CTR072042_Amendment_1.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR072042 1

DESCRIPTION/ LABEL: Child Care Resource and Referral Services

CONTRACTOR NAME: Child & Family Resources, Inc.

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to revise the Itemized Service Budget for the period of July 1, 2024 through June 30, 2025.

The Itemized Service Budget is attached as part of this amendment.

2. In accordance with the Uniform Terms and Conditions, Section 5, Contract Changes, Subsection 5.1 Amendments, the Scope of Work is being revised as follows:

• Scope of Work, Section 2 Purpose, Subsection 2.3, Projected Awards, Subsections 2.3.6 and 2.3.7 are being revised as follows:

2.3.6 Maricopa - East

2.3.7 Maricopa - West

• Scope of Work, Section 4, Definitions, Subsection 4.6 Business Hours, is being revised as follows:

4.6 Business Hours: 8:00 a.m. to 6:00 p.m. Monday through Friday, local Arizona time, and Saturday 8:00 a.m. to 12:00 p.m. local Arizona time. Hours of operation may be modified to accommodate Consumer needs upon prior approval from ADES.

• Exhibit C – Invoice is being revised and attached.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

1. PERSONNEL

Name of

Staff Person Position Title Level of Effort

Annual Salary Salary Fringe Benefits Rate Fringe Benefits

Total Cost for Contract Year

Diane Fellows

V.P. Early Childhood & Education - provides supervision of the Sr. Program Director and monitors program implementation 25% 139,053 34,365 19.97% $ 6,863 $ 41,228

Michelle Saint Hilarie Senior Program Director 100% 82,060 82,060 19.97% $ 16,387 $ 98,447 Carina Rubio Assistant Program Director 100% 59,071 59,071 19.97% $ 11,796 $ 70,867 Chelsea Ortiz Childcare Specialist I - Resource & Referral 100% 42,963 42,963 19.97% $ 8,580 $ 51,543 Anaiza DeLa Torre Childcare Specialist II - Compliance & Regulatory 100% 39,881 39,881 19.97% $ 7,964 $ 47,845 Maria Ivonne Velasquez Childcare Specialist I - Resource & Referral 100% 39,416 39,416 19.97% $ 7,871 $ 47,287 Mayra Dominguez Community Engagement Supervisor 100% 51,851 51,851 19.97% $ 10,355 $ 62,206 Alicia Delgado Community Engagement Specialist 100% 41,307 41,307 19.97% $ 8,249 $ 49,556 TBH - Yuma Community Engagement Specialist 100% 40,278 40,278 19.97% $ 8,044 $ 48,322 Jessica Morehead Community Engagement Specialist 100% 40,278 40,278 19.97% $ 8,044 $ 48,322 Stephanie Horvat Community Engagement Specialist 100% 39,763 39,763 19.97% $ 7,941 $ 47,704 Jessica Rodriguez Padro Community Engagement Specialist 100% 39,864 39,864 19.97% $ 7,961 $ 47,825 Anakaren Maldonado Community Engagement Specialist 100% 42,316 42,316 19.97% $ 8,451 $ 50,767 TBH - Maricopa Community Engagement Specialist 100% 42,000 42,000 19.97% $ 8,387 50,387

Diana Campos Clerical Support – ensures efficient program office operations 5% 37,000 1,850 19.97% $ 369

$ 2,219

Valeria Sanabria Vilomar Administrative Support - Program 100% 42,963 42,963 19.97% $ 8,580 $ 51,543

PERSONNEL $ 816,067

Are the above Personnel costs less-than-arms-length transactions? No

2. TRAVEL

Item Cost Total Cost for Contract

Year

Meal Reimbursement ($49 x 20 = $980) $ 980

Meal Reimbursement ($12 x 10 x 12 = $1,440) $ 1,440

Car Rental ($80 x 4 x 12 = $3,840 +

$30 x 4 x 12 = $1,440) $ 5,280

Mileage - Staff-owned Vehicle (300 x 9 x $0.655 x 12 =

$21,222) $ 21,222

ITEMIZED SERVICE BUDGET

Contractor: Child & Family Resources Inc.

Contract Period: July 1, 2024 - June 30, 2025

Description $49/day @ 20 days For travel to long or distant Community Outreach Events where overnight stay is required

$12/day @ 10/month For travel to Community Outreach Events

$80/day @ 4 days/month & $30/day 4 days/mo For travel to Community Outreach Events

300 miles/mo For travel for staff

Hotel (60 x $145 = $8,700) $ 8,700

Car Rental Fuel $ 1,680 Childcare Aware of America Symposium $ 4,000

TOTAL

TRAVEL $ 43,302

3. OPERATIONAL COST

Item Cost Total Cost for Contract

Year

Translation Services (2.5 x $99 x 12 months =

$2,970) $ 2,970 Sputnik (8 x 150 = $1,200) $ 1,200 Temporary Labor 6,749.00$ $ 6,749

Office Space (Pima/Santa Cruz) ($1,700 x 12 = $20,400) $ 20,400

Office Space (Maricopa) ($180 x 12 = $2,160) $ 2,160 Office Space (Yuma/La Paz) ($150 x 12 = $1800) $ 1,800 Office Space (Mohave/Apache/Navajo/Coconino/Yavapai) ($150 x 12 = $1,800) $ 1,800

Office Space (Cochise/Graham/Greenlee) ($150 x 12 = $1,800) $ 1,800 Office Space (Pinal/Gila) ($100 x 12 = $1,200) $ 1,200 Equipment Lease ($275 x 12 = $3,300) $ 3,300 Equipment Maintenance & Repairs ($50 x 12 = $600) $ 600 Computers/Small Equipment ($1,200 x 1 = $1,200) $ 1,200 General Office Supplies ($50 x 12 = $600) $ 600

Postage ($214.17 x 12 = $2,570) $ 2,570

Reproduction/Printing ($60 x 12 = $720) $ 720 Program Materials ($1,134 x 1 = $1,134) $ 1,134 Event Expenses $20,000 $ 20,000 Misc Materials & Supplies ($1,000) $ 1,000 Subscriptions/Memberships

NAEYC/NAFCC $ -

Notary Fees (1 x $100 = $100) $ 100

Salesforce License ($470 x 14 FTE's =

$6,580) $ 6,580

SurveyMonkey ($900 x 1 = $900) $ 900 Hi Hello ($566 x 1 = $566) $ 566

Childcare Aware ($1,000 x 1 = $1,000) $ 1,000 Recruitment Advertising ($25 x 12 = $300) $ 300

60 nights @ $145/night For travel to long or distant Community Outreach Events where overnight stay is required $1,680/year For travel to Community Outreach/In Person Services Out of State Travel Hotel, Airline, Per diem, transportation

Description

2.5 hours/mo @ $99/hr 8 hours @ $150/hr

$1700/mo Proportional Program Use of Agency Main Office $180/mo Proportional Program Use of Agency Office $150/mo Proportional Program Use of Agency Office

$150/mo Proportional Program Use of Agency Office $150/mo Proportional Program Use of Agency Office $100/mo Proportional Program Use of Agency Office $275/mo Expenses Related to Leasing and Maintaining Business Machines and a Copier $50/mo Expenses Related to Maintaining Equipment and Computers 1 new laptop Laptops for new positions $50/mo Includes supplies costs such as pens and file folders

$214.17/mo $60/mo Printing for Referrals and Registration Paperwork $1,134/year Supplies for presenting at community outreach events Registrations, promotional items, marketing collateral, subscriptions/memberships

Membership for maintaining best practices in childcare 1 staff @ $100 Notary certification fees for Community Engagement Specialists

14 @ $470/license/yr Licenses for client management, demand/outreach reporting for staff Annual for online provider survey administration Digital Business Cards Annual membership $25 per month For employee recruitment

Telecommunication ($1050 x 12 = $12,600) $ 12,600

Professional Development ($8.56 x 15.31 x 12 =

$1,573+$800 Child Care Aware Symposium)

$ 2,373

Fingerprinting ($67 x 5 = $201) $ 335 Misc. Operating Services $1,196 $ 1,196

TOTAL

OPERATIONAL $ 97,153

4. INDIRECT COST

Item Cost Total Cost for Contract

Year Administrative/Indirect Expenses 15% Federally Negotiated Rate Agreement $ 956,522 $ 143,478

TOTAL

INDIRECT $ 143,478

TOTAL

CONTRACT

BUDGET $1,100,000

1100000

$0

Description

$1,050 per month Phone system expenses

General employee on-boarding and recurring training expenses – Relias

5 staff @ $67 Staff Level 1 fingerprint clearance cards