2A_Initial_Task_Order_Letter_to_Offerors_8_8_16.docx

Attachment 2A: Initial Task Order Solicitation for U.S. ICE Letter to Offerors U.S. Department of Homeland Security 801 I Street, NW Washington, DC 20536

August 2, 2016

SUBJECT: Task Order Solicitation for U.S. Immigration and Customs Enforcement (ICE) Exchange Visitor Information System (SEVIS) Manage Nonimmigrant Information

Dear FLASH Offerors:

This U.S. Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE), Student and Exchange Visitor Program (SEVP) requires Design, Development, and Operations and Operations & Maintenance (O&M) support for the Student and Exchange Visitor Information System (SEVIS) Manage Nonimmigrant Information requirement, a component of the SEVIS Modernization effort.

This Task Order solicitation is being issued against the Department of Homeland Security Flexible Agile Support for the Homeland (FLASH) contract. Only companies that are selected as a contract awardee on the FLASH contract will be eligible to compete for this Task Order. Please see sections L and M of the IDIQ solicitation for additional instructions on the evaluation and award of the IDIQ.

The ICE Office of Acquisition Management (OAQ) anticipates that this Task order Solicitation will result in the award of a single, Firm-Fixed Price (FFP), IDIQ Task Order. ICE reserves the right to issue an award based on the Task Order proposals received. However, ICE reserves the right to cancel the Task Order solicitation if it is determined to be in the government’s best interest. All terms and conditions of the FLASH IDIQ contract vehicle apply to this requirement.

The Period of Performance for the Task Order will include one (1) 12-month base period, and one (1) 12-month option period. ICE estimates two agile teams consisting of 8 developers and 2 testers per team. Offerors may propose alternate team structures.

1. INSTRUCTIONS TO OFFERORS

0. General Task Order Proposal Preparation Instructions Offerors submitting a response for the Task Order Proposal shall comply with the following instructions. Offerors shall use standard 8 ½ x 11” size paper with, at minimum, 3/4” margins on all sides. The entire written submission shall use Times New Roman or other plain font that is easily decipherable and, at minimum, a 12 11 point font size for text and a 10 point font size for tables and graphics. All pages shall include page numbering. Any pages in excess of the specific page limitations for each factor as outlined below will not be considered.

The Government will not pay any expenses incurred by any Offeror for the preparation and submission of a proposal in response to this solicitation. Offerors are cautioned to ensure that their Proposals are complete, address all requirements, are reflective of the evaluation factors and are submitted on the most favorable terms to reflect their best proposal. Offerors are strongly encouraged to be succinct, clear, and concise in writing their proposal. Bullet-sized or outline formats are welcomed where appropriate. The Government cautions Offerors that taking exception to any term or condition of the RFP, including submitting any alternate proposal that requires attenuation of the requirement, may render a proposal unacceptable and the Offeror ineligible for the Task Order award, unless the solicitation expressly authorizes such an exception with regards to a specific term or condition.

1. Task Order Proposal Content & Instructions

Volume III Proposals shall be separated into two Volumes sections and organized in the following manner:

Volume Section AI – Technical Volume Section II B – Price

The Offeror shall provide the requested information within the designated evaluation factor. Any requested information placed outside of the designated factor will not be considered or evaluated under that evaluation factor, regardless of whether it is located somewhere else in the proposal.

In order for the proposal to be evaluated strictly on the merit of the material submitted, the volumes shall be submitted in separate documents. Volume Section I A shall not include any price information. Pricing data is prohibited in, and shall be omitted from, the written technical proposal.

IA.

Technical Overall Page Limit: Two (2) single-sided pages

Excluded from Page Limit: Resume of Key Personnel

BII.

Price No Limit for the price proposal and/or any supporting narrative information.

Offerors shall provide the following information:

VOLUME SECTION A I – Technical

1. Staffing and rationale for choosing the development resources/talent and oversight based on the functionality, tool stack, and technical environment described in the SEVIS Manage Nonimmigrant Information Performance Work Statement (PWS). Offerors shall provide adequate information to allow the Government to understand the experience of the resources proposed and the rationale for roles proposed within the teams. The Offeror shall fill in the following table:

*Note: Names do not have to be provided for every team member. However, if a name is not provided, a brief description of the representative candidate’s qualifications is required.

2. Explanation of how the Offeror will ensure the cohesiveness of the development team.

3. Approach for providing qualified replacement staff over the life of the task order

4. Resume of proposed Key Personnel describing the Experience/qualifications. Offerors shall provide specific details and examples to demonstrate that the minimum Key Personnel requirements in the PWS are met.

VOLUME SECTION IIB: PRICE

Each Offeror shall provide pricing that is in accordance with the proposed IDIQ pricing. The Offeror shall identify the price per team and any discounts offered for this Task Order. Offerors shall provide an overall pricing summary for the Base Year and Option period as follows:

CLIN Price

$ 10,000.00

$ 10,000.00

TOTAL PRICE

Note: ICE expects the awarded contractor to bill monthly. For billing purposes, one month shall be defined as the weekly price multiplied by 4 weeks.

The Government estimates approximately $10,000 of travel per year. The Offeror shall include the Government’s travel estimate in the total price.

1. EVALUATION & AWARD

The Government intends to evaluate responses and award a Task Order without requesting proposal revisions. Therefore, initial submissions shall contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to award without discussions. Vendors are therefore cautioned that each initial proposal should contain the Vendor’s best terms. However, the Government reserves the right to request revised proposal if later determined to be necessary and in the best interest of the Government.

2.1 Basis for Task Order Award: Best-Value using Tradeoffs

The Immigration and Customs Enforcement (ICE) will award one (1) Task Order, resulting from this solicitation to the responsible Vendor whose task order proposal conforming to the solicitation will be most advantageous to the Government, price and other non-price factor considered.

The evaluation of proposals will be based on the following factors:

FACTOR 1: Technical FACTOR 2: Price

Factor 1 is most important. Factor 1 is significantly more important than Factor 2: Price. In the event that two or more proposals are determined not to have any substantial technical differences (i.e., are technically equivalent), price becomes the determining factor and award may be made to the lower priced proposal. In the event that proposals are not technically equal, award may be made to other than the Offeror with the lowest priced Proposal, if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated proposal, if the Government determines that a price premium is not warranted.

2.3 Task Order Evaluation Criteria

Evaluation of responses to this RFP will be conducted solely based on the written information submitted.

1) Technical

ICE will evaluate the degree to which the Technical proposal provides confidence in the ability to successfully perform the SEVIS Manage Nonimmigrant Information requirement based on the following elements:

· Quality of staffing & rationale for resources proposed based the functionality, tool stack, and technical environment described in the PWS

· Confidence in approach for ensuring cohesiveness in the development team

· Confidence in the Offeror’s ability to provide replacement staff in a timely manner that minimizes disruption

· Whether the Key Personnel qualifications and experience demonstrate that the individual has the education, expertise, abilities, and experience necessary to successfully manage this effort.

ICE will assign one of the following overall ratings:

2) Price

Price will not be assigned an adjectival rating. Pricing will be evaluated to determine whether the price is fair and reasonable. The Government will evaluate the total quoted price of performing this work, inclusive of options.

Task Order Solicitation Attachments:

· SEVIS Manage Nonimmigrant Information Performance Work Statement (PWS) image1.png