FDEP Contract Number: GC726 Task Assignment #: 001KK Module: 4713

Cost Center #; 37450404555 EG: JG Category: 87889 Object Code: 131545

Project Title: Petroleum Contamination Site Cleanup Management Services

Contractor Name: Ecology and Environment, Inc. CID#:

Contractor Address: 2002 Old St. Augustine Road Suite B-10 FEID#: 16-0971022

Contractor Representative: Joel Johnson Phone #: 850/877-1133 ext 3701

FDEP Contract Manager: Felicia Mizener Phone #: 850/245-8893

Task Description:

See Attachement A for the Scope of Services and Attachment B for the

Performance Criteria Metrics

Deliverable 1: July Summary Report Due Date: August 15, 2019

Deliverable 2: August Summary Report Due Date: September 15, 2019

Deliverable 3: September Summary Report Due Date: October 15, 2019

Deliverable 4; October Monthly Summary Report Due Date: November 15, 2019

Dellveratjie 5: November Monthly Summary Report Due Date: December 15, 2019

Deliverable 6: December Monthly Summary Report Due Date: January 15,2020

Deliverable 7: January Monthly Summary Report Due Date: February 15,2020

Deliverable 8: Due Date:

Deliverable 9: Due Date:

Period of Task Assignment (No change orders can be authorized after this date.) TO:

Task Assignment Type: Fixed Price Total Cost (incl. retainage): _$ Retainage: _$ 2.

Total Encumbrance: $

Total Cost (incl. retainage):

Retainage:

Total Encumbrance:

January 24. 2020

Cost Plus

$3,814,150.55

N/A

$3,614,150.55

Date

FDEP Contract Manager or designee:

FDEP Budget Representative:

FDEP PRP Program Administrator:

FDEP DWM Division Director:

FDEP Secretary:

Contractor Representative:

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ATTACHMENT A: E&E TASK SCOPE OF SERVICES

Task:

Period:

GC726-00 I KK

July 1, 2019 through January 24, 2020

Florida Department of Environmental Protection (FDEP) reserves the right to modify, suspend, delay or interrupt all or any part of this Task Assignment for such period of time as determined appropriate for the convenience of the FDEP during the period of service of this task per FDEP

Contract GC726.

E&E will provide:

1. Site Management for Petroleum Restoration Program (PRP) program sites and Low

Scored Site Initiative (LSSI) projects: including file reviews, discussions and negotiations of work scopes with Contractors, technical review of deliverables and field work to ensure compliance with FDEP guidelines, updating required databases, and fiscal review of invoices; and will provide the LSSI Summary. The LSSI Summary Table shall include the number of proposals received, number of proposals under review, number of proposals denied or the Responsible Party opted out, the number of Work Orders Issued

(site assessment Work Orders and remediation Work Orders shall be reported separately), the total Work Order value (site assessment funds and remediation funds shall be reported separately and shall include change order funds), the number of closures which includes the type of closure, the date of order letter, and the number of LSSI sites that have been returned to priority order;

2. Technical Reviews for program eligible sites and non-program discharges for both PRP

Support and DEP Districts: ensuring that Contractors are performing assessments and/or cleanups in accordance with Department guidelines;

3. Site Management and Technical Review support for select PRP sections;

4. Field and O&M Inspections for PRP requested sites: including detailed reports, photographs of fieldwork, contacting site managers as necessary from the field, performing remedial system inspections and reporting any deviations in fieldwork from

Department approved guidelines to site manager;

5. Provide assistance with any special projects or requests from the Department;

6. Technical Reviews for sites where the responsible party has filed an application for a Site

Rehabilitation Funding Allocation Agreement;

7. Provide the PRP with the document tracking spreadsheet via email during working days, updated with the documents that require a PRP signature. In addition, update the site manager's review times for the deliverable, interim deliverable (email or hardcopy) and mvo1ce;

8. Provide technical support to assist the PRP in meeting program objectives with procurement related activities;

GC726-001KK

ATTACHMENT B: PERFORMANCE CRITERIA

Task:

Period:

GC726-001 KK

July 1, 2019 through Jan 24, 2020

Performance Metrics: Tracking the performance of mission critical topics performed by the Ecology and Environment, Inc. (E&E) will be on a monthly basis. This information will be used to assess the effectiveness of E&E work processes, such as review times for technical reports, work order or task assignment generation, processing of invoices, timesheet evaluation, inspections, OCULUS insertion, STCM data entry and closures. This will assist the PRP in gauging progress towards closing petroleum contaminated sites through the issuance of Site Rehabilitation Completion Orders or some other site closure end point. This Performance Criteria may be modified by the agreed upon parties, as required.

Technical reports: Monthly, the Department will verify, using the Turnaround Time (TAT) spreadsheet prepared by E&E and comparing to the Department internal metrics tracking, that E&E is meeting the established review time frames for all deliverables reviewed by E&E for the reporting month (see Attachment C). The percentage of deliverable reviews that met turnaround times will be averaged per quarter.

Invoice Processing: For MyFloridaMarketPlace (MFMP) Purchase Order invoices, the Site Manager will have two (2) working days to review & process the invoice reconciliation. The review time will not stmt until the email notification is received by E&E. For Low-Scored Site Initiative (LSSI) work order invoices, the Site Manager will have five (5) working days to review & process the complete invoice package. The review time will not start until the complete invoice package is received by the E&E. Monthly, E&E will send a report that details the Invoice Processing turnaround time for LSSI work orders to the Department for evaluation.

Timesheet Evaluation: E&E staff members shall complete a monthly timesheet categorizing their time into the various tasks performed for the PRP. The Department shall evaluate these timesheets on a monthly basis.

O&M Inspections: E&E will perform at least ten (10) inspections per month for the PRP sites. The inspections will be averaged on a quarterly basis to account for holidays, vacation, departures and sick leave. A completed O&M inspection fom1 must be properly inserted into Oculus within fifteen

(15) calendar days of each O&M inspection completed by E&E inspector(s) or staff.

OCULUS Insertion: E&E is responsible for correctly and timely insertion of documents into OCULUS for all sites managed by E&E. E&E must update OCULUS within fifteen ( 15) calendar days from the date of document receipt, document approval or communication with owner, other correspondence, site inspections or O&M inspections. The Depa1tment will review 10% of the document reviews that month to ensure that OCULUS insertion was conectly and timely completed.

The overall monthly percentage will be extrapolated from the Department's review. The percentage of documents coITectly and timely inserted into OCULUS will be averaged per quarter.

STCM Data Entry: E&E is responsible for the data ently into the STCM database. E&E must update STCM within fifteen (15) calendar days from the date of deliverable receipt, deliverable approval, response to comments, and time extension change orders. The Department will review 10%

GC726-00 I KK