CTR076220_Contract_Documents.pdf

Procurement

ARIZONA DEPARTMENT OF TRANSPORTATION

1655 W. Jackson Street Phoenix, AZ 85007

Solicitation Amendment Summary SOLICITATION NO.: BPM006648 AMENDMENT NO.: One (1) DESCRIPTION: On Call Diamond Grinding Services

Rev. 04/2020

Pursuant to the Uniform Instructions to Offerors, Item B.6, Solicitation Amendments, the above referenced solicitation shall be amended as follows:

1. Solicitation line Item description(s) and quantities have been revised as follows:

Code Field type Label QTY UNIT

I1_1 Required Item

Pavement Micro Milling, 0 1" in depth (Not to Exceed Maximum Unit Price) 309,540 SQYD

I1_2 Required Item Diamond Grinding 309,150 SQYD

2. Solicitation line Items; the following required line item(s) have been added to the APP Items Tab

Code Field type Label QTY UNIT

I1_35 Required Item

Hauling Millings per CUYD/mile (Not to Exceed Maximum Unit Price) 1150 Mile

3. All other terms, conditions and provisions of this solicitation remain unchanged.

1655 W. Jackson Street Phoenix, AZ 85007

Solicitation Amendment Summary SOLICITATION NO.: BPM006648 AMENDMENT NO.: Two (2) DESCRIPTION: On Call Diamond Grinding

Rev. 04/2020

Pursuant to the Uniform Instructions to Offerors, Item B.6, Solicitation Amendments, the above referenced solicitation shall be amended as follows:

1. Solicitation line Item units of measure (UOM), description(s) , and or quantity (QTY) have been revised as follows:

Code Field type Label QTY UNIT

I1_1 Required Item

AC Removal Micro milling 0 1" depth (Not to Exceed Maximum Unit Price) 309540 SQYD

I1_2 Required Item

Diamond Grinding PCCP Texturing (Not to Exceed Maximum Unit Price) 307000 Linear foot

I1_3 Required Item

Off Duty Uniformed Law Enforcement Officers with Vehicle (Non DPS) (Not to Exceed Maximum Unit Price)

2197 Hour

I1_34 Required Item

Hauling Milling per CUYD/Mile (Not to Exceed Maximum Unit price 1150 Mile

2. Solicitation line Items; the following required line item(s) have been added to the APP Items Tab

Code Field type Label QTY UNIT

I1_35 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 70’ quadrupole (Not to Exceed Maximum Unit Price) 9 Each

I1_36 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 60’ quadrupole (Not to Exceed Maximum Unit Price) 9 Each

I1_37 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 50’ quadrupole (Not to Exceed Maximum Unit Price) 9 Each

I1_38 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 40’ quadrupole (Not to Exceed Maximum Unit Price) 11 Each

I1_39 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 30’ quadrupole (Not to Exceed Maximum Unit Price) 15 Each

I1_40 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 20’ quadrupole (Not to Exceed Maximum Unit Price) 15 Each

I1_41 Required Item

Loop detector and sensors installation and/or replacement – 6’ x 6’ standard (Not to Exceed Maximum Unit Price) 25 Each

I1_42 Required Item

Loop detector and sensors installation and/or replacement – Loop Detector Lead in Cable (Not to Exceed Maximum Unit Price) 30 Each

I1_43 Required Item

Anchor Slab to Approach Slab Joint (2 inch or 3 inch wide) filled with a 1 inch deep hot pour or silicone joint sealant (Not to Exceed Maximum Unit Price) 616 Linear foot

I1_44 Required Item

Modular Deck Joint Assembly (Various Sizes) Approach Slab and Concrete Deck Milled to taper at each end of the concrete joint blockout (Not to Exceed Maximum Unit Price) 316 Linear foot

I1_45 Required Item

Deck Joint Assembly Strip Seal (SD 3.02) Modified with a raised 1 inch concrete block out at both sides (Not to Exceed Maximum Unit Price) 316 Linear foot

I1_46 Required Item

Deck Joint Assembly Strip Seal (SD 3.02) Modified with a 1 inch bar welded to the steel rails on both sides (Not to Exceed Maximum Unit Price) 316 Linear foot

I1_47 Required Item

Deck Joint Assembly Compression Seal (SD 3.01) Modified with a raised 1 inch concrete block out at both sides (Not to Exceed Maximum Unit Price) 316 Liner foot

I1_48 Required Item

Deck Joint Assembly Compression Seal (SD 3.01) Modified with a 1 inch bar welded to the L shaped angle iron (Not to Exceed Maximum Unit Price) 316 Linear foot

I1_49 Required Item Spall Repair (Not to Exceed Maximum Unit Price) 2092 Square foot

I1_50 Required Item Joint Repair (Not to Exceed Maximum Unit Price) 8392 Linear foot

I1_51 Required Item

Deck Joint Assembly Strip Seal (SD 3.02) Modified with a 1inch bar welded to the steel rails on both sides (Not to Exceed $950/LF) 316 Linear foot

I1_52 Required Item

Type C Raised Pavement Marker with Flexible Bituminous (Not to Exceed Maximum Unit Price) 11556

Each

I1_53 Required Item

Type E Raised Pavement Marker with Flexible Bituminous (Not to Exceed Maximum Unit Price) 11556

Each

3. Solicitation due date is extended to Tuesday, January 7, 2025 at 3:00 PM, Arizona MST Time.

4. All other terms, conditions and provisions of this solicitation remain unchanged.

SOLICITATION NO.: BPM006648 AMENDMENT NO.: Three (3)

Pursuant to the Uniform Instructions to Offerors, Item B.6, Solicitation Amendments, the above referenced solicitation shall be amended as follows:

1. Solicitation line Item units of measure (UOM), and or description(s) have been revised as follows:

Code Field type Label QTY UNIT

I1_2 Required Item

Diamond Grinding PCCP Texturing (Not to Exceed Maximum Unit Price) 307000 SQYD

I1_51 Required Item

Deck Joint Assembly Strip Seal (SD 3.02) Modified with a 1 inch bar welded to the steel rails on both sides (Not to Exceed Maximum Unit Price) 2197 Hour

2. All other terms, conditions and provisions of this solicitation remain unchanged.

Rev. 05/2023

STATE OF ARIZONA

ARIZONA DEPARTMENT OF TRANSPORTATION

1655 W. Jackson St., MD 100P Phoenix, AZ 85007

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: BPM006648

DESCRIPTION: On Call Diamond Grinding

QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.

Amar J. Greasham Procurement Officer Phone: 602.712.8259 Email: agreasham@azdot.gov

This solicitation is issued in accordance with A.R.S. §41 2534 and A.A.C. R2 7 C301 et seq., Competitive Sealed Proposals.

“An Equal Opportunity Agency”

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d 4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712 7466. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712 7466.

TABLE OF CONTENTS

Solicitation No: BPM006648 Available online at https://app.az.gov/

SECTION PAGE

Notice 1

Table of Contents 2

Specifications 3

Special Terms and Conditions 20

Uniform Terms and Conditions 28

EXHIBITS

1 Title VI/Non Discrimination Assurances Appendix A 46

2 Title VI/Non Discrimination Assurances Appendix E 47

3 Work Location Map 48

4 Task Assignment 49

5 Vendor Performance Report 51

6 Daily Work and Traffic Control Activity Report 52

7 Safety Plan Requirements 54

8 Quarterly Usage Reports 55

SCOPE OF WORK

1. Statement of Need

1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41 2501 et seq., the State of Arizona Department of Transportation (Department) has a requirement for Asphalt Rubber Friction Course (ARFC) Milling removal, Diamond Grinding Portland Cement Concrete Pavement (PCCP) Services, Striping and Miscellaneous work associated with each project.

2. Introduction and Background

2.1. Diamond grinding can be used on existing and new Portland Cement Concrete Pavement (PCCP) rehabilitation projects where feasible. Diamond grinding requires a concrete base surface and can’t be used on freeways in Maricopa County that have an asphalt base, such as Interstate 10 between SR 85 and Verrado Way, the Loop 202 South Mountain Freeway and I 17 north of Anthem Way. Other factors, such as the condition of the existing concrete, go into the determination of whether diamond grinding or rubberized asphalt is most appropriate.

2.2. This contract will serve as the primary contract for future negotiated project related services, which will be assigned through Task Assignments (EXHIBIT 4) and Purchase Orders. Each final Task Assignment will include a specific Scope of Services for each project, a negotiated cost based upon contracted rates, and a project schedule.

2.3. This contract contains line items with fixed prices that are identified as not to exceed or maximum unit price. For those line items, contractors may provide quotes on a task assignment request where the unit price is equal to or less than the unit price in the contract.

3. General Requirements

3.1. The work under this item shall consist of the removal of the asphalt and diamond grinding the surface of existing concrete pavement to improve the ride characteristics, texture, and frictional properties of the roadway surface. Diamond grinding shall be performed at the locations shown on the Task order and in accordance with the maintenance requirements.

3.2. The Contractor shall furnish all necessary labor, tools, materials, equipment, and supplies to effectively perform the required services. The Contractor shall commit to having sufficient local resources (materials, personnel, and equipment) necessary to do emergency work.

3.3. The work to be performed under this contract will be defined on a project by project basis.

3.4. Work Locations

3.4.1. Work may occur along various state and interstate highways throughout the state. Work Locations fall within the Maintenance Units of the Central, Southeast, Southwest, Southcentral, Northwest, Northcentral, and Northeast Districts. Refer to Work Location Map, Exhibit 3

3.4.2. Some work areas will be located within Native American Tribal Communities. The Contractor shall adhere to all Tribal rules, laws, and regulations, including any labor requirements taxes, fees, licenses, permits or conditions that may be imposed by the tribal community or reservation.

3.4.3. Some work areas may be located in the National Forest. The Contractor must adhere to the National Forest Services rules and regulations, including licenses, permits or conditions that may be required when work areas are located in the National Forest. The Contractor shall also comply with the Arizona Department of Transportation Standard Specifications for Road and Bridge Construction current Edition, including errata and addenda, Section 107.12, Forest Protection. Refer to the following links

Standard Specifications: https://azdot.gov/business/contracts and specifications/specifications

National Forest: https://www.fs.usda.gov/about agency/regulations policies/lasw regulations

3.5. Work Schedule

3.5.1. All work shall be performed during the time requested by the Department. All work hours and days will be subjected to restrictions that are established by the Department.

3.5.2. The Contractor shall provide the Department Contract Representative with a Work Schedule and an estimated work completion date in writing and in accordance with the Task Assignment requirements. The schedule shall be defined prior to commencement of work, however, the Department reserves the right to make adjustments to the schedule at any time in order to avoid conflict with highway construction or maintenance operations, or to better serve the Department’s needs.

3.5.3. All Contractor generated plans and schedules are subject to the Department’s approval.

Any significant change to the schedule and/or plan must be submitted in writing for review and approval. No work shall be scheduled or traffic control implemented without written prior approval from the Department.

3.6. Callout Notification

3.6.1. The Department shall notify the Contractors by phone or email when work is needed and issue a Task Assignment, Exhibit 4, advising the Contractors of the work location, the extent of the work required, and the Task Assignment Due Date and Time.

3.6.2. If a Contractor does not intend to quote on a particular Task Assignment, they shall notify the Department prior to the Task Assignment Due Date and Time.

3.6.3. Once a Task Assignment is accepted by the Department, the Contractor shall not increase the total cost, which includes mobilization for that Task Assignment without an approved change order from the Department.

3.6.4. The Contractor shall be available to begin work within 14 calendar days (including weekends and State holidays) from approved task assignment and purchase order, unless otherwise approved by the Project Manager.

3.6.5. In emergency cases, the response time shall be within two (2) hours of notification and repairs shall begin within 24 hours of notification. Emergency work shall be indicated on the Task Assignment. Emergency work is defined as within 24 hours after notification by the Department.

3.6.6. A written Task Assignment, Exhibit 4, and Contract Purchase Order for each project are required before any work can proceed on any project.

3.6.7. No work shall begin until the quote is approved by the Department. Deviation from the amount reflected on the quote which results in an increased cost to the Department must be approved in writing prior to the commencement of work.

4. Specific Requirements

4.1. Micro Milling

4.1.1. Existing asphaltic concrete shall be removed in accordance with the agreed upon Task Assignment and with equipment specifically designed to remove such material by means of grinding or chipping to a controlled line and grade. The equipment used shall be capable of removing the existing asphaltic concrete within 1/8” of the specified removal depth. The removal shall be accomplished in a manner which does not destroy the integrity of any asphaltic concrete pavement that remains and which does not result in a contamination of the milled asphaltic concrete pavement that remains and which does not result in a contamination of the milled asphaltic concrete with the underlying base material.

4.1.2. Micro milling shall be accomplished in a manner which does not destroy the integrity of the underlying PCCP surface. Adequate care shall be taken to ensure that the underlying PCCP is not damaged during the Micro milling operation. To avoid damages to the underlying PCCP, the contractor shall make adjustments to the Micro milling operation which include but are not limited to operating the Micro milling machine with new teeth/holders, operating at a lower speed, and not allowing the Micro milling cutter head to Micro milling over the PCC construction joints.

4.1.3. Micro milling machine shall have a minimum of one skilled ground person per machine to constantly monitor the varying depth of the asphaltic concrete that is being removed.

The Micro milling machine operator shall monitor the speed and depth of the Micro milling machine while Micro milling the asphaltic concrete to minimize damage of underlying PCCP Gouges more than 5 to 10 feet long shall not be made at any time during the Micro milling operations resulting from the excessive milling in the depth of asphaltic concrete.

4.1.4. Contractor shall remove the AR ACFC in a manner that does not damage the existing PCCP. After removal, the Contractor shall diamond grind and texture the existing PCCP using diamond grinders with 55 60 blades per foot and seal/repair any joints and/or loops damaged by either the removal or grinding of PCCP utilizing products listed on the approved product list (APL).The Contractor shall furnish all labor, material and equipment to perform this task.

4.1.5. If during Micro milling operation, it is determined that the required average Micro milling depth is greater than specified, the contractor shall immediately notify the Engineer, project manager or designee and document the situation. Upon approval of the project manager or designee, the contractor shall proceed with the Micro milling operation.

4.1.6. The milled surface shall meet longitudinal profile and cross slope requirements as shown on plans to the extent achievable within the specified mill depth. The surface finish shall not vary longitudinally or transversely more than 1/8 inch as measured with a 10 foot straightedge.

4.1.7. At the start of a milling operation, The Department may require the Contractor to mill a 500 foot test section. The milled surface of the test section shall be evaluated by the Project Manager for compliance with cross slope, profile smoothness, and maximum mean macrotexture depth requirements.

4.1.8. If the milled surface is not in compliance, the contractor shall make adjustments to the milling operation.

4.1.9. The Contractor shall protect bridge deck joints when performing milling and diamond grinding operations on bridges.

4.1.10. Milling done adjacent to manholes, valve boxes, small radius curbs and other fixed objects that produce confined areas shall be removed with milling equipment specifically designed to operate in restricted areas and capable of removing asphaltic concrete to the specified thickness without damage or displacement of the adjacent object.

4.1.11. On projects with existing curb and gutter, any asphaltic concrete buildup in the gutter designated to be removed, shall be removed prior to the pavement removal operation by equipment and methods approved by the Department. The equipment and method shall be capable of removal without damage to the curb or gutter.

4.1.12. Prior to opening, the Contractor shall remove dust, residue, and loose milled material from the milled surface in accordance with the requirements, and take appropriate measures to ensure that milled surfaces do not trap or hold water.

4.1.13. Pavement, adjacent to manholes, valve boxes, small radius curbs and other fixed objects that produce confined areas shall be removed with Micro milling equipment specifically designed to operate in restricted areas and capable of removing asphaltic concrete of the specified thickness without damage or displacement of the adjacent object.

4.2. Hauling Millings

4.2.1. Milled material shall become property of the Department. Depending upon each specific job, the Department will designate if millings will be hauled to designated stockpiles in each district or if they will be directed to a place along the side of the road.

4.2.2. When stockpiling of material is required by the Department, the Contractor shall utilize end dumps to unload the material.

4.2.3. The Department may choose to have millings hauled and will include this information when issuing a Task Assignment.

4.2.4. Haul Millings – If millings will be hauled from the project site, the cost to haul millings will be paid per loaded cubic yard/mile from the project site to the haul milling location.

4.3. Diamond Grinding

4.3.1. The Contractor shall grind the PCCP using diamond blades mounted on a self propelled machine designed for grinding and texturing pavement. The grinding equipment shall weigh a minimum of 35,000 pounds including the grinding head, and of a size that will grind a strip at least 3 feet wide. The effective wheel base of the machine shall be no less than 12 feet. The effective wheel base is defined as the distance from the front wheel assembly transverse pivot point to the transverse pivot point of the profile/depth control/ ground drive wheels. The equipment shall have a positive means of vacuuming the grinding residue from the pavement surface, leaving the surface in a clean, near dry condition. Grinding equipment that causes raveling, aggregate fractures, or disturbance to the joints shall not be permitted.

4.3.2. The diamond grinding shall produce a neat, uniform finished surface. Shoulder or ramp lane grinding shall transition from the edge of the mainline to provide drainage leaving no more than a 3/16 inch ridge and a smooth riding surface. Full and partial depth concrete repairs shall be the Contractor’s responsibility. The Contractor to perform any necessary joint sealing subsequent to the diamond grinding operations.

4.3.3. Grinding shall be accomplished in a manner that eliminates joint or crack faults so there is no more than a 1/16 inch differential between the adjacent sides of the joints and cracks.

4.3.4. Diamond grinding will be measured by the square yard of the ground pavement section.

The ground section will be measured to the nearest 0.1 square yard. The total cumulative ground area measured will be rounded up to the nearest square yard.

4.3.5. Lateral drainage shall be achieved by maintaining a constant cross slope between grinding extremities in each lane. The finished cross slope shall mirror the pre grind cross slope and shall have no depressions or misalignment of slope greater than 1/4 inch in 12 feet when measured with a 12 foot straightedge placed perpendicular to the centerline.

4.3.6. The longitudinal and transverse joints between lanes and project limits shall be featured in such a way to not create a drop off between the adjacent AR ACFC and new diamond ground PCCP surface.

4.3.7. Grinding shall begin and end at lines normal to the pavement centerline at the project limits. Passes of the grinding head shall not overlap more than 1 inch. No unground surface area between passes will be permitted. The grind depth will be maintained between a minimum of 1/8 inch to a maximum of ¼ inch. However, if the existing PCCP is transverse tined, the traverse texture must be removed and may require a deeper grind depth.

4.3.8. The grinding process shall produce a pavement surface that is true in grade and uniform in appearance with longitudinal line type texture. The line type texture shall contain corrugations parallel to the outside pavement edge and present a narrow ridge corduroy type appearance. The peaks of the ridges shall be 1/8 inch +/ 1/16 inch higher than the bottom of the grooves with evenly spaced ridges. The project conditions may dictate that the contractor has to make multiple passes with the equipment to meet the specifications. It is the contractor’s responsibility to determine the proper sequence of operations to meet the specification. If multiple passes of the grinding equipment are required, the area will only be considered for payment once. A minimum of 95 percent of any 100 foot section of pavement surface shall be textured. Depressed pavement areas due to subsidence or other localized causes will be exempted from texture and smoothness requirements.

4.3.9. It shall be the Contractor’s responsibility to select the number of blades per foot to be used to provide the proper surface finish for the aggregate type and concrete present on the project. The number of blades used for grinding will range between 55 60 blades per foot as necessary to provide the designated texture.

4.3.10. Upon conclusion of grinding, all pavement sections will demonstrate a smoothness profile index (PI) of 7 inches per mile or less when tested using the California Profilograph. Grinding will not be considered acceptable until smoothness requirements are achieved.

4.4. Mobilization

4.4.1. Mobilization includes, but is not limited to, the movement of personnel, equipment, supplies and incidentals to the project site; the establishment of all offices, buildings and other facilities necessary for work on the project, and for all work and operations that must be performed and costs incurred prior to beginning work on the various items on the project site.

4.4.2. The Contractor shall not charge more than one (1) mobilization charge per task assignment. If there are multiple projects on one (1) task assignment, the Contractor may include the mileage from one project to the other.

4.4.3. The mobilization rate shall be inclusive of all mobilization costs per mile from the Contractor’s nearest yard or jobsite listed on the Task Assignment. This rate will be a not to exceed line item and the Contractors may offer mobilization rates less than the fixed price to gain a competitive advantage.

4.5. Extra Work

4.5.1. Extra work may include work that itself is not included within the normal scope of the contract, but is necessary for the satisfactory completion of the project.

4.5.1.1. An example of extra work may be the removal or replacement of a box culvert grate on a drainage repair project.

4.5.2. The Department shall indicate any extra work needed on the task order prior to receiving quotes from the Contractor.

4.5.3. Extra work shall be billed at the cost for the labor, materials, and equipment plus the Markup percentage identified in the contract pricing. This markup percentage shall account for any overhead and profit.

4.5.4. Evidence of the cost shall be supplied to the Department.

4.5.5. All work done under the extra work line item shall be incidental in comparison to the overall task order. The total cost for extra work, including the markup percentage, shall not exceed five (5) % of the total project cost.

4.6. Corrective Re Work

4.6.1. The Department shall notify the Contractor, verbally and in writing, of any deficiencies found within the contract limits and of the need for corrective re work. If deficiencies are noted, a Vendor Performance Report, Exhibit 5, shall be completed and submitted to the Procurement Officer. A copy of the report will also be furnished to the Contractor.

4.6.2. The Contractor shall re work any unacceptable work, including traffic control, if needed, in a professional manner and at no cost to the Department.

4.7. Equipment

4.7.1. The Contractor shall provide and maintain equipment sufficient in number, operational condition and capacity to efficiently perform the work and render the services required by this contract. This includes sufficient “back up equipment to provide uninterrupted service when equipment breakdown occurs.

4.7.2. All vehicles must be maintained in good repair, appearance, and conditions at all times.

The Department reserves the right to inspect equipment at any time and require the replacement of any that does not meet minimum serviceability standards and/or safety standards. Equipment shall be made available for the Department’s inspection, if inspection is so requested. Equipment, machinery, component, or system failures that affect the safe operation of any equipment shall be corrected prior to using the equipment.

4.7.3. Micro milling machines shall have a manufactured micro milling head with teeth no more than 1/4” apart and shall be specifically designed to remove material to a controlled line and grade within 1/8” of the specified removal depth.

4.7.4. All operators shall be professionally certified to operate all heavy equipment such as crane, platform trucks, etc.

4.7.5. Vehicles shall be equipped with rotating amber lights mounted in such a manner as to be seen above the cab of the vehicle from any direction for a distance of 500 feet.

Rotating amber beacon lights shall be equal to code three, 6105 rectangular and/or round for uniformity.

4.7.6. Lights shall be in operation at any time the vehicle is in use within the work location right of way.

4.7.7. Pick up brooms and side cast brooms shall be of the rotary type equipped, maintained and operated so that the bristles are of reasonably uniform length and capable of cleaning without gouging or tearing the surface.

4.7.8. The Contractor’s and subcontractor’s vehicles and mobile equipment shall be clearly marked with the company name and/or logo and an identification number.

4.7.9. Vehicle(s) shall be equipped with mobile phone, or other device to facilitate communication and coordination with the Department, Contractor’s base facility, and traffic control. Communication devices shall be fully operational and available for immediate use during all work operations.

4.7.10. Vehicles and equipment shall be maintained in a neat and serviceable condition. When required, Contractor’s vehicles and equipment shall be equipped with “SLOW MOVING” equipment symbols. The “SLOW MOVING” equipment symbols shall be in good repair and mounted in the center of the rear of the equipment.

4.8. Maintenance & Protection of Traffic Control

4.8.1. The Department may require the Contractor to provide traffic control services. If so, the Contractor shall adhere to the following requirements.

4.8.2. If requested, the Contractor shall maintain all traffic through the work area and protected in accordance with the requirements of the MUTCD current Edition as adopted by ADOT including errata and addenda, Section 701; the ADOT Supplement to current Edition of the MUTCD and ADOT Traffic Control Design Guidelines. Refer to the following links:

MUTCD: https://mutcd.fhwa.dot.gov/ ADOT Traffic Control Design Guidelines and the Arizona Supplement to the current

Edition of MUTCD: https://azdot.gov/business/engineering and construction/traffic/traffic engineering references

American Traffic Safety Services Association (ATSSA): https://www.atssa.com

4.8.3. In addition to the required Maintenance and Protection of Traffic Control, the use of a TL 3 Truck Mounted Attenuator shall be required at all times during any work within clear/recovery zone with below exceptions:

Use of attenuators is not required for work on 2 lane highways with lane closures and flagging/pilot operations.

Use of attenuators may be omitted on shoulder work when the shoulder is so narrow, soft, etc. that vehicles cannot completely pull off the roadway, which would result in the side of the vehicle obstructing a travel lane. Determination of unsatisfactory should conditions shall be determined on a site specific basis with the Department’s approval.

4.8.4. These manuals address only minimum standards for traffic control, if any conditions exist, that are determined by the Department, that require additional or special traffic control methods or signing, the Contractor shall supply such traffic control at no additional cost to the Department.

4.8.5. When requested, all traffic control devices shall be furnished by the Contractor and must be in place, according to the approved plan, prior to the start of work.

4.8.6. The marker installation vehicle, traffic control vehicle(s), with TMA, and traffic control vehicles shall have self contained flashing arrow panels.

4.8.7. All moving installation operations shall stop at a regular interval, as determined by the Department for the clearing of the queued vehicles.

4.8.8. The Contractor shall have variable message boards in place one (1) week in advance of the proposed work in order to alert the public of the work location, possible delays, and closures. At a minimum, one (1) message board shall be placed at each end of the limits of the work zone, for a total of two (2) message boards. Actual location shall be as directed by the Department.

4.8.9. All traffic control devices shall meet the requirements set forth in the MUTCD for size, color, reflectivity, and construction, and shall be maintained in a clean and serviceable condition at all times. All traffic control devices shall be kept free from dirt, mud, and roadway grime. Scratched, rips, and tears in reflective sheeting shall be promptly corrected by the Contractor.

4.8.10. Any unsuitable or unserviceable devices shall be replaced immediately, upon demand of the Department.

4.8.11. Traffic control set ups shall be continually observed and maintained by the Contractor’s personnel when requested by the Department.

4.8.12. No traffic control devices shall be stored within thirty (30) feet of the roadway, unless specified otherwise by the Department.

4.8.13. Requirements for National Cooperative Highway Research Program (NCRHP 350) and the AASHTO Manual for Assessing Safety Hardware (MASH) Crashworthy Work Zone Traffic Control Devices can be located at the following links:

NCHRP 350: https://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_rpt_350 a.pdf

MASH: https://highways.dot.gov/safety/rwd/reduce crash severity

4.8.14. During work periods where lane closures are necessary, the Contractor shall maintain a minimum of one (1) lane of traffic. Where no lane closure is necessary but where there is construction alongside the roadway, the Contractor shall place 48” X 48” “ROAD WORK AHEAD” (W20 1) and “SHOULDER WORK AHEAD” (W21 5C) signing as directed by the Department to alert the public to the construction activities.

4.8.15. Arrow panels shall be truck or trailer mounted and shall be of the sequential chevron type.

4.8.16. If a ramp or road closure is required, the traffic control plan must show a detour route.

Planned closures of consecutive “ON” or “OFF” ramps are NOT allowed unless approved by the Department.

4.8.17. The Contractor shall notify the Department five (5) days prior to establishing traffic control that restricts or closes a traffic lane and immediately upon dismantling any restriction or closure.

4.9. Traffic Control Plans

4.9.1. If requested and at no cost to the Department, the Contractor shall provide traffic control services. The Contractor shall provide the Department with a traffic control plan for each location along with a detailed schedule showing the work activities and duration and submit them to the Department for approval prior to the commencement of any work on the project. The Contractor’s proposal shall be submitted early enough to allow at least 14 calendar days for review and approval before use of the proposed traffic control plan.

4.9.2. Once approved, the traffic control plans shall not be charged without prior approval by the appropriate Regional Traffic Engineering or District office. Any changes to the accepted traffic control plan must be submitted three (3) business days in advance of scheduled work operations, excluding weekends and holidays.

4.9.3. Any Department requested revisions to the Contractor’s traffic control plans shall be revised and submitted to the Department within 48 hours. This shall include a revised quote, if applicable.

4.9.4. The individual developing the traffic control plan as well as the Contractor’s supervisor must be ATSSA trained and certified. The certification must be current and must be valid throughout the duration of the project and the life of the contract.

4.9.5. The Contractor will provide the ATSSA certified traffic control technicians for all traffic control activities.

4.9.6. If traffic control is being performed by a subcontractor, the Contractor shall identify the company on the traffic control plan(s). The traffic control plans shall include the name of the company, address, telephone number, and name of the contact person.

4.9.7. The official report for all traffic control work done shall be recorded on the Daily Work & Traffic Control Activity Report, Exhibit 6, for each day in which traffic control activities are conducted.

4.9.8. The Contractor shall provide regulatory signs as directed by the Department.

4.9.9. The Contractor’s traffic control plan shall include a flagging operation when the site is a two way roadway.

4.10. DPS & Law Enforcement Officer and Vehicle Usage

4.10.1. Law enforcement is defined as sworn unformed off duty police officers with a properly identified and marked police vehicle that has working blue and red flashing lights. The intent of having law enforcement included in a project is to assist with setting up traffic control and monitoring the work zone.

4.10.2. In utilizing law enforcement in ADOT work zones, the officers should be encouraged to be alert and monitor the entire work zone. The officers should not conduct personal business while on the job site. The officer should be encouraged to spend part of their time outside the vehicle, begin visible to the public.

4.10.3. Patrols shall be scheduled when workers are present without positive barrier protection (temporary concrete barrier) or when exceptional hazards exist, such as during set up of traffic control.

4.10.4. Upon request and approval of the Department, the Contractor or their subcontractor will coordinate with DPS for the utilization of their officers.

4.10.5. The only firms (referred to above the Contractor or subcontractor) that can contact DPS and arrange for officer/vehicle coverage are those approved by DPS and have executed an Off Duty Law Enforcement Officers Agreement.

4.10.6. All Off Duty Uniformed Law Enforcement personnel utilized under this contract must be certified by the Arizona Law Enforcement Office Advisory Council (ALEOAC).

4.10.7. The Contractor shall be responsible for all scheduling, contacting, and coordination as well as the payment of Off Duty Unformed Law Enforcement Officers used on this contract.

4.10.8. The Contractor shall be responsible for all scheduling, contacting, and coordination as well as the payment of Off Duty Uniformed Law Enforcement Officers used on this contract.

4.11. Reports

4.11.1. The Contractor shall complete the Daily Work and Traffic Control Activity Report, Exhibit 6 and deliver it daily to the Department. This report may be modified at any time to meet the needs of the Department. The report shall include, but not limited to the f o l l ow i n g :

Contract name, number and date Route and beginning/ending mileposts Names of employees and work schedules Equipment details Unusual activity (accidents, incidents, vandalism) Victims, suspects or witnesses information (name, address, license plate number, physical description/vehicle description)

4.11.2. The Contractor shall immediately notify the Department of any accidents, incidents or unusual occurrences and note them on the Daily Work and Traffic Control Activity Report.

4.11.3. The Contractor and Department shall verify estimated quantities.

4.11.4. The official report for all traffic control work done will be recorded on Daily Work and Traffic Control Activity Report, for each day during which traffic control activities are conducted.

4.12. Project Meeting

4.12.1. Prior to commencement of work, the Department will arrange a meeting with the Contractor and their staff to discuss operational plans for execution of the contracted work. At this meeting the Contractor shall submit the following:

4.12.1.1. Personnel List The Contractor shall provide the Department with a personnel list to include the following: names and contact numbers of personnel with their respective scheduled work days, daily work hours, and days off. The list shall contain the name of the On Site Supervisor who will oversee the work and their phone number.

4.12.1.2. Work Schedule The Contractor shall provide the Project Manager with a final work schedule.

4.12.1.3. Safety Plan The Contractor shall provide the Department with a copy of the safety plan.

4.12.1.4. Other items as required by the Department.

5. Contractor’s Responsibilities

5.1. General

5.1.1. The Contractor shall perform operations in such a manner that damage is not inflicted to existing grounds, utilities, highway milepost markers, signs, delineators or other structures. The Contractor shall be responsible for any highway property damaged by work operations.

5.1.2. Damage to stop signs, yield signs, railroad crossing or other regulatory signs shall be reported to the Department and the District Regional Signing and Striping Supervisor immediately. Immediate is considered to be within one (1) hour of occurrence. Damage to delineators shall be repaired within forty eight (48) hours of occurrence.

5.2. Contractor’s Employees

5.2.1. The Contractor shall provide mentally alert, physically fit, adequately trained and qualified employees to ensure contracted services progress in a safe, orderly and timely manner. The Contractor shall provide an adequate number of qualified and experienced employees to complete the work on each project.

5.2.2. All persons engaged in the performance of work under this contract shall be, unless otherwise approved by the Department, direct bona fide employees of the Contractor and shall not be leased by employees, subcontractors, or independent Contractors. The Department may require verification of the nature of employment of the employees.

This requirement is not intended to preclude the Contractor’s use of subcontractors for specialty services.

5.2.3. All Contractors’ employees shall take the necessary operational and safety precautions during the performance of services to prevent accidents from occurring. Contractor shall ensure all of its employees are properly licensed to operate Contractor’s equipment and are properly trained in their use.

5.2.4. Due to the nature of work performed, the Contractor’s employees, in a particular sense, will represent the State to the motoring public. Employees shall treat motorists in a friendly courteous manner. Employees shall keep well informed on local road conditions, detours, points of interest, and services available, but shall refrain from recommending any retail service over another.

5.2.5. No visitors, spouses, or children of the Contractor’s employees will be allowed in the work location during working hours unless they are bona fide employees of the Contractor.

5.2.6. Parking of employees’ personal vehicles within the Right of Way is strictly prohibited.

Employees are required to comply with A.R.S. §28 731, which prohibits driving over, across or within a highway median.

5.2.7. All Contractors’ employees shall be in compliance with all OSHA, State, Federal and local regulatory agency/requirements.

5.2.8. The Contractor and Contractors’ employees are strictly prohibited from the operation of, or any advertising of any commercial enterprise or activity on any premises that are the subject of this contract; except as may be provided under other contracts to which the Department is a signatory. Refer to A.R.S. §28 7053.

5.2.9. The Contractor shall suspend operations if weather or road conditions are such that operations cannot be carried out in a safe, effective manner, or will pose an environmental hazard. If such suspension occurs, the Contractor shall immediately notify the Department.

5.3. Safety, Sanitary & Health Conditions

5.3.1. The Contractor shall provide and maintain in a neat and sanitary condition such accommodations for the use of the Contractor’s employees as may be necessary to comply with the requirements and regulations of the Arizona State Department of Health Services or other authorities having jurisdiction therein.

5.3.2. Attention is directed to Federal, State, and local laws, rules and regulations concerning construction safety and health standards. The Contractor shall not require any workers to work in surroundings or under conditions that are unsanitary, hazardous or dangerous to their health or safety.

5.3.3. The Department shall be notified immediately of any incidents or conditions relative to public health or safety.

5.3.4. Contract specifications require all Contractor employees to wear OSHA approved hard hats, high visibility OSHA approved safety vests (Type III), steel toed footwear and full length pants at all times while working within the Right of Way. Refer to the following link: https://www.osha.gov/

5.4. Language Requirement

5.4.1. The Contractor’s On Site Supervisor and additional personnel as deemed necessary by the Department shall communicate in English. This is not meant to require that all Contractor personnel speak, read and write English. This requirement is necessary due to the following reasons which include, but are not limited to:

Warnings of emergencies and hazards Preparation of reports Communication with Department personnel

5.4.2. Due to the significance of the above listed reasons, the English requirement is being made with the intent that communications between the Contractor’s representatives and Department personnel and between the Contractor representatives and the public will be understood.

5.5. Supervision

5.5.1. The Contractor shall designate an On Site Supervisor and they shall be in the work area at all times when work operations are taking place.

5.5.2. The On Site Supervisor shall have the authority to make decisions concerning day to day operations and shall assist the Department in making on site inspections and in coordinating other operational requirements.

5.5.3. The On Site Supervisor shall be competent in all matters relating to the specific job tasks, including required licenses and certifications, traffic control plans, devices and services required under this contract.

5.5.4. A copy of this contract and any amendments thereto shall be in the possession of the On Site Supervisor at all times when performing work under this service contract.

5.6. Communication

5.6.1. The On Site Supervisor shall possess a means of communications with the Department in advance of and while performing any work under this contract. This form of communication may be cellular telephone with hands free capability or mobile radio, and at no cost to the Department.

5.6.2. If the work location is within an area that is known to not receive cellular signal, communication shall be agreed upon by the On Site Supervisor and the Department.

5.6.3. The Contractor shall provide the Department with names and telephone numbers of all supervisory personnel who will oversee this contract.

6. Department’s Responsibilities

6.1. Acts of Nature

6.1.1. The Department will be responsible for all damage caused to the Department’s property by acts of nature. If the damage is so severe that extended closure of the roadway is necessary, the Contractor’s duties and compensation may be suspended for the closure period.

6.2. Inspection

6.2.1. The Department will perform periodic inspections to ascertain the Contractor’s compliance with the contract requirements.

6.3. Work Acceptance

6.3.1. The Department will decide all questions that may arise as to the quality and acceptability of any work performed under the contract.

6.3.2. The Department will verify that all work is completed in a responsible and professional manner and in accordance with the specifications, schedules, or performance and operating standards that are incorporated in the work assignment.

6.4. Suspension of Work

6.4.1. The Department may suspend work operations at any time, when in their judgment, present or impending weather conditions are such that work operations cannot be carried out in a safe, effective manner. The Department shall immediately suspend operations when work performance is observed in violation of safety rules, regulations or practices.

SPECIAL TERMS AND CONDITIONS

1. CONTRACT TERM

The term of any resultant contract shall commence on the effective day of award and shall continue for a period of twelve months (12) thereafter, unless terminated, cancelled or extended as otherwise provided herein.

2. CONTRACT EXTENSION

By mutual written contract amendment, any resultant contract may be extended for supplemental periods of up to a maximum of forty eight (48) months.

3. ELIGIBLE AGENCIES

This contract shall be for the exclusive use of the Arizona Department of Transportation.

4. NON EXCLUSIVE CONTRACT

This contract shall be for the sole convenience of the Department. The Department reserves the right to obtain like goods or services from another source when necessary. The Off Contract Purchase Authorization and subsequent procurement shall be consistent with the Arizona Procurement Code.

5. ORDERING PROCESS

The Department shall issue a purchase order to the Contractor. Each purchase order must cite the contract number. This purchase order shall be the only document required for the Department to order and the Contractor to deliver the material and/or service.

Any attempts to represent any material and/or service not specifically awarded as being under contract is a breach of the contract and a violation of the Arizona Procurement Code. Any such action is subject to the legal and contractual remedies available to the State inclusive of but not limited to contract cancellation, suspension and/or debarment of the Contractor.

6. INVOICING and PAYMENT

Separate invoices are required for each shipment of product or delivery of service and shall include at a minimum:

Department Location’s Name and Address Vendor Name, Remit to Address and Contact Information Contract Number Purchase Order Number Invoice Number and Date Date the items were shipped to the Department

Contract Line Item Number Line Item Description or Item or Service Quantity Purchased Line Item Unit of Measure Price per Unit and Total per Unit Catalog or Other Discount (if applicable) Net Unit Price and Total per Unit (if applicable) Applicable taxes Applicable Shipping/Freight Charges Total Invoice Amount Due

Invoices not sent to the proper address, or not containing the necessary and required information may delay payment. A Contractor whose payments are delayed due to improper invoicing shall make no claim against the Department or the State for late or finance charges.

The Department will make every effort to process payment for the purchase of product within thirty (30) calendar days after the Department has conducted the necessary reviews, inspections and acceptance as described herein.

The department acceptance date will be the valid date for starting the thirty (30) calendar day payment period.

Payment due dates, including discount periods, will be computed from the date of acceptance or date of correct invoice (whichever is later) to the date the Department’s warrant is mailed.

7. ESTIMATED USAGE

The Department anticipates considerable usage under this contract. The Department reserves the right to increase or decrease actual quantities ordered as circumstances may require.