4-BPM006648_Method of Approach.pdf

Method of Approach

Offeror shall include a complete response to the Solicitation's Scope of Work requirements, including a detailed description of the method of approach to perform and complete a diamond grinding project

Overview Sunland’s approach to this contract focuses on providing efficient, reliable, and high-quality services tailored to meet the Departments Diamond Grinding and Rehabilitation needs. Our approach integrates structured communication, responsive issue management, and efficient resource allocation, ensuring that each project phase is completed on time, within budget, and to the Departments specifications. This approach ensures Sunland is consistent, calculated, and effective on all project opportunities.

Overall Approach to Project Execution Sunland will apply a structured process for managing Task Orders and line-item quantities, allowing seamless coordination and progress tracking from start to finish.

Task Order Management and Tracking

• Documented Approval Process: Each task order requested will follow a formal approval and tracking protocol. Once received, task orders are reviewed and input into the tracking system by the Project Engineer and Project Coordinator, who ensures that all line-item quantities are accurately assigned and priced according to contract terms.

• Centralized Project Management System: All task orders will be built into the estimate phase and entered into our project management software, B2W daily.

This allows for real-time tracking of each project’s items, schedule, and costs, ensuring full visibility for Sunland’s project management team.

• Progress Reporting: Our project tracking system automatically generates daily and weekly reports on job orders and line-item quantities and budgets which are diligently tracked to ensure that project costs and scope are transparent and accurately documented.

Communication and Documentation Procedures

• Initial Scope Review Meetings: Each new task order request will begin with a project scope review meeting with the Department to discuss objectives, milestones, and resource requirements. This review will ensure a clear mutual understanding of project goals and deliverables.

• Daily Updates: The Project Manager will provide daily status updates to ADOTs management team, highlighting progress, potential delays, or any foreseen issues.

• Weekly Review Meetings: Weekly meetings between the Project Manager and ADOT representatives will be conducted to review project status, address any challenges, and realign goals as or if needed.

Notification Protocols and Emergency Response Sunland is committed to maintaining open and timely communication for all project activities, including emergencies or unexpected issues.

Notification Protocol

• Standard Notifications: For routine updates and changes, Sunland’s Project Manager or Project Engineer will serve as the main point of contact for all notifications to the Department. Notifications will be sent via email, with critical updates also communicated by phone when necessary.

Emergency Response Notification

• 24/7 Point of Contact: Sunland has assigned the Project Manager as the 24/7 emergency contact who will be available to respond to any critical issues immediately. This contact will take call from the Department and initiate emergency protocols within Sunland we they will assemble and launch the necessary resources immediately.

• Emergency Action Plan (EAP): An EAP will be developed for each task and provided to all personnel, detailing procedures for distinct types of emergencies (e.g., weather events, utility disruptions, safety hazards, complex traffic management planning).

• Rapid Response Team: In the event of an emergency, the Sr. Project Manager is tasked with pulling together Rapid Response Team, including field supervisors and key personnel, to mobilize to address the issue and minimize impacts on safety, scope, and schedule. This is as needed per the request of the Department.

• Utility Conflict Resolution Protocol: If unexpected utility conflicts arise, Sunland will initiate a resolution protocol involving immediate notification to both the Department and the utility provider, accompanied by a proposed workaround to keep the project on schedule.

Lines of Communication Sunland’s communication structure is designed to promote clarity, responsiveness, and transparency at every project stage.

• Designated Points of Contact: Each project role has a clear point of contact, with the Sr Project Manager overseeing high-level communication, the Project Manager responsible for project oversight, and the Project Engineer handling daily updates.

Addressing Challenges in a Dispersed Work Area Sunland recognizes the logistical challenges of managing a project across widely dispersed areas, including maintaining consistent quality, communication, and efficient resource allocation.

• Centralized Coordination Hub: To ensure that resources are deployed efficiently across dispersed locations, Sunland designates a centralized coordination hub responsible for scheduling, equipment management, and personnel allocation.

• Remote Monitoring and Real-Time Adjustments: Sunland will utilize GPS tracking for equipment and remote monitoring systems to track progress across locations. Any delays or equipment needs will be communicated immediately to the central coordination hub, ensuring swift responses.

• Standardized Quality Control (QC) Protocols: To maintain quality across dispersed locations, Sunland’s QC personnel will conduct inspections and tests consistently, documenting results that can be shared in a timely manner.

Plan of Approach: Diamond Grinding Project(s) for ADOT

Project Overview:

Sunland Asphalt proposes a detailed and efficient approach to completing the diamond grinding project for ADOT on the SR101, SR202, I-17, I-10, and US60 corridors in Phoenix, AZ and Districts around the state. Our plan ensures minimal disruption to traffic, adherence to ADOT specifications, and a focus on safety and quality. The work will include traffic control, micro-milling, surface cleaning, deck joint repair/replace, loop detectors, fog sealing, striping, and reopening to the motoring public by early Monday morning.

Method of Approach Traffic Control and Freeway Closures

• Traffic Control Plan (TCP): Implement an ADOT-approved traffic control plan for phased freeway closures. This will involve coordination with Trafficade or equivalent providers to set up lane closures, signage, and barriers.

• Closure Timing: Sections of freeways will be closed at 9 PM Friday to allow for safe operations while maintaining optimal flow on alternative routes.

• Coordination with Law Enforcement: Officers from a third-party provider, such as All American, will be onsite to ensure traffic safety during closures.

Micro-Milling of ACFC

• Surface Removal: Utilize 8-foot mills equipped with micro-drums to remove 1 inch of AR-ACFC or ACFC from the freeway surface.

• Equipment Mobilization: Deploy three milling machines to maximize efficiency and ensure uniform removal across all lanes.

• Haul Management: Haul removed materials to ADOT-designated locations or approved dump locations using belly dumps or end dump trucks. Trucks will comply with all ADOT hauling specifications.

Surface Cleaning

• Primary Cleaning Equipment:

o Four Broce kick brooms (with a fifth spare onsite) for initial debris removal.

o Three XBroom units or equivalent for secondary cleaning, prepped for continuous 24-hour operation.

• Water Trucks: Four 4,000-gallon water trucks will be utilized for final cleaning to ensure a pristine surface free of dust and debris.

Diamond Grinding Operations

• Diamond Grinding Machines: Deploy state-of-the-art grinding machines to achieve a smooth, uniform texture that meets ADOT specifications.

• Surface Testing: Conduct continuous texture depth testing to ensure the desired level of smoothness and skid resistance is achieved.

Deck Joint Removal and Replace: (Typical Operations Dependent on Specific Project Requirements)

• Remove and Replace Expansion Joint Armor: Sawcut approximately 12" from the armor face no deeper than 2" to create keyway, define limits of removal, and protect reinforcement bar. Chip away concrete deck material with handheld pneumatic or electric hammers up to 8" deep. Protect in place reinforcement bar.

The extent of removal is determined by reinforcement layout and armoring anchor stud depth (typically up to 12"x8" block out). Remove joint armoring.

Sandblast and blow clean repair mating surfaces and reinforcement. Repair damaged reinforcement. Drill and set dowels in epoxy, as necessary. Set new armoring components in place and field weld appropriately. Form repair area and set foam panels to honor block out and joint movement. Apply corrosion inhibitor and epoxy bonding agent to bare reinforcement bar and mating surfaces. Pour back fast setting ADOT approved high strength concrete mix. Set new seal system as outlined below.

• Remove Joint Armor and Replace with Specialty Concrete Header: Sawcut approximately 6" from the armor face to create keyway, define limits of removal, and release headed anchor studs attached to joint armoring. Chip away concrete deck material with handheld pneumatic or electric hammers. Protect in place reinforcement bar. The extent of removal is determined by reinforcement layout and armoring anchor stud depth. Remove joint armoring. Sandblast and blow clean repair mating surfaces and reinforcement. Repair damaged reinforcement.

Drill and set dowels in epoxy, as necessary. Form repair area and set foam panels to honor block out and joint movement. Apply corrosion inhibitor and epoxy bonding agent to bare reinforcement bar and mating surfaces. Pour back fast setting specialty concrete mix; typically, elastomeric or epoxy concrete. Set new seal system as outlined below.

• Remove and Replace Expansion Joint Seal System: Remove existing compression or formed rubber seal system. Clean debris from joint opening.

Sandblast mating surface to "white steel" or equivalent condition. Blow clean mating surfaces with high pressure air. Install priming agent and joint seal adhesive to substrate. Install siliconized cap foam compression or formed siliconized joint seal component to recommended reveal depth. Place abutting edge and joint adhesive/sealant. (Typical process recommended by seal manufacturer).

*Sunland Asphalt & Construction has performed removal and replacement of deck joints and seals on numerous bridges for ADOT under our Concrete Repair and Replacement Services contract # CTR067773

Fog Seal Application

• Fog Seal Equipment: Use a boot truck for the uniform application of fog seal over the prepared surface.

• Quality Assurance: Conduct visual inspections and material application rate checks to confirm compliance with ADOT standards.

Striping and Markings

• Temporary and Permanent Striping: Coordinate with PMI & ADOT to Apply temporary striping as necessary during operations and permanent thermoplastic striping upon completion.

• Striping Standards: Ensure markings are applied in accordance with ADOT guidelines for reflectivity and durability. (Help coordinate w/ ADOT & PMI)

Reopening to Traffic

• Final Inspection: Conduct a joint walkthrough with ADOT representatives to verify project completion and compliance.

• Reopening Time: Ensure all freeway sections are reopened by 5 AM Monday morning or earlier to minimize disruptions to the motoring public.

Resources and Equipment Personnel

• Project Manager/Engineer: Responsible for coordination, scheduling, and quality control. (On-site as needed)

• Field Supervisors: Oversee on-site operations, ensuring safety and adherence to the construction plan. (On-site at all times)

• Crew Members: Trained personnel for milling, cleaning, grinding, fog sealing, and striping tasks. (On-site at all times)

Equipment

• 3) EA: 8-foot mills equipped with micro-drums

• 4) EA: Broce kick brooms (1 spare onsite)

• 3) EA: XBroom or equivalent cleaning units

• 2) EA: 140H or equivalent blades

• 2) EA: 950 loaders

• 4) EA: 4,000-gallon water trucks

• 5) EA: Diamond grinding machines with real-time surface texture monitoring (up to 8 Each machines if needed for production)

• 2) EA: Boot trucks for fog sealing

• 1) EA: BW D-1800 Shot Blaster

• 1) EA: Lily CD-250 High Volume Epoxy Pump/Dispenser

• 4) EA: Walk Behind Concrete Saw

Safety and Quality Control

1. Safety Protocols:

o Conduct pre-shift safety briefings with all parties involved with work scheduled for shift.

o Ensure all workers are equipped with PPE and comply with ADOT and OSHA standards.

o Regular communication with traffic control teams and law enforcement to maintain a safe work environment.

o Ensure everyone has a method of communication such as radio or phone.

2. Quality Assurance:

o Surface inspections after milling, cleaning, and grinding to verify adherence to depth, smoothness, and texture specifications.

o Application checks for fog sealing and striping to ensure uniformity and compliance.

Project Timeline

• Friday (9 PM): Begin traffic control setup and freeway closures. Start micro-milling operations.

• Saturday: Complete surface cleaning and diamond grinding operations.

• Sunday: Apply fog seal and permanent striping.

• Monday (5 AM or sooner): Open freeway sections after final inspection and approval by ADOT representatives.

Conclusion Sunland Asphalt is fully prepared to deliver a seamless and efficient diamond grinding project for ADOT. Our methodical approach, coupled with experienced personnel and state-of-the-art equipment, ensures safety, quality, and on-time project delivery.