C250211_ICE.pdf
PDF 287 KB Posted
- Solicitation number
- 250211
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority's IS Department for a Request for Proposals seeking professional services to assess, remediate, and validate public-facing digital assets for compliance with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards in accordance with Americans with Disabilities Act (ADA) Title II requirements. The project encompasses multiple work elements including accessibility audits and assessments, document remediation (particularly PDFs), third-party tool assessments, validation and re-testing, and technical and content training. The estimated labor hours range from 5,850 to 7,150 hours across six primary work categories, with a contract term established through June 30, 2025.
The independent cost estimate establishes a total estimated cost of $450,000 using a hybrid approach that combines bottom-up labor hour estimates by role with independent market-rate ranges. Labor categories identified include Project Managers ($120-$160 hourly), Accessibility Specialists ($130-$180), Document Remediation Specialists ($90-$140), Accessibility QA/Testers ($100-$150), and Trainers/Accessibility Subject Matter Experts ($120-$170). Cost projections based on blended market rates range from a low estimate of approximately $380,000 to a high estimate of approximately $480,000, with the most likely estimate at $420,000. All estimate costs include fully burdened hourly rates and were developed using industry benchmarks for accessibility audits and document remediation productivity. The estimate was prepared on June 30, 2025, by Eden Wang, IS Department Manager, and requires submission to Contracts Administration & Materials Management along with the requisition and scope of work before procurement commencement.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Requesting RFP for professional services to assess, remediate, and validate public-facing digital assets for compliance with WCAG 2.1 Level AA in accordance with ADA Title II requirements.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000818
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 6/30/2025
Requestor: Eden Wang IS Department Manager Phone Ext.: 5448
Name Title
Signature:
Cost
Estimate: $ 450,000 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: The ICE uses a hybrid approach combining bottom-up labor hour estimates by role with independent market-rate ranges. Estimated hours were developed using industry benchmarks for accessibility audits and document remediation productivity. Labor estimates were rolled up into a planning-level lump-sum cost for procurement purposes. See separate attachment.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Eden Wang Date: 6/30/25
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
See attached for breakdown 1 $ 450,000.00 $ 450,000.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 450,000.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 450,000.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 450,000.00
Labor Categories and Market Rate Ranges
Rates represent independent public-sector market research and are fully burdened estimates.
Labor Category Hourly Rate Range
Project Manager $120 – $160
Accessibility Specialist $130 – $180
Document Remediation Specialist $90 – $140
Accessibility QA / Tester $100 – $150
Trainer / Accessibility SME $120 – $170
Estimated Labor Hours
Work Element Estimated Hours
Project Management & Governance 900 – 1,100
Accessibility Audit & Assessment 800 – 1,000
Document Remediation (PDFs) 3,000 – 3,500
Third-Party Tool Assessment 300 – 400
Validation & Re-Testing 600 – 800
Training (Technical + Content) 250 – 350
Total Estimated Labor Hours 5,850 – 7,150
Cost Calculation (Labor-Based)
Using blended market rates applied to the estimated labor hours:
• Low Estimate: ~$380,000
• Most Likely Estimate: ~$420,000
• High Estimate: ~$480,000
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