Dental DJS Policies and Procedures.pdf
PDF 245 KB Posted
- Solicitation number
- BPM058729
- Issued by
- Baltimore City, Maryland
About this file
This is a policies and procedures reference document for the Maryland Department of Juvenile Services (DJS) related to dental services procurement at the Baltimore City Juvenile Justice Center (BCJJC). The document outlines the key definitions, abbreviations, and regulatory framework governing a dental services contract for male youth ages twelve to twenty detained at BCJJC. The referenced Invitation for Bids (IFB) seeks to procure dental services to be performed on-site in the BCJJC dental suite, with services delivered to youth referred by DJS medical staff. The solicitation document incorporates numerous state policies addressing healthcare delivery, including protocols for access to healthcare and outside referrals, chronic care management, communicable disease management, dental care procedures, emergency health services, pharmaceutical services, informed consent, and youth grievances. The contract will commence upon signing by the Department following required approvals, with an official go-live date specified in the Notice to Proceed (NTP), at which point the contractor must begin providing all required services.
The document establishes the contractual framework, defining key roles including the Procurement Officer as the sole point of contact prior to award and the Contract Monitor as responsible for contract administration, compliance monitoring, and oversight. The solicitation requires compliance with the Maryland State Finance and Procurement Article and incorporates specific certifications for Minority Business Enterprises (MBEs) and Veteran-owned Small Business Enterprises (VSBEs) as defined under COMAR regulations. The contract incorporates mandatory compliance with HIPAA regulations, OSHA standards, PREA requirements, and bloodborne pathogen protocols. Bidders must demonstrate familiarity with DJS systems including ASSIST (Automated Statewide Support and Information Systems Tool) and understand facility operations based on Average Daily Population (ADP) metrics. The successful contractor will be required to maintain confidentiality, implement information security protocols, and comply with all specified healthcare policies and procedures outlined in the DJS policy framework.
View the file
Other files
Show all 14
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
DJS Policies and Procedures
Policy Name Number
Access to Healthcare and Outside Referrals HC-311-18
Accessibility for Youth with Hearing Impairments Policy OPS-911-15
Background Investigations Policy HR-410-18
Bloodborne Pathogen Policy HC-1-05
Chronic Care and Special Health Care Needs HC-325-18
Communicable and Infectious Disease Management HC-331-18
Communication with Limited English Proficient Persons OPS-920-18
Control and Use of Flammable, Toxic and Caustic Materials RF-801-17
Communication with Public and Media Policy MGT-606-13
Confidentiality MGT-623-15
Dental Care HC-314-18
Elective Health Care Procedures HC-315-18
Elimination and Reporting of Sexual Abuse and Harassment RF-701-18
Emergency Health Care Services for Youth HC-323-18
Facility Environment MGT-633-18
Handling-Disposing of Contaminated Medical HC-01-06
Health Education HC-318-18
Incident Reporting Policy OPS-900-15
Information Security Policy Version 3.1
Information Technology Users’ Policy IT-501-14
Informed Consent for Health Care HC-336-18
Pharmaceutical Services HC-334-18
Reporting and Investigating Child Abuse and Neglect OPS-913-15
Smoking Policy MGT-626-16
Tool Control RF-719-17
Youth Grievance OPS-907-15
Appendix 1. Abbreviations and Definitions
For purposes of this IFB, the following abbreviations or terms have the meanings indicated below:
1. ADP – Average Daily Population.
2. ASSIST – Automated Statewide Support and Information Systems Tool utilized by DJS to manage information related to youth and programs utilized by the agency.
3. BCJJC - Baltimore City Juvenile Justice Center.
4. Bid – A statement of price offered by a Bidder in response to this IFB.
5. Bidder – An entity that submits a Bid in response to this IFB.
6. Bid Price Form or Bid Form - The Attachment B Bid Form.
7. BPW – Maryland Board of Public Works.
8. Business Day(s) – Official working days of the week to include Monday through
Friday. Official working days exclude State Holidays (see definition of “Normal State Business
Hours” below).
9. COMAR – Code of Maryland Regulations available on-line at www.dsd.state.md.us.
10. Contract – The Contract awarded to the successful Bidder pursuant to this IFB. The
Contract will be in the form of IFB Attachment M.
11. Contract Commencement - The date the Contract is signed by the Department following any required approvals of the Contract, including approval by the Board of Public
Works, if such approval is required.
12. Contract Monitor (CM) – The State representative for this Contract who is primarily responsible for Contract administration functions, including issuing written direction, invoice http://www.dsd.state.md.us/ approval, monitoring this Contract to ensure compliance with the terms and conditions of the
Contract, monitoring MBE and VSBE compliance, and achieving completion of the Contract on budget, on time, and within scope. The Contract Monitor may authorize in writing one or more
State representatives to act on behalf of the Contract Monitor in the performance of the Contract
Monitor’s responsibilities.
13. Contractor – The selected Bidder that is awarded a Contract by the State.
14. Contractor Personnel – Employees and agents and subcontractor employees and agents performing work at the direction of the Contractor under the terms of the Contract awarded from this IFB.
15. DBM – Department of Budget and Management.
16. Department or DJS – Department of Juvenile Services.
17. eMMA – eMaryland Marketplace Advantage (see IFB Section 4.2).
18. Go-Live Date – The date, as specified in the Notice to Proceed, when the Contractor must begin providing all services required by this solicitation.
19. HIPAA – Health Insurance Portability Accountability Act of 1996 and the regulations promulgated pursuant thereto, including the administration simplification provisions relating to the privacy and security of protected health information, the electronic exchange of health information, standard data transaction codes and code sets, and national unique identifiers.
20. Invitation for Bids (IFB) – This Invitation for Bids solicitation issued by the
Department of Budget and Management, with the Solicitation Number and date of issuance indicated in the IFB Key Information Summary Sheet (Page iii), including any addenda.
21. Key Personnel – The Contractor’s employees that contribute in the execution of a project in a substantive way.
22. Local Time – Time in the Eastern Time Zone as observed by the State of
Maryland. Unless otherwise specified, all stated times shall be Local Time, even if not expressly designated as such.
23. Minority Business Enterprise (MBE) – Any legal entity certified as defined at COMAR
21.01.02.01B (54) which is certified by the Maryland Department of Transportation under
COMAR 21.11.03.
24. MDOT – Maryland Department of Transportation.
25. Medically Necessary – Means a service that is directly related to diagnostic, preventative, curative, palliative rehabilitative or ameliorative treatment or illness, injury, disability or health condition; consistent with current accepted standards of good medical practice; the most cost efficient service that can be provided without sacrificing effectiveness or access to care; and not primarily for the convenience of the consumer, their family or the provider.
26. Normal State Business Hours - Normal State business hours are 8:00 a.m. – 5:00 p.m.
Monday through Friday except State Holidays, which can be found at: www.dbm.maryland.gov
– keyword: State Holidays.
27. Notice to Proceed (NTP) – A written notice from the Procurement Officer that, subject to the conditions of the Contract, work under the Contract is to begin as of a specified date. The start date listed in the NTP is the Go-Live Date, and is the official start date of the Contract for the actual delivery of services as described in this solicitation. After Contract Commencement, additional NTPs may be issued by either the Procurement Officer or the Department Contract
Monitor regarding the start date for any service included within this solicitation with a delayed or non-specified implementation date.
28. NTP Date – The date specified in a NTP for work on Contract, project, Task Order or Work
Order to begin.
29. OSHA – Occupational Safety and Health Administration.
30. PREA – Prison Rape Elimination Act.
31. Procurement Officer – Prior to the award of any Contract, the sole point of contact in the State for purposes of this solicitation. After Contract award, the Procurement Officer has responsibilities as detailed in the Contract (Attachment A), including being the only State http://www.dbm.maryland.gov/ representative who can authorize changes to the Contract. The Department may change the
Procurement Officer at any time by written notice to the Contractor.
32. SFP – The State Finance and Procurement Article of the Maryland Annotated Code as amended from time to time.
33. State – The State of Maryland.
34. Total Bid Price - The Bidder’s total price for services in response to this solicitation, included in the Bid in Attachment B – Bid Form, and used in determining the recommended awardee (see IFB Section 4.9).
35. Veteran-owned Small Business Enterprise (VSBE) – a business that is verified by the
Center for Verification and Evaluation (CVE) of the United States Department of Veterans
Affairs as a veteran-owned small business. See Code of Maryland Regulations (COMAR)
21.11.13.
Attachments Q and Appendix 1, 3, 5 Dental Contract (JG).pdf
File details come from the government source that posted it. Updated .