BPM003500_Solicitation Requirements.pdf

Request for Proposal Solicitation No. BPM003500

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

1110 W. Washington Street

Phoenix, AZ 85007

PART 2 of the Solicitation Documents

Template version 6.0 (28-JAN-2020)

Table of Contents

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Part 1:

Solicitation Summary

1.0 What the State Is Soliciting

The Arizona Department of Environmental Quality, Procurement Office division (the State), as authorized under A.R.S.§ 41-2501, is seeking to establish one or more contracts to provide Water Quality Sampling and

Monitoring services. The State anticipates awarding multiple Contracts to begin providing services by a target date of August 2021.

Persons With Disabilities

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Solicitation contact person. Requests shall be made as early as possible to allow time to arrange for the accommodation.

OFFERORS SHOULD READ THE ENTIRE SOLICITATION CAREFULLY

2.0 How and When Proposals Are Due

Proposals will only be accepted online in “The State’s e-Procurement System” at https://app.az.gov until the “Bid/Offer Due Date” indicated in “The State’s e-Procurement System” for the Solicitation No.

shown at the top of this page. Proposals must be in the State Procurement Office’s possession online no later than that deadline.

Submit technical inquiries about navigating and/or submitting proposals in the State’s e-Procurement

System to the State’s e-Procurement System Help Desk:

• by phone at (602) 542-7600, option 1; or

• by email to app@azdoa.gov

LATE PROPOSALS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete proposals caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in “The State’s e-Procurement

System”.

3.0 Pre-Offer Conference

The State WILL NOT conduct a Pre-Offer Conference for this Solicitation

4.0 Inquiries

Any question related to this Request for Proposal shall be submitted utilizing the State’s “Discussions with

Buyer” Tab in the e-procurement system. The Offeror shall not contact or ask questions of the department for which the requirement is being procured.

End of Section 1 https://procure.az.gov/bso/ https://app.az.gov/ mailto:app@azdoa.gov

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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Part 2: Scope, Pricing and Terms and Conditions

Table of Contents

SECTION 2-A: Scope of Work

1.0 Introduction

2.0 Purpose and Background

3.0 Definitions

4.0 Regulatory Requirements

5.0 Scope Summary

6.0 Scope of Services

7.0 General Requirements

8.0 Task Orders

9.0 Conflict of Interest

SECTION 2-B: Pricing Document

SECTION 2-C: Special Terms and Conditions…………………………………………………………...……….……………………23

SECTION 2-D: Uniform Terms and Conditions https://procure.az.gov/bso/

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

Template version 6.0 (28-JAN -2020)

SECTION 2-A: Scope of Work

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SECTION 2-A: Scope of Work

1.0 Introduction

The Arizona Department of Environmental Quality (ADEQ), a Division on behalf of the State of Arizona (hereinafter referred to as the "State") is responsible for administering the Water Quality Sampling and Monitoring Program (hereinafter the "Program").

The State is seeking proposals from qualified organizations to provide Water Quality Sampling and Monitoring services. Firms may propose for all or a portion of the required Areas of Expertise.

This solicitation replaces the previous solicitation ADEQ19-00008372.

2.0 Purpose and Background

The Arizona Department of Environmental Quality (ADEQ) is seeking qualified Contractors to collect, record and verify water quality data from Surface Water and Groundwater locations across Arizona.

3.0 Definitions

3.1 Contract Officer Representative (COR)

Shall mean an authorized representative of ADEQ that is responsible for administering a contract and monitoring the contractor’s performance.

3.2 Health and Safety Plan (HASP)

Shall mean a written document that describes the process for identifying the physical and health hazards that could harm workers, procedures to prevent accidents, and steps to take when accidents occur.

3.3 Key Personnel

Shall mean those persons whose experience and knowledge is professional in nature as opposed to clerical.

Professional work is that which is predominantly intellectual, varied in character (as opposed to routine, manual, mechanical or physical), and involves the consistent exercise of discretion and judgement in the theoretical principles and techniques of a recognized field of science or learning.

3.4 Quality Assurance Project Plan (QAPP)

Shall mean a Quality Assurance Project Plan for collecting, identifying and evaluating scientific data/information.

3.5 Sampling Analysis Plan (SAP)

Shall mean a document that identifies the location, parameter list, frequency and methods used to conduct water quality sampling.

3.6 Sample Event

Shall mean sample(s) collected for a particular sample type at a specific date and location. Multiple depths at the same location and date, but different times, are considered one sampling event (Lakes & Groundwater).

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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4.0 Regulatory Requirements

Contractors agree that all work authorized under the Task Order shall follow all applicable Federal, State and local laws and regulatory requirements, to include, but not limited to the following:

4.1 A.R.S. Title 49, The Environment

4.2 A.R.S. Title 45, Waters

4.3 Arizona Administrative Code (A.A.C.) Title 18, Chapter 11, Articles 1 & 6

4.4 Environmental Protection Agency (EPA) Code of Federal Regulations (CFR) Title 40

4.5 American Society of Testing and Materials (ASTM)

4.6 Occupational Safety and Health Act (OSHA)

4.7 Clean Water Act (CWA)

4.8 All other applicable Federal, State, County and Local rules and regulations

5.0 Scope Summary

The objective is to award multiple contracts to qualified organizations to provide Water Quality Sampling and Monitoring to include, but not limited to the following types of samples:

5.1 Stream Chemistry Sampling

5.2 Lake Chemistry Sampling

5.3 Biological and Habitat Sampling

5.4 Streamflow Duration Assessment Method (SDAM)

5.5 Groundwater Sampling

5.6 Fish Tissue

6.0 Scope of Services: to include, but not limited to the following.

6.1 Stream Chemistry Sampling

The Contractor will conduct stream water quality chemistry sampling using techniques and methods approved by the Department. Contractors should have expertise and experience conducting water quality surveys, collecting stream water samples, using multi-parameter probes, and measuring flow via a variety of methods. Approved stream sampling methods are detailed in ADEQ’s most current Surface Water Sampling

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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Standard Operating Procedures manual (https://static.azdeq.gov/wqd/sampling.pdf). Sampling stream chemistry includes trip preparation, sample collection, data entry and data quality assurance.

Stream sampling methods includes:

● Chapter 1 - Trip preparation

● Chapter 2 - General Field Procedures

● Chapter 3 - Chemistry Procedures

○ Section 3.1 - Field Procedures

○ Section 3.2 - Collecting Water Chemistry Samples

○ Section 3.3 - Stream Collection Techniques

● Chapter 4 - Bacteria Collection & Processing

● Chapter 5 - Measuring Flow

● Chapter 9 - Post-Trip Procedures

○ Section 9.1 - Calculating Discharge

○ Section 9.3 - Water Quality Meter Post Check

○ Section 9.4 - Routine Maintenance

● Chapter 10 - Data Management

Contractors shall collect field and/or lab samples at sites and for parameters detailed in a task order.

Stream sampling sites are located throughout Arizona, but typically are grouped together by watershed or in clusters within areas of the state.

Stream sampling typically takes:

● About 30 minutes for pre-trip work (calibrations, gathering supplies, logistics)

● Travel to the site and hiking distances can vary. From Phoenix sites can be anywhere from 1.5 hours to 6 hours away. Hiking is generally limited to under one hour (about 2 miles) one way.

● Sampling takes about 30-60 minutes for the collection of field parameters, water samples, discharge and Escherichia coli samples.

● Processing and sample preservation takes another 30 minutes per site.

● Data entry and quality assurance typically takes 1 to 2 hours.

6.1.1 Automated Sampling

The Contractor may be required to install or retrieve automated sampling devices. Automated samplers are provided by ADEQ. Automated samplers are deployed to collect samples from difficult sites such as streams that only flow part of the year. The contractor shall conduct stream water quality chemistry sampling using techniques and methods approved by the Department. Approved automated sampling methods are detailed in Chapter 6 of ADEQ’s Surface Water Sampling Standard Operating Procedures manual (https://static.azdeq.gov/wqd/sampling.pdf).

6.1.2 Ephemeral or Intermittent Stream Sampling

The Contractor may be required to collect water quality samples from streams that only flow part of the year. Assessing flow is also a major part of ephemeral and intermittent sampling. Contractors may be required to install and maintain equipment such as cameras to determine flow status. Equipment related to determining flow status shall be provided by ADEQ (game cameras, hobo data loggers, tidbit sensors, etc).

The contractor shall conduct stream water quality chemistry sampling using techniques and methods approved by the Department. Approved sampling methods for intermittent streams are detailed in Chapter 8 of ADEQ’s Surface Water Sampling Standard Operating Procedures manual (https://static.azdeq.gov/wqd/sampling.pdf).

https://static.azdeq.gov/wqd/sampling.pdf

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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6.1.3 Each location is typically sampled 4 times per year for metals, nutrients, inorganics and E.

coli. Work may also include sampling impaired waters or special studies. The frequency and parameter list may be different for these sites but the same sampling protocols apply.

6.1.3.1 All Contractor staff conducting fieldwork for this project must attend the ADEQ Water Quality Monitoring Training Course. This training shall be provided by ADEQ soon after contract award and will cover sample collection, data entry, and quality assurance.

6.1.3.2 Typical sampling equipment is listed in Appendix A of https://static.azdeq.gov/wqd/sampling.pdf (minus the SEM equipment). Colilert or comparable E-coli processing equipment is required (unless a certified laboratory is used).

6.1.3.3 All water quality data shall be collected using ADEQ’s standardized sampling methods (https://static.azdeq.gov/wqd/sampling.pdf ). Relevant sections are outlined in Exhibit A.

6.1.3.4 All collected data shall adhere to ADEQ’s Quality Assurance Program Plan (QAPP;

https://static.azdeq.gov/wqd/sws_qapp.pdf). Quality control samples shall be collected at the rates specified in the QAPP.

6.1.3.5 Each crew chief or team lead must pass a field audit, which shall be scheduled shortly after training. The field audit may be in person or remote. The crew chief is the main sampler responsible for complete and accurate sample collection.

6.1.3.6 Individual Task Orders will include:

6.1.1.a.1 Field forms to be used;

6.1.1.a.2 Sample plan with locations, frequency and parameters;

6.1.1.a.3 Reporting requirements including data entry and Task Order progress and completion.

6.1.1.a.4 Updates to the most current standardized sampling methods and QAPP, if applicable.

6.1.3.7 Methods of measuring streamflow

6.2 Lake Chemistry Sampling

Contractors should have expertise and experience conducting lake profile surveys, bathymetry surveys, collecting water samples from different depths using lake specific samplers, collecting sediment core samples, using multi-parameter probes and collecting biological samples (eg. chlorophyll or microcystin).

The Contractor will conduct lake water quality chemistry sampling using techniques and methods approved by the Department. Approved lake sampling methods are detailed in ADEQ’s Surface Water Sampling Standard Operating Procedures manual (https://static.azdeq.gov/wqd/sampling.pdf). Sampling lake chemistry includes trip preparation, sample collection, data entry and data quality assurance.

https://static.azdeq.gov/wqd/sampling.pdf https://static.azdeq.gov/wqd/sws_qapp.pdf

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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6.2.1 Lake sampling methods includes:

● Chapter 1 - Trip preparation

● Chapter 2 - General Field Procedures

● Chapter 3 - Chemistry Procedures

○ Section 3.1 - Field Procedures

○ Section 3.2 - Collecting Water Chemistry Samples

○ Section 3.4 - Lake Collection Techniques

● Chapter 4 - Bacteria Collection & Processing

● Chapter 9 - Post-Trip Procedures

○ Section 9.3 - Water Quality Meter Post Check

○ Section 9.4 - Routine Maintenance

● Chapter 10 - Data Management

Contractors shall collect field and/or lab samples at sites and for parameters detailed in a task order. Lake sampling sites are located throughout Arizona but will typically be grouped into clusters of lakes to minimize travel time.

6.2.2 Lake sampling typically takes:

● About 30 minutes for pre-trip work (calibrations, gathering supplies, logistics)

● Travel to the site and boating distances can vary. From Phoenix sites can be anywhere from 1.5 hours to 6 hours away. Boating to sites is generally limited to under one hour one way.

● Sampling about 90 minutes to complete the collection of field parameters, lab samples, depth profile and Escherichia coli samples.

● Processing and sample preservation takes another 30 minutes per site.

● Data entry and quality assurance typically takes 2 to 3 hours

6.2.3 Each location is typically sampled 4 times per year for metals, nutrients, inorganics and E.

coli. Depth profiles are also conducted. Multiple depths are collected for lab chemistry based on stratification. Sampling sites are generally at the deepest portion of the lake so a boat is required. Work may also include sampling impaired waters or special studies. The frequency and parameter list may be different for these sites but the same sampling protocols apply.

6.2.3.1 All Contractor staff conducting fieldwork for this project must attend the ADEQ Water Quality Monitoring Training Course. This training shall be provided by ADEQ soon after contract award and will cover sample collection, data entry, and quality assurance.

6.2.3.2 Typical sampling equipment is listed in Appendix A of https://static.azdeq.gov/wqd/sampling.pdf (minus the SEM equipment). Colilert or comparable E-coli processing equipment is required (unless a certified laboratory is

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 8 of 54 2 used). Lake equipment also includes a beta bottle and secchi disk. A plankton tow and sediment corer may be required for specific studies.

6.2.3.3 All water quality data shall be collected using ADEQ’s standardized methods (https://static.azdeq.gov/wqd/sampling.pdf ). Relevant sections are outlined in Exhibit A.

6.2.3.4 All collected data shall adhere to ADEQ’s Quality Assurance Program Plan (QAPP);

https://static.azdeq.gov/wqd/sws_qapp.pdf). Quality control samples shall be collected at the rates specified in the QAPP.

6.2.3.5 Each crew chief or team lead must pass a field audit, which shall be scheduled shortly after training. The field audit may be in person or remote. The crew chief is the main sampler responsible for complete and accurate sample collection.

6.2.3.6 Individual Task Orders will include:

a. Field forms to be used;

b. Sample plan with locations, frequency and parameters;

c. Reporting requirements including data entry and Task Order progress and completion.

d. Updates to the most current standardized sampling methods and QAPP, if applicable.

6.3 Biological and Habitat Sampling. Includes algae, habitat, macroinvertebrate and pebble count work.

Typically paired with stream chemistry sampling (above). Sampling typically occurs one time in the spring for select sites only.

6.3.1 Stream Ecosystem Monitoring (SEM)

Contractors should have knowledge and background in biological science and/or environmental science. Contractors should have expertise and experience conducting biological surveys of macroinvertebrates and/or diatoms. The Contractor will conduct biological sampling and habitat measurements using techniques and methods approved by the Department. Approved SEM sampling methods are detailed in ADEQ’s Surface Water Sampling Standard Operating Procedures manual(https://static.azdeq.gov/wqd/sampling.pdf). Sampling includes trip preparation, sample collection, data entry and data quality assurance. Water quality samples are generally collected at https://procure.az.gov/bso/ https://static.azdeq.gov/wqd/sampling.pdf

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

1110 W. Washington Street

Phoenix, AZ 85007

PART 2 of the Solicitation Documents

Template version 6.0 (28-JAN-2020)

SECTION 2-A: Scope of Work

Page 9 of 54 2 A v a i l a b l e o n l i n e a t : A P P . A Z . g o v the same time as macroinvertebrate samples and habitat measurements, so expertise in both is desirable.

SEM sampling methods includes:

● Chapter 1 - Trip preparation

● Chapter 2 - General Field Procedures

● Chapter 3 - Chemistry Procedures

○ Section 3.1 - Field Procedures

○ Section 3.2 - Collecting Water Chemistry Samples

○ Section 3.3 - Stream Collection Techniques

● Chapter 4 - Bacteria Collection & Processing

● Chapter 7 - Stream Ecosystem Monitoring

● Chapter 9 - Post-Trip Procedures

○ Section 9.1 - Calculate Discharge

○ Section 9.3 - Water Quality Meter Post Check

○ Section 9.4 - Routine Maintenance

● Chapter 10 - Data Management

Contractors shall collect field and/or lab samples at sites and for parameters detailed in a task order. Sampling sites are located throughout Arizona but typically are grouped together by watershed or in clusters within areas of the state.

Sampling typically takes:

● About 30 minutes for pre-trip work (calibrations, gathering supplies, logistics)

● Travel to the site and hiking distances can vary. From Phoenix sites can be anywhere from

1.5 hours to 6 hours away. Hiking to sites is generally limited to under one hour one way.

● Sampling takes about 4 to 5 hours to complete the collection of field parameters, water, lab samples, macroinvertebrate, diatom, algae, habitat and Escherichia coli samples. The contractor may be required to conduct diatom sampling at some sites which adds about 1 hour.

● Processing and sample preservation takes another 30 minutes per site.

● Data entry and quality assurance typically takes 2 to 3 hours

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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6.3.2 All Contractor staff conducting fieldwork for this project must attend the ADEQ Water Quality Monitoring Training Course. This training shall be provided by ADEQ soon after contract award and will cover sample collection, data entry, and quality assurance.

6.3.3 Typical macroinvertebrate and habitat sampling equipment for a SEM survey is listed in Appendix A of https://static.azdeq.gov/wqd/sampling.pdf.

6.3.4 All water quality data shall be collected using ADEQ’s standardized methods (https://static.azdeq.gov/wqd/sampling.pdf ). Relevant sections are outlined in Exhibit A.

6.3.5 All collected data shall adhere to ADEQ’s Quality Assurance Program Plan (QAPP);

https://static.azdeq.gov/wqd/sws_qapp.pdf). Quality control samples shall be collected at the rates specified in the QAPP.

6.3.6 Individual task orders will include:

a. Field forms to be used.

b. Sample plan with sample locations, frequency and parameters.

c. Reporting requirements including data entry and task order progress and completion.

d. Updates to the most current standardized sampling methods and QAPP, if applicable.

6.3.7 Each crew chief or team lead must pass a field audit, which shall be scheduled shortly after training. The field audit may be in person or remote. The crew chief is the main sampler responsible for complete and accurate sample collection.

6.3.8 Familiarity with the Following:

a. USEPA’s bioassessment methods and indexes of biological integrity.

b. Proper functioning condition of riparian areas (PFC) method.

c. Riparian vegetation taxonomic identification (genus & species level).

d. Macroinvertebrate taxonomic identification (order & family level).

e. Benthic algae sampling methods.

f. Rosgen stream type identification & pebble counts.

6.4 Streamflow Duration Assessment Method (SDAM).

SDAM is a rapid methodology to determine stream flow. These sites are visited one time.

6.4.1 All Contractor staff conducting fieldwork for this project must attend the ADEQ SDAM Course. This training shall be provided by ADEQ soon after contract award and will cover sample collection, data entry, and quality assurance.

6.4.2 Contractor shall obtain the minimum equipment needed to conduct SDAM surveys, which generally includes, but is not limited to, a convex densiometer, meter tape, clinometer, D-frame dip net, magnifying lens, trowel, camera & GPS.

6.4.3 Sampling methods follow the User manual for a Beta Streamflow Duration Assessment Method for the Arid West of the U.S. (https://www.epa.gov/streamflow-duration-assessment/user-manual-beta-streamflow-duration-assessment-method-arid-west). and the Beta Arid West Field Form (https://www.epa.gov/streamflow-duration-https://procure.az.gov/bso/ https://static.azdeq.gov/wqd/sampling.pdf

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 11 of 54 2 assessment/field-forms-beta-streamflow-duration-assessment-method-arid-west) will be used to collect field survey data.

6.4.4 Completed means SDAM survey results & site photos are entered in the ADEQ Survey 123 application, photo vouchers of macroinvertebrates and riparian vegetation are uploaded to the Survey123 application downloadable from ESRI:

https://www.esri.com/en-us/arcgis/products/arcgis-survey123/resources, then search & download the AZ SDAM app.

6.4.5 Quality Control. Field audits are required for each Team Lead and ADEQ will QC check photo vouchers and recommend any corrective actions. The field audit may be in person or remote.

6.4.6 Individual task orders will include:

a. Field forms to be used.

b. Sample plan with sample locations, frequency and parameters.

c. Reporting requirements including data entry and task order progress and completion.

6.4.7 Familiarity with the following:

a. USEPA’s streamflow duration assessment method (SDAM) survey methods.

b. Proper functioning condition of riparian areas (PFC) method.

c. Riparian vegetation taxonomic identification (genus & species level).

d. Macroinvertebrate taxonomic identification (order & family level).

e. Benthic algae sampling methods.

f. Rosgen stream type identification & pebble counts

6.4.8 Exhibits for (SDAM)

a. Exhibit E - User Manual for a Beta Streamflow Duration Assessment Method for the

Arid West of the United States (EPA-800-K-21001)

b. Exhibit F - SDAM equipment list

c. Exhibit G - SDAM Field form “Field form for the beta Arid Streamflow Duration

Assessment Method, 12-8-2020”

6.5 Groundwater Sampling

The Contractor will conduct groundwater sampling using techniques and methods approved by ADEQ.

Approved sampling methods are detailed in the ADEQ Groundwater Monitoring Quality Assurance Program Plan (Exhibit D). The Contractor should demonstrate knowledge of typical purging and sampling techniques, and alternative methods such as low-flow purging and no-purge passive diffusion bag sampling techniques.

Specialized training will be provided by ADEQ regarding sample collection methods, sample handling protocols, field quality control, instrument calibration and equipment testing, maintenance, and inspection.

https://www.esri.com/en-us/arcgis/products/arcgis-survey123/resources

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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The Contractor shall use the most current SOPs for Groundwater Sampling, which are included as appendices to the QAPP.

Relevant groundwater sampling SOPS include the following:

• Site Recon (GWS-001);

• Field Parameter Meter (GWS-002);

• E-Tape Calibration and Use (GWS-003);

• Groundwater Sampling (GWS-004);

• Bacterial Sample Collection and Processing (GWS-005);

• Submitting Samples for Lab Analysis (GWS-007);

• Sample Preservation (GWS-008);

• Decontamination (GWS-009);

• Data Entry, Management, and QC (GWS-010);

• Sample Filtration (GWS-011); and

• Purge Water Disposal (GWS-012).

Contractors shall collect groundwater samples from the list of wells specified in the task order. The majority of wells will be located within the five Active Management Areas (https://new.azwater.gov/ama) in Arizona.

For planning purposes consider the following as a typical sampling activity:

● Field preparation and equipment procurement

● Sampling equipment calibration and documentation

● Well condition evaluation, including:

○ Safety and accessibility of well site

○ Property owner permission to access sampling location

○ Static water level measurement

○ Surface completion and condition and security of well head (locked and/or bolted with restricted access)

○ Well condition including total depth, screened interval, presence/absence of obstructions in borehole

● Collection of field, trip, and equipment blanks, as well as duplicate samples in frequencies specified in the QAPP

● Three borehole volumes shall be purged prior to sample collection, or, if stabilization of field parameters occurs. If the well runs dry during evacuation, the well shall be allowed to recover to 80 percent of the original borehole volume, or for 24 hours, whichever comes first.

● Sample preservation methods and proper chain of custody shall be followed in accordance with currently accepted standards of professional practice and laboratory requirements

● Samples shall be submitted to an Arizona Department of Health Services certified environmental laboratory within the minimum required holding time

● Contractors shall collect samples for parameters detailed in a task order

Wells are sampled for a variety of purposes including ambient groundwater monitoring, pesticide program monitoring, and directed groundwater studies. The ambient and pesticide groundwater monitoring programs primarily focus on sampling and analyzing water quality from a network of wells that are selected to characterize groundwater quality throughout the state. The directed groundwater monitoring program is a data collection and site characterization project, which uses a site-specific, targeted, monitoring design.

The groundwater parameter list may vary depending on the site and monitoring program.

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

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6.5.1 Program specific training will be provided by experienced ADEQ staff to all Contractor staff conducting field work after contract award. This training will cover field and/or laboratory methods for the collection of groundwater samples, data management, and quality assurance.

6.5.2 Probes for pH, temperature, dissolved oxygen, turbidity, oxidation-reduction potential, electrical conductivity, and water levels shall be calibrated and maintained in accordance with the ADEQ Groundwater Monitoring Quality Assurance Program Plan and SOPs.

6.5.3 Typical groundwater sampling equipment such as bailers, water level meters, submersible pumps, and sample transport equipment shall be maintained by the Contractor.

6.5.4 All groundwater samples shall be collected using ADEQ’s standardized methods contained in ADEQ’s SOP for Groundwater Sampling (GWS-004) (Exhibit D – Appendix D) and the Arizona Water Resources Research Center, March 1995 Field Manual for Water Quality Sampling.

6.5.5 Permission to access sampling locations shall be obtained prior to the trip, including but not limited to: landowner permission to access, wellhead and surrounding area conditions, and determination of accessibility of sampling location by vehicle or other method of transportation.

6.5.6 Field quality control samples such as blanks and duplicate samples shall be collected in accordance with the ADEQ Groundwater Monitoring Quality Assurance Program Plan, to be provided upon award of the Task Order.

6.5.7 Field notes, recorded in a bound field logbook, as well as chain-of-custody documentation shall be maintained in accordance with the ADEQ Groundwater Monitoring Quality Assurance Program Plan.

6.5.8 Individual Task Orders will include:

a. Field Forms to be used;

b. Sample Plan with sample locations, frequency and parameters;

c. Reporting requirements including data entry and task order progress and completion;

6.6 Fish Tissue

The Contractor will conduct fish tissue sampling using techniques and methods approved by the

Department. Contractors should have expertise and experience identifying Arizona fish and collecting fish via a variety of methods (electroshockers, seine nets, etc). Approved fish sampling methods are detailed in

ADEQ’s most current Surface Water Sampling Standard Operating Procedures manual

(https://static.azdeq.gov/wqd/sampling.pdf). Sampling fish tissue includes trip preparation (including obtaining collection permits and permissions) and sample collection.

Fish Tissue sampling methods includes:

• Chapter 1 - Trip preparation

• Chapter 2 - General Field Procedures

• Chapter 3 - Chemistry Procedures o Section 3.1 - Field Procedures

Description:

Water Quality Sampling and Monitoring

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 14 of 54 2 o Section 3.5 - Fish Sampling Techniques

Contractors shall collect field and/or lab samples at sites and for parameters detailed in a task order. Sampling sites are located throughout Arizona.

Fish tissue sampling typically takes:

• About 30 minutes for pre-trip work (gathering supplies, logistics)

• Travel to the site and hiking/boating distances can vary. From Phoenix sites can be anywhere from 1.5 hours to 6 hours away. Hiking/boating is generally limited to under one hour one way.

• Sampling can take up to 6 hours collection of the minimum number of representative consumable fish species.

• Preparing samples for processing takes about 30 minutes

ADEQ collects sportfish from reservoirs for the fish consumption advisory program. Project involves coordinating with AGFD fish surveys to collect fish for mercury, selenium and other toxics analysis. Fish tissue plugs will be collected for submission to labs for analysis. Tasks orders will typically be based on the state fiscal year.

6.6.1 All Contractor staff conducting fieldwork for this project must attend the ADEQ Water Quality Monitoring Training course. This training shall be provided by ADEQ soon after contract award and will cover sample collection.

6.6.2 Typical sampling equipment includes boat or backpack shocker, fish nets, fish boards, buckets, probe to determine conductivity, and preservatives if voucher specimens are collected.

6.6.3 All Water Quality data shall be collected using ADEQ’s standardized methods (https://static.azdeq.gov/wqd/sampling.pdf ). Relevant sections are outlined in Exhibit A.

6.6.4 All collected data shall adhere to ADEQ’s Quality Assurance Program Plan (QAPP);

https://static.azdeq.gov/wqd/sws_qapp.pdf). Quality control samples shall be collected at the rates specified in the QAPP.

6.6.5 Individual Task Orders will include:

a. Field Forms to be used;

b. Sample Plan with sample locations, frequency and parameters;

c. Reporting requirements including data entry and task order progress and completion;

d. Updates to the most current standardized sampling methods and QAPP, if applicable.

6.6.6 Fish collection and identification (genus & species level).

6.6.7 Training / Certification in electrofishing.

6.7 The Contractor shall utilize their own water quality sampling equipment. Pricing rates in Attachment 1, Pricing Sheet, are inclusive of required equipment and supplies. Equipment shall be calibrated and maintained in accordance with the QAPP and sampling SOP documents. Equipment must meet minimum resolution, accuracy and range standards (Table 6.8) unless otherwise specified in the task order.

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6.8 Minimum field equipment requirements: See table below:

Parameter Sample Type Range Accuracy Resolution

Water Level Meter Groundwater 0 to 300+ ft +/- 0.05 ft 0.01 ft

Specific Conductivity Stream Chemistry, Lake Chemistry, Groundwater 5 to 10000 uS/cm

+/- 5% 1 uS/cm pH Stream Chemistry, Lake Chemistry, Groundwater 0 to 14 SU +/- 0.2 SU 0.01 SU

Water Temperature Stream Chemistry, Lake Chemistry, Groundwater -5 to 50 °C +/- 0.1 °C 0.01 °C

Dissolved Oxygen Stream Chemistry, Lake Chemistry, Groundwater 0 to 20 mg/L +/- 0.2 mg/L 0.01 mg/L

Turbidity Stream Chemistry 0 to 1000 NTU +/- 5% 0.1 NTU

Flow Stream Chemistry 0 to 19.99 ft/sec

+/- 2% 0.1 ft/sec

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SECTION 2-A: Scope of Work

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6.9 For all sample types except Fish Tissue and SDAM, the Contractor will collect the samples and enter the data into a Water Quality Database. Lab chemistry data is automatically uploaded, but field data must be manually entered.

6.10 Sample tracking data shall be entered into a Sample Tracking spreadsheet made available by ADEQ as part of the Task Order.

6.11 Delivery/Service Area is statewide where sampling is required. Specific sites, parameters, frequency and sampling methods will be outlined by Task Order.

6.12 Incomplete sample or untimely data shall be paid at 50% of the One (1) completed and submitted Water Quality Sample event rate. (e.g. missing required parameters from the sample plan or data that takes longer than 30 days to approve from date lab data received to date approved)

6.13 Contractor shall be responsible for obtaining necessary site access permission for each sampling location including collection permits, unless otherwise stated in the Task Order.

6.14 Contractor shall be responsible for printing copies of field forms and maps for each site unless an electronic alternative is approved.

6.15 Contractor shall provide and utilize their own transportation to sampling location.

6.15.1 Anticipate Rugged Terrain

7.0 Laboratories

7.1 ADEQ shall pay for contracted lab analysis.

7.1.1 Samples shall be submitted to ADEQ contracted Labs, using ADEQ Trip Number, Dataset Number, and Sample Number obtained via Contractor access to the ADEQ Water Quality Database for each site and date.

7.1.2 Water samples shall be submitted to ADEQ Contracted Labs within five (5) days of collection date using ADEQ approved chain-of-custody (CoC) forms.

7.1.3 Contractor shall be responsible for thoroughly icing samples while in transit until samples are submitted at ADEQ contracted labs.

7.1.4 The Contractor shall be responsible for preserving samples. Preservatives shall be provided by ADEQ.

8.0 General Requirements

8.1 Specific Laws: The Contractor agrees that all work authorized under the Task Orders must be performed in conformance with all applicable Federal, state, and local laws, regulations, and rules including, but not limited to the following: Comprehensive Environmental Response Compensation and Liability Act

(CERCLA) and Superfund Amendments and Reauthorization Act (SARA), and future Superfund authorizations as enacted by Congress, Occupational Safety and Health Act (OSHA), Resource

Conservation and Recovery Act (RCRA), Clean Water Act, Clean Air Act, Arizona Hazardous Waste

Management act, Used Oil Management Act, and Toxic Substance Control Act, Asbestos Hazard

Emergency Response Act (AHERA), 40 CFR Part 763, Subpart E and all statutory requirements included within A.R.S. § Title 49 - The Environment, and A.R.S. § Title 45 Waters.

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8.2 Contractor’s Personnel:

Regardless of position, role or duties, Contractor shall only assign personnel who are appropriately alert, fit, qualified, trained, and equipped for their assignments. Unless a particular Order specifies certain numbers of personnel, Contractor shall:

a. Provide adequate numbers of appropriately qualified and authorized personnel as necessary to carry out the Services successfully;

b. Assign, at minimum, the key personnel identified in the Accepted Offer to the positions, roles, and/or duties indicated therein;

b. Not remove or reassign any of those key personnel without State’s prior consent, which State may withhold at its discretion;

c. Support Staff are not Key Personnel.

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Water Quality Sampling and Monitoring

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Environmental Quality

SECTION 2-A: Scope of Work

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8.3 Required Monitoring and Reporting:

Vendor Performance Report (VPR) (Exhibit C) The Contractor shall perform all duties under this Contract in a manner acceptable to the Department. The ADEQ Project Manager also known as Contract Officer

Representative will complete a VPR after completion of a Task Order or at the end of each Fiscal Year.

Additional Metric information may be added after contract award within the best interest of the state.

• The Contractor may be evaluated based on the following ratings and performance categories:

o Quality: Compliance with Contract Requirements; report accuracy; effectiveness of personnel; and technical excellence.

o Timeliness of Performance: Met interim milestones; reliability; responsive to technical direction; completed project on time; and met delivery schedules.

o Cost Control: Kept to the forecast within 20%, Utilize cost savings, adherence to the cost sheets, followed the State Travel guidelines and submitted change orders within allotted time.

o Business Relations: Effective management; reasonable/cooperative behavior;

responsive to Contract requirements; notification of problems; flexibility; and proactive versus reactive.

• ADEQ Project Manager completes a brief description of the Task Order requirements;

o ADEQ Project Manager Evaluates Contractor performance and assigns a rating for quality, cost control, timeliness of performance and business relations categories including a brief narrative for each rating if deemed appropriate.

o Forwards the VPR to the Contractor.

o The Contractor shall be granted 7 days from the date the Contractor’s receipt of the VPR to review and provide a response to the ADEQ Project Manager regarding the contents of the report.

• The Contractor reviews the VPR.

o The Contractor provides a response (if any) to the ADEQ Project Manager on company letterhead.

o The Contractor may submit comments, rebuttals (disagreements) or additional information to the ADEQ Project Manager that contest the VPR ratings.

o The Contractor completes Contractor representation information; and o The Contractor forwards the report to the ADEQ Project Manager within the designated timeframe.

o If the Contractor does not respond to the VPR within the designated timeframe, the specified ratings in the report are deemed appropriate for the evaluation. In this instance, the ADEQ Project Manager shall sign and file the VPR.

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Water Quality Sampling and Monitoring

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A VPR is considered complete only after the ADEQ Project Manager signs the report. The

ADEQ Project Manager will provide a copy of the completed report to the Contractor.

9.0 Task Orders

Any work under this contract shall be authorized by a Task Order issued by the ADEQ Project Manager. All Task Orders shall be issued on a Not to Exceed price basis utilizing the Fixed Hourly Rates under contract and must be approved and executed by ADEQ through the issuance of a Purchase Order through the Arizona Procurement Portal (APP). No additional work is to be performed without an approved Task Order Amendment. Firms that receive an award in a discipline will be qualified to receive and compete for task orders in the discipline, within the best interest of the state. Firms can receive awards in multiple disciplines.

9.1 ADEQ will submit an initial Task Order Scope of Work by e-mail. Response to Task Order shall be acknowledged within two (2) business days, unless instructed otherwise. The awarded Contractor(s) shall have a designated e-mail address/telephone number to receive all task orders.

9.1.1 ADEQ’s initial Task Order Scope of Work may include:

• Deliverables;

• Acceptance Criteria;

• Variables;

• Contractor/ADEQ responsibilities;

• Reporting requirements;

• Schedule for completion.

9.2 Contractor shall, at no cost to ADEQ, respond to ADEQ Project Manager with a Task Order proposal, which shall include (unless otherwise stated in a Task Order SOW):

• Proposed Scope of Work with any suggested changes to the initial Scope of Work;

• Specific personnel to be assigned to complete the work;

• Availability dates of personnel;

• Pricing: Key Personnel and Support Staff hourly rates shall be per Attachment 1 Price Sheet;

• Any subcontractors utilized;

• Determination regarding real or perceived Conflict of Interest. Language is included in section 10 below.

9.3 ADEQ will review Task Orders and negotiate as necessary. If fair and reasonable compensation and Task Order requirements cannot be agreed upon with the chosen Contractor, the Contractor shall be notified in

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Water Quality Sampling and Monitoring

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Environmental Quality

SECTION 2-A: Scope of Work

Page 20 of 54 2 writing of the termination of negotiations and ADEQ will then negotiate with the next most qualified Contractor until an agreement is reached or the Task Order may be canceled.

9.4 If a Scope of Work is sent to the Contractor and the Contractor finds additional work is required to complete the Task Order this will be negotiated between the ADEQ Project Manager and the Contractor at that time.

9.5 Within the Attachment 2-B Organizational Profile, a section lists contract representatives to contact. If these names change at any time during execution of the contract, the Contractor is responsible to notify ADEQ when the personnel changes.

9.6 Task Order Costs:

• The State Pricing Sheet information provided in the proposal response shall be used as a basis for all task orders. The rate sheet will be used to compile cost for all future Task Orders issued.

9.7 Contractor for Task Orders may be selected utilizing one of the following methods:

a. A Task Order may be assigned in any manner appropriate for fair and competitive purposes. A Task Order may be assigned based on performance, geography, cost, or other reason whichever is in the best interest of ADEQ.

b. The intent of the Task Order process is to achieve the best value for ADEQ. Negotiations may be held with the Offerors who submit an offer.

c. The expectation is that efficient and cost-effective procedures should prevail on Task Order selections, however there may be special circumstances whereby soliciting is impractical, due to continuity of Task Order and/or timing of project, etc.

9.8 ADEQ reserves the right to add related services to the contract as determined to be in the best interest of the State. The cost of any additional services shall be negotiated.

9.9 Within 14 days after the award of this Contract, ADEQ shall provide the Contractor with the name of the ADEQ Project Manager who will coordinate all information to and from the Contractor prior to the award of any Task Order. Subsequent to the award of any Task Order, all communications to ADEQ shall be sent to the ADEQ Project Manager.

a. The Contractor shall establish, implement, and maintain, procedures and controls that are acceptable to ADEQ for the purpose of assuring that no information contained in its records or obtained from ADEQ or from others in carrying out its functions under the contract, will be used in any way or disclosed by its agents, officers, or employees, except as required to perform the duties required under this contract.

b. After a Task Order has been awarded and for the duration of the Task Order, the Contractor shall submit weekly progress reports to the ADEQ Project Manager which shall be due by the first work day of the following week, unless other reporting requirements are specified in Task Order. Reports shall be electronic and sent to the ADEQ Project Manager via email. The reports shall describe the progress of the Task Order; state all tasks completed during the reporting period; state issues or problems that arose; and describe any cost or schedule impacts. The report shall also state whether or not analyses are on schedule and point out any problems or anticipated problems. The Contractor shall provide additional written progress reports at the request of ADEQ.

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Water Quality Sampling and Monitoring

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9.10 ADEQ shall have the unlimited right to use data in all deliverables submitted in response to a Task Order.

ADEQ will have exclusive control of all data listed in the deliverables as copyrighted data to ADEQ.

a. The Contractor shall not present, distribute or otherwise make public results of contracted work in electronic, print, or any other format at conferences, private or public meetings, or any other forum to any parties outside of ADEQ officials, Contractors, or subcontractors, without previous express written consent from ADEQ.

10.0 Conflict of Interest

10.1 The Contractor shall submit a written disclosure regarding the existence of any real or potential Conflict of Interest that the Contractor, individual employee, or applicable Subcontractor(s) may have. The following shall be considered Conflict of Interest:

10.1.1 The existence of a current financial relationship between the Contractor and the Conflicting Party within the past five years. Financial relationship includes owing money to or being owed money by a conflicting party.

10.1.2 Having performed work for a Conflicting Party and having issued a warranty or guarantee for the work that is still in effect;

10.1.3 Allowing a Contractor employee to work on the Task Order project area if that Contractor employee was an employee of a Conflicting Party or was an employee of a Contractor to a Conflicting Party within the previous two years; and

10.1.4 Acceptance by the Contractor of any gifts or gratuities from a Conflicting Party.

10.1.5 The existence of a past financial relationship in which the Contractor provided opinions or conclusions to a Conflicting Party.

10.1.6 The existence of a potential Conflict of Interest between a Contractor and a Conflicting Party that is not defined above, but which creates an appearance of impropriety. An appearance of impropriety shall be defined as a situation where the activity of a Contractor may create the impression that a Conflict of Interest and/or a similar improper relationship exists between a particular Conflicting Party and the Contractor. An appearance of impropriety may exist even if a

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Water Quality Sampling and Monitoring

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Environmental Quality

SECTION 2-A: Scope of Work

Page 22 of 54 2 real Conflict of Interest (as defined above) does not exist. The ADEQ will make a determination in the best interests of the ADEQ on a specific project basis.

10.2 It shall be the duty of the Contractor to report in writing to ADEQ any of the real or potential Conflict of Interest situations, as noted above, within five days of when the Contractor knew or should have known of their existence.

10.3 The Contractor shall provide and maintain adequate procedures and controls to ensure that if a real or potential Conflict of Interest arises or is discovered between the Contractor and a Conflicting Party, that the ADEQ is notified within five days of when the Contractor knew or should have known of their existence.

10.4 ADEQ reserves the right to waive Conflicts of Interest as it deems in its best interest.

10.5 All proposed Subcontractors shall be subject to the same Conflict of Interest provisions as stated above.

Conflict of Interest provisions must be included in all Contracts with Subcontractors.

10.6 The Contractor shall submit with their Offer a disclosure statement concerning potential Conflicts of Interest for all employees of the Contractor potentially assigned as Personnel on an Offer.

10.7 The disclosure statement shall address all Conflicting Party relationships. The Contractor is to provide along with its disclosure statement, information on its financial and business relationship with all Conflicting Parties and with the Contractor's parent companies, subsidiaries, affiliates, Subcontractors or current clients. (This disclosure requirement encompasses past financial and business relationships, including services related to any proposed or pending litigation, with such parties).

10.8 The Contractor shall not provide data generated or otherwise obtained in the performance of a Task Order to any party other than the ADEQ, or its authorized agents for the life of the Task Order, and for a period of five years after completion of the Task Order except as directed by the ADEQ.

10.9 The Contractor shall not accept employment from any party other than State or…