RFP DOC-26-065 - Substance Use Disorder Treatment Services

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF CORRECTIONS

PROCUREMENT AND RISK MANAGEMENT

6900 ATMORE DRIVE

RICHMOND, VIRGINIA 23225

REQUEST FOR PROPOSALS

Solicitation Number: DOC-26-065

Issue Date: June 3, 2026

Title: Substance Use Disorder Treatment Services:

Specialized Residential SUD Programs, Specialized Cognitive Therapeutic Community

Programs and Specialized Substance Use Disorder Social Workers

Commodity Code: 91803 - Alcohol and Drug Abuse Consulting Services 95292 - Transitional Living 95828 - Corrections Management Services

Issuing Agency: Commonwealth of Virginia Department of Corrections Procurement and Risk Management, Room 2150 6900 Atmore Drive Richmond, Virginia 23225

Using Agency: Department of Corrections

The purpose of this Request for Proposals (RFP) is to establish a contract with one or more qualified contractors through competitive negotiations for Specialized Residential Substance Use Disorder Treatment Programs and Cognitive Therapeutic Community (CTC) Substance Use Disorder Programs.

The initial term of the contract will be for a one-year period; however, the contract may be renewed in accordance with RFP Section IX, Paragraph D.

Sealed proposals will be received until July 23, 2026 at 11:00 a.m. EST for furnishing the services described herein.

A mandatory virtual preproposal conference will be at 9:00 a.m. on Tuesday, June 23, 2026. No one will be allowed to join the meeting after 9:05 a.m. on Tuesday, June 23, 2026. There will be no exceptions for technical errors. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. Refer to Section VII, Mandatory Preproposal Conference.

All proposals received after the appointed date and hour for receipt, whether by mail or otherwise, will not be considered for an award and will be date and time stamped, marked “late” and retained unopened in the procurement file. The time of receipt shall be determined by the time received in the Issuing Agency's Purchasing Office. Offerors have the sole responsibility for assuring that proposals are received in the Purchasing Office by the designated date and time.

If proposals are hand delivered, they must be delivered to the Issuing Agency’s Purchasing Office at 6900 Atmore Drive, Richmond, Virginia 23225. Hand-delivered proposals must be delivered in ample time to allow for security check-in at the front desk and delivery to the Purchasing Office prior to the closing time for the solicitation.

If proposals are mailed or delivered by express mail, they must be delivered to 5511-B Biggs Road, Richmond, VA 23224. Faxed, emailed, or oral proposals will not be accepted.

All inquiries for information should be directed to Cynthia Creed at 804-887-8330 or at cynthia.creed@vadoc.virginia.gov.

The attached Proposal Form (Attachment A) shall be used for submitting proposals. The Proposal Form must be completed and the certification located at the bottom of the form completed and signed by an official who has the authority to commit the Firm.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid or request for proposal.

Cynthia Creed Procurement Specialist Senior mailto:cynthia.creed@vadoc.virginia.gov

TABLE OF CONTENTS

I. PURPOSE PAGE 6

II. BACKGROUND PAGE 6

III. STATEMENT OF NEEDS PAGE 7

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS PAGE 11

V. EVALUATIONSAND AWARD CRITERIA PAGE 13

VI. REPORTING AND DELIVERY INSTRUCTIONS PAGE 14

VII. PRE-PROPOSAL CONFERENCE PAGE 14

VIII. GENERAL TERMS AND CONDITIONS PAGE 15

IX. SPECIAL TERMS AND CONDITIONS PAGE 23

X. METHOD OF PAYMENT PAGE 30

XI. ATTACHMENTS PAGE 32

A. Proposal Form B. Small Business Subcontracting Plan C. State Corporation Commission Form D. Certification of Compliance with Prohibition of Political Contributions and Gifts During the

Procurement Process Form E. Authority for Release of Information Form F. Authority for On-Going License/Background Form G. Security Rules and Regulations Procedure H. Contracted Program Requirements I. Sexual Harassment Training

Definitions:

Aftercare Program: This program is designed for inmates who complete the RIDUP program and for eligible inmates who complete the SL3 and below FRP, who are clinically assessed and screened into the program. VSUDTP participants are also eligible to attend aftercare. Minimum program duration is 4 months in length. SUD program groups and peer recovery specialists support the participants throughout the four months with lessening in intensity as the inmate progresses through Aftercare.

Behavioral Correction Program (BCP) – This is a specific sentence issued by the Virginia Courts to the Therapeutic Community (CTC) Program. The sentence is reserved for inmates with a documented substance use disorder who volunteer for the program, and the sentence length is 24 months, often combined with longer suspended sentences.

Cognitive Behavioral Interventions for Substance Use - Adult (CBI-SUA) This is an evidence-based CBT curriculum focusing on skills building. It is offered throughout the VADOC including in a dedicated housing unit at Indian Creek Correctional Center. The program is for those who score highly probable on the Substance Abuse Scales of the COMPAS assessment. It is approximately 7 months in length (47 sessions).

Cognitive Therapeutic Community Program: This program is designed for inmates approaching release with high need for SUD services and cognitive behavioral programming. Participants include BCP. The program length is 6- 12 months. Locations include Indian Creek Correctional Center (1,005 beds) and Virginia Correctional Center for Women (82 beds).

Community Corrections Alternative Program: This is a sentencing alternative available to the Virginia Courts designed for probationers with a high need for SUD services and cognitive behavioral programming with a maximum length of 48 weeks.

Contract Administrator: This refers to a VADOC employee managing the facets of a contract to assure the contractor’s total performance is in accordance with the contractual commitments and that all the obligations of the contractor under the terms and conditions of the contract are fulfilled.

Contract Officer: This is a purchasing agency employee whose primary assignment is purchasing goods or services.

Cynthia Creed, VCO, VCA. Procurement Specialist Senior, ph. (804) 887-8330, email cynthia.creed@vadoc.virginia.gov

Correctional Offender Management Profiling for Alternative Sanctions (COMPAS): COMPAS is an actuarial risks/needs assessment software tool that supports supervision and case-management decisions, a database used in combination with VACORIS, and a tool that measures recidivism, risks and protective factors. This assessment is used to identify criminogenic needs and strengths that are utilized in the development of case plans and establishing programming. The need for SUD programming and cognitive-behavioral programming is among the risks and needs identified. In the case of SUD it serves as a screener.

Fentanyl Response Program (FRP): This treatment program is designed for inmates who test positive for fentanyl. The program length is 4 months. It is available at Pocahontas State Correctional Center for all security levels and offers 80 beds shared with RIDUP, in one designated dorm.

Peer Recovery Specialist Services (PRS)/Training: This refers to voluntary engagement with a person with lived experience hosting support groups and/or individual sessions. Inmate PRS completes 72 Hour Department of Behavioral Health & Development Services (DBHDS) Training plus staff supervision and coaching and agrees to support VADOC SUD services for a minimum of 12 months.

Purchasing Agency: Virginia Department of Corrections (DOC or VADOC).

Request for Proposals (RFP): Solicit sealed proposals to establish a contract through competitive negotiation.

Residential Illicit Drug Use Program (RIDUP): This program is designed for inmates who have at least one confirmed illicit substance overdose. The minimum program length is 4 months. It is available at Pocahontas State Correctional Center for all security levels. The 80 beds are shared with FRP, in one designated dorm.

Transitional Women’s Work Release Program: Located at a low security facility, the program is designed to offer female inmates an opportunity to work within the community while completing a DOC sentence.

Virginia Corrections Information System (VirginiaCORIS): An integrated, web-based offender management system (OMS) that supports information needs for inmates as well as offenders on community supervision. The centralized database ensures that offenders can be better tracked and more effectively managed as they move through the corrections system. Efficiently capturing and managing data about every inmate, Virginia CORIS provides essential information on demand to corrections professionals to ensure they know who the inmate is, and how that individual needs to be managed.

mailto:cynthia.creed@vadoc.virginia.gov

Voluntary Substance Use Disorder Treatment Program (VSUDTP) – A program designed for inmates in active drug use who request substance use disorder programming, this is a highly structured program that operates in as a modified community-based program. The program length varies based on need 2-9 months.

Youthful Offender Program – This refers to a specific sentence issued by the Virginia Courts to the VADOC. The program has been located by VADOC as a part of the Therapeutic Community (TC) Program. The Youthful Offender sentence is reserved for inmates who are non-violent by Code of Virginia and convicted of their first offense before age

21. It has a maximum sentence of four years (often combined with longer suspended sentences) with parole eligibility.

I. PURPOSE:

The Purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish one or more contracts with one or more qualified contractors through competitive negotiations for Specialized Residential Substance Use Disorder Treatment Programs and Cognitive Therapeutic Community (CTC) Substance Use Disorder Programs at up to Ten (10) different Virginia Department of Corrections (DOC) locations. RFP Proposals can be specific to one program, multiple programs or include all programs. The programs will include Two (2) Specialized Residential Treatment Programs, One (1) Aftercare Program, Three (3) Therapeutic Community Programs, Five (5) Community Corrections Alternative Programs, and One (1) Work Release Program. Eleven (11) separate SUD Social Worker Positions are also included. The Contractor will be responsible for recruiting, employing, and training their own staff to deliver the required program service. Facility support services that are not a part of this RFP include medical staff, mental health staff, case-management counselors, security, and other staff for prison operations.

The facilities include:

Appalachian Men’s Community Corrections Alternative Program - 924 Clifton Farm Rd, Honaker, VA; total beds are 106 Brunswick Community Corrections Alternative Program - 1147 Planters Rd, Lawrenceville, VA; total beds are 150 Chesterfield Women’s Community Corrections Alternative Program - 7000 Courthouse Rd, Chesterfield, VA; total beds are 168 Cold Springs Community Corrections Alternative Program - 192 Spitler Circle, Greenville, VA; total beds are 150 Harrisonburg Community Corrections Alternative Program - 6624 Beard Woods Ln # 8, Harrisonburg, VA

22802; total beds are 126 Indian Creek Correctional Center (Cognitive Therapeutic Community, Voluntary Substance Use Disorder

Treatment Program, Youthful Offender Program, Behavioral Correction Program) - 801 Sanderson Rd, Chesapeake, VA; Security level 2; total beds are 1,055

Pocahontas Correctional Center (Fentanyl Response Program and Residential Illicit Drug Use Program) 920 Old River Rd, Pocahontas, VA 24635; Security Levels 1-5, total beds are 80

Green Rock Correctional Center (Voluntary Substance Use Disorder Treatment Program and Aftercare Program) 1704 Beverly Heights Rd, Chatham, VA 24531; Security Level 1-3, total beds 150

State Farm Work Center (Transitional Women’s Work Release Program) - 1954 State Farm Rd, State Farm, VA; Security level W (low), total beds are 40

Virginia Correctional Center for Women (Cognitive Therapeutic Community and Voluntary Substance Use Disorder Treatment Program) - 2841 River Rd, Goochland, VA; Security level 1,2; total beds are 82

11 Substance Use Disorder Social Workers – Full time onsite employees support SUD specific needs and post release continuum of care planning. Assigned to correctional centers based on need.

The DOC may modify, remove, or relocate programs during the term of any resulting contract. It is required that each offeror indicate with their proposal submission which facilities they can serve. Refer to Section XI, Attachment A, Proposal Form, 4. Price Schedule, for specific needs for each facility. Refer to Section XI, Attachment H, for current staffing descriptions.

II. BACKGROUND:

Since 1995, the DOC has operated Cognitive Therapeutic Community Programs (CTC) for those incarcerated with intense substance use disorder. The Programs operate with a ratio of one (1) staff member to twenty (20) participants.

In 2013, the DOC implemented a work release program designed for female inmates to work in the community while completing their DOC sentence. Participants are employed during the day and return to the facility in the evening for programming. This model continues employment for post release success.

In May 2017, the DOC repurposed already existing programs designed to divert non-violent probationers from prison sentences by providing alternative residential model programming in a community corrections model. These

Community Corrections Alternative Programs are designed to offer moderate and intensive substance use disorder programming in a residential setting to individuals on probation.

In late 2023, to counter the epidemic of fentanyl poisoning and drug overdoses occurring throughout the Commonwealth of Virginia and within the VADOC, two (2) new specialized residential addiction treatment programs were launched. The Residential Illicit Drug Use Program (RIDUP) was designed for inmates who experience an illicit substance overdose. The Fentanyl Response Program (FRP) was designed for inmates who test positive for fentanyl.

In January of 2024, DOC launched the Substance Use Disorder (SUD) Social Worker position. Their work includes group and individual sessions, group facilitation, Medication Assisted Treatment (MAT) Journals, referrals to VADOC Health Services for Medications for Opioid Use Disorder (MOUD), post release continuum of care appointments, and SUD specific home planning.

In April of 2024, the VADOC opened the 75 bed Aftercare Program at Green Rock Correctional Center. This program is designed for inmates who complete RIDUP and eligible inmates who complete FRP based on clinical screening.

III. STATEMENT OF NEEDS:

A. The Contractor should:

1. Provide Staffing Plan (refer to Attachment H for sample staffing plan model).

a. Ensure Contractor Regional Directors and on-site Program Directors are selected only with approval from the applicable Facility Unit Head and the VADOC Substance Use Disorder Manager or designees.

b. Ensure all Clinical Supervisors maintain a Virginia issued substance use specific certification and ensure that a minimum of 50 percent of all counselors maintain a substance use specific certification.

Acceptable certification includes: CSAC (Certified Substance Abuse Counselor issued by the Virginia Department of Health Professionals), Certified Criminal Justice “Addictions” Professionals issued by the Virginia Certification Board, Certified Alcohol and Drug Counselor, Certified Advanced Alcohol and Drug Counselor Certified Clinical Supervisor issued by the non-profit Virginia Certification Board. Additionally, a Licensed Clinical Social Worker, Licensed Professional Counselor, Registered Nurse, Medical Doctor or PhD with 100 hours of substance abuse Virginia Department of Health Professionals Board approved specific training will be accepted.

c. Ensure all contractor employed, certified Peer Recovery Specialists (PRS) maintain their Virginia PRS certification. In addition, provide supportive supervision of VADOC incarcerated PRSs located on-site, to assist with quality assurance and Certified Peer Recovery Specialist supervision hours collection and documentation.

d. Maintain current copies of certifications for staff members assigned to the contract and report certifications monthly in staffing summary.

e. Ensure contracted staff are in compliance with all VADOC and institutional training mandates. In addition, ensure contracted staff complete the VADOC 40-hour Cognitive Therapeutic Community Staff Training.

f. Ensure that staff at cognitive community-based programs have a robust understanding of the principles and methods of community as model for treatment. Furthermore, ensure that training and supervision in these principles is robust and ongoing and that programs are run with fidelity and strong adherence to the CTC model.

g. Maintain a minimum agreed upon staffing level. In the event these staffing levels are not maintained, liquidated damages will be assessed. Minimum staffing levels will be negotiated prior to award.

i. Damages will be based upon hours paid to (including vacation, sick time and holidays), not hours worked by, the person last holding the vacant position at the time of employment termination.

ii. Liquidated damages will be equal to two times the rate of pay for the vacant position.

iii. There will be a 60 calendar day grace period from the date a position becomes vacant (staff person is no longer employed and no longer working) during which time liquidated damages will be waived. After the 60 calendar day grace period, liquidated damages will begin to be charged and will continue until the position is filled by a new hire and the new hire begins working at the applicable DOC facility.

iv. All liquidated damages owed will be deducted from the Contractor invoices.

v. Any position occupied by staff on leave due to Family and Medical Leave Act (FMLA), Worker’s Compensation, military obligations or any other long-term leave of absence approved by Contractor and DOC, will not be considered vacant.

2. Program Operations

a. Operate all programs with fidelity utilizing evidence-based and national best practices, specifically outlining program details to include assessments, screening tools, program curriculums, program length, standards, interventions, incentives and post release continuing care plans.

b. Offer innovative practices based on national research to ensure the program(s) are current with best practices in corrections.

c. All technology-based services utilized to augment the program(s) comply with Department of

Correction’s Information Technology Unit’s polices.

d. Propose performance benchmarks within 30 days after contract award, and provide a quarterly report, throughout the term of the contract, on the benchmarks. Offerors selected for negotiations will be required to negotiate penalties or incentives into any resulting contract if the minimum benchmarks are not met. All reports must be data driven and research based to support program success.

Benchmarks may include but are not limited to the following:

i. Percentage of positions filled

ii. Percentage of positions certified

iii. Inmates or probationers’ completion of program in a timely manner

iv. Number of participants testing positive for illicit substances

v. Inmates or probationers engaged in the program; number of inmates in each specific phase;

inmate or probationers’ progression between phases; cognitive community interventions

vi. Post release success measures to include:

• Relapse as measured by drug screens during supervision

• Recidivism as measured by return to custody

• Additional convictions including technical violations

vii. Compliance of programming within the scope of the proposal

e. Implement a phased system designed for treatment progression. Phased systems are currently in operation for the Specialized Residential Programs, CTC Programs and CCAPs. They should be designed to adhere to modern cognitive therapeutic community structure and be participant progress driven not time driven.

f. Provide prerelease coordination for post release success to be outlined by the contractor to include continuing care plans, documented post release referrals, and ongoing communication with probation and parole district.

g. Ensure contracted staff immediately (same day) report to the DOC Contract Administrator and onsite unit head any pertinent information that threatens or disrupts program operations.

h. Ensure any work release rule violations specific to the transitional women’s work release program are immediately reported to the Warden/Superintendent or his/her designee.

i. Ensure all contract staff attend VADOC specific trainings and meetings related to their scope of work.

All trainings may be held virtually, onsite, or throughout the state. Costs for travel will be covered by the contractor.

j. Ensure Contracted staff complete DOC required training including but not limited to annual in-service, Prison Rape Elimination Act (PREA) training, Fraternization Training. All Contractors and their employees will follow all DOC policies, including policy specific to PREA and fraternization.

k. Provide all curriculum materials for the programs in their purview at no additional cost to the DOC.

l. Provide at no additional cost to the DOC all office supply and program material and comply with

VADOC operational requirements. Furthermore, the contractor will assume all costs associated with damaged equipment provided by the VADOC. Final authority for materials and supply approval shall rest with the VADOC unit head.

m. Ensure all contracted staff will adhere to all DOC safety, security, and operational policies and procedures.

n. Work cooperatively and as a member of the facility team. This includes:

i. Attending meetings (such as the Warden/Superintendent Department Heads meeting)

ii. Assisting with emergencies

iii. Working with other departments within the prison to coordinate effective program operations

iv. Assisting with operations during facility emergencies

o. Develop an evidence-based treatment model for services and offer innovative and progressive program updates throughout the duration of the contract. Integrate evaluation methods so that continuous improvements are made to the program based on process evaluations as well as collaboration and feedback from Regional Cognitive Program Managers and CCAP Program Managers.

p. Ensure that data (client assessment details, progress notes, treatment plans, and discharge summaries, etc.) is accurate and promptly entered in VirginiaCORIS offender management system. The DOC will provide training. The DOC owns the software; however, the Contractor will be provided access as needed.

i. Provide inmate assessments within 14 days of program intake and annually

ii. Progress notes are to be completed within 24hrs of the individual or group service

iii. Treatment Plans upon initial assessment and every 90 days thereafter

iv. Complete continuing care plans 30 days prior to release

q. Provide programming that meets the unique treatment and reentry preparation needs in the CTC

Programs for youthful offenders.

r. Make the following quarterly reports available (data received from VirginiaCORIS) to the DOC’s Contract Administrator with all relevant information. See Attachment J quarterly report sample:

i. Phase Movement Data

• Phase change movement – length of average time in each phase

• Percentage of inmates/probationers in each phase

ii. Population Composition Data

• Aggregate and average Scores on Reentry Substance Abuse Risk and Reentry Cognitive

Behavioral Potential

• Data on age, race, level of education, etc.

• Number of youthful offenders

• Number of inmates/probationers in Behavioral Correction Program status

iii. Staffing Information

• Number of approved and vacant staff positions and staff to inmate/probationer ratio

• Number and percentage of staff with S/A certification

iv. Completion / Removal Information

• Number of successful program completions

• Number of unsuccessful program removals from the specific program and reasons for removal

• Number of 119E or 200B infractions (program removal) detailing progressive action and interventions

• Number of inmates in Restorative Housing

• Number of inmates in Special Programming (Intensive Housing Unit) and number of inmates re-entering main treatment from Special Programming

• Number of inmates/probationers leaving with Discharge and Relapse Prevention Plan

• Number of 122 series infractions (inmates testing positive for or possessing illicit substances)

• Number of cognitive community-based interventions and written thinking reports utilized

v. Report that summarizes and comments on the above collected data

vi. General Program Information – Successes and Challenges

s. Work Release Program at State Farm Work Center

The following responsibilities are specific to the Transitional Work Release Program at the State Farm Work Center:

i. Operate a 30-day Assessment and Orientation phase to determine the participant’s suitability for the Work Release Program. The Contractor will notify the DOC of any participant believed to be unsuitable for the program.

ii. Establish job placements that are intended for participants to keep after release from prison.

iii. Conduct regular unannounced visits to job sites to observe participants working and ensure compliance with work release program rules.

iv. Ensure all transportation to and from job sites.

B. The DOC will provide:

1. Storage space based on availability. The VADOC will make every effort to ensure that the Contractor’s supplies are kept in a safe, secure environment. The Unit Head will determine the availability of storge in consultation with the contractor. The contractor and unit head will determine how much space is available for utilization.

2. Responsibility for the repair and maintenance of the correctional facilities.

3. Proper conditions for facility operations.

4. Training, lodging and meals at the DOC Academy for Staff Development, subject to availability, for any training required for the performance of any contract resulting from this RFP, at no cost to the Contractor or its staff other than travel costs.

5. Drug testing for participants.

6. Security searches for participants.

7. Full cooperation and work as a team member with Contractor staff to coordinate effective program operations.

8. Responsibility of participant pay to the inmates. This includes inmates who hold Peer Recovery Specialist positions, Mentor positions, Community Structure Board Positions or other compensated employment roles while participating in in the treatment program.

9. Security clearance and training in the use of VirginiaCORIS to the Contractor’s assigned staff. Training will be provided on site at no cost to the Contractor with training conducted within 30 days of Contractor staff being hired and in place.

10. A designated Contract Administrator for the contract resulting from this solicitation. The Contract

Administrator will approve any changes to the treatment model or standards before implementation and offer general oversight. The Contract Administrator will serve as resource to both the DOC and the Contractor.

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS:

A. GENERAL INSTRUCTIONS:

1. RFP Response: In order to be considered for selection, offerors must submit a complete response to this RFP. One (1) original, seven (7) copies and one (1) copy redacting any proprietary information along with one (1) electronic copy uploaded into eVA (in a searchable PDF or Word format) and one (1) electronic copy redacting any proprietary information of each proposal must be submitted to the issuing agency. No other distribution of the proposal shall be made by the offeror.

2. Proposal Preparation:

a. Proposals shall be signed by an authorized representative of the offeror. All information requested should be submitted. Failure to submit all information requested may result in the purchasing agency requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected by the purchasing agency. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

b. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

c. Proposals should be organized in the order in which the requirements are presented in the RFP.

All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at the top of the next page. The proposal should contain a table of contents which cross-references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

d. As used in this RFP, the terms "must", "shall", "should" and “may” identify the criticality of requirements. "Must" and "shall" identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Items labeled as "should" or “may” are highly desirable, although their absence will not have a large impact and would be useful, but are not necessary. Depending on the overall response to the RFP, some individual "must" and "shall" items may not be fully satisfied, but it is the intent to satisfy most, if not all, "must" and "shall" requirements. The inability of an Offeror to satisfy a "must" or "shall" requirement does not automatically remove that Offeror from consideration; however, it may seriously affect the overall rating of the Offerors’ proposal.

e. Each copy of the proposal should be bound or contained in a single volume where practical. All documentation submitted with the proposal should be contained in that single volume.

f. Ownership of all data, materials, and documentation originated and prepared for the State pursuant to the RFP shall belong exclusively to the State and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the offeror must invoke the protections of § 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other material is submitted.

The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. If, after being given reasonable time, the offeror refuses to withdraw an entire classification designation, the proposal will be rejected.

3. Oral Presentation: Offerors who submit a proposal in response to this RFP may be required to give an oral presentation of their proposal to the agency. This provides an opportunity for the offeror to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not include negotiation. The issuing agency will schedule the time and location of these presentations. Oral presentations are an option of the purchasing agency and may or may not be conducted.

B. SPECIFIC PROPOSAL INSTRUCTIONS: Proposals should be as thorough and detailed as possible so that the Virginia Department of Corrections may properly evaluate your capabilities to provide the required goods/services. Offerors are required to submit the following items as a complete proposal:

1. Return the RFP Proposal Form (Attachment A) and all addenda acknowledgments and attachments, if any, signed and filled out as required, along with any other specific items or data requested in the RFP.

2. A written narrative statement to include:

a. Background information about the Offeror including: its size, number of employees, and annual volume of business.

b. Experience in providing the services described herein.

c. Approach to providing the service.

d. Names, qualifications and experience of personnel to be assigned to the project.

3. Specific plans for providing the proposed services including:

a. Provide a plan for the operation of the proposed programs according to the general and specific requirements indicated in the RFP.

b. Provide a plan including a narrative and timeline to begin services.

c. Describe the specific features that distinguish the Offeror from other Offerors in the field and state how the Offeror evaluates the effectiveness of its services.

d. Provide a list of all clients lost within the last three (3) years and include a contact name, title and telephone number. In addition, state the length of service at the account and reason for loss.

e. Describe the Offeror’s method for dealing with problems and complaints presented by the Department of Corrections employees detailing at what point the problem would escalate to the next level of supervision/management.

f. Time frame for beginning services if awarded a contract.

4. Verify the Offeror’s acceptance of the General Terms and Conditions and Special Terms and Conditions that are detailed in this RFP.

5. Complete the Small Business Subcontracting Plan – Summarize the planned utilization of DSBSD-certified small businesses under the contract to be awarded as a result of this solicitation. This is a requirement for all prime contracts in excess of $100,000 unless no subcontracting opportunities exist (see Attachment B).

6. Complete the State Corporation Commission Form: Required of all offerors pursuant to Title 13.1 or

Title 50 (see Attachment C).

V. EVALUATION AND AWARD CRITERIA:

A. Proposals will be evaluated by the Department of Corrections using the following criteria:

1 Specific plans or Methodology to be used to perform the services 40 points 2 The composition of the Offeror, including experience as a treatment provider in the field of criminal justice, key personnel committed to this project, and the Offeror’s ability to provide high quality services

20 points

3 The Offeror’s Small Business Subcontracting Plan 20 points 4 The Offeror’s fee proposal 15 points 5 References 5 points TOTAL 100 points

B. AWARD OF CONTRACT: Selection shall be made of two or more offerors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including price, if so stated in the Request for Proposals. Negotiations shall be conducted with the offerors so selected. Price shall be considered, but need not be the sole determining factor. Quality of services is a high consideration. After negotiations have been conducted with each offeror so selected, the agency shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to that offeror.

The Commonwealth reserves the right to make multiple awards as a result of this solicitation. The Commonwealth may cancel this Request for Proposals or reject proposals at any time prior to an award, and is not required to furnish a statement of the reasons why a particular proposal was not deemed to be the most advantageous (Code of Virginia, § 2.2-4359D). Should the Commonwealth determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor’s proposal as negotiated

VI. REPORTING AND DELIVERY INSTRUCTIONS:

During the term of any agreement resulting from this solicitation, or any renewal thereof, the Contractor agrees that the following reports shall be submitted to the DOC. Failure to comply with reporting, deliverables and payment requirements of this section may result in payment(s) being withheld until compliance with the plan is received and confirmed.

The DOC reserves the right to pursue other appropriate remedies to include, but not limited to, termination for default.

Reference Section IX entitled “Special Terms and Conditions”, provision entitled “Cancellation of Contract”.

The Contractor shall provide the following documentation:

A. The Contractor shall be responsible for requesting a waiver of vacancy with justification for the vacancy.

B. The Contractor may be required to attain behavioral health facility licensure by the Virginia Department of

Behavioral Health and Developmental Services based on the level of care offered, as a contract option that may be chosen by the DOC if and when funds become available.

C. On a quarterly basis, the Contractor shall provide a report to the purchasing office that includes at a minimum the following information:

1. Name of firm, phone number, total dollar amount subcontracted, category type (Businesses that are

DSBSD-certified small, women-owned, minority-owned, Service Disabled Veteran, or Employment Services Organization) and type of product/service provided.

2. Use of subcontractors that are not DSBSD-certified businesses: name of firm, phone number, total

VII. MANDATORY VIRTUAL PREPROPOSAL CONFERENCE: A mandatory virtual preproposal conference will be held via Google Meets at 9:00 a.m. on Tuesday, June 23, 2026. The Google Meeting information is listed below.

The purpose of the conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

To participate in the mandatory virtual preproposal conference, pre-register with Cynthia Creed at cynthia.creed@vadoc.virginia.gov by sending an email stating your firm’s name and your participating representative(s), attendance is limited to two (2) individuals per company. Please pre-register by Friday, June 19, 2026 no later than 5:00 p.m., EST.

Following the mandatory pre-proposal conference, site tours may be available at the Appalachian Men’s Community Corrections Alternative Program; Brunswick Community Corrections Alternative Program; Chesterfield Women’s Community Corrections Alternative Program; Cold Springs Community Corrections Alternative Program; Indian Creek Correctional Center; State Farm Work Center and the Virginia Correctional Center for Women. Time/date for site tours will be scheduled individually on a case-by-case basis.

Directions to the facilities are on the DOC website at www.vadoc.virginia.gov under the ‘Facilities’ tab.

Due to the importance of all offerors having a clear understanding of the scope of work and requirements of this solicitation, attendance at this conference will be a prerequisite for submitting a proposal. Proposals will only be accepted from those offerors who are represented at this mandatory preproposal conference. Evidence of attendance will be documented by the Procurement Officer from the information submitted by the vendor (name of representative and company) via the Google chat box immediately after joining the meeting. A final verbal attendance roll call with be conducted at 9:05 p.m. No one will be allowed to join the meeting after 9:05 a.m.

There will be no exceptions for technical errors.

Any changes resulting from this conference will be issued in a written addendum to the solicitation.

Individuals attending site tours will be required to go through security clearance. All attendees must:

• have a picture ID

• dress in business attire and not wear jeans

• not carry electronic equipment inside the facility (i.e. phones, pagers, etc.); and

• not carry cash inside the facility

All personal items (wallets, etc.) should be left secured in vehicles.

Join with Google Meet:

Please have a copy of the solicitation available prior to the start of the conference. All questions submitted via email, as well as any changes resulting from this conference, which will be issued in a written addendum to the solicitation, will be publicly posted on eVA.

VIII. GENERAL TERMS AND CONDITIONS:

A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia

Vendors Manual and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The process for filing a complaint about this solicitation is in section 7.13 of the Vendors Manual.

(Note section 7.13 does not apply to protests of awards or formal contractual claims.) The procedure for filing contractual claims is in section 7.19 of the Vendors Manual. A copy of the manual is normally available for review at the purchasing office and is accessible on the Internet at eva.virginia.gov under “I Sell To Virginia”.

http://www.vadoc.virginia.gov/ https://eva.virginia.gov/index.html

B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto shall be brought in the circuit courts of the Commonwealth. The agency and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366).

ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor shall comply with all applicable federal, state and local laws, rules and regulations.

C. ANTI-DISCRIMINATION: By submitting their proposals, offerors certify to the Commonwealth that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E).

In every contract over $10,000 the provisions in 1. and 2. below apply:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, status as military family, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. If the contractor employs more than five employees, the contractor shall (i) provide annual training on the contractor's sexual harassment policy to all supervisors and employees providing services in the Commonwealth, except such supervisors or employees that are required to complete sexual harassment training provided by the Department of Human Resource Management, and (ii) post the contractor's sexual harassment policy in (a) a conspicuous public place in each building located in the Commonwealth that the contractor owns or leases for business purposes and (b) the contractor's employee handbook.

e. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor violates one of these provisions, the Commonwealth may terminate the affected part of this contract for breach, or at its option, the whole contract. Violation of one of these provisions may also result in debarment from State contracting regardless of whether the specific contract is terminated.

f. In accordance with Executive Order 61 (2017), a prohibition on discrimination by the contractor, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, disability, or veteran status, is hereby incorporated in this contract.

2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

D. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, offerors certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other offeror, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000:

By entering into a written contract with the Commonwealth of Virginia, the Contractor certifies that the Contractor does not, and shall not during the performance of the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

F. DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred by the Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this solicitation. Vendor further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia.

If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred vendor will be debarred for the same time period as the debarred vendor.

G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the

Commonwealth of Virginia all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the Commonwealth of Virginia under said contract.

H. MANDATORY USE OF STATE FORM AND TERMS AND CONDITIONS: Failure to submit a proposal on the official state form provided for that purpose may be a cause for rejection of the proposal. Modification of or additions to the General Terms and Conditions of the solicitation may be cause for rejection of the proposal; however, the Commonwealth reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a proposal.

I. CLARIFICATION OF TERMS: If any prospective offeror has questions about the specifications or other…