attachment-1-bid-3041-26.xlsx

This is an Offer Sheet for Request for Bid (RFB) 3041-26 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services for statewide electrical repair and maintenance services. The contract encompasses electrical systems across nine counties (Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, and Strafford, and Sullivan) serving approximately 470 state facilities. The solicitation anticipates approximately 12,000 labor hours annually across all counties, with service delivery spanning normal business hours (Monday through Friday, 8:00 AM to 4:30 PM), after-hours weekdays (4:31 PM to 7:59 AM), and weekend/holiday services (8:00 AM to 4:30 PM and 4:31 PM to 7:59 AM). Vendors are not required to bid on all counties, providing flexibility in participation. The bid submission deadline is September 5, 2025, at 11:00 AM Eastern Time, with contract commencement on February 1, 2026, running for approximately five years through January 31, 2031, with potential extension for up to two additional years.

Pricing is structured by county, technician qualification level (Apprentice, Journeyman, and Electrical Engineer/Master Electrician), and service time periods, allowing vendors to submit hourly labor rates specific to each county and service category. The offer sheet provides estimated labor hour distributions by county and time period for bidding purposes, though the state does not guarantee minimum or maximum order volumes. Multiple vendor awards are possible based on lowest hourly rates by county. Vendors must demonstrate a minimum of five years of verifiable commercial experience and appropriate licensing, with comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate. The state retains the right to use other contractors, making this a non-exclusive contract. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned. Potential annual pricing adjustments may occur after the first contract year, and vendors must submit quarterly and annual usage reports detailing service purchases, recycling documentation, and total costs.