BPM007224_Pre-Solicitation_Documents.pdf

Brett Jones <bjones@azdot.gov>

PRF Assignment - PRF #: 2936kcum - Procurement Officer: Brett Jones 1 message

Monique Harris <mharris5@azdot.gov> Thu, Oct 2, 2025 at 7:51 AM To: Brett Jones <bjones@azdot.gov> Cc: Kirt Cummings <kcummings2@azdot.gov>, Pamela Veal <pveal@azdot.gov>

Hello Brett, I am assigning this item to you. Please let me know if you have any questions. Thank you.

PRF Assignment Below:

Timestamp 9/29/2025 8:40:14 Email Address kcummings2@azdot.gov Project Manager Email Project Name/Description Irrigation Controller Systems, Supplies, Parts and Accessories Customer Division Infrastructure Delivery & Operations (IDO) Is there an existing or previous contract? No Contract No. None Request Type Ongoing requirement What is the anticipated expenditure? $150,000.00 Annual estimated quantities https://drive.google.com/open?id=1RfEO3K4FEa9yPh3pTOvhqnpHqZl9v2aC Specifications/Scope of work https://drive.google.com/open?id=1dqsFZyDFwLFCn-Q7uhp3sab75McDqvh7 Additional Information ADOT Project Number Federal Authorization Documentation (i.e.

Clearances, Joint Project Agreement, Public Interest Finding) Funding Source State If Project Specific, % of Federal Funds Select Federal Funding Agency Manager Approval https://drive.google.com/open?id=1rtVhb9raOuz_2Jvo0ckrW9pQoLSbmDxB Division Finance Officer (DiFO): Approval https://drive.google.com/open?id=1oAYjT3y5T2l4fRA_N2GzqWxxeebe8ShJ

Requester Phone Number 6029096077 Project Manager Phone Number

PRF No. 2936kcum

I have cc'd the customer for awareness. Thank you.

Monique Harris, CPPB, MSL Procurement Manager

PROCUREMENT SERVICES

MD 100P, 1655 W. Jackson Street Phoenix, AZ 85007

480.404.5583 | azdot.gov

11/13/25, 1:48 PM State of Arizona Mail - PRF Assignment - PRF #: 2936kcum - Procurement Officer: Brett Jones https://mail.google.com/mail/u/0/?ik=bc02b43421&view=pt&search=all&permthid=thread-f:1844882138469798531%7Cmsg-f:1844882138469798531… 1/1 mailto:kcummings2@azdot.gov https://drive.google.com/open?id=1RfEO3K4FEa9yPh3pTOvhqnpHqZl9v2aC https://drive.google.com/open?id=1RfEO3K4FEa9yPh3pTOvhqnpHqZl9v2aC https://drive.google.com/open?id=1RfEO3K4FEa9yPh3pTOvhqnpHqZl9v2aC https://drive.google.com/open?id=1RfEO3K4FEa9yPh3pTOvhqnpHqZl9v2aC https://drive.google.com/open?id=1dqsFZyDFwLFCn-Q7uhp3sab75McDqvh7 https://drive.google.com/open?id=1dqsFZyDFwLFCn-Q7uhp3sab75McDqvh7 https://drive.google.com/open?id=1dqsFZyDFwLFCn-Q7uhp3sab75McDqvh7 https://drive.google.com/open?id=1rtVhb9raOuz_2Jvo0ckrW9pQoLSbmDxB https://drive.google.com/open?id=1rtVhb9raOuz_2Jvo0ckrW9pQoLSbmDxB https://drive.google.com/open?id=1rtVhb9raOuz_2Jvo0ckrW9pQoLSbmDxB https://drive.google.com/open?id=1oAYjT3y5T2l4fRA_N2GzqWxxeebe8ShJ https://drive.google.com/open?id=1oAYjT3y5T2l4fRA_N2GzqWxxeebe8ShJ https://drive.google.com/open?id=1oAYjT3y5T2l4fRA_N2GzqWxxeebe8ShJ https://www.google.com/maps/search/1655+W.+Jackson+Street++Phoenix,+AZ+85007?entry=gmail&source=g https://www.google.com/maps/search/1655+W.+Jackson+Street++Phoenix,+AZ+85007?entry=gmail&source=g http://azdot.gov/

ARIZONA DEPARTMENT OF

ADMINISTRATION STATE PROCUREMENT

OFFICE

PROCUREMENT DISCLOSURE STATEMENT

Dear Employee:

You have been selected to participate in the particular procurement activity as referenced above. Your selection was based on your technical knowledge and expertise in this area. Your regular job duties may not include procurement activities but for the purpose of this process you may play a significant procurement role in one or more of the following: participating in the development of a procurement as defined in A.R.S. § 41-2503;

participating in the development of an evaluation tool; approving a procurement as defined in A.R.S. § 41-2503 or an evaluation tool; serving as a technical advisor or an evaluator who evaluates a procurement as defined in A.R.S. § 41-2503; or recommending or selecting a vendor that will provide materials, services or construction to this state.

It is essential that the integrity of the procurement process be maintained to ensure that each Offeror is given fair and equal consideration. Your familiarity with particular brands, types of equipment, material, services, individuals or firms may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.

You are required to report to the Procurement Officer, or person facilitating the above referenced procurement process, any actual or potential conflict of interest as defined in A.R.S. §§ 38-503, 41-2616(C), 41-753, and 41-2517. You are also subject to the Code of Ethics set forth in Section A.A.C. R2-5A-501 of the Arizona Department of Administration, Personnel Division, Administrative Rules, and Regulations.

An additional consideration is the legal mandate to maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process.

Once the evaluation process has started, it is essential that any contact with Offerors, other than that disclosed, be through, and by, the Procurement Officer or person facilitating the above referenced procurement.

In addition, the Employee shall not have any communication related in any way to the particular procurement, except during formal Committee meetings, with any Offeror or potential subcontractor to that Offeror prior to award, nor shall that Member discuss the proposal or their evaluation with anyone other than the Procurement Officer, or person facilitating the above referenced procurement and Evaluation Committee Members. This is mandatory.

A person who holds a Significant Procurement Role as defined by A.R.S. §§ 41-741 and 41-2503 for a particular procurement shall sign a statement before starting any participation that the person has no financial interest in the procurement other than that disclosed and will have no contact with any representative of a competing Offeror related to the particular procurement during the course of evaluation of proposals, except those contacts specifically authorized perA.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. The person shall disclose on this statement any contact unrelated to the pending procurement that the person may need to have with a representative of a competing offeror and any contact with a representative of a competing offeror during evaluation of proposals except those contacts specifically authorized per A.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. A person who has been identified as having a significant procurement role for this procurement and fails to disclose contact with a representative of a competing Offeror or who fails to provide accurate information on this statement is subject to civil penalty of at least one thousand dollars but not more than ten thousand dollars per A.R.S. § 41-2616(C).

cc: Agency File Page 1 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

BPM007224-Irrigation Controller Systems, Supplies,Parts and Accessories

Docusign Envelope ID: 54895F8A-99A9-4C18-9360-E5996E046F54

As mandated by A.R.S. § 38-503, I, , have listed on this form all ownerships, employments, public and private affiliations, and relationships held by me and/or a relative1 which may have a substantial (pecuniary2 and proprietary3) interest as defined in A.R.S. § 38-502(11) in any contract, sale, purchase or service involving the agency. I understand that as my interests or those of my relatives change, I may need to modify this statement.

The substantial interests, both pecuniary and proprietary, held by me and/or a relative which may involve the State include (attach additional sheets as necessary):

During the course of my regular business, I may have contact, unrelated to this procurement, with the Offerors or potential Offerors/Bidders listed below, who have submitted proposals in response to this solicitation (attach additional sheets as necessary):

1 “Relative” means my spouse, child, child’s child, parent, grandparent, brother or sister (of the whole or half-blood) and their spouses and the parent, brother, sister or child of my spouse.

2 “Pecuniary” means money or economic or other benefits that can be valued in monetary terms 3 “Proprietary” means ownership or rights by virtue of ownership, whether public or private.

Citations listed above are available on the SPO website, https://spointra.az.gov/resources/standard-forms-and-documents.

Statements

The Undersigned attests to and agrees to abide by the following statements:

I have read and understand the above and agree to be bound by the rules and principles represented. If applicable, I have also received, read and understand the Evaluation Committee Instructions for this procurement.

I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. Further, I will not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation during the defined time frame stated in A.R.S. § 41-753. I will maintain all deliberations of the Evaluation Committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/ subjective review of the Offeror’s response and the appropriate award criteria from the solicitation in accordance with the Arizona Procurement Code. I have read and understand A.R.S. §§ 41-753, 41-2517, and 41-2616(C) and will fully comply with the requirements.

I have not and will not communicate with any potential Offeror or vendor in preparation of specifications/scopes of work, evaluation tool or other confidential information related to the above referenced Solicitation which would provide an unfair advantage or to prepare specifications/scopes of work which favor particular vendor(s).

I have not and will not provide insight, confidential information or assistance to any potential Offeror or vendor that might give an unfair advantage or inhibit fair competition for the above referenced Solicitation. My input regarding the development of the Solicitation documents, if any, has been and will be based solely on the State’s requirements. I have not and will not communicate those requirements or confidential information to any potential Offeror or vendor.

cc: Agency File Page 2 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

Instructions: Write over this area to provide details or if not applicable, enter "N/A".

Instructions: Write over this area to provide details or if not applicable, enter "N/A".

Docusign Envelope ID: 54895F8A-99A9-4C18-9360-E5996E046F54 n/a n/a

D. Thompson https://spointra.az.gov/resources/standard-forms-and-documents

I know of no conflict of interest on my part nor shall I take any action (e.g., commit an indiscretion or accept any gratuities or favors) that would compromise my impartiality or my responsibilities. Should a conflict of interest become known to me relevant to my role, I shall immediately disclose such conflict of interest.

I shall not receive any direct benefit from the utilization of confidential information, specifications, plans, scopes of work, or evaluation tools I prepared or assisted in the preparation of.

I shall maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process that I may be a participant or attend as a committee member or a technical advisor.

I shall maintain strict security and confidentiality regarding the process or decisions regarding any protest or appeal that I am a participant, advisor or decision maker.

Whether recommending or selecting a vendor that will provide materials, services or construction to the State, approving a procurement or an evaluation tool or soliciting quotes greater than ten thousand dollars for the provision of materials, services or construction, I shall maintain strict security and confidentiality regarding the process and decisions to ensure fair competition.

Upon termination of my employment with the State, for any reason, these provisions and statements remain in effect until such time as the solicitation has been successfully awarded by the State, or the State provides me a written release. These provisions and statements apply if I accept employment with any entity, its affiliates, subcontractors, or business partners that may submit an offer or are included in an offer to this solicitation. I shall not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation for one year following the delivery of purchased materials or the purchase of services or construction begins.

I understand that if I knowingly violate the terms of this Agreement, I will be subject to suspension for not less than ninety days or dismissal from State service.

The Undersigned has read and understands the above and agrees to be bound by the statements, rules, and principles represented herein and in accordance with the provisions of the State Statutes and Rules regarding personnel, conflict of interest, confidentiality, and procurement.

Please check the applicable box below:

Yes No I am an architect or an engineer registered pursuant to section A.R.S. § 32-121

Yes No I am a State employee who was employed within the past year by a person or firm responding to a solicitation, pursuant to A.R.S. § 41-2517(F)

Signature Date Agency

Name Email address

Title Telephone cc: Agency File Page 3 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

Docusign Envelope ID: 54895F8A-99A9-4C18-9360-E5996E046F54

10/9/2025

D. Thompson

480.490.9459

X

Risk Management Analyst

DThompson@azdot.gov

X

ADOT Risk Management

ARIZONA DEPARTMENT OF

ADMINISTRATION STATE PROCUREMENT

OFFICE

PROCUREMENT DISCLOSURE STATEMENT

Dear Employee:

You have been selected to participate in the particular procurement activity as referenced above. Your selection was based on your technical knowledge and expertise in this area. Your regular job duties may not include procurement activities but for the purpose of this process you may play a significant procurement role in one or more of the following: participating in the development of a procurement as defined in A.R.S. § 41-2503;

participating in the development of an evaluation tool; approving a procurement as defined in A.R.S. § 41-2503 or an evaluation tool; serving as a technical advisor or an evaluator who evaluates a procurement as defined in A.R.S. § 41-2503; or recommending or selecting a vendor that will provide materials, services or construction to this state.

It is essential that the integrity of the procurement process be maintained to ensure that each Offeror is given fair and equal consideration. Your familiarity with particular brands, types of equipment, material, services, individuals or firms may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.

You are required to report to the Procurement Officer, or person facilitating the above referenced procurement process, any actual or potential conflict of interest as defined in A.R.S. §§ 38-503, 41-2616(C), 41-753, and 41-2517. You are also subject to the Code of Ethics set forth in Section A.A.C. R2-5A-501 of the Arizona Department of Administration, Personnel Division, Administrative Rules, and Regulations.

An additional consideration is the legal mandate to maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process.

Once the evaluation process has started, it is essential that any contact with Offerors, other than that disclosed, be through, and by, the Procurement Officer or person facilitating the above referenced procurement.

In addition, the Employee shall not have any communication related in any way to the particular procurement, except during formal Committee meetings, with any Offeror or potential subcontractor to that Offeror prior to award, nor shall that Member discuss the proposal or their evaluation with anyone other than the Procurement Officer, or person facilitating the above referenced procurement and Evaluation Committee Members. This is mandatory.

A person who holds a Significant Procurement Role as defined by A.R.S. §§ 41-741 and 41-2503 for a particular procurement shall sign a statement before starting any participation that the person has no financial interest in the procurement other than that disclosed and will have no contact with any representative of a competing Offeror related to the particular procurement during the course of evaluation of proposals, except those contacts specifically authorized perA.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. The person shall disclose on this statement any contact unrelated to the pending procurement that the person may need to have with a representative of a competing offeror and any contact with a representative of a competing offeror during evaluation of proposals except those contacts specifically authorized per A.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. A person who has been identified as having a significant procurement role for this procurement and fails to disclose contact with a representative of a competing Offeror or who fails to provide accurate information on this statement is subject to civil penalty of at least one thousand dollars but not more than ten thousand dollars per A.R.S. § 41-2616(C).

cc: Agency File Page 1 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

BPM007224-Irrigation Controller Systems, Supplies,Parts and Accessories

Docusign Envelope ID: 3C0D0B22-A0A7-4798-A9AF-ECBD30B00555

As mandated by A.R.S. § 38-503, I, , have listed on this form all ownerships, employments, public and private affiliations, and relationships held by me and/or a relative1 which may have a substantial (pecuniary2 and proprietary3) interest as defined in A.R.S. § 38-502(11) in any contract, sale, purchase or service involving the agency. I understand that as my interests or those of my relatives change, I may need to modify this statement.

The substantial interests, both pecuniary and proprietary, held by me and/or a relative which may involve the State include (attach additional sheets as necessary):

During the course of my regular business, I may have contact, unrelated to this procurement, with the Offerors or potential Offerors/Bidders listed below, who have submitted proposals in response to this solicitation (attach additional sheets as necessary):

1 “Relative” means my spouse, child, child’s child, parent, grandparent, brother or sister (of the whole or half-blood) and their spouses and the parent, brother, sister or child of my spouse.

2 “Pecuniary” means money or economic or other benefits that can be valued in monetary terms 3 “Proprietary” means ownership or rights by virtue of ownership, whether public or private.

Citations listed above are available on the SPO website, https://spointra.az.gov/resources/standard-forms-and-documents.

Statements

The Undersigned attests to and agrees to abide by the following statements:

I have read and understand the above and agree to be bound by the rules and principles represented. If applicable, I have also received, read and understand the Evaluation Committee Instructions for this procurement.

I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. Further, I will not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation during the defined time frame stated in A.R.S. § 41-753. I will maintain all deliberations of the Evaluation Committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/ subjective review of the Offeror’s response and the appropriate award criteria from the solicitation in accordance with the Arizona Procurement Code. I have read and understand A.R.S. §§ 41-753, 41-2517, and 41-2616(C) and will fully comply with the requirements.

I have not and will not communicate with any potential Offeror or vendor in preparation of specifications/scopes of work, evaluation tool or other confidential information related to the above referenced Solicitation which would provide an unfair advantage or to prepare specifications/scopes of work which favor particular vendor(s).

I have not and will not provide insight, confidential information or assistance to any potential Offeror or vendor that might give an unfair advantage or inhibit fair competition for the above referenced Solicitation. My input regarding the development of the Solicitation documents, if any, has been and will be based solely on the State’s requirements. I have not and will not communicate those requirements or confidential information to any potential Offeror or vendor.

cc: Agency File Page 2 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

Instructions: Write over this area to provide details or if not applicable, enter "N/A".

Instructions: Write over this area to provide details or if not applicable, enter "N/A".

Docusign Envelope ID: 3C0D0B22-A0A7-4798-A9AF-ECBD30B00555

N/A

Kirt Cummings

N/A https://spointra.az.gov/resources/standard-forms-and-documents

I know of no conflict of interest on my part nor shall I take any action (e.g., commit an indiscretion or accept any gratuities or favors) that would compromise my impartiality or my responsibilities. Should a conflict of interest become known to me relevant to my role, I shall immediately disclose such conflict of interest.

I shall not receive any direct benefit from the utilization of confidential information, specifications, plans, scopes of work, or evaluation tools I prepared or assisted in the preparation of.

I shall maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process that I may be a participant or attend as a committee member or a technical advisor.

I shall maintain strict security and confidentiality regarding the process or decisions regarding any protest or appeal that I am a participant, advisor or decision maker.

Whether recommending or selecting a vendor that will provide materials, services or construction to the State, approving a procurement or an evaluation tool or soliciting quotes greater than ten thousand dollars for the provision of materials, services or construction, I shall maintain strict security and confidentiality regarding the process and decisions to ensure fair competition.

Upon termination of my employment with the State, for any reason, these provisions and statements remain in effect until such time as the solicitation has been successfully awarded by the State, or the State provides me a written release. These provisions and statements apply if I accept employment with any entity, its affiliates, subcontractors, or business partners that may submit an offer or are included in an offer to this solicitation. I shall not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation for one year following the delivery of purchased materials or the purchase of services or construction begins.

I understand that if I knowingly violate the terms of this Agreement, I will be subject to suspension for not less than ninety days or dismissal from State service.

The Undersigned has read and understands the above and agrees to be bound by the statements, rules, and principles represented herein and in accordance with the provisions of the State Statutes and Rules regarding personnel, conflict of interest, confidentiality, and procurement.

Please check the applicable box below:

Yes No I am an architect or an engineer registered pursuant to section A.R.S. § 32-121

Yes No I am a State employee who was employed within the past year by a person or firm responding to a solicitation, pursuant to A.R.S. § 41-2517(F)

Signature Date Agency

Name Email address

Title Telephone cc: Agency File Page 3 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

Docusign Envelope ID: 3C0D0B22-A0A7-4798-A9AF-ECBD30B00555

X

KCummings2@azdot.gov

X

6029096077Superintendant

PDO

Kirt Cummings

Brett Jones <bjones@azdot.gov>

Fwd: Thanks for filling out this form: Significant Procurement Notification Form 1 message

ProcurementCompliance - ADOT <procurementcompliance@azdot.gov> Thu, Nov 13, 2025 at 2:22 PM To: Brett Jones <bjones@azdot.gov>

---------- Forwarded message --------- From: Forms response receipts <forms-receipts-noreply@google.com> Date: Wed, Oct 8, 2025 at 10:51 AM Subject: Thanks for filling out this form: Significant Procurement Notification Form To: <Procurementcompliance@azdot.gov>

Thanks for filling out this form: Significant Procurement Notification Form

You’re receiving this email because you filled out the following form using your email address. This form is owned by State of Arizona. Make sure you recognize and trust this form before copying or clicking on any links.

Here's what was received.

Edit response

Significant Procurement Notification Form The following information is required to be provided to the State Procurement Administrator by all state governmental units (SGU; agencies, boards, and commissions) as per Standard Procedure 003 - Significant Procurement Role (SP 003 link).

Notes about this Google Form to provide notification of a SPR:

• You will receive a copy of your response via email

• You may edit your response after it is submitted in two ways. To ensure there's no duplication of efforts, please do one of the following:

1) Once you submit the form, you may click on "Edit you response" in the same browser; or

2) If some time has passed and it's necessary to make edits, please check your email for the original submission as it will have an "Edit response" link. If you don’t remember when you

11/13/25, 2:27 PM State of Arizona Mail - Fwd: Thanks for filling out this form: Significant Procurement Notification Form https://mail.google.com/mail/u/0/?ik=bc02b43421&view=pt&search=all&permthid=thread-f:1845437118177885889%7Cmsg-f:1848711799814538357&… 1/3 mailto:forms-receipts-noreply@google.com mailto:forms-receipts-noreply@google.com mailto:Procurementcompliance@azdot.gov mailto:Procurementcompliance@azdot.gov https://docs.google.com/forms/d/e/1FAIpQLSdxSzWnNvO30KUubljXrDSub3gfqJ1GX15weZF0kbYkDUx3Qw/viewform?usp=mail_form_link https://docs.google.com/forms/d/e/1FAIpQLSdxSzWnNvO30KUubljXrDSub3gfqJ1GX15weZF0kbYkDUx3Qw/viewform?usp=mail_form_link https://docs.google.com/forms/d/e/1FAIpQLSdxSzWnNvO30KUubljXrDSub3gfqJ1GX15weZF0kbYkDUx3Qw/viewform?usp=mail_form_link https://docs.google.com/forms/d/e/1FAIpQLSdxSzWnNvO30KUubljXrDSub3gfqJ1GX15weZF0kbYkDUx3Qw/viewform?edit2=2_ABaOnudK_q1KTziAUdJDrEv6rkKPsKw5vZSE0dHxrHhrmyHMvdW6qzRQgvOHhFpoDIkZYfE https://spointra.az.gov/resources/standard-procedures originally submitted your SPR notification, you may check the date and time on the spreadsheet via https://spo.az.gov/contracts/significant-procurement-roles and match it to the email.

• If your entry needs to be deleted, email SPOCompliance@azdoa.gov to provide an explanation for the deletion. If accepted, SPO Compliance will delete the entry.

Please contact the State Procurement Office (SPO) at SPOCompliance@azdoa.gov for any questions.

Email *

Procurementcompliance@azdot.gov

What is the name of the person leading the procurement? *

Brett Jones

Which agency is the procurement for? If it is a mandatory statewide contract, select your agency. *

Transportation, Dept. of

What is the title of the procurement? *

BPM007224- Irrigation Controller Systems, Supplies Parts and Accessories

What is the procurement type? *

RFQ - Request for Quotation

✓ IFB - Invitation for Bid

RFP - Request for Proposal

CI - Competition Impracticable (SPO Form 101)

11/13/25, 2:27 PM State of Arizona Mail - Fwd: Thanks for filling out this form: Significant Procurement Notification Form https://mail.google.com/mail/u/0/?ik=bc02b43421&view=pt&search=all&permthid=thread-f:1845437118177885889%7Cmsg-f:1848711799814538357&… 2/3 https://spo.az.gov/contracts/significant-procurement-roles https://spo.az.gov/contracts/significant-procurement-roles mailto:SPOCompliance@azdoa.gov mailto:SPOCompliance@azdoa.gov mailto:Procurementcompliance@azdot.gov mailto:Procurementcompliance@azdot.gov

Emergency Procurement (SPO Form 102)

SS - Sole Source (SPO Form 103)

NPTQ - Not Practicable to Quote (Determination Template D301(4))

Other:

What is the date when the first procurement disclosure statement (PDS) was signed (i.e. SPO Form 120 or SPO Form 130)? *

MM

10 /

DD

07 /

YYYY

What is the actual date or estimated date that the purchased materials will be delivered or the purchase of services or construction will begin, per A.R.S. § 41- 753(D)? *

MM

11 /

DD

25 /

YYYY

What is your name (if different from above)?

Gloria Paul

What is your e-mail address (if different from above)?

gpaul@azdot.gov

Create your own Google Form

11/13/25, 2:27 PM State of Arizona Mail - Fwd: Thanks for filling out this form: Significant Procurement Notification Form https://mail.google.com/mail/u/0/?ik=bc02b43421&view=pt&search=all&permthid=thread-f:1845437118177885889%7Cmsg-f:1848711799814538357&… 3/3 mailto:gpaul@azdot.gov https://docs.google.com/forms?usp=mail_form_link

NA

Docusign Envelope ID: FBFC3DF3-29A8-46BA-968D-C761A28D370C

ARIZ

DEPARTME�T OF ADMINISTRATION

STATE RO CU RE MEN T OFFICE

100 N 15th Avenue, Phoenix, AZ 85007

Procurement Determination:

Brand Name Only Authorization

A.A.C. R2-7-403(A}

SECTIONS I THROUGH Ill MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

1. State Governmental Unit

Arizona Department of Transportation

2. Requestor

Laura Thames

4. Title

DocuSigned by:

k-- n,,.,,..,_

� B4A2B053E0754B7...

Procurement Specialist

Page 1 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 01-24-24) lthames2@azdot.gov

602.712.8562 mailto:lthames2@azdot.gov

SECTION II - Background

6. Service(s)/Material(s)

Motorola Irrigation part systems

7. Name of Brand

Motorola Irrinet Field Interface Unit (FIU)

Motorola Irrinet Remote Terminal Units (RTU)

Repeater (UHF repeater)

Motorola Irrinet-ACE Field Interface Unit (FIU)

Motorola Irrinet-ACE Remote Terminal Units (RTU)

Motorola Irrinet-M Remote Terminal Units (RTU)

Motorola Irrinet-M Satellite Units

Motorola Piccolo XR and Piccolo Interface Units (PIU)

8. Identify supplier(s) from which the brand can be obtained

Interspec, LLC

Central Control Systems LTD

9. Requesting Term 10. Estimated Cost

60 months from the time of award $300,000 annually

Page 2 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 01-24-24)

The Arizona Department of Transportation (ADOT) currently has Motorola irrigation systems set up throughout the

Phoenix Metropolitan Area that are required to be maintained and serviced. These controllers have been installed during multiple construction projects over the past three years to operate the Irrigation Central Control (ICC Pro) system. Irrigation hardware parts breakdown over time and need replacement. The Department has researched the required parts and has found that there are no equivalent parts that are compatible with the Motorola system. The utilization of the replacement parts are necessary to allow the Department the ability to continue with the work required in the field operations. Therefore it is in the best interest of the State to approve the Brand Name Only determination.

12. Describe the procurement process: identify sources from which the designated brand name item can be obtained, strategy to solicit such sources to achieve the maximum practical competition, and determination that the price is fair and reasonable in accordance with A.A.C. R2-7-403(B).

The Department intends to issue a solicitation to solicit maximum competition and to determine price fair and reasonable. ADOT has identified at least two resellers of the Motorola parts required; therefore, use of a brand name specification will not prevent competition.

13. Signature

14. Date of Request

5/27/2025

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Page 4 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 01-24-24)

SECTION IV - Approval

15. Determination

- Request Authorized Pursuant to A.RS. §§ 41-2561 through 41-2568 and A.A.C. R2-7-403(A)

16. Approved Expiration Date

10/30/2030 or 60 months from the time of contract award

17. Comments, conditions, or restrictions (as applicable)

18. Print Name

David Steuber

19. Title

State Procurement Administrator

20. Signature 21. Date of Approval

05/28/2025 David Steuber (May 28, 2025 15:30 PDT)

22. Use section as necessary

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

Page 5 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 01-24-24) https://na1.documents.adobe.com/verifier?tx=CBJCHBCAABAAtWc13Xy4ZzRIUiEUme9L2zPRfzB9dzmq https://na1.documents.adobe.com/verifier?tx=CBJCHBCAABAAtWc13Xy4ZzRIUiEUme9L2zPRfzB9dzmq

Rev. 11/2024

Completion of this sign-in sheet is completely voluntary and helps the project team keep an accurate record of meeting attendees. Under state law, any identifying information provided below will become part of the public record and, as such, must be released to any individual upon request. Please print clearly.

NAME ORGANIZATION PHONE EMAIL SIGNATURE

Ana Garcia .Global Data Specialists 480-461-3403 ana@gbl-data.com Present

Marc Perkins Global Data Specialists 480-461-3401 marc@gbl-data.com Present

Brett Jones ADOT Procurement 602-712-4321 Bjones@azdot.gov Present

Panela Veal ADOT Procurement 602-712-7564 pveal@azdot.gov Not Present

Debra Pittsinge Interspec 940-440-9757 deby@inter-spec.com Present

Gloria Paul ADOT Compliance 602-712-8584 gpaul@azdot.gov Not Present

Kirt Cummings ADOT Control Maintenance District Roadway Admin

602-712-5822 kcummings2@azdot.gov Present

Robyn Caillouette ADOT Compliance 602-712-7466 rcaillouette@azdot.gov Not Present

Pre Offer/Irrigation Controller Systems, Supplies, Parts and Accessories

BPM007224

10/23/2025 • 1pm MST Google Meet

Rev. 11/2024

Completion of this sign-in sheet is completely voluntary and helps the project team keep an accurate record of meeting attendees. Under state law, any identifying information provided below will become part of the public record and, as such, must be released to any individual upon request. Please print clearly.

NAME ORGANIZATION PHONE EMAIL

SIGNATUR

E Patrick Breazeale

ADOT

Procurement

602- 712-pbreazeale@azdot.gov

Not Present

Thomas Kornell

ADOT

Procurement

602- 712-tkornell@azdot.gov Present

Pre Offer/Irrigation Controller Systems, Supplies, Parts and Accessories

BPM007224

10/23/2025 • 1pm MST