CTR072310_Contract_Amendment_One.pdf
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- Attached to
- Master Agreement AZ|CTR072310
- Contract number
- CTR072310
- Issued by
- Arizona
About this file
This document is a Contract Amendment for the Arizona Office of Tourism, specifically Contract #CTR072310 with TravelMarketing Romberg TMR (TMR), located in Phoenix, Arizona. The amendment involves a master agreement for Travel Trade/Consumer Marketing Services in Germany, executed between the State of Arizona and the Supplier.
The amendment extends the contract term through June 30, 2026, and revises the Scope of Work for Sections 3.3 and 5.2 related to fulfillment services. Key changes include expanding the types of collateral that can be requested (adding niche brochures) and clarifying reimbursement expectations. The monthly retainer pricing will increase from $3,200.00 to $3,317.00 effective July 1, 2025. The contractor will continue to provide information about Arizona in response to requests from consumers, media, and travel trade entities, with AOT providing collateral and reimbursing shipping costs for specific materials. All other contract terms, specifications, and conditions remain unchanged.
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Text version
Contract Amendment Arizona Office of Tourism 1110 W. Washington St.
Suite 155 Phoenix, AZ 85007
Contract #CTR072310 – TravelMarketing Romberg TMR
Contract Amendment One (1)
Available online at app.az.gov Page 1 of 1
In accordance with the Special Terms and Conditions, Section 3.2. Contract Extensions, Section 3.4. Signing of Contract Amendments and Section 5. Contract Changes, the contract is amended as follows:
1. The term of the contract is hereby extended through June 30, 2026.
2. Effective July 1, 2025 - The following table outlines the revisions to the Scope of Work, Section 3.3.
Fulfillment, to clarify service and reimbursement expectations regarding the component of the monthly retainer.
Original Language Revised Language
3.3. Fulfillment: The Contractor shall provide information on Arizona in response to requests from the travel trade and consumers. AOT will provide collateral for inquiries and requests contingent on availability. Fulfillment inquiries including contact information, type of inquiry (consumer, tour operator, media representative, etc.) and items requested shall be included as a component of the monthly report. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up cost documentation.
3.3.1. Arizona Official State Travel Guide (OSTG)
3.3.2. Arizona Official State Map
3.3.3. Access to images in the AOT online photo library
3.3.4. Film footage with scenes from around the state
3.3.5. Destination video
3.3. Fulfillment: The Contractor shall provide information on Arizona in response to requests from consumers, media and/or travel trade entities. AOT will provide collateral for inquiries and requests contingent on availability. Fulfillment inquiries including contact information, type of inquiry (consumer, tour operator, media representative, etc.) and items requested shall be included as a component of the monthly report.
3.3.1. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up cost documentation.
3.3.1.1. Arizona Official State Travel Guide (OSTG)
3.3.1.2. Arizona Official State Map
3.3.1.3. Other niche brochures as needed (Opt Outside, Wine guide, etc.)
3.3.1.4. Access to images in the AOT online photo library
3.3.1.5. Film footage with scenes from around the state
3.3.1.6. Destination video
3.3.2. All other costs associated with fulfillment, such as
physical storage space or order management software, shall be included in the monthly retainer. Only costs directly associated with the Arizona Office of Tourism’s account will be approved for reimbursement.
Contract Amendment Arizona Office of Tourism 1110 W. Washington St.
Suite 155 Phoenix, AZ 85007
Contract #CTR072310 – TravelMarketing Romberg TMR
Contract Amendment One (1)
Available online at app.az.gov Page 2 of 1
3. Effective July 1, 2025 - The following table outlines the revisions to the Scope of Work, Section 5.2.
Fulfillment, to clarify service and reimbursement expectations regarding the component of the monthly retainer.
Original Language Revised Language
5.2. Fulfillment: The Contractor shall provide information on Arizona in response to requests from the travel trade and consumers. AOT will provide collateral for inquiries and requests contingent on availability. Fulfillment inquiries including contact information, type of inquiry (consumer, tour operator, media representative, etc.) and items requested shall be included as a component of the monthly report. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up cost documentation.
5.2.1. Arizona Official State Travel Guide (OSTG)
5.2.2. Arizona Official State Map
5.2.3. Access to images in the AOT online photo library
5.2.4. Film footage with scenes from around the state
5.2.5. Destination video
5.2. Fulfillment: The Contractor shall provide information on Arizona in response to requests from consumers, media and/or travel trade entities. AOT will provide collateral for inquiries and requests contingent on availability. Fulfillment inquiries including contact information, type of inquiry (consumer, tour operator, media representative, etc.) and items requested shall be included as a component of the monthly report.
5.2.1. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up cost documentation.
5.2.1.1. Arizona Official State Travel Guide (OSTG)
5.2.1.2. Arizona Official State Map
5.2.1.3. Other niche brochures as needed (Opt Outside, Wine guide, etc.)
5.2.1.4. Access to images in the AOT online photo library
5.2.1.5. Film footage with scenes from around the state
5.2.1.6. Destination video
5.2.2. All other costs associated with fulfillment, such as
physical storage space or order management software, shall be included in the monthly retainer. Only costs directly associated with the Arizona Office of Tourism’s account will be approved for reimbursement.
4. Effective July 1, 2025, Contract pricing for the monthly retainer only is amended to increase from $3,200.00 per month to $3,317.00 per month.
RECITALS
The State and Supplier entered into that certain agreement titled Master Agreement effective as of July 1, 2024, pursuant to which Supplier is to provide Travel Trade/Consumer Marketing Services in Germany.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, TERMS AND CONDITIONS REMAIN UNCHANGED
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