C250403_ICE.pdf
PDF 286 KB Posted
- Solicitation number
- 250403
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared for the Orange County Transportation Authority (OCTA) for maintenance and support services of mobile radio and mobile data terminal systems. The project involves comprehensive maintenance including preventive maintenance, factory repairs, replacement, installation costs, and diagnostic repairs for mobile radio and data terminal systems. The contract term is for an initial one-year period with an option for an additional one-year renewal term, with a term end date of May 11, 2026. The ICE was prepared by Christine Herrera, Contracts Analyst, on May 11, 2026.
The total estimated cost for the initial one-year contract period is $200,064.00, with an additional one-year option term estimated at $200,000.00. The cost estimate comprises direct labor costs of $21,500.00 (including diagnostic labor, removal of radio labor, and installation of new radio labor) and materials and services costs of $178,564.00 for mobile radio and data terminal parts and preventive maintenance. The estimate is based on analysis of the previous agreement (C-42265, which expired June 30, 2025) rates and internal costs, with preventive maintenance calculated at $39.00 per bus for twelve months ($116,064.00) plus factory repairs and replacement costs of $62,500.00. This contract replaces the existing agreement and was processed through the Contracts Administration & Materials Management (CAMM) department with Purchase Requisition No. R002170.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Maintenance and Support Services of the Mobile Radio and Mobile Data Terminal Systems
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R002170
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 5/11/2026
Requestor: Christine Herrera Contracts Analyst Phone Ext.: 5485 Name Title
Signature:
Cost Estimate: $ 200,064.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This contract replaces agreement C-42265 expired 6/30/2025. Independent Cost Estimate based on analysis of previous agreement rates as well as internal costs for alternately providing this service. Preventive Maintenance costs of $39.00 per bus = $9,672 x 12 months = $116,064 plus an estimated $62,500 for factory repairs, replacement, and installation costs, and the additional $21,500 for diagnostic repairs & installation labor.
$200,064 for an initial one (1) year period, and $200,000 for an additional one (1) year option term.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Christine Herrera Date: 5/11/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Diagnostic Labor 60 $ 150.00 $ 9,000.00 Removal of Radio Labor 20 $ 200.00 $ 4,000.00 Installation of NEW Radio Labor 20 $ 425.00 $ 8,500.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 21,500.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 21,500.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Mobile Radio & Data Terminal Parts and Preventive Maintenance $ 178,564.00 $ 178,564.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 200,064.00
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