C250211_Correspondence_PM_Discussion_about_PP_03-20-26.pdf
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- Solicitation number
- 250211
- Issued by
- Orange County, California
About this file
This is a procurement correspondence document involving the Orange County Transportation Authority (OCTA) regarding a Request for Proposals for Americans with Disabilities Act (ADA) Web Content Accessibility Guidelines (WCAG) Title II Assessment services. The project requires a qualified consultant to conduct a comprehensive assessment of OCTA's digital assets, including websites and mobile applications, to evaluate compliance with ADA Title II and WCAG 2.1 standards. The procurement is structured as a two-phase RFP approach, with Phase 1 focused on technical discovery and assessment of the current environment requiring ADA compliance. The anticipated contract term spans from July 1, 2026, through December 31, 2027 (eighteen months). OCTA is targeting contract award by July 2026 within a 14-15 week procurement timeline to meet a DOJ-mandated deadline of April 26, 2027, for achieving full ADA compliance. The evaluation committee will consist of Eden Wang (IS Department Manager), Jack Garate (STS), and tentatively Jacqueline Moon (Marketing) and Elina Rojas (HR), with evaluation criteria weighted as follows: Qualifications of the Firm (30%), Staffing and Project Organization (25%), Work Plan (20%), and Cost (25%).
The budget for this effort is $350,000, funded entirely through local sources without federal, Measure M2, or other special funding mechanisms. No specific certifications are required of proposing firms for insurance purposes. The procurement requisition (R000818) was initially submitted at $250,000 but was subsequently adjusted to $350,000 to accurately reflect project scope and cost requirements. This contract opportunity falls below OCTA's board approval threshold, allowing for streamlined internal approvals. The work encompasses Phase 1 of a larger multi-phase initiative, with Phase 2 scope to be determined pending the results and recommendations from the Phase 1 assessment.
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Rhea Aninzo
From: Eden Wang Sent: Friday, March 20, 2026 2:44 PM To: Rhea Aninzo Cc: Alexander Cruz; Jana Schwartz; Rosanne Moreno; Alia Bashir Subject: Re: R000818 Attachments: R000818_ICE.pdf; ICE Attachment.docx; SOW Verification.pdf; Addendum to Scope of
Work Verification Form RequisitionR000818.docx; OCTA WCAG Title 2 Assessment V3 SOW.docx
Hi Rhea, Please see the attached supporting documents, along with responses to your questions below in red.
Would you be able to reject the requisition so I can revise the total to $350K and encumber funds through FY 26/27?
We are working toward a DOJ-mandated deadline of April 26, 2027 to achieve ADA compliance for our websites and mobile apps. This effort will follow a two-phase RFP approach, and we’re aiming to move forward with Phase 1 as soon as possible. While the work can extend into the next fiscal year, we are targeting contract award by July 2026 (which falls within the 14–15 week timeline). This req is below the board approval threshold. Please let me know if this timeline is feasible.
1. ICE- attached
2. SOW Verification Form- attached
3. SOW- attached
4. Previous or current agreement number (if applicable)- N/A
5. Funding source (local, federal, Measure M2, etc.)- Local
6. Expected contract term/dates- 7/1/2026 -12/31/2027
7. At least 3 evaluation committee members- Eden Wang (IS), Jack Garate (STS) , Tentative (asking mgmt for approval): Jacqueline Moon (Marketing), Elina Rojas (HR)
8. Weights for the below evaluation criteria:
1. Qualifications of the firm 30%
2. Staffing and Project Organization 25%
3. Work Plan 20%
4. Cost 25% *Note: cost must be at least 25%*
9. For insurance purposes, are there any certifications required of the firms? No
Let me know if you have any questions.
Eden Wang, PMP | IS Department Manager, Enterprise Business Solutions | Orange County Transportation Authority EWang@octa.net | 714.560.5448 direct
From: Eden Wang <ewang@octa.net> Sent: Thursday, March 19, 2026 5:10 PM
To: Rhea Aninzo <raninzo@octa.net> Subject: Re: R000818
Hi Rhea, Thanks for getting back to me. I do need to request to reject the req anyways as I need to adjust the req amount. Also, we can push this to next FY, but need the contract to be awarded by July 2026. This is under the board threshold. Is that doable? I am ready to submit all docs tonight.
Eden Wang
From: Rhea Aninzo <raninzo@octa.net> Sent: Thursday, March 19, 2026 4:55:04 PM To: Eden Wang <ewang@octa.net> Subject: RE: R000818
Hi Eden, No worries! I’m sorry, I know this RFP is for this fiscal year, but we won’t be able to award the contract by June 30.
I’ll need to send the req back since I don’t have the supporting documentation yet. Once the required docs are ready, please resubmit the req for next fiscal year.
From there, the process will take at least 12 weeks, including RFP preparation and approvals, a four-week period that the RFP is out on the street, and proposal evaluation. If interviews and/or a BAFO are needed, the timeline will be closer to 14-15 weeks.
Thank you, Rhea
From: Eden Wang <ewang@octa.net> Sent: Wednesday, March 18, 2026 2:54 PM To: Rhea Aninzo <raninzo@octa.net> Subject: Re: R000818
Hi Rhea, Forgive me for the delayed response. We are finalizing the SOW today and I will be sending you the requested procurement docs below by tomorrow.
Since this item is $250K and a non board item, what's the ETA on awarding the contract for this effort?
Eden Wang, PMP | IS Department Manager, Enterprise Business Solutions | Orange County Transportation Authority EWang@octa.net | 714.560.5448 direct
From: Rhea Aninzo <raninzo@octa.net> Sent: Tuesday, January 27, 2026 3:55 PM To: Eden Wang <ewang@octa.net> Subject: R000818
Hi Eden, Just wanted to let you know that I’ll be processing this req. When you have a chance, could you please provide the following docs/info?
1. ICE- attached
2. SOW Verification Form- attached
3. SOW- attached
4. Previous or current agreement number (if applicable)- N/A
5. Funding source (local, federal, Measure M2, etc.)- Local
6. Expected contract term/dates- 7/1/2026 -12/31/2027
7. At least 3 evaluation committee members- Eden Wang, Jack Garate, Tentative (asking mgmt for approval):
Jacqueline Moon, Elina Rojas, Ric Teano
8. Weights for the below evaluation criteria:
1. Qualifications of the firm __%- 30%
2. Staffing and Project Organization __% 25%
3. Work Plan __% 20%
4. Cost __% *Note: cost must be at least 25%*- 25%
9. For insurance purposes, are there any certifications required of the firms? No
Thank you, Rhea
From: FEProd@octa.net <FEProd@octa.net> Sent: Monday, January 26, 2026 12:32 PM To: Rhea Aninzo <raninzo@octa.net> Subject: WORKFLOW/Action PR_APPROVAL created by EWANG
To approve this, simply reply and type Y, YES, or OK in the first line.
To reject this, reply and type N or NO in the first line.
To add comments, type up to 255 characters on subsequent lines delimited by double square brackets.
Example: [[this is an official comment to the e-mail response]] All other comments will be ignored.
WORKFLOW MODEL INFORMATION:
User=RANINZO Model=PR_APPROVAL Activity=A38_0008
Key=C4B99F8C-85DB-4392-B44E-3A31484A29F3 Version=6 UniqueKey=BDACFC58-888C-4B25-865A-F9B70DB32E6F
WORKFLOW INSTANCE INFORMATION:
Purchase Request# = R000818 PR Total$ = $250,000.00 Requested By = Eden Wang Request Date = 1/13/2026 Entry Date = 10/23/2025 Vendor = V99999-TBD
ACCOUNT INFORMATION
Item# Quantity Price Item Total Lg Key Object Amt/Pct
0001 1.000 $250,000.00 $250,000.00 GL 1282 7669 100%
JL A5352 59K
Item Description ADA technical discovery and for web content and mobile apps
PR Notes Ellipse req: 35558 (7/17/25)
Phase 1: Need to release for RFP and select vendor who can perform an assessment of our current environment that needs tobe ADA compliant.
Phase 2: RFP TBD. To be federally compliant, need to ADA compliant by April 26, 2027.
WORKFLOW HISTORY INFORMATION:
User ID : EWANG Status : Accepted Date/Time : 10/23/2025 12:33:47 PM Comments : Ellipse req: 35558 User ID : EWANG Status : Accepted Date/Time : 10/23/2025 12:37:59 PM Comments : ID EWANG has already approved in prior activity User ID : AROSALES1 Status : Accepted Date/Time : 10/23/2025 12:37:59 PM
User ID : VGARCIA~1 Status : Not Accepted Date/Time : 10/23/2025 12:37:59 PM Comments : add a due date. thank you User ID : EWANG Status : Accepted Date/Time : 10/27/2025 11:28:50 AM User ID : EWANG Status : Accepted Date/Time : 10/28/2025 8:25:34 AM Comments : Added due date and changed date to 1/13/26 to match due date. This is for FY 25/26 funds.
User ID : EWANG Status : Accepted Date/Time : 10/28/2025 8:26:32 AM Comments : ID EWANG has already approved in prior activity User ID : AROSALES1 Status : Accepted Date/Time : 10/28/2025 8:26:32 AM User ID : SCONNOR Status : Accepted Date/Time : 10/29/2025 12:29:57 PM User ID : SCONNOR Status : Reassign to IDENEAU Date/Time : 1/15/2026 1:30:58 PM User ID : IDENEAU Status : Accepted Date/Time : 1/15/2026 1:31:04 PM User ID : EWANG Status : Accepted Date/Time : 1/26/2026 12:31:32 PM
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