BPM007224_Evaluation_Documents.pdf

Rev. 11/2024

1655 W. Jackson St., MD 100P Phoenix, AZ 85007

Executive Summary

BPM007224

Irrigation Controller Systems, Supplies, Parts and accessories

Pre-Solicitation Activities

The solicitation package (including: Procurement Request form and Scope of Work) was received from Infrastructure Delivery & Operations on October 2, 2025. In accordance with A.R.S. §41-2546, agency spend and usage reports were analyzed to identify that estimated requirements are reasonable and continuing during the term of the anticipated contract. It is expected that a multi-term contract will serve the best interest of the State by encouraging competition.

The following written determinations was authorized; Brand Name Only in accordance with A.R.S. § 41- 2502 and A.A.C. R2-7-403(A) on May 27, 2025.

Solicitation Process

On October 15, 2025, electronic notification of the solicitation was sent to 21 prospective suppliers who were registered on Arizona Procurement Portal (APP) for Commodity Codes: 21102500 – Irrigation Systems and Equipment. The solicitation was formally advertised in the Arizona Business Gazette in accordance with A.R.S. § 41-2533(C) and A.A.C. R2-7-B301(B).

A pre-offer conference and site visit were conducted on October 23, 2025 at via Google Meet (Virtual). The conference was attended by 3 people representing the Department and 3 people representing 2 suppliers.

Amendment Number One (1) was issued on October 17, 2025 to amend the Scope of Work verbiage.

Evaluation Process

One (1) responses was received, opened and recorded in APP on November 4, 2025 at 3:02 P.M in accordance with A.R.S. § 41-2533(D) and A.A.C. R2-7-B306. Offer was evaluated in accordance with A.R.S. § 41-2533(E) and A.A.C. R2-7-B312 by the ADOT Procurement Officer.

Responses were received from:

• Interspec LLC

Recommendation for Award

Docusign Envelope ID: 2CDE81D8-626C-46EF-ADF8-0D6F00DE7810

Rev. 03/2025

In accordance with A.R.S. § 41-2533(G) and A.A.C. R2-7-B314 the solicitation shall be awarded to the offeror determined to be most advantageous to the state in accordance with any evaluation factors identified in the request for quotation. The ADOT Procurement Officer recommends the following award:

• Interspec LLC

Date:

Brett Jones Procurement Officer

Docusign Envelope ID: 2CDE81D8-626C-46EF-ADF8-0D6F00DE7810

11/19/2025

Bid Recap

Yes/No Notes General Offer Requirements Offer and Acceptance Yes List of Subcontractors Yes Confidential Information Yes

Yes/No Notes Did offeror accept Terms and Conditions included in this solicitation with no exceptions? Yes If no, did they attach a document clearly identifying any exceptions to offer? n/a CONFIDENTIAL INFORMATION Yes/No Notes Does some part of response contain trade secret or other proprietary information? No Was a single attachment included for confidential materials? No Was an explanation for confidential request provided? No Are any other documents marked confidential? No ADDITIONAL PRICING INFORMATION Yes/No Notes

No No n/a

Line Item Item Description Qty UOM

Unit Price

Extended Price

1 Labor Rates- Tab 1 1 Total 100,000.00$ 100,000.00$ 2 Materials - Tab 2 1 Total 18,178.80$ 18,178.80$

118,178.80$ 118,178.80$

MAXIMUM PERCENTAGE INCREASE EVALUATION

Max % Renewal Ext. Price ($) 15.00% 135,905.62$ 20.00% 141,814.56$ 25.00% 147,723.50$ 30.00% 153,632.44$

Grand Total 697,254.92$

Interspec LLC

Renewal Period 4

Total

Renewal Period Renewal Period 1 Renewal Period 2 Renewal Period 3

Solicitation No: BPM007224 Solicitation Title: Irrigation Controller Systems, Supplies, Parts and Accessories

Price Increase Percentages

ATTACHMENTS

Will bidder provide a Prompt Payment Discount, Yes or No?

TERMS & CONDITIONS

COMMENTS

Discount terms:

ITEMS

Docusign Envelope ID: CAD9A958-F436-4EE5-B29F-B84715E8C432

Date Procurement Officer

The procurement officer has completed the evaluation of offers received in response to solicitation BPM007224 and recommends award to the lowest responsive and responsible offeror, Interspec LLC, in accordance with A.A.C. R2-7-B314.

Brett Jones

AWARD RECOMMENDATION

Docusign Envelope ID: CAD9A958-F436-4EE5-B29F-B84715E8C432

11/19/2025

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PROCUREMENT DETERMINATION

ONE OFFER RECEIVED

Cc: File Rev. 03/2025

Sections 1 through 3 MUST be completed Use Attachments as Necessary

1) Name: Brett Jones Title: Procurement Officer

Date: 11/19/2025

2) Solicitation Number: BPM007224

Solicitation Title: Irrigation Controller Systems, Supplies, Parts and Accessories

3) Provide justification: On October 15 2025, electronic notification of the solicitation was sent to 21 prospective suppliers who were registered on the Arizona Procurement Portal (APP) for Commodity Code 21102500 – Irrigation Systems and Equipment. The solicitation was formally advertised in the Arizona Business Gazette Republic Edition in accordance with A.R.S. A.R.S. § 41-2533(C) and A.A.C. R2-7-B301 (B). Interspec LLC. was the only company who responded to the solicitation which opened on November 4, 2025 at 3:01 PM. Interspec LLC has been determined to be responsive and responsible.

Fair and reasonable price determined pursuant to A.A.C. R2-7-702: The offer submitted by Interspec LLC. has been determined to be fair and reasonable per the Department’s estimated amount and based on previous quotes received.

To Be Completed by Procurement Authority:

APPROVAL

Request Authorized Pursuant to [Select appropriate reference] Request Denied Request Returned for Additional Information See Comments

Comments:

Approved by:

Signature:

Title:

Date:

Docusign Envelope ID: 40F33906-3582-4AC0-9689-D2063FCE175E

X

Procurement Manager 11/19/2025