CTR072042_Contract_Amendment_2.pdf
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- Attached to
- Master Agreement AZ|CTR072042
- Contract number
- CTR072042
- Issued by
- Arizona
About this file
This is a Contract Amendment issued by the Arizona Department of Economic Security, specifically Amendment Number Two for Contract Number CTR072042. The contract is with Child and Family Resources, Inc. for Child Care Resource and Referral Services. The amendment extends the existing contract term from July 1, 2025 through June 30, 2026.
The amendment includes an Itemized Service Budget totaling $1,100,000 for the contract period. The budget breaks down costs into four main categories: Personnel ($826,861), Travel ($37,088), Operational Costs ($92,573), and Indirect Costs ($143,478). The budget covers staffing for various roles including Program Directors, Childcare Specialists, and Community Engagement Specialists, with associated travel expenses for community outreach events, office space costs across multiple Arizona counties, equipment leases, professional development, and other operational expenses. The contract uses a 15% federally negotiated indirect rate and includes provisions for things like translation services, technology licenses, and professional memberships.
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CONTRACT AMENDMENT
Arizona Department of Economic Security
1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007
CONTRACT NUMBER: AMENDMENT NUMBER:
CTR072042 Two (2)
DESCRIPTION/ LABEL: Child Care Resource and Referral Services
CONTRACTOR NAME: Child and Family Resources, Inc.
THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:
1. In accordance with the Special Terms and Conditions, Section 13.0, Contract Term and Option to Extend, the Contract term is extended from July 1, 2025 through June 30, 2026.
2. In accordance with the Special Terms and Conditions, Section 27, Levels of Service, the purpose of this amendment is to add the Itemized Service Budget for the period July 1, 2025 – June 30, 2026. The total contract reimbursement ceiling is $1,100,000.00
The Itemized Service Budget is attached as part of this amendment.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED
ACKNOWLEDGEMENT AND AUTHORIZATION
This Amendment shall be fully executed by means of electronic approval in APP.
1. PERSONNEL
Name of
Staff Person Position Title
Level of
Effort
Annual
Salary Salary Fringe Benefits Rate Fringe Benefits
Total Cost for Contract
Year
Richard Encinas
Chief Program Officer - ECE PPY - provides supervision of the Sr. Program Director and monitors program implementation 5% 101,516 5,076 23.00% $ 1,167 6,243
Michelle Saint Hilarie Senior Program Director 100% 91,441 91,441 23.00% $ 21,032 $ 112,473
Carina Rubio Assistant Program Director 100% 64,835 64,835 23.00% $ 14,912 $ 79,747
Pauline Gonzales Childcare Specialist I - Resource & Referral 100% 40,113 40,113 23.00% $ 9,226 $ 49,339
Anaiza DeLa Torre Childcare Specialist I - Resource & Referral 100% 43,195 43,195 23.00% $ 9,935 $ 53,130
Maria Ivonne Velasquez Childcare Specialist I - Resource & Referral 100% 42,688 42,688 23.00% $ 9,818 $ 52,507
Mayra Dominguez Community Engagement Supervisor 100% 55,989 55,989 23.00% $ 12,877 $ 68,866
Yadel Liese Community Engagement Specialist 100% 40,113 40,113 23.00% $ 9,226 $ 49,339
Yisseli Inda Community Engagement Specialist 100% 43,491 43,491 23.00% $ 10,003 $ 53,494
Jessica Morehead Community Engagement Specialist 100% 46,489 46,489 23.00% $ 10,692 $ 57,181
TBH - N Arizona Community Engagement Specialist 100% 42,224 42,224 23.00% $ 9,712 $ 51,936
Terrell Stokes Community Engagement Specialist 100% 42,224 42,224 23.00% $ 9,712 $ 51,936
Anakaren Maldonado Community Engagement Specialist 100% 48,811 48,811 23.00% $ 11,227 $ 60,037
Kassandra Bustos Community Engagement Specialist 100% 42,224 42,224 23.00% $ 9,712 51,936
Diana Campos
Clerical Support – ensures efficient program office operations 5% 44,399 2,220 23.00% $ 511 $ 2,731
TBH Administrative Support - Program 50% 42,224 21,112 23.00% $ 4,856 $ 25,968 TOTAL
PERSONNEL $ 826,861
Are the above Personnel costs less-than-arms-length transactions? No
2. TRAVEL
Item Cost
Total Cost for Contract
Year
Meal Reimbursement ($58 x 20 = $1160) $ 1,160
Meal Reimbursement ($14 x 5 x 12 = $840) $ 840
Car Rental
($80 x 4 x 12 = $3,840 +
$30 x 4 x 12 = $1,440) $ 5,280
Mileage - Staff-owned Vehicle (275 x 8 x $0.67 x 12 =
$17,688) $ 17,688
Hotel (40 x $161 = $9,660) $ 6,440
40 nights @ $161/night For travel to long or distant Community Outreach Events where overnight stay is required
Description
$58/day @ 20 days For travel to long or distant Community Outreach Events where overnight stay is required
$14/day @ 5/month For travel to Community Outreach Events
$80/day @ 4 days/month & $30/day 4 days/mo For travel to Community Outreach Events
275 miles/mo For travel for staff
ITEMIZED SERVICE BUDGET
Contractor: Child & Family Resources Inc.
Contract Period: July 1, 2025 - June 30, 2026
Car Rental Fuel $ 1,680
Childcare Aware of America Symposium $ 4,000
TOTAL
TRAVEL $ 37,088
3. OPERATIONAL COST
Item Cost
Total Cost for Contract
Year
Translation Services
(2.5 x $99 x 12 months =
$2,970) $ 2,970
Sputnik (8 x 150 = $1,200) $ 1,200
Temporary Labor -$ $ 7,290
Office Space (Pima/Santa Cruz) ($1,900 x 12 = $22,800) $ 22,800
Office Space (Maricopa) ($180 x 12 = $2,160) $ 2,160
Office Space (Yuma/La Paz) ($150 x 12 = $1800) $ 1,800
Office Space (Cochise/Graham/Greenlee) ($150 x 12 = $1,800) $ 1,800
Office Space (Pinal/Gila) ($100 x 12 = $1,200) $ 1,200
Equipment Lease ($175 x 12 = $2,100) $ 2,100
Equipment Maintenance & Repairs ($50 x 12 = $600) $ 600
Computers/Small Equipment ($1,400 x 1 = $1,400) $ 1,400
General Office Supplies ($45 x 12 = $540) $ 540
Postage ($500 x 1 = $500) $ 500
Reproduction/Printing ($60 x 12 = $720) $ 720
Program Materials ($1,000 x 1 = $1,000) $ 1,000
Event Expenses $20,000 $ 20,000
Misc Materials & Supplies ($1,000) $ 1,000
Subscriptions/Memberships
NAEYC/NAFCC $ -
Salesforce License ($470 x 14 FTE's =
$6,580) $ 6,580
SurveyMonkey ($900 x 1 = $900) $ 900
Childcare Aware ($1,000 x 1 = $1,000) $ 1,000
Zoom Annual membership ($228 x 8 = $1824) $ 1,824
Recruitment Advertising ($25 x 12 = $300) $ 300
Telecommunication ($750 x 12 = $9,000) $ 9,000
Professional Development
($9.83 x 14.10 x 12 =
$1,573+$800 Child Care
Aware Symposium)
$ 2,463
$750 per month Phone system expenses
General employee on-boarding and recurring training expenses – Relias
14 @ $470/license/yr Licenses for client management, demand/outreach reporting for staff
Annual for online provider survey administration
Annual membership
$25 per month For employee recruitment
Registrations, promotional items, marketing collateral, subscriptions/memberships
Membership for maintaining best practices in childcare
1 new laptop Laptops for new positions
$45/mo Includes supplies costs such as pens and file folders
$60/mo
$1,000/year Supplies for presenting at community outreach events
$150/mo Proportional Program Use of Agency Office
$100/mo Proportional Program Use of Agency Office
$175/mo Expenses Related to Leasing and Maintaining Business Machines and a Copier
$50/mo Expenses Related to Maintaining Equipment and Computers
2.5 hours/mo @ $99/hr
8 hours @ $150/hr
$1700/mo Proportional Program Use of Agency Main Office
$180/mo Proportional Program Use of Agency Office
$150/mo Proportional Program Use of Agency Office
$1,680/year For travel to Community Outreach/In Person Services
Out of State Travel Hotel, Airline, Per diem, transportation
Description
Fingerprinting ($77 x 3 = $231) $ 231
Misc. Operating Services $1,196 $ 1,195
TOTAL
OPERATIONAL $ 92,573
4. INDIRECT COST
Item Cost
Total Cost for Contract
Year
Administrative/Indirect Expenses 15% Federally Negotiated Rate Agreement $ 956,522 $ 143,478
TOTAL
INDIRECT $ 143,478
TOTAL
CONTRACT
BUDGET $1,100,000
Description
3 staff @ $77 Staff Level 1 fingerprint clearance cards
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