C250403_PP.pdf
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- Solicitation number
- 250403
- Issued by
- Orange County, California
About this file
This is an interoffice procurement plan memo from the Orange County Transportation Authority (OCTA) dated June 10, 2026, documenting the planning for Invitation for Bid (IFB) 250403 for maintenance support services for mobile radio and mobile data terminal systems. The procurement seeks qualified contractors to provide ongoing maintenance support services for mobile communication equipment on an as-needed basis. The contract will have an initial term of one year with one optional one-year renewal term. No specific response deadlines, bid due dates, site visits, or bidders' conferences are detailed in this planning document.
The budget for the initial contract term is $200,000, with an equivalent $200,000 budgeted for the optional renewal term, funded through Local Measure M sources. The procurement will be awarded to the lowest responsive, responsible bidder based solely on cost evaluation, with no consideration of qualifications, staffing, or work plan criteria. The contract will be structured as a time-and-expense agreement requiring vendors to provide services at firm-fixed, fully-burdened monthly rates and on an as-needed basis at firm-fixed, fully-burdened hourly rates. The procurement plan indicates that prevailing wages apply, an independent cost estimate has been received, and requisition R002170 has been issued. No liquidated damages are specified, and retention requirements are noted as not applicable to this procurement.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: June 10, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource
Management
From: Ellis Hoskin, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN - IFB 250403 “Maintenance Support
Services for Mobile Radio and Mobile Data Terminal Systems”
Please review the procurement plan for the subject IFB and advise your concurrence with the contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
An IFB procurement approach is applicable as the selection is based on the lowest responsive, responsible bidder to provide maintenance support services for mobile radio and mobile data terminal systems.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm N/A Staffing/Project Organization N/A Work Plan N/A Cost 100% Justification:
Award is based on the lowest responsive, responsible bidder.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A time and expense contract is appropriate for this procurement as firms are required to provide services at a firm-fixed, fully-burdened monthly rate and on an as-needed basis at a firm-fixed, fully-burdened hourly rate. Variable costs are estimated to total more than 10% of the total anticipated cost for this effort.
Procurement Plan, IFB 250403
Revised: 0720/2010
Retention: Yes No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Internal Evaluators: N/A
Contract Term: One (1)-year initial term with one, one (1)-year option term
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: Initial Term $200,000 Option Term $200,000
Independent Cost Estimate Received: Yes No
Requisition Received: Yes Req. R002170
DBE Goal: Yes No
Project Manager Concurrence:
Christine Herrera, Contracts Analyst, Maintenance Resource Management Date
CAMM Section/Department Manager Concurrence:
Javier Lopez, Jr., Section Manager II, Maintenance Procurement Date
6/12/2026
6/12/2026
File details come from the government source that posted it. Updated .