Cost Response Form.pdf

This is a Cost Response Form for the Office of the State Courts Administrator (OSCA) related to the Security Upgrades for the 5th District Court of Appeal (DCA) in Daytona Beach, Florida, issued under ITN #2025-002. Vendors must submit detailed cost proposals organized by task and deliverable, with technical and cost replies due February 11, 2026, at 4:00 PM, followed by cost volume opening on February 25, 2026. A mandatory pre-proposal conference is scheduled for January 22, 2026, at 10:00 AM, with escorted site visits available January 22-23, 2026. The contract will commence on April 10, 2026, with an initial one-year term and potential renewals for up to three additional years based on satisfactory performance.

Vendors may propose hourly rates, monthly rates, or annual fixed prices for each deliverable on a total cost per task basis. All proposed rates must include travel expenses, which will not be reimbursed separately under the contract. The OSCA will not reimburse contractors for expenses not authorized or contemplated by the ITN or resulting contract. Expenses associated with each deliverable will be paid separately through proceeds from registration fees managed through the conference budget. Vendors must itemize the details of how prices were calculated and provide a materials standards and specifications list, including manufacturer information, part numbers, ASM standards, and quantities for all proposed materials and equipment. Respondents must complete the form by identifying themselves through printed name, title, and company, acknowledging their understanding of and compliance with all ITN terms, conditions, and specifications.