CN-550000-C9V55-00070000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

7/20/2022

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

C9V55 22976573201

$778,053.04

(name) (title) Signature

Allison Glunt, EI Project Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

TWO 5 - Atkins North America, Inc.

Atkins North America, Inc.

2001 NW 107th Avenue Doral, FL 33172

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Est*Method of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$152,018.00

$152,018.00 Y

The purpose of this Task Work Order is for Atkins to develop short- and long- term recommendations for District Four TSM&O staff regarding its Regional Transportation Management Centers (RTMC) and summarize this information into a TMC Strategic Plan.

Signature

Professional Services, Financial Services, Atkins North America, Inc., File

Vice President

$152,018.00

$0.00

(name) (title)

Steven McWilliams

$152,018.00

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

DocuSign Envelope ID: 275CF936-FA8A-45DE-A7F7-3B7CBC4D2D58

Scope of Work, TWO No. 5 FDOT District 4

District wide Traffic Operations Transportation System Management Support Services Florida Department of Transportation, District 4

Contract No. C9V55

FM 229765 7 32 01

Task Work Order #5 – TMC Strategic Plan Development

TASK WORK ORDER SCOPE OF SERVICES

I. BACKGROUND

The purpose of this Task Work Order is for Atkins to develop short- and long- term recommendations for District Four TSM&O staff regarding its Regional Transportation Management Centers (RTMC) and summarize this information into a TMC Strategic Plan.

II. DESCRIPTION OF SERVICES

Consultant services have been requested for the following items:

At the direction of the District’s Project Manager, Atkins shall develop a strategic plan that assesses current and future needs for the RTMC. It will make recommendations for space and facility resources and consider the application of virtual TMCs and outsourcing as part of the longer-term vision. As part of this task work order, Atkins should assess technology and work with the Operations Consultant.

A. Tasks to be performed by Atkins:

I. Project Management

Atkins will prepare for and attend one (1) kick-off meeting with the District’s Project Manager to finalize task objectives and finalize the proposed schedule.

Atkins will be responsible for monitoring the task work order so that product quality, schedule, and budget requirements are followed.

II. Interviews of current FDOT TSM&O staff and active partners from outside agencies

Atkins shall interview existing FDOT TSM&O staff and active partner agencies to determine their vision for the future of the RTMC as well as any recommendations for growth. The District’s Project manager will identify partner agency attendees.

Discussions shall include short- and long- term plans for continued work within the Broward and Palm Beach County RTMCs. Between 4 and 6 interviews will be scheduled as part of this scope.

Task Deliverable

The deliverable of this task shall be a technical memorandum summarizing the findings, ideas, and recommendations compiled during the interviews.

III. Comparison of Similar TMCs

Atkins shall perform a comparison of six (6) similar TMCs in the Country. Atkins will first provide a list of TMCs for the District Project Manager’s consideration and approval. The comparison should include number of employees, square footage, number of stations, number of monitors per station, etc. Atkins shall also pick other assessment categories which shall include, but are not limited to, management of freeway and arterial operations, office support space, plans to include a virtual TMC, and parking. A subtask under this item shall be completion of a parking study to determine how many parking spaces are required at the RTMCs according to the number of employees/offices/square footage.

Task Deliverables

The deliverable of this task shall be a technical memorandum summarizing the findings from each TMC Atkins reviewed, and the parking study.

IV. TMC Renovations and Updates

Based upon the prior tasks, Atkins will provide recommendations for future expansion of District Four’s RTMCs as well as any recommendations for growth that would require renovations, updates or upgrades. All recommendations shall capitalize on the buildings’ strengths, infrastructure systems, space, office task information flow to increase productivity, technology and finishes.

Task Deliverable

The deliverable of this task shall be a Strategic 5-Year Plan, 10-Year Plan and 15- Year Plan that shall not exceed $100,000 per plan period (100k every 5 years).

Atkins shall include all findings, ideas and recommendations found during previous tasks.

V. Virtual TMC

Atkins shall complete a literature review of Virtual TMC (VTMC) related literature as detailed by FHWA.

Aktins shall determine what level of VTMC the RTMCs are and, at a high level, define who the users of the system are, where they are deployed, and under what constraints. Atkins shall examine what existing and potential/future TMC functions can be done remotely/virtually for the Broward and Palm Beach County RTMCs. Atkins shall also identify challenges that need to be overcome for continued operations, such as the Palm Beach County firewall.

Task Deliverable

The deliverable of this task shall be a technical memorandum including all information referenced in the description of this task.

VI. Final Report

Atkins shall prepare a final report that summarizes previous activities and findings, including cost estimates. The final report may also include recommendations for:

A Joint Partnership Agreement (JPA)/Memorandum of Understanding (MOU), if not already in place for all active partners Equipment/software documentation needed to facilitate the connected vehicle (CV) initiative Illustration of the percent growth of measurable items at the TMC such as number of ITS devices Description of storage requirements – most large items are stored at either the Broward or Palm Beach Operations Centers; identify if additional room is needed elsewhere, or if the equipment should be stored somewhere other than the Operations Centers.

Considerations due to Integrated Corridor Management (ICM).

Short- and long- term recommendations for the TMCs.

Task Deliverable

The deliverable of this task shall be the final TMC Strategic Plan report which includes all information from the tasks above.

III. LENGTH OF SERVICES

The Services requested under this Task Work Order are to be completed within six (6) months of issuance of the approved Task Work Order.

IV. METHOD OF COMPENSATION

Attachment “A” contains the budget for the work efforts. The category rates are consistent with the Executed Agreement for this contract.