing | Retain - Modified | Child Support | Interstate CS Agency | UIFSA Correspondence To/From Out of State Agency | Legal | User Action | As Needed | No | No | No | Editable | GT0124 | N/A | N/A | Document created after RFP Submittal. | D00513 | |||||
| N/A | N/A | N/A | 7515 | Request for CA Bond (long and writ) | If a person fails to appear for a Order to Show Cause, the court may issue a bench warrant. The person is arrested, and person remains in custody unless he or she deposits a bond or cash of at least $500 or 25 percent of the arrearage, whichever is greater. | F0613 | Request for Bond | N/A | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Duplicate of RFP ID F0613 | D00515 | ||
| N/A | N/A | N/A | 75EP | Civil Case Information Filing Statement | N/A | This form was created for testing purposes only. Is not available in OSCAR. | N/A | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00516 | ||||
| N/A | N/A | N/A | Print Form | CSENet No Service | Letter used by Central registery unit when a Csenet request has been received an 30 days has passed an all information to create case has not been received, therefore WV can not create case for services | F0760 | CSENet NoService | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00517 | |||
| N/A | N/A | N/A | 7511-wrong # |
7151 is correct number and is already in the inventory
| ADMIN MOD5 | appointment letter sent from pm65 with form 8168 when requesting a meeting regarding the administrative mod | N/A | N/A | N/A | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Duplicate of RFP F0516 | D00518 | ||||||
| N/A | N/A | N/A | 7528 | Order Disbursing Funds Held Pursuant to Suggestion | Order is created filed with the court when AP is expecting a lunp sum cash payment out from Insurane company and case also be sent to Financial Institutions to seize monies out of a banking account. If support isn't been paid. Once the Judge has signed and filed with the Clerks it's sent to the administor of the funds to disburse the total amount of arrears to the BCSE prior to sending funds to an AP. | F0746 | ORDER RELEASING FUNDS HELD PURSUANT TO SUGGESTION | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Duplicate of document 8504 in packet 7130, RFP ID isn't correct on picklist F0652 | D00519 | |
| 7461 | Petition - Custody with Obligor/Third Party | Petition to modify support because child lives with obligor or third party. | 7461 | Custody Now with NCP | Petition for Modification filed with custody of a child is now with the NCP (AP). Moving child forms are filed prior to this petition being file. The BCSE is petitioning the court to address change of custody and support. | F0732 | CUSTODY NOW WITH NCP | Existing | Retain - Modified | Child Support | Court | ||||||||||||||||||
| Customer | BCSE Pleadings: Petition Modification | Legal | User Action | As Needed | No | No | No | Editable | BRM0082, BRM0082, BRM0099, | ||||||||||||||||||||
| BRM0080, GT0124, GT0126, GT0141, SM0154 | N/A | N/A | D00520 | ||||||||||||||||||||||||||
| N/A | N/A | N/A | 7542 | Order to Show Cause (Sheriff Capias) | Petition filed with the court filed an served upon an AP to make an appearance to show cause regarding why support payments are not being made per order. The form allows the user to select from 3 boilplate paragraphs: 1 (BP) hearing - used when the BCSE already has a hearing date this information will pass directly to the form 2. no hearing is used an the paralegal can manually add the hearing date/time 3. Requesting a Sheriff to serve the AP. | F0748 | ORDER TO SHOW CAUSE (SHERIFF CAPIAS) | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00521 | ||
| N/A | N/A | N/A | 7547 | Order to Continue | Orde filed with the court when a hearing has been scheduled, but needs continued to allow BCSE to obtain service and/or additional information to proceed. The Judge/FLM has to approve the continuance. | F0751 | ORDER TO CONTINUE | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00522 | ||
| 8127 | Affidavit of Hardship | Affidavit signed by an Obligor requesting that the BCSE reduce the amount of arrears that being requested to be paid by income withholding. The BCSE attorney can approve or change the amount being collected toward arrears. | 8127 | ENF35 | Affidavit signed by the Obligor requesting that the BCSE reduce the income withholding for arrears in my support case. To determine a fair amount based on his income. Income information is revied by the BCSE attorney to approve or deny the amount being collected by arrears should be reduced. | F0461 | ENF35 AFFIDAVIT OF HARDSHIP | Existing | Retain - Modified | Child Support | Customer | Correspondence: Obligor Hardship | Administrative | User Action | As Needed | No | No | No | Editable | BRM0099, EE0143, GT0124, GT0128, GT0140, GT0197 | WAI_1543 | N/A | D00523 | ||||||
| N/A | N/A | N/A | 7543 | Order to Release LIEN | Used when a lien that has been filed with Circuit clerk an recorded with the County clerk to attach to any properties owned by an AP that owes arrears. Once all arrears has been satisfied/paid in full or was filed in error should be released with this form. | F0749 | ORDER TO RELEASE LIEN | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00524 | ||
| 4005 | Application | Application (English) send to the Obligee or Obligor for services of BCSE. Information provided is used to create or open a case in PATH | Print Form | BCSE Application for Services | Application completed by CT or AP for services. Information provided is used to create or reopen a case in OSCAR. | F0758 | BCSE Application | Existing | Retain as is | Child Support | Customer | Application: Application | N/A | User Action | As Needed | No | No | No | Static | EE0125, GT0123, GT0124, GT0128 | N/A | N/A | D00525 | ||||||
| N/A | N/A | N/A | 7545 | Accounting of Arrearage | Not found on PM screen. | N/A | N/A | N/A | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00526 | |||
| N/A | N/A | N/A | F0394 | The solution must automatically generate the required documents to support genetic testing as described in the most recent version of the ACF Child Support Enforcement Guide for States. | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Met with RFP ID F0716 Document ID 7811, RFP ID F0717 Document ID 7821, RFP ID F0743 Document ID 7520, RFP ID F0744 Document ID 7522 | D00527 | ||||
| 4006 | Spanish Application | Application (Spanish) send to the Obligee or Obligor for services of BCSE. Information provided is used to create or open a case in PATH | Print Form | BCSE Application for Services in Spanish | Spanish application completed by CT or AP for services. Information provided is used to create or repen a case in OSCAR. | F0759 | Spanish Application | Existing | Retain as is | Child Support | Customer | Application: Application | N/A | User Action | As Needed | No | No | No | Static | EE0125, GT0123, GT0128, GT0134, GT0136, GT0142, GT0174, GT0188, GT0189, GT0239 | N/A | N/A | D00528 | ||||||
| 8173 | Administrative Modification Letter to Judge Requesting Entry of Order | Document semt to Court after passage of 20 days from mailing 8171 to Obligee and Obligor and neither party objected to the proposed order. Courtesy Copy to Parties advises parties that the proposed order is being forwarded to Judge for signature and entry of a new support order. | 8173 | ADMIN MOD 9 | Letter to Court after passage of 20 days from mailing form 8171 to Obligee and Obligor and neither party objected to the proposed order. Courtesy Copy to Parties advises parties that the proposed order is being forwarded to Judge for signature and entry of a new support order. | F0443 | ADMIN MOD 9 letter OF FILING OF MODIFICATION AND PROPOSED ORDER | Existing | Retain as is | Child Support | Customer | BCSE Pleadings: Administrative Modification | Administrative | User Action | As Needed | No | No | No | Editable | BRM0099, BRM0124, EE0143, GT0124, GT0125, GT0128, GT0133, GT0134, GT0136, GT0140, GT0141, GT0144, GT0145, GT0186, GT0188, GT0189, GT0190, GT0197, GT0201, GT0202, GT0203, GT0239, SM0154 | N/A | N/A | D00529 | ||||||
| N/A | N/A | N/A | 8174 | ADMIN MOD 10 | Instruction letter sent to both parties with form 8165 Adim mod information statement sent to the requesting party along with the other forms that needs submitted for BCSE to consider an Admin modification. This form is also sent to the nonrequesting party with form 8167 (admin mod36 notice of request for modification assistance) | F0444 | ADMIN MOD 10 INSTRUCTIONS FOR REQUESTING MODIFICATION | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | BRM099, EE0143, GT0124, GT0128, GT0140, GT0197, SM0154 | DVI_4103 | N/A | Combined with 8165 | D00530 | |
| 4004 | Direct Deposit Application | Direct deposit information completed by obligee to receive support payments. | Print Form | Direct Deposit Application | Application completed by CT to have payments deposited into a banking account of his/her own. | F0761 | Direct Deposit Application | Existing | Retain as is | Child Support | Customer | Application: Direct Deposit Application | N/A | User Action | As Needed | No | No | No | Static | EE0125, GT0123, GT0124, GT0128, GT0140 | N/A | N/A | D00531 | ||||||
| 8154 | Family Court Commitment Order: SCA-FC-241 | Family Court Judge completes with the Obligor's information when Obligor is arrested. | 8154 | Family Court Commitment Order | Order entered by the Judge to put a Obligor in jail for a certain time period due to unpaid support or to keep someone in jail until a certain amount of the unpaid arrears has been satisfied. A CT can also be placed in jail under this type of order for failure to comply with an order of the court. | N/A | N/A | Existing | Retain - Modified | Child Support | Court | Orders: Family Court Order | Legal | User Action | As Needed | No | No | No | Editable | GT0124, GT0126, GT0128, GT0140 | N/A | N/A | Document created after RFP Submittal. | D00532 | |||||
| N/A | N/A | N/A | Batch 23 | NCP IVR PIN | Automatically sent to a AP upon after case creation providing case number and information to contact the IVR to receive payment information over the phone. | N/A | AP/NCP NOTIFICATION LETTER FOR CASES IN IVR S | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Duplicate of RFP ID F0421 | D00533 | ||
| 8153 | Family Capias Order: SCA-FC-240 | Order used to arrest and detain an individual for the purpose of guaranteeing a court appearance. |
Capias order presented for Family Court Judge signature when Obligor fails to comply 8153 Family Court Capias Order used to arrest and detain an individual for the purpose of guaranteeing a court appearance.
| Capias order presented for Family Court Judge signature when Obligor fails to comply | N/A | N/A | Existing | Retain - Modified | Child Support | Court | |||||||||||||||||||||||
| Customer | Orders: Family Court Order | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, GT0126, GT0128, GT0140 | N/A | N/A | Document created after RFP Submittal. | D00534 | ||||||||||||||||
| N/A | N/A | N/A | 7520 | Order for Genetic Testing | Order created/finalized through STND when the Genetic test has been requested by either party or the Court. Once filed allows the Bureau to schedule appointments to collect sample. | F0743 | ORDER FOR GENETIC TESTING | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | same as 8502 in packet 7810 | D00535 | |
| N/A | N/A | N/A | 7517 | Order for Body Attachment (Criminal Contempt) | Order created/finalized through STND when AP is in CRIMINAL contempt. The court has requested or Bureau has requested a body attachment against the AP for failure to make an appearance for hearing, failure to appear for genetic testing or failure to make payments as ordered. Order for body attachment is also known as "CAPIAS". *Criminal contempt a federal offense based on the unpaid arrears amount. | F0742 | ORDER FOR BODY ATTACHMENT (CRIMINAL CONTEMPT) | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | BCSE does not litigate criminal contempt | D00536 | |
| N/A | N/A | N/A | 7516 | Order for Body Attachment (Civil Contempt) | Order created/finalized through STND when AP is in CIVIL contempt. The court has requested or Bureau has requested a body attachment against the AP for failure to make an appearance for hearing, failure to appear for genetic testing or failure to make payments as ordered. BOND AMOUNT? | F0741 | ORDER FOR BODY ATTACHMENT (CIVIL CONTEMPT) | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | Stand Alone Orders | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Duplicate of document 8501 | D00537 | |
| 8140 | Letter to Obligee - Closure, Jail/Prison Statute of Limitations | Closure letter sent to a Obligee when the Obligor has no chance of release from jail/prison before child's emancipation; advises if writ was issued to preserve SOL (term of art for 'statute of limitation'). | 8140 | MISC22 JAIL/PRISON SOL CLOSURE LETTER | Closure letter sent to th CT when the AP has no change of release from jail by the time a child(ren) reach the age of majority (18). | F0542 | MISC22 JAIUPRISON SOL CLOSURE LETTER | Existing | Retain as is | Child Support | Customer | Correspondence: To/From Obligee or Obligor | Administrative | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | Bundles with Letter to Obligee 60 Day Closure (Document 8052) when the Obligor Status is Incarcerated | D00538 | |||||
| 8141 | Letter to Housing/Child Care - Payment Verification | Verification completed by worker to provide information that a CT is cooperating with the BCSE to receive other state assistance based on cooperation with the BCSE. May include payment information. Revise to Letter Format. DOB is not necessary. | 8141 | MISC36 - HOUSING ATH/CHILD CARE VERIFICATION | Verification completed by worker as provide that a CT is cooperating with the BCSE to receive other state assistance based on cooperation with the BCSE. When form is complete the worker will include payments information from TRDI | F0543 | MISC36 - HOUSING ATH/CHILD CARE VERIFICATION | Existing | Retain as is | Child Support | Third Party | Correspondence: To/From Others | Administrative | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | D00539 | ||||||
| 8671 | Letter to Obligor - Verify Tax Offset | Letter to Obligor to advise BCSE if tax return was filed in requested year (BCSE has tax refund that may be fraudulent - requesting obligor confirm) | 8671 | REQUEST TO VERIFY SUSPICIOUS TAX OFFSET | Sent when the BCSE receives tax money that are suspicious for an Obligor to provide proof that this money was issued to him/her correctly. Example if Tax money has been received an the Obligor has had no work history in the past 10 years or is incarcerated this would be suspicious money that needs to be verified prior to disbursing to an Obligee. | New | REQUEST TO VERIFY SUSPICIOUS TAX OFFSET | N/A | Retain - Modified | Child Support | Customer | Financial: Tax | Administrative | User Action | As Needed | No | No | Yes | Editable | BRM0099, EE0143, GT0124, GT0125, GT0128, GT0134, GT0136, GT0140, GT0141, GT0144, GT0145, GT0149, GT0186, GT0188, GT0189, GT0190, GT0197, GT0201, GT0202, GT0203, GT0239, SM0055, SM0224, SM0286 | N/A | N/A | D00540 | ||||||
| 7233 | Motion to Release Lien | Pleading to release whether lien is owed to or by either party. | 7233 | Motion to Release LIEN | Motion filed with the court when a AP (Obligor) is no longer in arrears. Form can be used to release decretal judgment and liens that have been recorded due to an Affidavit of arrears being filed. This form is used when a CT has failed to appear in office to sign her portion of the lien. | F0708 | MOTION TO RELEASE LIEN | Existing | Retain as is | Child Support | Court | BCSE Pleadings: Enforcement | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00541 | ||||||
| 8050 | Letter to Obligee - No Longer Mandatory, Continue Services | Is mailed to Obligee manually or through batch that BCSE has received notification of no longer receiving WV Works cash assistance. Federal law requires that we continue to offer child support services to you. Unless you inform us in writing that you do not want these services, the Bureau for Child Support Enforcement will continue to provide child support services to you | 8050 | MISC10 Continued Services - Post TANF | Is mailed to CT manually or through batch that BCSE has received notification of no longer receiving WV Works cash assistance. Federal law requires that we continue to offer child support services to you. Unless you inform us in writing that you do not want these services, the Bureau for Child Support Enforcement will continue to provide child support services to you | F0518 | MISC10 - CONTINUED CAO SERVICES - CLOSED AFDC SERVICES | Existing | Retain - Modified | Child Support | Customer | Correspondence: To/From Obligee or Obligor | Administrative | User Action | As Needed | No | No | No | Editable | BMR0052, BRM0099, GT0124, GT0125, GT0128, GT0134, GT0136, GT0138, GT0140, GT0141, GT0143,GT0144, GT0145, GT0184, GT0186, GT0188, GT0189, GT0190, GT0197, GT0202, GT0239, | WAI_2658 | N/A | D00542 | ||||||
| N/A | N/A | N/A | 7546 | AFFIDAVIT IN SUPPORT OF LIEN | F0614 | AFFIDAVIT IN SUPPORT OF LIEN | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | WAI_2662 | N/A | D00543 | ||||
| 8510 | Order Forfeiting Bond | Order filed with the Court requesting any monies collected from an Obligor that has posted a cash bond to the BCSE to pay toward unpaid arrears when the Obligor continues to no pay support as ordered.. | 8510 | Order Forfeiting Bond | Motion filed with the court and sent to Obligee/Obligor when the Obligor has been order to post bond to guarantee payment of overdue support and fails to make the required payments, an order is also submitted with this motion an if signed bond will be released to the BCSE within 10 days. | F0658 | ORDER FORFEITING BOND | Existing | Retain as is | Child Support | Court | Orders: Family Court Order | Legal | User Action | As Needed | No | No | No | Editable | SM0227, BRM0099, GT0124 | N/A | N/A | D00544 | ||||||
| 8052 | Letter to Obligee - 60 Day Closure | Letter sent to an Obligee when a case meets the criteria for closure. Case status has to reflect closure pending (CPND) with one of these closure code 21, 22, 23, 24, 25, 26, 30, 31, 32, 36 or 34 before the system generates this letter. After 60 days case status will change from CPND to CLSD. Worker will receive ALRT C REVIEW FOR POSSIBLE "CPND" with one of the codes listed above. | 8052 | MISC12 60 Day Case Closure Letter | Letter sent to an Obligee when a case meets the criteria for closure. Case status has to reflect closure pending (CPND) with one of these closure code 21, 22, 23, 24, 25, 26, 30, 31, 32, 36 or 34 before the system generates this letter. After 60 days case status will change from CPND to CLSD. Worker will receive ALRT C REVIEW FOR POSSIBLE "CPND" with one of the codes listed above. | F0520 | MISC12 - 60 DAY NOTICE OF CLOSURE - CASE CLOSURE CRITERIA | Existing | Retain - Modified | Child Support | Customer | Correspondence: To/From Obligee or Obligor | Administrative | User Action | |||||||||||||||
| Workflow | As Needed | No | No | No | Editable |
BRM0099, EE0143, GT0124, GT0128, GT0133, GT0134, GT0136, GT0138 GT0140, GT0141, GT0144, GT0145, GT0186, GT0188, GT0189, GT0190, GT0197, GT0201, GT0202, GT0239, SM0159,
| N/A | N/A | Document 8140 will bundle with this document when the Obligor is incarcerated. Is this notice of closure also sent to Out of State Agencies? Is the document name accurate? | D00545 | |||||||||||||||||||||||||
| N/A | N/A | N/A | 750E | Civil Case Information Filing Statement | Form used when a suite vs. an employer has been filed. Identifies the respondents (Employer and AP) names, addresses, and days each indivdual has to acknowledge or file answer to a legal action once served with a legal document filed by the BCSE. including how the paries shall be serviced. Page two of this form identifies the type of case or style. | F0673 | SERV6 - CIVIL CASE INFORMATION FILING STATEMENT | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00546 | ||
| N/A | N/A | N/A | NA | NA | F0374 | The solution must automatically generate documents needed to refund excess amounts. | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | Duplicate of F0346 | D00548 | |
| 005B | Employer Billing Statement | Statement sent to employers each month providing withholding information. | Batch 9 | Employer Bills | Statement sent to employers each month providing withholding information | F0417 | OSCAR EMPLOYER BILLING | Existing | Retain - Modified | Child Support | Employer | Correspondence: To/From Employer | Batch Only | Set Schedule | Monthly | No | No | Yes | Static | BRM0081, BRM0099, EE0143, GT0124, GT0128, GT0129, GT0134, GT0136, GT0140, GT0143, GT0172, GT0173, GT0185, GT0186, GT0188, GT0189, GT0190, GT0196 GT0197, GT0199, GT0202, GT0203, GT0239, SM0177, SM0178, SM0179, UM0087 | N/A | N/A | D00549 | |||||
| 7563 | Verification by BCSE | Verification of a pleading signed by the staff member that the statements and allegations contained therein is true and belief, he/she believes them to be true | 7563 | None | Verification of a pleading signed by the caseworker that the statements and allegations contained therein is true and belief, he/she believes them to be true | F0631 | VERIFICATION LETTER - LA | Existing | Retain as is | Child Support | Agency Worker | BCSE Pleadings: Proof of Service and Notice | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, BRM0133, GT0124, GT0128Y, GT0140 | N/A | N/A | D00550 | |||||
| 7565 | Letter to Attorney - Genetic Test Appointment | Letter sent to an the attorney of the Obligee/Obligor when an order has been entered by the court for client to Obligor to appear at a specific location for a blood test appointment for the establisment of paternity | 7565 | Letter to Opposing Attorney; Blood Test Appointment | Letter sent to an the attorney of the Obligee/Obligor when an order has been entered by the court for client to Obligor to appear at a specific location for a blood test appointment for the establisment of paternity | F0632 | LETTER TO OPPOSING ATTY; BLOOD TEST APPOINTMENT | Existing | Retain as is | Child Support | Third Party | Correspondence: Genetic Testing | Legal | User Action | As Needed | No | No | No | Editable | BRM0073, BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | D00551 | |||||
| 7566 | Letter to Attorney - Request Financial Statement | Letter sent to the attorney of the Obligee/Obligor requesting a financial statement be completed in order for the BCSE to address child support, reimbursement support, and/or other issues. Requesting information be submitted to the office within 14 days of this notice. | 7566 | EST-5 - LETTER TO OPPOSING ATTY; FINANCIAL STATEMENT | Letter sent to the attorney of the Obligee/Obligor requesting a financial statement be completed in order for the BCSE to address child support, reimbursement support, and/or other issues. Requesting information be submitted to the office within 14 days of this notice. | F0633 | EST-5 -LETTER TO OPPOSING ATTY; FINANCIAL STATEMENT | Existing | Retain - Modified | Child Support | Third Party | Correspondence: To/From Attorney | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, GT0364, SM0400, SMO516 | N/A | N/A | D00552 | |||||
| 7567 | Letter to Attorney - Sign Order | Letter sent to the attorney of the Obligee/Obligor with a propsed order that needs reviewed and signed in order for the BCSE to forward to the judge for signature an filing. | 7567 | EST-7 - LETTER TO OPPOSING ATTY; NEW ORDER | Letter sent to the attorney of the Obligee/Obligor with a propsed order that needs reviewed and signed in order for the BCSE to forward to the judge for signature an filing. | F0634 | EST-7 - LETTER TO OPPOSING ATTY; NEW ORDER | Existing | Retain as is | Child Support | Third Party | Correspondence: To/From Attorney | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00553 | |||||
| 8177 | Letter to Obligee - Choose Medical Plan | Appointment letter sent to Obligee to come into the office to review insurance packages available to an Obligor to select coverage. | 8177 | MED9 | Appointment letter sent to the CT to come into the office to review insurance packages available to the AP to select coverage. Letter has to sent for each child. | F0515 | MED9 REQUEST TO CHOOSE INSURANCE PLAN | Existing | Retain as is | Child Support | Customer | Medical: MED1 Response | Administrative | User Action | As Needed | No | No | No | Editable | SM0037 | N/A | N/A | D00554 | |||||
| 8502 | Order for Genetic Testing | Order created/finalized through STND when the Genetic test has been requested by either party or the Court. Once filed allows the Bureau to schedule appointments to collect sample. | 8502 | Order for Genetic Testing | Order for genetic testing of the parties to determine paternity of the children. | F0650 | ORDER FOR GENETIC TESTING | Existing | Retain as is | Child Support | Court | Orders: Family Court Order | Legal | User Action | As Needed | No | No | No | Editable | BRM0073, BRM0099, GT0124 | N/A | N/A | D00555 | |||||
| 8011B | Income Withholding Notice | Notice directing source of income/employer to withhold support from wages/income of obligor | Batch 10 | Income Withholding | Administrative form order sent to an Obligors souce of income. This form can be sent Employer/Social Security Administration, Unemployment compensation, Workers Compensation, the WV lottery to withhold current support, lumpsum payments an one time payments owed by the Obligor. Form is also sent to stop withholdings to the sources listed above. Form 8011 is also included in packet 8204 found on PM10 | F0397 | AUTOMATED INCOME WITHHOLDING | Existing | Retain - Modified | Child Support | Employer | Administrative Enforcement: Income Withholding Order | Batch | Set Schedule | Daily | No | No | Yes | Static |
BRM0081, BRM0099, BRM0111, EE0143, GT0124, GT0128, GT0129, GT0134, GT0136, GT0137, GT0138, GT0140, GT0143, GT0188, GT0189, GT0190, GT0193, GT0194, GT0196, GT0197, GT0198, GT0199, GT0239, SM0135, SM0165, SM0168, SM0169, UM0087
| N/A | N/A | D00556 | see 586,943,556,= 8011B | |||||||||||||||||||||||||
| 7634 | Abstract of Judgment | Created and filed with the court when a decretal judgment lien has been awarded by the court. This is a legal attachment to real property (land) to prevent the property from being sold, transferred, or refinanced until debt has been paid in full. | 7634 | ABSTRACT OF JUDGMENT | Abstract contains the court ordered decretal judgment, which is filed with the county clerk as public notice of judgment to attach real property (land) to prevent the property from being sold, transferred, or refinanced until the debt has been paid in full. | F0616 | ENF-2 - ABSTRACT OF JUDGMENT | Existing | Retain as is | Child Support | Court | |||||||||||||||||
| Customer | Legal Enforcement: Abstract Judgment | Legal | User Action | As Needed | No | No | No | Editable | BRM0133, GT0124, GT0128, GT0140 | N/A | N/A | D00557 | ||||||||||||||||
| 7575 | Notice of Rescheduled Hearing | Notice sent to the parties when the Court has to reschedule a hearing. Notice provides the new date & time of the new hearing. | 7575 | NOTICE OF RESCHEDULED HEARING | Notice sent to the parties when the Court has to reschedule a hearing. Notice provides the new date & time of the new hearing. | F0646 | NOTICE OF RESCHEDULED HEARING | Existing | Retain as is | Child Support | Customer | BCSE Pleading: Proof of Service and Notice | Legal | User Action | As Needed | No | No | No | Editable | BRM0073, BRM0099, GT0124 | N/A | N/A | D00558 | |||||
| 7622 | Temporary Order | A written decision of a court entered immediately following a hearing requiring someone to pay support and remains in place until a final order has been issued. | 7622 | TEMPORARY ORDER | A written decision of a court entered immediately following a hearing requiring some pays support and remains in place until a final order has been issued. | F0647 | TEMPORARY ORDER | Existing | Retain as is | Child Support | Court |
Customer
| Third Party | Orders: Temporary Form Orders | Legal | User Action | As Needed | No | No | No | Editable | BRM0080, BRM0081, BRM0099, BRM0129, EE0143, GT0124, GT0128, GT0134, GT0136, GT0138, GT0140, GT0141, GT0184, GT0186, GT0188, GT0189, GT0190, GT0197, GT0201, GT0202, GT0239 | N/A | N/A | D00559 | |||||||||||||||||
| 700A | Certificate of Paternity | Completed anytime the BCSE has established paternity for a child. Form is sent to vital registration office to amend the birth record of any child born in the state of WV. | 700A | ABSTRACT OF JUDGMENT OF PATERNITY/NON-PATERNITY | Completed anytime the BCSE has established paternity for a child. Form is sent to vital registration office to amend the birth record of any child born in the state of WV. | F0629 | ABSTRACT OF JUDGMENT OF PATERNITY/NON-PATERNITY | Existing | Retain as is | Child Support | Third Party | BCSE Pleadings: Establish Child Support/Paternity | Legal | User Action | As Needed | No | No | No | Editable | BRM0066, BRM0068, GT0124, GT0128, GT0140, GT0141 | N/A | N/A | F0628 amd F0629 created as 2 forms in PATH. Planning to merge with development. | D00560 | |||||
| N/A | N/A | N/A | 7602 | AFFIDAVIT - LEGAL ASSISTANT | F0636 | AFFIDAVIT - LEGAL ASSISTANT | Existing | Retire | Child Support | N/A | N/A | N/A | N/A | N/A | N/A | As Needed | N/A | N/A | N/A | N/A | N/A | N/A | N/A | N/A | D00561 | ||||
| 7619 | Notice of Redirection Custody Order | Notice advises parties that BCSE has redirected support to new custodian/Obligee named in a court order. | 7619 | Notice of Redirection of Child Support Based on Custody Order | Notice advises parties that BCSE has redirected support to a new cutodian/obligee name in a court order. Order may accompany depending on situation. | F0668 | MC-7 - NOTICE OF REDIRECTION OF CS BASED ON CUSTODY ORDER | Existing | Retain as is | Child Support | Customer | ||||||||||||||||||
| Court | Moving Child: MC7 | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | Combine with 7612, 7618 if form can accommodate | D00562 | ||||||||||||||||
| 7642 | Legal Disclaimer | Disclaimer that is signed by Obligee stating that she understands the BCSE does not represent her that the BCSE represents the best interest of the State of WV. | 7642 | LEGAL DISCLAIMER | A disclaimer that is signed by the obligee stating that he/she understands that BCSE does not represent them; that the BCSE represents the best interest of the State of West Virginia. | F0637 | LEGAL DISCLAIMER | Existing | Retain as is | Child Support | Customer | Application: Disclaimer | Legal | User Action | As Needed | No | No | No | Editable | ||||||||||
| Static | BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | Document is editable when included in a packet. No Header or Footer when stand alone and when included in a packet will include a Legal Footer | D00564 | ||||||||||||||||||||||||
| 8099 | Letter to Party - Request Fair Hearing | Document is used anytime either party request a hearing verbally or in writing. Hearing is held to discuss situation to determine the correctness of the BCSE’s decision. Ex. If BCSE has requested sanctions (reduction in cash benefits) this document would be sent to IVA by the BCSE as notice that a hearing has been requested. | 8099 | FH1 - FAIR HEARING | Form is used anytime either party requests a hearing verbally or in writing. Hearing is held to discuss the situation to determine the correctness of the BCSE decision. | F0638 | FH1 - FAIR HEARING | Existing | Retain - Modified | Child Support | Customer | Fair Hearing: Request | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, BRM0133, GT0124 | N/A | N/A | D00565 | ||||||
| 7501 | Civil Case Information Filing Statement | Form that identifies the respondents names, addresses, and days each indivdual has to acknowledge or file answer to a legal action once served with a legal document filed by the BCSE. including how the parties shall be serviced. Page two of this form identifies the type of case or style (uifsa, establish/modify support, paternity, contempt etc.) and the names of the children involved in pending aObligeeion. | 7501 | Civil Case Information Filing Statement | Form that identifies the respondents names, addresses, and days each indivdual has to acknowledge or file answer to a legal action once served with a legal document filed by the BCSE. including how the paries shall be serviced. Page two of this form identifies the type of case or style (uifsa, establish/modify support, paternity, contempt etc.) and the names of the children involved in pending action. | F0669 | SERV6 - CIVIL CASE INFORMATION FILING STATEMENT | Existing | Retain - Modified | Child Support | Court | ||||||||||||||||||
| Customer | BCSE Pleading: Proof of Service and Notice | Legal | User Action | As Needed | No | No | Yes | Editable |
BRM0080, GT0124
| N/A | N/A | D00566 | |||||||||||||||||||||||||||
| 8100 | Letter to Party - Pre-hearing Conference | Letter used to advise that a pre-hearing conference has been scheduled to review per the Obligee or Obligor that has requested a fair hearing. Letter provides appointment time and location. | 8100 | FH2 - FAIR HEARING | Letter used to advise that a pre-hearing conference has been scheduled to review per the obligee or obligor that has requested a fair hearing. Letter provides appointment time and location. | F0639 | FH2 - FAIR HEARING | Existing | Retain - Modified | Child Support | Customer | Fair Hearing: Request | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, BRM0133, GT0124 | N/A | N/A | D00567 | ||||||
| 8101 | Letter ot Party - Fair Hearing: Pre-hearing Decision | Letter sent after a pre-hearing meeting conference with the Obligee or Obligor that has requested a fair hearing. Providing a decision based on the meeting to see if the requesting party agrees or if a hearing is warranted if no agreement can be made by the opposing party. | 8101 | FH3 - FAIR HEARING | Letter sent after a pre-hearing meeting conference with the obligee or obligor that has requested a fair hearing. Providing BCSE's decision based on the meeting to see if the requesting party agrees or if the hearing is warranted if no agreement can be made by the opposing party. | F0640 | FH3 - FAIR HEARING | Existing | Retain - Modified | Child Support | Customer | Fair Hearing: Pre-hearing Decision | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00568 | ||||||
| 7177 | Docket | Schedule that lists all BCSE hearings in the court of each specific judge. Docket is generated from the HEARINGS screen. | 7177 | DOCKET | Schedule that list all proceeding in court under specific judges. Docket is generated from the HEAR screen. | F0641 | DOCKET | Existing | Retain as is | Child Support | Court | ||||||||||||||||||
| BCSE Internal | Internal BCSE | Legal | User Action | As Needed | No | No | No | Static | BRM0123, GT0124 | N/A | N/A | D00569 | |||||||||||||||||
| 7506 | Notice of Hearing | Legal notice sent to notify parties of a scheduled hearing with hearing date, time and court information provided. | 7506 | HEA2 - NOTICE OF HEARING | Letter sent to notify parties of an upcoming hearing. scheduled. Hearing date, time and court contact information is provided. | F0642 | HEA2 - NOTICE OF HEARING | Existing | Retain as is | Child Support | Customer | BCSE Pleading: Proof of Service and Notice | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00570 | ||||||
| 7508 | Cancellation of Notice of Hearing | Legal notice sent to notify parties that a upcoming hearing has been cancelled. | 7508 | CANCELLATION OF NOTICE OF HEARING | Letter sent to notify parties that a upcoming hearing has been cancelled. | F0643 | CANCELLATION OF NOTICE OF HEARING | Existing | Retain as is | Child Support | Customer | BCSE Pleading: Proof of Service and Notice | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00571 | ||||||
| 7541 | Order Continuing Hearing | Order to continue hearing when BCSE does not have all information or is otherwise unable to proceed with a scheduled hearing. Order is sent to the Judge to sign and file with the Circuit clerk, who mails order to all case participants. Order provides a new date and time. | 7541 | ORDER CONTINUING HEARING | Order to continue is sent when BCSE does not have all information to proceed with a scheduled hearing. Order is sent to the Judge to sign and is filed with the Circuit clerk and mailed to all case participants. Order provides a new date and time. | F0644 | ORDER CONTINUING HEARING | Existing | Retain - Modified | Child Support | Court | Orders: Family Court Orders | Legal | User Action | As Needed | No | No | No | Editable | BRM0080, BRM0081, BRM0099, EE0143, GT0124, CM0038, GT0125, GT0128, GT0134, GT0136, GT0140, GT0141, GT0201, GT0202, GT0203, GT0205, PM0037 | N/A | N/A | D00572 | ||||||
| 7612 | Notice of Redirection/Termination of Collection | The Notice of Redirection mailed to the parties and to the Circuit Clerk informing that payments will be redirected to the new Obligee or the former Obligor, This notice shall be mailed thirteen (13) calendar days from the mailing of the Affidavit of Physical Custody (document 7614) and Notice of Filing of Moving Child Affidavit (document 7613) if no objection is received from the parties within that period of time. | 7612 | MC-3 Notice of Redirection/Termination of Collection | Notice mailed to parties and to the Circuit Clerk informing them that payments will be redirected to the new caretaker or to serve as notification that current support of a former Obligor is now terminated. | F0662 | MC-3 - NOTICE OF REDIRECTION OF CHILD SUPPORT PAYMENTS | Existing | Retain as is | Child Support | Customer | Moving Child: MC3 | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | Combine with 7618 if form will accommodate | D00573 | |||||
| 7505 | Certificate of Service | Form signed by the BCSE attorney that certifies that a true copy of the foregoing (petition or complaint) was served. Form has a free form text box for entry of the document type, and a combo list for seleObligeeing the service method along with a calendar to select the date said document was sent to the participaant select from the pop-up menu (Obligee/Obligor or Other) | 7505 | Certificate of Service | Form signed by the BCSE attorney that certifies that a true copy of the foregoing (petition or complaint) was served. Form has a free form text box for entry of the document type, and a combo list for selecting the service method along with a calendar to select the date said document was sent to the participaant selected from the pop-up menu (Obligee/Obligor or Other) | F0671 | CERTIFICATE OF SERVICE | Existing | Retain as is | Child Support | Court | BCSE Pleadings: Proof of Service and Notice | Legal | User Action | As Needed | No | No | No | Editable | ||||||||||
| BRM0080, BRM0099, GT0124 | N/A | N/A | D00574 | ||||||||||||||||||||||||||
| 8509 | Order to Continue | Order filed with the court when a hearing has been scheduled, but needs continued to allow BCSE to obtain service and/or additional information to proceed. The Judge/FLM has to approve the continuance. | 8509 | Order to Continue | Motion filed with the court by bcse requesting a hearing be continued. An order is attached to this motion for the Judge to sign. Parties are notified of the request being filed and once the order has been entered the Clerk will mail a copy of the continuance order to parties. | F0657 | ORDER TO CONTINUE | Existing | Retain as is | Child Support | Court | Orders: Family Court Order | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124 | N/A | N/A | D00575 | ||||||
| 7503 | Affidavit of BCSE - No Appearance by Respondent | Completed by the BCSE staff member and provided to the court to verify service and no answered being filed within the allotted time period. In state parties have 20 days to file an answer once served. Out of state parties have 30 days to file an answer once served. | 7503 | Affidavit - Failure to Answer | Completed by the BCSE worker and provided to the court to verify service and no answered being filed within the allotted time period. In state parties have 20 days to file an answer once served. Out of state parties have 30 days to file an answer once served. | F0670 | SERV2 - AFFIDAVIT - FAILURE TO ANSWER | Existing | Retain as is | Child Support | Court | BCSE Pleading: Proof of Service and Notice | Legal | User Action | As Needed | No | No | No | Editable | BRM0080, BRM0099, GT0124, GT0128, GT0140 | N/A | N/A | D00576 | ||||||
| 8514 | Order Confirming Registration | Order entered to confirm that Out of State Order has been registered for enforcement and/or modification in WV under UIFSA | 8514 | Order Confirming Registration | Order filed with the court when WV has registered another states order for enforcement, modification of support order or both. | N/A | N/A | N/A | Retain - Modified | Child Support | Court |
Customer
| Interstate CS Agency | Orders: Family Court Order | Legal | User Action | As Needed | No | No | No | Editable | BRM0099, GT0124, GT0126, GT0128, GT0140 | US4736569 | N/A | Document created after RFP Submittal. | D00577 |
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