CN-550000-C9V55-00060000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

12/28/2018

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Professional Services, Financial Services, Atkins North America Inc., Cambridge Systematics Inc., File

Vice President

$79,569.60

$0.00

(name) (title)

Steven McWilliams

$79,569.60

Total authorizations to date (including this one):

Departmental Approval:

$5,229.60

Cambridge Systematics, Inc.

$74,340.00

The purpose of this Task Work Order is to provide services to further the DEPARTMENT’S Transportation System Management and Operations (TSM&O) efforts and implementation of projects through the development and preparation of an ATCMTD grant application. Tasks associated with this work are: define the concept we intend to propose for funding, assess benefits/costs, win themes/strategy and Discriminators of the concept. Three inerations of the application will be developed: preliminary draft, draft and final.

Atkins North America, Inc.

2001 NW 107th Avenue

Doral, FL 33172

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Est*Method of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$79,569.60

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Atkins North America, Inc.

$499,338.06

(name) (title) Signature

Jonathan Ford Project Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

C9V55 22976573201

DocuSign Envelope ID: 2D95CFA9-C411-4D6E-A2EE-588C84E51801

3/15/2018 | 9:45 PM EDT

Scope of Work, TWO No. 4 FDOT District 4

District Wide Traffic Operations Transportation System Management Support Services

Florida Department of Transportation, District 4

Contract No. C9V55

FM 229765 7 32 01

Task Work Order #4 – Advanced Transportation & Congestion Management

Technologies Deployment (ATCMTD) Grant Preparation Support

TASK WORK ORDER SCOPE OF SERVICES

I. PURPOSES OF SERVICES

The FAST Act established the Advanced Transportation and Congestion Management

Technologies Deployment (ATCMTD) Program to make competitive grants for the development of model deployment sites for large scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and infrastructure return on investment. The purpose of this Task Work Order is to provide services to further the

DEPARTMENT’S Transportation System Management and Operations (TSM&O) efforts and implementation of projects through the development and preparation of an ATCMTD grant application.

II. DESCRIPTION OF SERVICES

Task 1 – Define Concept

In collaboration with FDOT and other stakeholders the CONSULTANT will define the conceptual technical approach for the ATCMTD test program that will be proffered by FDOT to FHWA in the Grant Application. The approach will include the following:

• Conceptual diagram with information flows, hardware and software elements, and user interfaces;

• Defined scenarios for operation of the prototype system, including project set-up, training, and use cases;

• Defined Stakeholder and User Groups (public and private sector);

• Listing of expected benefits and costs; and,

• Hold an in-person “Concept Workshop” with FDOT and key stakeholders to finalize concept and approach to the grant; this will also support the development of Task 2 areas below.

Work completed to date by FDOT on the ICM concept development will serve as an input to inform this subtask.

Task 2 – Assess Benefits, Costs, Win Themes/Strategy, and Discriminators of Concept

The CONSULTANT will define an overall “win strategy” for the ATCMTD grant proposal. The strategy, which will be documented in PowerPoint, will include:

• Win Themes – based on the technical concept and considering potential benefit and highlighting elements of interest to FHWA and a national audience.

• Competitive Assessment – determine how the technical concept and approach may compare to other activities (e.g. ACTMTC Round #1 and #2 awards, Smart Cities, etc.), and recommend potential areas to focus, highlight or adjustments to make to enhance the chances of award for this grant.

• Discriminators – outline how the grant should be written so as to highlight key areas of the technical approach that are both: (1) not being covered elsewhere; and (2) are determined to be of high interest to FHWA ITS/CV program staff.

With the list of costs and benefits developed in Subtask 1 serving as the starting point and with the assistance of FDOT, the CONSULTANT will develop a detailed benefit-cost spreadsheet that will cover all specific costs for the deployment of the prototype system, and then calculate (and monetize) benefits according the USDOT-defined benefit categories of safety, mobility, efficiency, productivity, energy and environment. The spreadsheet will be structured to calculate costs and benefits for the operational use cases defined in Subtask 1.

Task 3 – Write Grant Application

The CONSULTANT will take the lead in writing the ATCMTD grant application. The

CONSULTANT will produce three versions: Preliminary Draft; Draft; and Final. The application will be organized according to the following table of contents.

FDOT ATCMTD Grant Application Table of Contents

PART A: Project Description

1. Introduction

2. Proposing Entity

3. Geographic Scope

4. Issues and Challenges Addressed

5. Transportation Systems and Services

-- Application description subsections

-- Key Technical/Operational Features of the Deployment

-- Work Plan for the ATCMTD Deployment Project

-- Systems Engineering Approach

7. Regulatory, Legislative, and Institutional Deployment Challenges

8. Quantifiable System Performance Improvements

-- Benefit-Cost Assessment Results

9. Quantifiable Benefits

10. Deployment Vision, Goals, and Objectives

11. Public/Private Partnership Plan

12. Leveraging Regional Transportation Technology Investments

13. Project Schedule

14. Leveraging U.S. DOT ITS and Technology Programs

15. Project Risk Management Plan

PART B: Staffing Description

1. Staffing Plan

2. Primary Point-of-Contact

PART C: Funding Description

1. Cost Estimate

2. Description of Funding Sources

Appendices

Appendix A. Letters of Support

Appendix B. Benefit-Cost Analysis Detail

FDOT staff shall be responsible for completing portions of the Grant response that require agency-specific forms, legal information, procurement information, and other programmatic-level information.

Deliverables:

• Three versions of the grant application: Preliminary Draft; Draft; and Final.

III. PROJECT MANAGEMENT & SCHEDULE

The CONSULTANT may begin work upon issuance of Notice to Proceed for this TWO. The

CONSULTANT shall prepare monthly progress reports and submit them to the DEPARTMENT for approval prior to submission of the corresponding invoice to the CONSULTANT Invoice

Transmittal System (CITS). All tasks should be completed by August 31, 2018.

IV. BUDGET

ATTACHMENT “A” contains the budget for the work efforts. The hourly billing rates and multipliers are consistent with the unit rates shown in the Executed Agreement for this contract.