BID_SUBMISSION_REQURIMENTS_DOCS-_SNOW_HAULING.docx

III. YOUR BID

Your bid will include price information as well as documentation of your responsiveness and responsibility.

An editable version of the template below is included in the “package” on this IFB’s Supplier Portal page. You should complete the editable template and submit it with your bid.

· (3.1) Cover Page

· (3.2 & 3.3) Response to Scope of Services/Ownership Details

· Verification of specific certifications, equipment, experience, etc.

· Detailed Plan of Services (including an approximate timeline)

· (3.4) References

· (3.5) Insurance Documentation (and financial documents)

· (3.6) Your Pricing

3.1 COVER PAGE

Please include a cover page as the first page of your bid.

COVER PAGE

IFB Title and Number

Primary Organization Name

Title

Address

Email

Phone

A brief introduction highlighting why you would be a good partner for the City on this project (4–5 sentences).

3.2 RESPONSE TO SCOPE OF SERVICES & MINIMUM QUALITY REQUIREMENTS

Q1: ORGANIZATION OVERVIEW

QUESTION:

Please explain why your organization is best-suited to manage this IFB.

Suggested length: 1–2 paragraphs

An ideal answer will include:

• Services your organization provides

• How long you’ve provided these services

• Your organizational structure

• Your strategy

• Any relevant awards your team has received

RESPONSE:

Q2: PROJECT TEAM

QUESTION:

Who will work on this project, and why are they best qualified to achieve the goals of this IFB? Suggested length: 1–3 paragraphs

An ideal answer will include:

• Description of the project team

• List of key team members

• Justification for why they’ll be great partners (bios/resumes)

• Description of team structure

RESPONSE:

Q3: MULTIPLE ORGANIZATIONS / PRIME & SUBCONTRACTORS

If your team includes multiple organizations, please let us know how long you have worked together and which one organization will be designated as the prime contractor (all others will be designated as subcontractors). Skip if not applicable to your organization.

Prime Contractor

Subcontractor

Subcontractor

Subcontractor

Q4: IMPLEMENTATION PLAN

QUESTION:

What is your implementation plan?

Include a project timeline and identify staff involved with critical tasks and milestones.

RESPONSE:

Q5: 2-Hour Mobilization & Operational Capacity

QUESTION:

How will your organization ensure 24/7 availability and guarantee that crews and required equipment (dump trucks, skid steers, backhoes/loaders) arrive at designated lots within two (2) hours of receiving an order to report?

RESPONSE:

Q6: Site Constraints & Pre-Bid Inspection

QUESTION:

Have your teams completed the mandatory pre-bid site visits for your proposed service area? Describe any specific site obstacles, narrow access points, or challenges you identified in those lots and your plan to safely manage them

RESPONSE:

Q7: De-Icing Materials & Bare Pavement Standard

QUESTION:

What is your plan for sourcing, storing, and applying salt and ice-melting materials to achieve bare pavement conditions after snow hauling, and how will your team submit real-time completion photos to the Department Official?

RESPONSE:

Q8: CONTRACT & PERFORMANCE HISTORY

Have you had a contract terminated for default during the past five (5) years, or have you been involved in litigation regarding a contract?[footnoteRef:0] [0: Please note: If you have had a contract terminated for default during the past five (5) years, or have been involved in litigation regarding a contract, this fact must be disclosed along with your position on the matter(s). If you have experienced no such terminations for default in the past five (5) years and have not been involved in contract litigation, then you must indicate as such. The City reserves the right to request a copy of your firm’s audited financial statements, including a detailed balance sheet and profit and loss statement for three years, or Dun & Bradstreet reports or similar financial reports, in order to evaluate the financial strength of your company.]

· Yes

· No

If “Yes,” please describe your position on the matter(s)

RESPONSE:

3.3 OWNERSHIP DETAILS (INFORMATIONAL ONLY)

OWNERSHIP DETAILS (INFORMATIONAL ONLY)

Is your organization a small, local, minority-owned, women-owned, and/or veteran-owned business?[footnoteRef:1] [1: These details are used to help us improve our outreach to all potential partners, and are for informational purposes only; this IFB is open to any vendor who would like to respond.]

· Small

· Local

· Minority-Owned

· Women-Owned

· Veteran-Owned

· No

Are any of your proposed subcontractors a small, local, minority-owned, women-owned, and/or veteran-owned business?[footnoteRef:2] [2: Same as above.]

· Yes

· No

If you are not certified but would like to be, visit boston.gov/departments/supplier-diversity for information on how to apply.

Becoming a certified small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston provides you with many opportunities:

· Targeted outreach for released procurements

· Support building your business and navigating the procurement process

· Access to the new Inclusive Written Quote Contract procurements, which provide a simpler way for businesses to get into government contracting.

3.4 REFERENCES

EXAMPLE REFERENCE

Expertise Demonstrated by this Project check all that apply and see Section 2.1 for more details) ☐ Stakeholder Engagement ☐ Project Design ☐ Accessibility

REFERENCE 1

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Expertise Demonstrated by this Project (check all that apply and see Section 2.1 for more details)

· Requirement 1

· Requirement 2

· Requirement 3

REFERENCE 2

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Expertise Demonstrated by this Project

· Requirement 1

REFERENCE 3

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Expertise Demonstrated by this Project

· Requirement 1

3.5 INSURANCE DOCUMENTATION

Review the City’s required insurance coverage for this scope of work. This can be found in Appendix 3.

If you have a different level of coverage, you must explain in your response to the scope why that is sufficient to manage the risk of this project.

RESPONSE:

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