BEN-25-048 SNAP 50 50 Preproposal Conference .pptx

SNAP E&T 50-50 Reimbursement Program Pre-Proposal Conference Request for Proposal BEN-25-048

AGENCY

Virginia Department of Social Services

DATE

August 31, 2026

SPOC

Brandon Butler, MBA Senior Procurement Officer • Single Point of Contact

BEN-25-048 • Informational presentation only — the RFP and written addenda govern.

Welcome & Introductions

PROCUREMENT

Conference Opening Welcome to the VDSS pre-proposal conference for RFP BEN-25-048.

Brandon Butler, MBA — Senior Procurement Officer and Single Point of Contact.

VDSS program/project team introductions.

Participation Attendance at this virtual conference is optional; attendance is encouraged.

Please identify your name and organization when speaking.

Procurement communications must be directed to the designated SPOC.

Conference Purpose & Ground Rules

Today’s Purpose Provide Offerors an opportunity to ask questions and obtain clarification regarding the solicitation.

Highlight key requirements, proposal expectations, and procurement milestones.

Support a common understanding of the RFP without replacing the solicitation.

IMPORTANT

No verbal statement changes the RFP. Changes are official only when issued in writing through an addendum.

REMINDER

Offerors remain responsible for reviewing the RFP, exhibits, appendices, and all posted addenda in their entirety.

QUESTIONS

Questions may be raised during/after the presentation and must follow the written question process in the RFP.

Procurement Overview

What VDSS Is Procuring Competitive proposals for SNAP Employment and Training (E&T) 50-50 reimbursement services.

One or more contracts may be established to support immediate and future program needs.

Offerors may propose service approaches consistent with the RFP requirements.

Procurement Structure Eligible entities may compete under the solicitation requirements.

Alliances among Suppliers are acceptable.

VDSS seeks a simplified point of interface wherever possible.

The RFP and resulting contract documents govern the procurement.

Program Overview & Objectives

BUSINESS

Program Purpose Help SNAP recipients work toward employment and career goals.

Support employment, training, education, work-readiness, and related services.

Use qualifying non-federal funds within the SNAP E&T 50-50 reimbursement model.

What Strong Service Delivery Looks Like Participant-centered services responsive to identified needs.

Measurable activities and outcomes.

Alignment with VDSS program requirements.

Clear service areas, populations served, and delivery approach.

Scope of Services

Offerors may propose one or more SNAP E&T service categories.

Supervised Job Search

Job Search Training

Job Retention

Work Experience

Education

Vocational Training

CASE MANAGEMENT

Providers are also responsible for the case management activities required by the RFP, including participant-focused planning, monitoring, documentation, and coordination.

Program & Performance Expectations

Service Delivery Deliver participant-centered services consistent with the approved scope.

Coordinate services and referrals as required.

Maintain appropriate participant records and supporting documentation.

Performance & Compliance Meet reporting, fiscal, program, and performance requirements.

Maintain documentation sufficient to support reimbursement and oversight.

Refer to Exhibit A – Requirements, Exhibit H – SOW, and Exhibit N – Service Levels for detailed expectations.

Eligible Applicants & Funding Model

Eligible Applicants Incorporated nonprofit organizations.

For-profit organizations.

Faith-based organizations.

Employment Services Organizations.

Applicants must demonstrate organizational, financial, and operational capacity.

50-50 Reimbursement Model Suppliers must demonstrate the required non-federal match.

Budget and match information is addressed through Exhibit B – Budget.

Costs and activities must comply with applicable federal, state, and VDSS program requirements.

Required Proposal Submittals

Complete / Submit Proposal narrative and required administrative forms.

Appendix A – SCC Form.

Appendix C – Supplier Profile.

Appendix F – CoVA W-9.

Exhibit A – Requirements.

Exhibit B – Budget.

Exhibit C – Activities & Outcomes.

Other required certifications/forms identified in Section 5.

If Applicable Appendix B – Proprietary / Confidential Information Identification.

Required redacted proposal copies.

Contract / Cloud exceptions and redlines as currently instructed by the RFP.

Submission Method Electronic submission through eVA only.

Offeror is responsible for a complete upload.

Late, emailed, mailed, faxed, or hand-delivered proposals will not be accepted.

Follow Section 5 – Proposal Format.

COV RAMP, Security & Cloud Documents

COV RAMP materials currently included with the solicitation

EXHIBIT M

COV RAMP Security Questionnaire Do not submit with the initial proposal under the currently posted RFP; VDSS may request it during evaluation.

EXHIBIT M-2

COV RAMP NDA

Do not submit with the initial proposal under the currently posted RFP; VDSS may request it during evaluation.

APPENDIX D

COV RAMP Assessment Included with the solicitation as COV RAMP reference/supporting material.

APPENDIX D-1

COV RAMP Guidance & Requirements Guidance/reference material provided with the solicitation.

EXHIBIT E

Cloud Terms & Conditions Included in the RFP. Current proposal instructions regarding review/return and exceptions remain controlling unless amended.

WHY THESE DOCUMENTS ARE INCLUDED

They provide advance visibility into potential COV RAMP, data-security, and cloud requirements related to how VDSS data—including PII—may be accessed, transmitted, stored, hosted, and protected.

FORTHCOMING CLARIFICATION

VDSS anticipates additional written clarification through an addendum following the pre-proposal conference. Until issued, the currently posted RFP remains controlling. Offerors should monitor eVA.

Contract Documents & Exceptions

Contract Framework Agency Standard Contract establishes the proposed contractual terms.

Exhibit H – Statement of Work establishes anticipated scope and implementation requirements.

Exhibit N – Service Levels and Remedies establishes proposed performance standards.

Exhibit D – SOW Change Order Template is intended for future contract administration.

Offeror Review / Exceptions Review all proposed contract documents carefully.

Identify exceptions and redlines in the manner required by the RFP.

Appendix E is used for Supplier exceptions to the Agency Standard Contract.

Do not assume a term is excluded unless the RFP or a written addendum says so.

Evaluation & Award Process

Evaluation Timely proposals will be evaluated in accordance with the RFP.

Evaluation areas include technical/project approach, service delivery strategy, organizational/implementation capacity, and financial capacity/budget.

Evaluation criteria weights will be posted in eVA prior to the proposal due date.

Award Process VDSS may use interviews/presentations, site visits, demonstrations, reference checks, clarifications, negotiations, and other methods permitted by the RFP.

VDSS may make one award, multiple awards, or no award.

All award decisions remain subject to the solicitation and applicable approvals.

Important Procurement Dates

RFP Posted

JUL 29

Registration

AUG 28

Conference

AUG 31

Questions Due

OCT 6

Proposals Due

OCT 13

4:00 PM ET

Interviews*

NOV 16

Award

TBD

SCHEDULE NOTE

*Supplier interviews/presentations only if elected by VDSS. Offerors should monitor eVA for written changes to the schedule.

Questions, Addenda & Next Steps

After Today Submit written questions and requests for clarification to the SPOC by the RFP deadline.

Monitor eVA for Q&A, addenda, and other official procurement communications.

Review all solicitation documents before submitting.

Proposal Deadline Submit a complete electronic proposal through eVA.

Proposal due: October 13, 2026 at 4:00 PM Eastern.

Any solicitation modification is official only when issued in writing.

Thank you for your interest in the SNAP E&T 50-50 Reimbursement Program.