Bidder Initials_______

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NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

REQUEST FOR BID FOR ELECTRICAL REPAIR SERVICES

3041-26

DUE DATE 9/5/2025 11:00 AM (EASTERN TIME)

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Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. GOVERNING TERMS AND CONDITIONS:

10. INSTALLATION REQUIREMENTS:

11. CONTRACT TERM:

12. CONTRACT AWARD:

13. NOTIFICATION AND AWARD OF CONTRACT(S):

14. LIABILITY:

15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

16. TERMINATION:

17. VENDOR CERTIFICATIONS:

18. BID PRICES:

19. PRICE ADJUSTMENTS:

20. AUDITS AND ACCOUNTING:

21. Account Representative:

22. USAGE REPORTING:

23. ESTABLISHMENT OF ACCOUNTS:

24. ELIGIBLE PARTICIPANTS:

25. TERMS OF PAYMENT:

26. VENDOR RESPONSIBILITY:

27. IF AWARDED A CONTRACT:

28. SPECIFICATIONS:

29. SPECIFICATION COMPLIANCE:

30. SITE VISITATION:

31. Applicable Standards, Permits and Codes:

32. SCOPE OF SERVICES:

33. EMERGENCY REPAIRS:

34. OTHER REPAIRS / REPLACEMENTS (NON-EMERGENCY):

35. ADDITIONAL REQUIREMENTS:

36. DPW REQUIREMENTS:

37. WARRANTY REQUIREMENTS:

38. OBLIGATIONS AND LIABILITY OF THE VENDOR:

39. NON-EXCLUSIVE CONTRACT:

40. DISASTER RECOVERY:

41. ENVIRONMENTALLY FRIENDLY PRODUCTS:

42. OFFER:

43. VENDOR’S BALANCE OF PRODUCT LINE ITEMS:

44. VENDOR CONTACT INFORMATION:

45. ATTACHMENTS:

46. The Bid Opening is open to the public online at the following:

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

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1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for Electrical Repair Services to the State of New

Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section

(detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY

THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@DAS.NH.Gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 8/8/2025 Last day for questions, clarifications, and/or requested changes to bid: 8/26/2025

States response to questions, clarifications, and/or requested changes to bid: 8/29/2025

Bid Closing (Eastern Time): 9/5/2025 11:00 AM mailto:NH.Purchasing@DAS.NH.Gov https://apps.das.nh.gov/bidscontracts/bids.aspx

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8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO

AND ARE MADE A PART HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. GOVERNING TERMS AND CONDITIONS:

9.1. A responding bid that has been completed and signed by Vendor’s representative shall constitute Vendor’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms and conditions.

9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

10. INSTALLATION REQUIREMENTS:

10.1. Successful Vendor shall be required to supply, deliver, uncrate, set into place, make all of the final connections, start-up and test all of the equipment (turn-key) awarded in accordance with Bid Specifications.

11. CONTRACT TERM:

11.1. The term of the contract shall commence on February 1, 2026, or upon approval of the Governor and Executive Council, whichever is later, through January 31, 2031, a period of approximately five (5) years.

11.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Governor and Executive Council.

12. CONTRACT AWARD:

12.1. The award may be made to multiple Vendors meeting the criteria established in this RFB and providing the lowest hourly rate by county. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s).

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12.2. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the contract. For the addition of a new location or new equipment, a requesting agency through the Division of Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service shall be performed until documented acceptance by the State is received. The Contract may be amended, by agreement of the parties, effective upon approval of the commissioner of the Department of Administrative Services or designee, without further approval needed by the Governor and Executive Council as long as the price limitation is unchanged or decreased as a result of the new or deleted locations/equipment.

12.3. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

13. NOTIFICATION AND AWARD OF CONTRACT(S):

13.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

13.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

13.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

14. LIABILITY:

14.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

15.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

15.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

15.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

15.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

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15.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

15.6. By submitting a proposal, Bidders acknowledge and agree that:

15.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

15.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

15.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

16. TERMINATION:

16.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty

(30) day written notice to the successful Vendor.

17. VENDOR CERTIFICATIONS:

17.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

17.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee:

https://DAS.NH.Gov/Purchasing).

17.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

17.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form.

These forms shall be returned to the designated State agency prior to commencing any work.

17.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State.

The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

18. BID PRICES:

18.1. Bid prices shall remain firm for the first year of the contract term and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge.

Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/ https://sos.nh.gov/corporation-division/

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18.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

18.3. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

19. PRICE ADJUSTMENTS:

19.1. One the anniversary date of this contract and annually thereafter, the successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to Jonah Rosa at the Bureau of Purchase & Property, 25 Capitol Street, Rm. 102, Concord, NH 03301, or via email at Jonah.L.Rosa@DAS.NH.Gov no less than thirty (30) days prior to the effective date of said price increase. The State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.

19.2. Documentation of the increase from the manufacturer must accompany the request to support the amount (%) of the requested increase.

19.3. The Bureau of Purchase and Property will monitor other information sources to confirm that contract prices are indeed following market trends in a fair and equitable manner. The State shall have the right to reject any pricing that fails to follow the above principles, and to rebid any part, or the entire contract, if deemed to be in its best interest.

20. AUDITS AND ACCOUNTING:

20.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

20.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

21. ACCOUNT REPRESENTATIVE:

21.1. The Vendor shall assign a dedicated account representative and a backup in their absence who will be responsible for the daily administration of this Contract. The account representative shall be familiar with all Contract requirements to ensure compliance with the terms of the Contract. The account representative shall respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day if after normal business hours. The account representative’s responsibilities shall include but not be limited to:

21.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence requested by the State.

21.1.2. Provide recommended process and productivity improvements related to potential cost savings to the State for consideration quarterly.

21.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as applicable.

21.1.4. Provide training on the use of the Contractor’s portal as needed with no charge to the State.

22. USAGE REPORTING:

22.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to Bureau of Purchase and Property, Jonah Rosa and sent electronic to Jonah.L.Rosa@DAS.NH.Gov. At a minimum, the Report shall include:

22.1.1. Contract Number

22.1.2. Utilizing Agency and Eligible Participant

22.1.3. Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

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22.1.4. Rebate amounts

22.1.5. Recycling documentation with respect to content used in the manufacture, development and distribution process of goods and services sold. This report shall include but not be limited to:

22.1.5.1. Percentage of recycled materials contained within finished products

22.1.5.2. Percentage of waste recycled throughout the manufacturing process

22.1.5.3. Types and volume of packaging used for transport

22.1.5.4. Any associated material avoided and/or recycled as applicable under contract

22.1.5.5. Green Certifications for each product sold

22.1.5.6. A standardized reporting form will be provided after contract award

22.1.6. Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.

22.1.7. In Excel format

23. ESTABLISHMENT OF ACCOUNTS:

23.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency.

24. ELIGIBLE PARTICIPANTS:

24.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

25. TERMS OF PAYMENT:

25.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

25.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:

https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment methods with the successful Vendor.

26. VENDOR RESPONSIBILITY:

26.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

26.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

26.3. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

26.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

26.5. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

26.6. In preparation of a bid response, the prospective Vendor shall:

https://www.nh.gov/treasury/state-vendors/index.htm

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26.6.1. Provide pricing information as indicated in the “Offer” section; and

26.6.2. Provide all other information required for the bid response (if applicable); and

26.6.3. Complete the “Vendor Contact Information” section; and

26.6.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

26.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor

Registration with up to date contact information.

26.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the

State’s Contracting Office listed in Box 1.9 of Form P-37.

26.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.

27. IF AWARDED A CONTRACT:

27.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New

Hampshire Form #P-37):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

27.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

27.3. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A.

27.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

28. SPECIFICATIONS:

28.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

29. SPECIFICATION COMPLIANCE:

29.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole determining factor of what meets or exceeds the required specifications.

29.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment and items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed anywhere for evaluation purposes.

29.3. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You may bid different make(s) and model(s); however, your offer shall match or exceed the one(s) indicated and you shall demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum standards. Items that do not meet the minimum standards shall not be accepted. Product literature and specifications may be enclosed.

30. SITE VISITATION:

30.1. Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful https://www.das.nh.gov/purchasing/vendorresources.aspx

Date___________ and complete services. Coordinate site visits with the individuals in Attachment 3: Site Information.

Background checks may be required for all employees that will be on-site. The Vendor shall bear all costs associated with obtaining and providing background checks. Additional information can be found at https://www.nhsp.dos.nh.gov/our-services/criminal-records/criminal-history-record-requests.

31. APPLICABLE STANDARDS, PERMITS AND CODES:

31.1. Vendor shall comply with all Codes, Ordinances, and laws applying to electrical work in effect in the municipality where the work will be performed and with regulations of any other governmental body or agency having jurisdiction, including OSHA; with regulations of the National Electrical Code where such regulations do not conflict with those laws, with the regulations of the electric utility involved, with the telephone utility, and with ASHRAE Standard 70, as amended.

31.2. File all required notices and plans. Obtain and pay for all permits, inspections, licenses, and certificates required for work under this Section.

31.3. If any portion of the electrical plans or specifications conflict with any laws or ordinances with regard to type of materials, equipment, or fixtures to be used, the Vendor shall bring it to the Contract Administrator's attention at least seven days before submitting the quote. Otherwise, the cost of all work necessary shall comply with said laws or ordinances shall be paid by the Vendor and shall become a part of the resulting Contract.

32. SCOPE OF SERVICES:

32.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform electrical repair services as described herein.

32.2. Vendor shall provide material safety data sheets with the delivery of any and all products covered by RSA 277-

A, the “Worker’s Right to Know Act.”

32.3. The Vendor must be licensed to work in the State of New Hampshire, have a minimum of Five (5) years’ verifiable commercial experience. Technicians employed by the Vendor must have appropriate licenses, certifications, etc. as applicable. Vendors shall submit evidence of experience and certifications with their bid by providing at least three references for similar commercial/industrial work that was performed.

32.4. The services shall include testing, repairs and other work necessary on the State’s electrical primary and secondary distribution systems not to exceed 600 volts for low to medium voltage with anything over 600 volts considered high voltage.

32.5. The Electrical Services shall include, but are not limited to, the following:

32.5.1. Perform emergency repairs on low, medium and high voltage electrical systems;

32.5.2. Support interior and exterior renovation projects, relocate and or install new electrical devices and light fixtures;

32.5.3. Install energy saving equipment;

32.5.4. Repair and or install new electrical supply systems including overhead and underground systems and related infrastructure including transformers and related switchgear;

32.5.5. Install temporary electrical service to trailer/offices;

32.5.6. Locate/trace electrical services;

32.5.7. Maintain interior and exterior lighting;

32.5.8. Other work necessary on the State’s primary and secondary electrical systems as required.

32.6. The successful Vendor(s) shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the performance of the work.

32.7. The successful Vendor(s) shall initiate, maintain and supervise all safety precautions and programs in connection with the work. The Vendor shall utilize lock out tag out services on electrical systems in support of their construction or repair services. The person responsible for applying their lock or tag to isolate the circuit(s) shall have their name, company and contact number attached to the lock or written on the tag. The https://www.nhsp.dos.nh.gov/our-services/criminal-records/criminal-history-record-requests

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Vendor shall coordinate with the State Project Manager before energizing or de-energizing any circuits. Any medium voltage equipment shall be isolated and properly grounded.

32.8. The successful Vendor(s)shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

32.8.1. All employees of the work and all other persons who may be affected thereby;

32.8.2. All the work and all materials and equipment to be incorporated therein, whether in storage on or off-the site, under the care; custody or control of the Vendor or any of their subcontractor(s); and

32.8.3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavement, roadway structures and utilities not designated for removal, relocation or replacement in the course of construction.

32.9. The successful Vendor(s) shall erect and maintain; as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities.

32.10. The successful Vendor(s) shall provide and maintain as required any traffic control measures to ensure safety to employees and the public.

32.11. The successful Vendor(s) shall also be aware of laws and regulations relating to hazardous materials that may be encountered during construction operations. The health and safety of employees, the public, and the potential of damage to the overall environment is possible if hazardous materials are not recognized, reported, and the appropriate action taken to dispose of, remove from the site, or otherwise contain the possible contaminants.

32.12. HAZARDOUS MATERIALS:

32.12.1. The Vendor under this specification section shall review all associated Contract Sections and

Conditions to determine whether his work will encounter hazardous materials (asbestos, lead based paint, PCB’s, etc.) and shall take all steps to insure his employees are properly trained and equipped for any work he must provide where such materials are known or found to exist within the existing facility.

32.12.2. The Vendor will not be responsible for the removal of such material by a qualified firm that is acceptable to the Owner and shall notify the Contract Administrator and Engineer if such are encountered as their work progresses.

32.13. The successful Vendor(s) shall provide adequate supervision of their employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract.

32.14. DIG SAFE (if applicable):

32.14.1. The successful Vendor(s) shall pre-mark areas of any intended excavation in accordance with NH

PUC 806 and notify NH Dig Safe. The Vendor shall comply with all NH Public Utilities 800, Underground Utility Damage Prevention Program Rules.

32.15. The successful Vendor(s) shall execute the work by methods that minimize raising dust from construction operations. The successful Vendor(s) shall provide positive means to prevent air borne dust from dispersing into the atmosphere.

32.16. The successful Vendor(s) shall provide methods, means, and facilities to minimize noise from demolition and noise produced by construction operations.

32.17. The successful Vendor(s) shall provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances, and pollutants produced by construction operations.

32.18. The successful Vendor(s) shall comply with pollution and environmental control requirements of authorities having jurisdiction.

Date___________

32.19. The successful Vendor(s) shall keep the premises free from accumulation of waste materials or rubbish. At the completion of the project, they shall remove all their waste materials and rubbish from and about the project as well as all their tools, construction equipment, machinery any surplus materials and shall leave the premises in a clean and satisfactory condition at all times.

32.20. ARC FLASH WARNING STUDY AND LABEL REQUIREMENTS:

32.20.1. The Vendor shall ensure that all required arc flash labels for the new distribution panelboard are properly installed. If this requires obtaining an arc flash study, the Vendor shall obtain the study for this panel in accordance with the below:

32.20.2. All new and/or modified electrical equipment including control panels, switchboards, panelboards, meter socket enclosures, disconnects, etc., must have an Arc-Flash Hazard Analysis (AFHA) conducted, and shall be field marked to warn qualified personnel of potential electric arc flash hazards. Warning labels shall be clearly visible and shall be provided in accordance with NEC

110.16 and NFPA 70E.

32.20.3. All work shall be performed in strict compliance with all applicable local and state codes. In addition, all practices shall be in accordance with the latest editions of the National Electrical Code (NEC) of the NFPA, the National Electrical Safety Code, and OSHA.

32.20.4. Provide an ANSI Z535.4 compliant (size 4 in. x 6 in.) thermal transfer or equivalent type two color die cut arc flash label as provided by Dura Label or Brady for each work location analyzed and included in this project. Material type shall be suitable for the locations, i.e.: indoor, outdoor, chemical resistant, etc.

32.20.5. If the equipment will be energized prior to the application of the final labels, provide temporary labels until the final labels are applied. Temporary labels do not need to be of the materials specified above. Temporary labels shall be suitable for the environment (example: 110-pound paper or 30-pound paper in a plastic "page protector"). [Note: label information to meet required criteria outlined herein for permanent labeling. Once final labels are available, remove temporary labeling and provide permanent labels as indicated.]

32.20.6. The label shall have either an orange header with black lettering and the wording, "WARNING, ARC FLASH HAZARD", or red header with white lettering and the wording, "DANGER, ARC FLASH HAZARD”. Include the ANSI Safety Symbol in the header as recommended. The Danger signal wording shall be provided for all incident energy values calculated greater than 40 Cal/ sq.

cm; Warning to be used for all incident energy values calculated less than 40 Cal/ sq. cm. These labels shall include the following information:

32.20.6.1. Location designation

32.20.6.2. Shock Hazard Information including Nominal Voltage, Limited Approach, Restricted

Approach, and Prohibited Approach.

32.20.6.3. Flash protection boundary

32.20.6.4. Hazard/Risk category (HRC) including PPE Category

32.20.6.5. Incident energy

32.20.6.6. Working distance

32.20.6.7. Reference actual listing of clothing and glove requirements.

32.20.7. Labels shall be machine printed, with no field markings. The size of the lettering is to be in accordance with ANSI-Z535.4 recommendations for a safe viewing distance of 3 feet minimum based on favorable viewing conditions and information to be included.

32.20.8. Arc Flash labels shall be provided in the following manner and all labels shall be based on recommended over-current device settings. Coordinate the data provided with the Arc Flash Study results and the ANSE labeling requirements.

Date___________

32.21. WIRE AND CABLE:

32.21.1. All cable and wire shall comply with the latest requirements and specifications of the NFPA and/or the Insulated Power Cable Engineers Association (IPCEA) and shall be as manufactured by General Cable, General Electric, Anaconda, Phelps Dodge, or approval equal, unless otherwise specified or indicated.

32.21.2. All conductors used in the wiring system shall be soft-drawn copper wire having a conductivity of not less than 98% of that of pure copper, unless otherwise indicated or specified. All conductors shall be stranded. Solid conductors are not acceptable. Aluminum conductors are not permitted.

32.21.3. All wire and cable shall be stamped approximately every two feet to indicate voltage, type, temperature rating, UL listing, manufacturers' name, size, etc.

32.21.4. All underground conductors shall be installed in conduits. All underground conductors shall enter manholes, enclosures, fixtures, or termination points through a protective conduit sleeve of appropriate size.

32.21.5. All cable and wire shall be: 600 volt; installed in approved raceways or conduit; not less than No. l2 AWG (except that No. 14 AWG may be used for control wiring).

32.21.6. Insulation for cable and wire shall be as follows:

Interior Wet or Moist Locations XHHW-2, THWN-2

32.21.7. All internal wiring to fixtures shall be minimum, No. 14 AWG, silicon rubber insulated (150°C) with minimum 300-volt insulation.

32.21.8. All branch circuit wiring from panelboards to any outlet or fixture shall be sized such that the maximum voltage drop at the most remote device does not exceed 5%.

32.21.9. The following color codes, as applicable, shall be used for all conductors. The colors must be fast, fadeless, and capable of withstanding cleaning.

208/120V (Three Phase) Phase A Black Phase B Red Phase C Blue Neutral White Bond Green

32.21.10. All circuit wires shall be tagged in cabinets, pull boxes, etc., with 1/16" thick tags securely fastened to the conductors with a heavy type of linen wrap at time wires are pulled in and tested. Circuit numbers shall be indicated on the tags. Tags shall not be removed for any reason.

32.21.11. At least 8" loops or ends shall be left at each outlet for the installation of devices or fixtures. All wires in outlet boxes not for the connection to fixtures at that outlet shall be rolled up, connected together, and taped.

32.21.12. Wires and cables shall be carefully handled during installation.

32.21.13. When a lubricant is necessary for pulling wires, it must be listed by UL and be of such consistency that it will leave no obstruction or tackiness that will prevent pulling out old wires or pulling in new wires or additional wires. No soap flakes or vegetable soaps will be permitted.

32.21.14. Conductors shall be continuous from panelboard to outlet and from outlet to outlet. No splices shall be made except within junction or outlet boxes.

32.21.15. Splices and taps in wires No. 8 AWG and larger shall be made with crimp-on type connectors designed for the purpose. All connections between wires at fixtures and boxes shall be made with UL approved 600 volt pressure connectors equal to ideal "Wire-Nut" or “Wing-Nut” (for general lighting and receptacles) in dry locations only.

32.21.16. Type NM, NMC, AC, or similar cables are not acceptable on this project.

Date___________

32.21.17. All conductors and connections shall be free of grounds, shorts and opens.

32.21.18. All wire joints shall be made with a pressure squeezed connector such as T & G Stakon and Ideal, or bolted clamp such as made by Dessert. Twist-on type wire nuts are also permitted for general lighting circuits in dry locations only. Make up to terminals shall be mechanical squeeze connector.

Wherever only a screw connector is available, install a conductor terminal like T & G Stakon spade or donut and designed for the application and compression set to the conductor.

32.21.19. Cover all joints made with non-insulated clamp devices with Scotch brand plastic electrical tape.

Type #88 may be used at any joint and shall be used whenever the temperature of joint or the room is below 50°F. In the summer, or when temperature is above 60°F, new type #33 plus may be used.

Triple wrap joints, each wrap having a 50% overlay.

32.21.20. OUTLET BOXES (if any):

32.21.20.1.All boxes shall be held to wood surfaces by wood screws. On metal surface, boxes shall be held by metal-to-metal screws or by machine bolts.

32.21.20.2.Any boxes shall be installed on buildings as surface mounted and shall be cast metal type with integral threaded hubs (style similar to Crouse Hinds FS or FD). “Bell” style boxes will not be approved. Metal shall match the conduit material involved.

32.21.20.3.Outlet boxes, if any, installed above accessible ceilings may be sheet metal type of a material that matches the conduit involved, sized per Code.

32.21.21. PULL BOXES AND JUNCTION BOXES:

32.21.21.1.Provide code sized as required or requested by and coordinated with the Engineer and

Contract Administrator. Boxes shall be galvanized steel, furnished with screw fastening covers. Where several feeders or circuits pass through a common pull box, they shall be tagged to clearly indicate their electrical characteristics, circuit number and panel designation. Where pull boxes are required in finished areas, the Contract Administrator shall be consulted as to location, style of cover, and finish of the box. The location shall always be as inconspicuous as possible.

32.21.22. PULLING CABLES:

32.21.22.1.All raceways are to be equipped with conductors. Swab all conduits before cable is drawn into them. Any crushed raceways shall be replaced before drawing in cable.

Where cable pulling compounds are required, materials specifically intended for that purpose may be utilized.

32.21.23. DISCONNECTS/ENCLOSED CIRCUIT BREAKERS (if any):

32.21.23.1.Where shown on the Drawings, or when NEC required whether or not shown, install disconnect switches appropriate for the application. When serving motors, they shall be motor rated for the horsepower involved. Those for equipment or physically located outdoors shall be in NEMA 3R painted steel enclosures, or as otherwise indicated on Contract Drawings. All outdoor disconnect switches shall be pad-lockable in the “ON” and in the “OFF” positions. Switches installed indoors may be NEMA 1 enclosed.

32.21.23.2.Switches shall be heavy duty, quick make and break type. They may be non-fused by a solid copper bar, silver plated, heavy duty for motors over 2 HP unless otherwise indicated on the Contract Drawings. They shall be Square D Type HU, or approved equal by Siemens or General Electric.

32.22. Adm 606.05 states, if the vendor fails to furnish items in accordance with all requirements or specifications of the bid or other term or condition of purchase, including delivery terms, and if the purchasing agent is, as a result thereof, compelled to purchase similar items from another source with or without competitive bidding, the original vendor shall be liable to the state for any excess costs.

Date___________

33. EMERGENCY REPAIRS:

33.1. Emergency repairs are defined as urgent, have impacted the safety of personnel, or impacted the operational capability of the State and are needed within 24 – 48 hours of notification to the vendor. The awarded Vendor(s) shall provide repair rates at the hourly rates for the State facilities listed herein. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as much information about the repair as available.

33.2. Requests for emergency repairs and/or replace parts shall be approved in advance by the State representative.

Materials beyond those identified in a resultant contract shall be invoiced not to exceed 10% above Vendor’s cost. Invoices for materials billed using this markup are required to accompany any invoice submission to the State. All replacement parts shall be new and of the same quality as that being replaced. Substitutions will be permitted only with prior authorization of the State representative.

33.3. The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the State representative.

33.4. The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a sufficient number of trained and certified technicians so that calls of any emergency nature can be answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. Vendor shall provide a not to exceed estimate before starting any work.