Division_1-_General_Requirements.pdf

Pierce County Public Works M&O Facility LED Lighting Retrofit

Project # 5505

Summary 01 10 00 - 1

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Pierce County's General Conditions for Construction shall apply to all sections of the specifications and contract drawings.

1.02 PROJECT

A. Project Name:

B. Project Name: M&O Facility LED Lighting Retrofit Project # 5505.

C. Owner's Name: Pierce County Public Works.

D. Engineer's Name: Tres West Engineers.

E. General Description of the Project: The Project is located at M&O Facility 4812 196th St E. Spanaway, WA 98387. The Project consists of but not limited to the following elements:

1. Electrical work to include: Electrical systems as indicated in the Contract drawings and specifications.

F. The construction work shall be substantially complete, ready for occupancy 30 calendar days after notice to proceed.

1.03 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price as described in Document 00 50 00 Public Works Agreement Form.

B. Liquidated Damages: The Liquidated Damages are set forth $200.00 per calendar day. See "Liquidated Damages Against Contractor" in Division 00.

1.04 PHASED WORK

A. The Contractor shall coordinate the progress of its Work with the established requirements for completion.

B. Work shall be conducted in a single phase.

1.05 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on drawings and specifications.

B. Hazardous materials abatement: Refer to Hazardous Material survey and report attached for reference.

C. Refinish or restore to existing condition all surface areas disturbed by the work or areas disturbed by installation of temporary walls or barriers.

D. Electrical Power and Lighting: Replace existing system with new construction, keeping existing in operation until ready for changeover.

E. Owner will remove the following items before start of renovation work:

1. Owner will remove, files, personal items to accommodate access to work area..

F. Contractor is required to remove and deliver the following to Owner prior to start of work:

1. Freestanding shelving and furniture to accommodate access to work area..

1.06 WORK RESTRICTIONS

A. Work Hours of the Day: Building Operating Hours are 7:00AM - 5:00PM, unless otherwise established. Work outside of normal business hours, can be requested and may be granted by the Owner. No work outside of the standard work hours shall be allowed without prior arrangement and written approval by Owner. Building operating hours are to be coordinated with owner.

B. Workdays of the Week: Monday-Friday. Work outside of normal workdays can be requested and may be granted by the Owner. No work outside of the standard workdays shall be allowed without prior arrangement and written approval by Owner.

C. Disruptions: The Contractor must plan the work so to avoid disrupting the County’s operations. Disruptive activities include those which generate odor, vibration, dust, or noise which can be heard, smelled or felt on

Contractor responsible to acquire and pay for the Electrical permit through Tacoma Public Utilities.

Summary 01 10 00 - 2 floors above, below and adjacent to construction activities. Unless specified elsewhere in the contract documents, disruptive work shall occur outside of normal business hours. The contractor will schedule the work with input of County project manager for least disruption. Contractor to provide 7-day notice for disruptive work.

1. Contractor requests to work on weekends and holidays will be accommodated at County’s discretion and permission not reasonably withheld. No work outside of the standard workdays shall be allowed without prior arrangement and written approval by Owner. Building operating days and hours are: Monday - Friday

7:00AM - 5:00PM.

2. Work activities that are performed during normal business hours and later found to be disruptive, will have the remaining disruptive activities rescheduled to after hours.

D. Electrical work: Coordinate any shutdowns with Pierce County Project Manager with minimum 48 hours' notice unless specified elsewhere in the contract documents.

E. Utility Work: Coordinate any shutdowns with Pierce County Project Manager with minimum 48 hours advance notice.

F. Building Access: Coordinate building access with owner. Contractor must maintain the secure perimeter of building at all times. Contractor may not prop doors open without providing Owner 24 hours advance notice of intent to do so and contractor to coordinate how security will be maintained during door usage.

1.07 WORK BY OWNER

A. Owner will self perform Commissioning of Lighting Controls. See section 01 91 13 General Commissioning Requirements for additional information.

1.08 OWNER OCCUPANCY

A. General: Pierce County Buildings are occupied by County employees and visited by the General Public.

Additionally, the floors directly above and adjacent to the Area of Work in the County-City Building are occupied by County employees and subject to disturbance by the Project's construction activities. The Contractor will cooperate and coordinate with the Owner minimizing noise impacts and ensuring the Owner's operations continue throughout the duration of the Project. This includes construction activities during demolition and general construction.

1. If the Owner's operations are disrupted during construction activities, upon notification, the Contractor shall cease construction activities immediately and reschedule the disrupting work with the Owner and in-writing. Disrupting work may require working outside of normal building hours or over a weekend.

B. Owner intends to continue to occupy adjacent portions of the site during the entire construction period.

C. Owner intends to occupy the Project upon Substantial Completion.

D. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

E. Schedule the Work to accommodate Owner occupancy.

1.09 CONTRACTOR USE OF SITE

A. Construction Operations: The site and areas to be used solely for activities related to the construction of the project.

B. Locate and conduct construction activities in ways that will limit disturbance to site.

C. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Work by Others.

3. Work by Owner.

D. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

E. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours outside of building normal business hours.

Summary 01 10 00 - 3

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7-days' notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

1.10 SPECIFICATION LANGUAGE:

A. Abbreviated Language: Abbreviated words and shall be interpreted with standard meanings unless otherwise defined in the contract documents. Words implied, but not stated, shall be inferred. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

B. Requirements expressed in the imperative mood shall be performed by Contractor.

1. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon

(:) is used within a sentence or phrase.

a. The General Conditions for the Construction Contracts, General Requirements, technical specifications, and drawings are to be used together as one Construction Contract Document. When there is a discrepancy between the documents, the contractor shall bring the conflict to the Engineer in writing using the form of an RFI (Request for Information); use form 01 26 13 Request For Information. In general, the more stringent condition applies.

C. Days specified are in Calendar Days.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 01 10 00

t

Price And Payment Procedures 01 20 00 - 1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Pierce County General Conditions for Construction Contracts and Special Conditions apply to this section.

1. Section 00 50 00 - Contracting Forms and Supplements: Forms to be used.

2. Section 00 72 00 - General Conditions for Construction Contracts.

3. Section 01 21 00 - Allowances: Payment procedures relating to allowances.

4. Section 01 35 53

B. Section 01 78 00 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: Contractor to submit proposed Schedule of Values form for review and approval at least fifteen (15) days prior to first application for payment.

1. Identification: Include on the Schedule of Values: the project name and location, Construction Contract number, project number, Engineer/Engineer's name, Contractor's name and address, and date of submittal/revision.

2. Include separate line items for materials and equipment anticipated to be purchased for subsequent installation.

3. Each line item shall be the complete cost including overhead and profit.

4. Round each line item to nearest dollar, the total equaling the Contract Sum.

5. Update the Schedule of Values to reflect all approved cost changes.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values Electronically (PDF or Excel), excel compatible is preferred. Submit SOV at pre construction prior to Notice to Proceed.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section.

F. Revise schedule to list approved Change Orders, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: To be established at pre-construction meeting.

1. Invoices shall be received by the 15th of each month following the performance period starting on the 1st and ending on the last day of the preceding month, unless otherwise established at the pre-construction meeting.

2. For contracts with a contract duration less than 60 calendar days, at contractor's option, one invoice may be submitted for entire performance period within 15 days following the date established for final acceptance.

Price And Payment Procedures 01 20 00 - 2

3. Upon request, contractor may be required to provide a draft projected invoice for services rendered in the month of December, two days prior to the last business day in December for accounting purposes.

B. Use Form provided by Contractor. See Schedule of Values Section for requirements.

1. Contractor to submit with each application for payment an Intent and Affidavit Form, See

Section 01 26 15. Contractor to list all subcontractors who have performed work on the project, indicating subcontractors performing work during the pay period, including their approved Statement of Intent to Pay Prevailing Wage Number and approved Affidavit of Wages Paid if applicable (after all work on project has been completed by contractor or subcontractor).

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place under this Application.

6. Authorized Change Orders.

7. Total Completed to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute certification by signature of authorized officer.

G. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

H. Submit one (1) electronic (PDF) of each Application for Payment.

I. Include the following with the application:

1. Invoices from sub-contractors.

2. Certification of Materials stored off-site on letterhead of business where materials are stored.

3. Construction progress schedule: revised and current as specified in Section 01 32 16.

4. Current construction photographs specified in Section 01 30 00.

J. When Engineer/Owner requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal.

Show application number and date, and line item by number and description.

1.05 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Engineer/Owner will issue instructions directly to Contractor.

1. Documentation: Contractor to maintain detailed time and materials records.

B. For other required changes follow procedures described in the Division 00 Section 00 72 00 Pierce County General Conditions for Construction Contracts for Changes to the Contract.

1. Documentation: Contractor to maintain detailed time and materials records.

C. For other required changes, Engineer/Owner will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

Price And Payment Procedures 01 20 00 - 3

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

3. Documentation: Contractor to maintain detailed record of time, labor, and material, for change work directed by the Owner, to be submitted upon completion of the change for preparation of the Change Order.

D. Contractor may propose a change by submitting a request for change to Engineer/Owner, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation.

E. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

3. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

F. Execution of Change Orders: Owner will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

G. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

H. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

I. Promptly enter changes in Project Record Documents.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 70 00.

PART 2 PRODUCTS - NOT USED

END OF SECTION 01 20 00

Pierce County Public

Works

Substitution Procedures 01 25 00 - 1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 01 30 00 - Administrative Requirements: Submittal procedures, coordination.

B. Section 01 60 00 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

C. Section 01 61 16 - Volatile Organic Compound (VOC) Content Restrictions: Restrictions on emissions of indoor substitute products.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Engineer/Owner for review or redesign services associated with re-approval by authorities.

B. A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

a. Project Information:

Substitution Procedures 01 25 00 - 2

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Engineer/Owner's, and Contractor's names.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Warranties.

6) Other salient features and requirements.

7) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports, or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Owner for accepting substitution.

2) Change to Contract Time due to accepting substitution.

E. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Invitation to Bid Details specifies time restrictions for submitting requests for substitutions during the bidding period, and the documents required.

B. Submittal Form (before award of contract):

1. Submit substitution requests by completing the form attached to this section. See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

C. Owner will consider requests for substitutions only if submitted at least 7 days prior to the date for receipt of bids.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Engineer/Owner, in order to stay on approved project schedule.

B. Substitutions will not be considered under one or more of the following circumstances:

Substitution Procedures 01 25 00 - 3

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.04 RESOLUTION

A. Engineer/Owner or Owner may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Owner will notify Contractor in writing of decision to accept or reject request.

1. Owner's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Engineerural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 01 78 00 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

3.07 ATTACHMENTS

A. A facsimile of the Substitution Request Form (During Construction) required to be used on the Project is included after this section.

END OF SECTION 01 25 00

Substitution Request Form 01 26 10 - 1

SECTION 01 26 10

SUBSTITUTION REQUEST FORM

SUBSTITUTION REQUEST NUMBER: ______________

Project Name: _____________________________ Project Number: _________________ Date: ___________

From: _________________________________________ To: ________________________________________

Re: __________________________________ Contract For: ________________________________________

Proposed Substitution: _______________________________________________________________________

Manufacture: _________________________ Address: _________________ Phone: ___________________

Trade Name: __________________________________________ Model No.: ______________________

History: ___ New Product ___ 2-5 years old ___ 5-10 years old ___ more

Differences between proposed substitution and specified product: __________________________________

Reason for not providing specified item: ________________________________________________________

Proposed substitution affects other parts of work: _____ No Yes; explain ____________________

Savings to Owner for accepting substitution changes: __________________________($ _______________).

Proposed substitution changes Contract Time: ____ No ____ Yes ( Add ) ( Deduct ) _____days.

Supporting Data Attached: ___ Drawings ___ Product Data ___ Samples ___ Other

The Undersigned Certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all aspects to the specified product.

• Same warranty will be furnished for proposed substitution as for the specified product.

Substitution Request Form 01 26 10 - 2

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design including A/E or Owner detailing and construction costs caused by the substitution.

• Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects.

Submitted by: ________________________________________________________________________________________________

Signed by: ___________________________________________________________________________________________________

Firm: ________________________________________________________________________________________________________

Address: ______________________________________________________________________________________________________

Telephone: ___________________________________________________Fax: ______________________________________________

Owners Review and Action

______ Substitution approved.

______ Substitution approved as noted.

______ Substitution rejected- Use specified materials.

______ Substitution Request received to late - Use specified materials.

Project Manager: _________________________________________ Date: __________________________________

Additional Comments:

Request For Information Form 01 26 13 - 1

SECTION 01 26 13

REQUEST FOR INFORMATION FORM

Request For Information Form 01 26 13 - 2

Intent And Affidavit Form 01 26 15 - 1

SECTION 01 26 15

INTENT AND AFFIDAVIT TRACKING FORM

Submit this form along with your invoice for prevailing wage projects.

STATEMENT OF CONTRACTORS ON PROJECT

Firm Name, Address, City, State & ZIP+4 Project Name and Number (Title) Contract No.

Current Invoice Amount:

Invoice #

Invoicing Period from: to

CONTRACTOR SUMMARY

I, the undersigned, do hereby certify on behalf of the firm name listed above that the prevailing wages for all work invoiced have been paid in accordance with the approved Statement(s) of Intent to Pay Prevailing Wages on file with the public agency. (RCW 39.12.040)

Printed Name: Signature:

Title: Date:

END OF SECTION

Contractor or Subcontractor Name

Craft or Trade

Tiered Sub-

Contractor?

Name of

Company

Contracted with

Intents Filed Affidavits Filed Services on

Current

Invoice

Intent #

Dated approved

Affidavit

Dated approved

Schedule Of Values 01 29 73 - 1

SECTION 01 29 73

SCHEDULE OF VALUES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Requirements for the preparation, submission, and approval of the Schedule of Values (SOV) to support progress payments for the Work.

1.02 RELATED REQUIREMENTS

A. Drawings, Pierce County's General Conditions for Construction Contracts, and Division 1 Specifications Sections apply to this section.

B. Support values if requested. Use the Schedule of Values as a basis for developing the Application for Payment, for developing Project Construction Schedule, and for developing estimated pay request amounts for each month during the course of the contract.

C. Application for payment will not be processed without an approved Schedule of Values.

D. Make sum of total scheduled costs equal to Contract Sum.

1.03 SUBMITTALS

A. Initial submission: Submit a draft Schedule of Values prior to the pre construction meeting and before Notice to Proceed.

B. Revisions: Revise and resubmit the Schedule of Values based on comments from the Owner or Engineer within 5 days of receiving feedback.

C. Final Approved SOV: Submit the final approved version prior to the first application for payment.

1.04 QUALITY ASSURANCE

A. The Owner or Engineer may reject incomplete, inaccurate, or unbalanced SOV.

B. Submit a Schedule of Values in a format acceptable to the Owner/Engineer; submit/review proposed format prior to submittal.

C. Identify each line item with number and title of respective Specification.

1. Under each line item show the value for the Specification Section of Work.

2. Mobilization and General Requirements costs can be a single line item. Overhead and

Profit costs can be a single line item. Include in each item a directly proportionate amount of contractor's overhead and profit. For each line item installed, show breakdown by major products or operation under each item.

PART 2 PRODUCTS

2.01 FORMAT

A. Use a standard format approved by the Owner. Form to include: project name, location, construction contract number, project number, Engineer's name, Contractor's name, Contractor's address, and date of submittal.

B. Include the following columns:

1. Item Number

2. Description of Work (matching bid items, work breakdown structure, or specification sections).

3. Scheduled Value. Each line item shall be complete costs including overhead and profit.

4. Percent Complete.

5. Previously Billed Amounts.

6. Current Billing Amount.

C. Update the SOV to reflect all approved cost changes.

Schedule Of Values 01 29 73 - 2

2.02 CONTENT

A. Break down the contract sum into logical components, such as:

1. Major work divisions or specification sections.

2. Mobilization.

3. Demobilization.

4. General conditions.

5. Overhead and Profit.

6. Subcontractor scopes of work broken out by labor, materials and equipment. Break down each stage of work.

a. Down-payment or prepayment requirements (if applicable).

7. General Contractors self-performed labor, materials, and equipment.

8. Closeout activities.

9. Punchlist items.

B. Ensure the total of all values equals the contract sum.

C. Change orders.

1. Provide a separate line item for each Change Order Proposal (COP) or Proposal Request

(PR).

PART 3 EXECUTION

3.01 PREPARATION

A. Coordinate the preparation of the SOV with the construction schedule to align activities and payment milestones.

1. Installer List:

a. Include sufficient cost breakdown detailing specific tasks for portion of work for each installer broken down by phase or milestones.

3.02 INSTALLATION

END OF SECTION 01 29 73

Administrative Requirements 01 30 00 - 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Site mobilization meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Contractor's daily reports.

G. Record photographs existing conditions.

H. Progress photographs.

I. Coordination drawings.

J. Submittals for review, information, and project closeout.

K. Number of copies of submittals.

L. Requests for Interpretation (RFI) procedures.

M. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Pierce County General Conditions of the Contract apply to this section.

B. Section 01 60 00 - Product Requirements: General product requirements including Contractor affidavit certifying no Asbestos Containing Materials has been used on this project.

C. Section 01 70 00 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 01 78 00 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

E. Section 01 91 13 - General Commissioning Requirements: Additional procedures for submittals relating to commissioning.

1. Where submittals are indicated for review, submit to Engineer and Owner.

1.03 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 70 00 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Engineer/Owner/Engineer:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

1.04 PROJECT COORDINATOR

Administrative Requirements 01 30 00 - 2

A. Project Coordinator: Pierce County Planning and Public Works Engineering Supervisor.

B. Cooperate with the Project Supervisor in allocation of mobilization areas of site, for field offices and sheds, for site access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Supervisor.

D. Comply with Project Supervisor's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Project Supervisor for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 01 10 00 - Summary.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

G. Make the following types of submittals to Engineer/Owner through the Project Coordinator:

1. Requests for Interpretation.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. Owner will schedule a meeting after Notice of Award.

B. Attendance Required:

1. Engineer/Owner

2. Contractor.

3. Major subcontractors.

C. Agenda:

1. Designation of personnel representing the parties to Contract.

2. Designation of NTP Date.

3. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

4. Construction Management:

a. Use of Facilities.

b. Submittals.

c. Schedule.

d. Progress meetings.

e. Coordination.

f. Cleaning.

g. Substantial Completion, Final Acceptance, and Closeout.

h. Safety, Security and Badging, and Sanitary Regulations.

i. Permitting and inspections.

5. Scheduling.

6. Scheduling activities of owner performed work.

Administrative Requirements 01 30 00 - 3

D. Owner shall record minutes and distribute copies within 3 days after meeting to participants, with copies to Engineer/Owner, Owner, participants, and those affected by decisions made.

3.02 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work. Frequency shall be determined during Pre-Construction Conference. It is anticipated that regular meetings to occur throughout progress of the work at maximum weekly intervals.

B. Contractor will provide a 3 week look ahead schedule with copies for all participants at meetings.

C. Contractor to submit electronic format of look ahead schedule to Owner 2 days prior to meeting date for Owner review.

D. Owner will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

E. Attendance Required:

1. Contractor.

2. Owner/Engineer.

3. Special consultants.

4. Contractor's superintendent.

5. Major subcontractors.

F. Engineer or Owner shall record minutes and distribute copies within three days after meeting to participants, with copies to Engineer/Owner, Owner, participants, and those affected by decisions made.

G. Agenda:

1. Review Minutes from previous meeting(s).

2. Safety.

3. Construction Progress Update.

a. Contractor's Schedule.

b. Three Week Look Ahead(s).

4. Risk.

5. Construction Coordination:

a. Current Action Items

b. Owner Action Items

6. Requests for Information (RFIs)

7. Field Authorizations/Change Order Proposal/Change Order Log and Status.

8. Submittal Review.

9. Quality Control / Quality Assurance.

10. Project Closeout.

11. Progress Payment.

12. New Business.

13. Discussion.

14. Vacations/Out of Office Schedule.

15. Next meeting Date and Time.

3.03 CONSTRUCTION PROGRESS SCHEDULE

A. Prior to the Pre Constructionmeeting Submit draft of proposed complete schedule for review.

B. Submit updated schedule with each Application for Payment.

3.04 DAILY CONSTRUCTION REPORTS

A. Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

B. Prior to mobilization, provide a weekly written status report to Owner including:

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1. Date.

2. Tracking of long lead items.

3. Intents filed by subcontractors.

a. name of individual,

b. subcontractor name,

c. approval status,

d. badging appointment date,

e. fingerprinting status,

f. and identify date badge received (if applicable).

4. Permit status.

5. Directives and requests of Authority(s) Having Jurisdiction (AHJ).

6. RFI's submitted.

7. Change Orders received and implemented.

8. List of verbal instruction given by Owner and/or Engineer/Owner.

9. Signature of Contractor's authorized representative.

C. Prepare a daily construction report recording the following information concerning events at Project site and project progress:

1. Date.

2. High and low temperatures, and general weather conditions.

3. List of subcontractors at Project site.

4. List of separate contractors at Project site.

5. Approximate count of personnel at Project site.

a. Include a breakdown for supervisors, laborers, journeymen, equipment operators, and helpers.

6. Major equipment at Project site.

7. Material deliveries.

8. Safety, environmental, or industrial relations incidents.

9. Meetings and significant decisions.

10. Unusual events (submit a separate special report).

11. Stoppages, delays, shortages, and losses. Include comparison between scheduled work activities (in Contractor's most recently updated and published schedule) and actual activities. Explain differences, if any. Note days or periods when no work was in progress and explain the reasons why.

12. Meter readings and similar recordings.

13. Emergency procedures.

14. Directives and requests of Authority(s) Having Jurisdiction (AHJ).

15. Change Orders received and implemented.

16. Testing and/or inspections performed.

17. List of verbal instruction given by Owner and/or Engineer/Owner.

18. Signature of Contractor's authorized representative.

3.05 RECORD PHOTOGRAPHS - EXISTING CONDITIONS

A. Contractor and subcontractors shall prior to starting work photo document all existing conditions shall be modified, augmented, or otherwise changed within the scope of work, including but necessarily limited to:

1. Existing wall, ceiling, and floor assemblies.

2. Existing electrical, mechanical, or plumbing equipment, fixtures, connections, or engineered systems.

3. Existing exterior envelope assemblies, components, joints, openings, or other elements modified in the scope of work.

4. Existing adjacent conditions including finishes, joints and existing damage, mars, or other defects not caused by activities within the scope of work.

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3.06 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Photography Type: Digital; electronic files.

C. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Engineer/Owner.

D. In addition to periodic, recurring views, take photographs of each of the following events:

1. Completion of site clearing.

2. Excavations in progress.

3. Foundations in progress and upon completion.

4. Structural framing in progress and upon completion.

5. Enclosure of building, upon completion.

6. Final completion: minimum of ten (10) photos.

7. Conditions in concealed areas including in-ground trenches.

E. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Engineer/Owner for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Digital Photographs: 24-bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Point of View Sketch: Include digital copy of point of view sketch with each electronic submittal; include point of view identification in each photo file name.

4. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

5. Photo CD(s): Provide 1 copy including all photos cumulative to date and PDF file(s), with files organized in separate folders by submittal date.

3.07 COORDINATION DRAWINGS

A. Provide information required by Project Coordinator for preparation of coordination drawings.

B. Review drawings prior to submission to Engineer/Owner or Owner.

3.08 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

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a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare using the form 01 26 13 Request For Information.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Unacceptable Uses for RFIs: Do not use RFIs to request the following:

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 60 00 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Pierce County General Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Pierce County General Conditions of the Contract).

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Engineer/Owner's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example, routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

H. Review Time: Engineer/Owner will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order Request (COR) to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith. Identify the amended RFI with an R suffix to the original number.

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2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Engineer/Owner within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.09 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

B. Submit to Engineer/Owner for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 - Closeout Submittals.

3.10 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Engineer/Owner's knowledge as contract administrator or for Owner.

3.11 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 78 00 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.12 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

3.13 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a separate transmittal for each item.

2. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

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3. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

4. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

5. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 7 days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Engineer/Owner's consultants, Owner, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Engineer/Owner's approval, allow an additional 30 days.

6. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

7. When revised for resubmission, identify all changes made since previous submission.

8. Submittals not requested will not be recognized or processed.

B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

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