LPRD_BAA-AFRL-RVKD-2016-0001_(27_Apr_2016).pdf

BAA-AFRL-RVKD-2016-0001

Announcement Overview Page i of iii

BROAD AGENCY ANNOUNCEMENT

BAA-AFRL-RVKD-2016-0001

Air Force Research Laboratory Directed Energy Directorate

ANNOUNCEMENT OVERVIEW

NAICS CODE: 541712

SIZE STANDARD: 1,000 employees

FEDERAL AGENCY NAME: Air Force Research Laboratory, Directed Energy Directorate, Laser Division (AFRL/RDL)

BROAD AGENCY ANNOUNCEMENT TITLE: Laser Pod Research and Development

(LPRD)

BROAD AGENCY ANNOUNCEMENT TYPE: This is the initial announcement.

BROAD AGENCY ANNOUNCEMENT NUMBER: BAA-AFRL-RVKD-2016-0001

PROPOSAL DUE DATE AND TIME: Proposals are due by 12:00 p.m., Mountain Standard Time (MST), 14 June 2016 and delivered to: AFRL Det 8/RVKDL, ATTN:

Luisa Martinez-Medina, 3550 Aberdeen Avenue, Kirtland AFB, NM 87117-5773.

Proposals received after this due date and time shall be governed by the provisions of the Federal Acquisition Regulation (FAR) 52.215-1(c)(3) Instructions to Offerors – Competitive Acquisitions (JAN 2004). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes and proposals received after the above stated date and time as a result of security delays will be considered “late”. Note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

BRIEF PROJECT DESCRIPTION: This is a Closed One-Step Broad Agency Announcement (BAA) (without Calls) to solicit research proposals for the Air Force Research Laboratory (AFRL), Directed Energy Directorate (RD), Laser Division (RDL), Laser Pod Research and Development (LPRD) project.

The objective of LPRD is to perform the research and development activities necessary to develop and package laser technologies on tactical platforms to retire technical challenges associated with fielding an airborne laser system capable of self-protection against airborne threats.

The Full Text Announcement is included below and is available at FedBizOpps (https://www.fbo.gov) under notice number BAA-AFRL-RVKD-2016-0001. There will be no other announcement issued for this requirement. Offerors must monitor FedBizOpps in the event this BAA is amended.

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NOTE: CLASSIFIED MATERIAL SHOULD NOT BE INCLUDED IN THE PROPOSAL

AND SHOULD NOT BE SUBMITTED WITH THE PROPOSAL. IF NECESSARY,

CLASSIFIED MATERIAL SHALL BE SUBMITTED AS A SEPARATE ADDENDUM.

SPECIFIC INSTRUCTIONS FOR SUBMITTING A CLASSIFIED ADDENDUM, UP TO

SECRET COLLATERAL, ARE PROVIDED IN SECTION VIII. A. ii. OF THE FULL

TEXT ANNOUNCEMENT.

GENERAL INFORMATION: This acquisition is unrestricted. The applicable NAICS code for this BAA is 541712 for Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology), with a size standard of 1,000 employees. This BAA is issued under the provisions of FAR 6.102(d)(2) Use of Competitive Procedures, that provides for the competitive selection of research proposals. Proposals submitted in response to this BAA that are selected for award are considered to be the result of full and open competition and in full compliance with the provisions of PL 98-369, the Competition in Contracting Act of 1984.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: FAR 52.204-7 System for Award Management (SAM) (JUL 2013) and Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7007 Annual Representations and Certifications (JAN 2015) Alternate A are hereby incorporated into and will be made a part of any award(s) based on this BAA. Potential offerors are notified that to be eligible for an award they must be registered in SAM and submit annual electronic Representations and Certifications via SAM at https://www.sam.gov. These FAR and DFARS level representations and certifications are required in addition to the representations and certifications specific to this BAA. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this BAA. SAM replaces the Central Contractor Registration (CCR)/FedReg, On-line Representations and Certifications (ORCA) and the Excluded Parties Lists System

(EPLS).

TYPE OF CONTRACTS: The Air Force reserves the right to award the appropriate contract type under the FAR that is best suited to the nature of research proposed. It is anticipated that an award under this BAA will be a single award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract with an ordering period of five years (60 months). It is anticipated that Task Order(s) issued under the IDIQ contract will be Cost Plus Fixed Fee (CPFF) Completion type. Cost reimbursement type contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract. No opportunities for assistance instruments, including grants, cooperative agreements, or technology investment agreements exist under this

BAA.

ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding one single award IDIQ type contract and one initial Task Order (Task Order 0001). However, the Air Force reserves the right to make multiple awards or no awards pursuant to this BAA.

The Air Force also reserves the right to award some, all or none of the proposals.

ESTIMATED PROJECT COST: The estimated ceiling of the IDIQ contract is $90 million

(M) with a minimum ordering value of $2M and a maximum ordering value of $50M. The estimated value of Task Order 0001 is $36M.

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This project cost is an estimate only and will not be a contractual obligation for funding.

All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding may change with little or no notice.

TECHNICAL POINTS OF CONTACT (TPOC):

Dr. Theodore Ortiz

AFRL/RDLTS

Kirtland AFB, NM Phone: 505-846-9468 Email: theodore.ortiz@us.af.mil

Dr. Jeffry Heggemeier

AFRL/RDL

Kirtland AFB, NM Phone: 505-853-8209 Email: jeffry.heggemeier.1@us.af.mil

CONTRACTING POINTS OF CONTACT (POC):

Ms. Luisa Martinez-Medina Contract Specialist (Primary POC) AFRL Det 8/RVKDL Kirtland AFB, NM Phone: 505-846-6865 Email: luisa.martinez-medina@us.af.mil

Ms. Susan Thorpe Contracting Officer (Alternate POC) AFRL Det 8/RVKDL Kirtland AFB, NM Phone: 505-846-3404 Email: susan.thorpe@us.af.mil

Full Text Announcement

BROAD AGENCY ANNOUNCEMENT

BAA-AFRL-RVKD-2016-0001

Air Force Research Laboratory Directed Energy Directorate

FULL TEXT ANNOUNCEMENT

I. PROJECT DESCRIPTION

A. Overview:

The Air Force Research Laboratory (AFRL) Directed Energy Directorate (RD) is interested in receiving proposals for innovative and varying approaches to advance the state-of-the-art and scientific knowledge to develop and package laser technologies on tactical platforms in support of the Laser Pod Research and Development (LPRD) project under the Self-protect High Energy Laser Demonstrator (SHiELD) Advanced Technology Demonstration (ATD) program.

The SHiELD ATD program seeks to develop, demonstrate, and assess a high energy laser (HEL) system’s effectiveness against tactically relevant airborne threats. In order to achieve this objective, the Government is seeking to design, build, test, and demonstrate a flight-qualified laser system in a flight environment.

The LPRD project is designed to increase knowledge and understanding of critical laser technologies (power, thermal, system control, and aerodynamic integrating structure) on tactical platforms to address/retire technical challenges associated with development and demonstration of an airborne laser system at subsonic, transonic, and supersonic speeds. Initially, the Government is contemplating a two-phase demonstration schedule. The objective of the first phase is a low-power demonstration of laser effectiveness on target (details to be delineated in the initial Task Order (Task Order 0001). Subsequent Task Orders may be generated for high-power pod operation and test (Phase II), alternative pod configurations, or to support additional test contingencies.

The SHiELD ATD program is comprised of several contractual components;

therefore, significant collaboration between industry partners involved in the effort is essential. LPRD is the second of these procurements and is focused on (an) innovative aerodynamic structure(s) which provide(s) the laser system integration environment, a surrogate high energy laser (SHEL) for the low-power configuration, the power and thermal management subsystems (to handle laser system loads), and the system control subsystem (hardware and software to include the battle management/fire control functions for the system). The LPRD-developed demonstrator will also incorporate the separately developed beam control subsystem (BCS) and have the ability to incorporate (in Phase II), a separately procured HEL. The other four procurements (not part of this Broad Agency Announcement (BAA)), will provide the BCS, HEL, test support, and Government systems engineering support. Due to these multiple procurements, LPRD offerors should expect to work closely with other contractors to meet the objectives of the SHiELD ATD program.

In accordance with Federal Acquisition Regulation (FAR) 35.002, Research and Development (R&D) contracts are directed towards objectives for which the work or methods cannot be precisely described in advance. It is difficult to judge the probabilities of success or required effort for technical approaches, some of which offer little or no early assurance of full success. Due to the nature of R&D, improvements in technology and theories may result in possible changes to the contractor’s technical proposal or statement of work, prior to award or after technical performance has commenced. Offerors are advised that additional latitude for changing a contract may exist when the contract is for R&D, noting that the scope of such contracts is often flexible, to all unanticipated changes due to lack of definitiveness of the Government’s objectives.

B. Objectives: The Basic Statement of Objectives (SOO) is included as Attachment 1 to this BAA.

C. Schedule: It is anticipated for the ordering period of the Basic Indefinite Delivery/Indefinite Quantity (IDIQ) contract to be five years (60 months). Task Order period of performance will be specified on each individual Task Order.

D. Deliverables: Deliverables will be specified on each individual Task Order.

II. PHASE I (TASK ORDER 0001)

A. Overview: Phase I (Task Order 0001) is a low-power demonstration. The

LPRD-developed demonstrator should include a structure to integrate the LPRD-developed subsystems [which includes the power, thermal management, and system control (including battle management (as defined in Joint Publication 1- 02))], and for the low-power demonstration, a SHEL (LPRD-procured). The LPRD-procured and integrated subsystems will then be integrated with the BCS (separately procured and provided as Government Furnished Property (GFP)) by the LPRD contractor in collaboration with the BCS developer. The resultant low-power system will engage targets and score performance (detect and track targets, and deposit surrogate laser energy on aimpoint) against them at up to transonic speeds and collect supersonic flight aero-effects data (wavefront measurements). For additional information, refer to the Task Order 0001 SOO, included as Attachment 3 to this BAA.

B. Objectives: Refer to Task Order 0001 SOO.

C. Schedule: It is intended for Phase I (Task Order 0001) to be a 36 month technical effort with an additional 3 months allotted for final report preparation. A potential schedule is provided as guidance for completion of the project in the Task Order 0001 SOO.

D. Deliverables: Deliverables for Task Order 0001 are specified in the Task Order

0001 SOO.

III. AWARD INFORMATION

A. Type of Contract: The Air Force reserves the right to award the appropriate contract type under the FAR that is best suited to the nature of research proposed. It is anticipated that an award under this BAA will be a single award IDIQ type contract with an ordering period of five years (60 months). It is anticipated that Task Order(s) issued under the IDIQ contract will be Cost Plus Fixed Fee (CPFF) Completion type. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract. No opportunities for assistance instruments, including grants, cooperative agreements, or technology investment agreements exist under this BAA.

B. Anticipated Number of Awards: The Air Force anticipates awarding one single award IDIQ type contract and one initial Task Order (Task Order 0001).

However, the Air Force reserves the right to make multiple awards or no awards.

The Air Force also reserves the right to award some, all or none of the proposals.

C. Estimated Project Cost: The estimated ceiling of the IDIQ contract is $90 million (M) with a minimum ordering value of $2M and a maximum ordering value of $50M. The estimated value of Task Order 0001 is $36M.

This project cost is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice.

IV. POINTS OF CONTACT

A. Technical Points of Contact (TPOC):

Dr. Theodore Ortiz

AFRL/RDLTS

Kirtland AFB, NM Phone: 505-846-9468 Email: theodore.ortiz@us.af.mil

Dr. Jeffry Heggemeier

AFRL/RDL

Kirtland AFB, NM Phone: 505-853-8209 Email: jeffry.heggemeier.1@us.af.mil

B. Contracting Points of Contact (POC):

Ms. Luisa Martinez-Medina Contract Specialist (Primary POC) AFRL Det 8/RVKDL Kirtland AFB, NM Phone: 505-846-6865 Email: luisa.martinez-medina@us.af.mil

Ms. Susan Thorpe Contracting Officer (Alternate POC) AFRL Det 8/RVKDL Kirtland AFB, NM

Phone: 505-846-3404 Email: susan.thorpe@us.af.mil

C. Ombudsman: Air Force Federal Acquisition Regulation Supplement (AFFARS) 5352.201-9101 Ombudsman (APR 2014) is hereby incorporated into this BAA and will be made a part of any award(s) based on this BAA. An ombudsman has been appointed to hear and facilitate resolution of concerns from offerors, potential offerors, and others for this acquisition announcement. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the Contracting Officer listed above for resolution. The ombudsman for AFRL is identified below:

Ms. Barbara Gehrs

AFRL/PK

1864 4th Street, Bldg. 15, Room 225 Wright-Patterson AFB, OH, 45433-7130 Phone: 937-904-4407 Fax: 937-904-7024 Email: barbara.gehrs@us.af.mil

V. ELIGIBILITY INFORMATION

A. Eligible Offerors/Applicants: All responsible sources capable of satisfying the

Government’s needs may submit a proposal. Small Businesses, Historically Black Colleges (HBCU), Minority Institutions (MI), Small Disadvantaged Businesses (SDB), Woman-Owned Small Businesses (WOSB), and Service- Disabled Veteran-Owned Businesses (SDVOB) are encouraged to submit proposals; however, no part of this BAA is a set-aside.

B. Cost Sharing or Matching: The Government is not considering a cost sharing or matching arrangement.

C. Federally Funded Research and Development Centers (FFRDCs): The following guidance is provided for Department of Defense (DoD) and Non-DoD sponsored FFRDCs contemplating submitting a proposal, as either a prime or subcontractor, against this BAA. FAR 35.017-1(c)(4) Sponsoring Agreements, prohibits a FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC.

There is no regulation prohibiting an FFRDC from responding to a solicitation.

However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, the non-sponsoring agency must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made would a determination be made concerning the FFRDC’s eligibility to receive an award.

D. Government Agencies: If a Government agency is interested in performing work, please contact the TPOC identified in this BAA (BAA-AFRL-RVKD-2016- 0001, Full Text Announcement, Section IV. A.). If those discussions result in a mutual interest to pursue the agency’s participation, the effort will be pursued independently of this BAA.

E. Export Control DD Form 2345 (Militarily Critical Technical Data Agreement):

Information involved in this research effort is subject to U.S. Export Control laws (International Traffic in Arms Regulation (ITAR) 22 CFR 120-131 or Export Administration Regulations (EAR) 15 CFR 710-774). Foreign participation is prohibited at the prime contractor level. U.S.-based offerors must disclose any proposed use of foreign nationals (FNs), their country(ies) of origin, the type of visa or work permit possessed, and the statement of work tasks intended for accomplishment by the FN(s). Offerors are advised FNs proposed to perform may be restricted under U.S. Export Control Laws due to the nature of the technical data.

Only offerors who are registered and certified with the Defense Logistics Services Center (DLSC) and have a legitimate business purpose may participate in this BAA. For further information on the certification process, contact the DLSC at 74 Washington Avenue N., Battle Creek, MI 40917-3084, 1-800-352- 3572. For questions, contact the Defense Logistics Information Service (DLIS) on-line at http://www.dlis.dla.mil/jcp or at DLIS, US/Canada Joint Certification Center, Federal Center, 74 North Washington, Battle Creek, MI 49017-4312, 1- 800-352-3572. Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7048 Export Controlled Items (JUN 2013) is hereby incorporated into and will be made a part of any award(s) based on this BAA. Offerors are required to submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, in the Business Volume of the Basic IDIQ proposal.

F. Security Requirement: This effort will require access to and processing of classified information at the Top Secret level. FAR 4.4 Safeguarding Classified Information Within Industry, requires that a DoD Contract Security Classification Specification, DD Form 254, be incorporated in the contract when the contractor may require access to classified information. The DD Form 254 provides the contractor (or subcontractor) the security requirements and the classification guidance necessary to perform on a classified contract. The successful offeror will need Top Secret facility clearance and Top Secret safeguarding capability prior to award and throughout the period of performance. Sensitive Compartmentalized Information (SCI) is also required. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at http://www.dss.mil. A DD Form 254 is included as Attachment 5 to this

BAA.

VI. COMMUNICATIONS

A. The acquisition team intends to manage communications in a manner best designed to facilitate the submittal of optimal proposals while not providing any unfair competitive advantages.

B. Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Any questions from prospective offerors will be answered via FedBizOpps (https://www.fbo.gov). Dialogue with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Any dialogue that takes place will not be taken into consideration during the evaluation of proposals.

Only Contracting Officers are legally authorized to commit the Government.

C. After proposal receipt, all communication will be in writing to the contracting office. Only the Contracting Officer or Contract Specialist will discuss pricing and/or contractual issues.

D. The Government may contact offerors to clarify certain aspects of the proposal.

In the event the Government is unable to conclude negotiations with the apparent successful offeror, it reserves the right to conduct negotiations with another acceptable offeror.

VII. OTHER

A. Government Furnished Property (GFP)/Government Furnished Information

(GFI)/Contractor Acquired Property (CAP):

i. Government Furnished Property (GFP): GFP will be specified on each individual Task Order. A list of scheduled GFP for Task Order 0001 is included as Attachment 6 to this BAA.

ii. Government Furnished Information (GFI): A supplemental information package containing technical information is available for potential offerors.

This package contains both Secret and Controlled Unclassified Information (CUI). Offerors must have a valid U.S. security clearance of Secret or higher in order to receive the information package which is classified at the Secret level. This package will only be released to offerors who have signed the non-Disclosure Agreement and possess the appropriate clearances. All classified material must be handled in accordance with the National Industrial Security Program Operating Manual (NISPOM) (DoD 5220-22-M) and Industrial Security Regulation (DoD 5220.22-R). Instructions for requesting this information from the LPRD Bidder’s Library is available on FedBizOpps (https://www.fbo.gov) under BAA-AFRL-RVKD-2016-0001.

iii. The Government anticipates requests for use of GFP/GFI (other than the GFP identified in Attachment 6 to this BAA or as provided in the supplemental information package). The Government will provide maximum accommodation possible for requests of GFP, GFI or other permitted assistance that arise during the performance of the contract. In accordance with FAR 45.201(b) Solicitation, the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs.

iv. In accordance with FAR 45.201(c) Solicitation, if GFP other than the scheduled GFP identified in Attachment 6 to this BAA is requested, offerors shall submit the following information with their offer:

a. A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free, non-interference basis.

The list shall identify the accountable contract under which the property is held and the authorization for its use (from the Contracting Officer having cognizance of the property);

b. The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

c. The amount of rent that would otherwise be charged in accordance with FAR 52.245-9 Use and Charges (APR 2012); and

d. A description of the offeror’s property management system, plan, and any customary commercial practices, voluntary consensus standards, or industry-leading practices and standards to be used by the offeror in managing Government property.

v. Contractor Acquired Property (CAP): The offeror may propose CAP as necessary to fulfill the proposed objectives. Offerors should be aware that the Government will cross-check any CAP proposed with AFRL/RVOI/LMCA for availability.

vi. The following clauses will be incorporated into any contract(s) resulting from this BAA: FAR 52.245-1 Government Property or Alternate I (APR 2012), FAR 52.245-9 Use and Charges (APR 2012), DFARS 252.211-7007 Reporting of Government Furnished Property (AUG 2012), DFARS 252.245- 7001 Tagging, Labeling and Marking of GFP (APR 2012), DFARS 252.245- 7002 Reporting Loss of Government Property (APR 2012), DFARS 252.245- 7003 Contractor Property Management System Administration (APR 2012) and DFARS 252.245-7004 Reporting Reutilization and Disposal (MAR 2015).

B. Available Base Facilities: If requested, AFRL test facilities may be made available and include buildings (space and equipment), but not base support (use of Air Force computers, networks, phones, etc.). Please refer to the LPRD Bidder’s Library on FedBizOpps under BAA-AFRL-RVKD-2016-0001, for information on the available facilities. Offerors shall specifically call out elements of the effort proposed to be conducted within the confines of Kirtland AFB, NM, and those that are to be performed off-site. Any differences in on-site versus off-site rates shall be specifically annotated.

C. Data Rights: AFRL is engaged in the discovery, development and integration of warfighting technologies for our air, space and cyber forces. As such, rights in technical data and non-commercial software (NCS) developed or delivered under this contract are of significant importance to the Government and the AFRL/RDL SHiELD ATD program.

Per DFARS 227.7103-1, DoD policy is to acquire only the technical data and the rights in that data, necessary to satisfy Government needs. Technical data, NCS and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Government

Purpose Rights should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the project, and address whether those portions or processes are segregable.

Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Limited Rights, Restricted Rights, or Specifically Negotiated License Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated and how the incorporation will benefit the project.

Offerors are reminded that completion of DFARS 252.227-7017 Identification and Assertion of Restrictions on the Government’s Use, Release or Disclosure of Technical Data or Computer Software is required under DFARS 252.227-7013 Rights in Technical Data - Noncommercial Items (FEB 2014) and DFARS 252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation (FEB 2014). Data rights offered other than “Unlimited Rights,” as defined in DFARS 227.7103-5, should be identified in DFARS 252.227-7017 (refer to Page 13 of the Section K, included as Attachment 10 to this BAA). If no data rights are being asserted state “none” in the assertions. Assertions must be completed at the Task Order level with specificity with regard to each item, component or process listed. Nonconforming assertions lists will be rejected.

DFARS clause 252.227-7014(d) describes requirements for incorporation of third party computer software (commercial and noncommercial). Any commercial software to be incorporated into a deliverable must be clearly identified in the proposal. Many commercial software licenses may not be acceptable to the Government, therefore commercial software licenses proposed for delivery to the Government must be approved by the Contracting Officer prior to award.

The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Limited Rights in technical data are as defined in DFARS 252.227-7013. The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Restricted Rights in noncommercial computer software and noncommercial software documentation are as defined in DFARS 252.227-7014. The term Commercial Computer Software is as defined in DFARS clause 252.227-7014.

D. Associate Contractor Agreements (ACAs): In accordance with AFFARS Informational Guidance (IG) 5317.9000 Associate Contractor Agreements, ACAs are agreements between contractors working on Government contract projects that specify for them to share information, data, technical knowledge, expertise, or resources. The Contracting Officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. ACAs will be required with other SHiELD ATD contractors as awards are made. Prime contractor to subcontractor relationships do not constitute ACAs.

i. The contractor shall enter into ACAs for any portion of the contract requiring joint participation in the accomplishment of the Government’s objectives. The agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to LPRD and the SHiELD ATD program, which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. Known associate contractors are listed in paragraph vii. below:

ii. ACAs shall include the following general information:

a. Identify the associate contractors and their relationships;

b. Identify the program involved and the relevant Government contracts of the associate contractors;

c. Describe the associate contractor interfaces by general subject matter;

d. Specify the categories of information to be exchanged or support to be provided;

e. Include the expiration date (or event) of the ACA;

f. Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees.

iii. A copy of such agreement shall be provided to the Contracting Officer for review before execution of the document by the cooperating contractors.

iv. The contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

v. Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement, and not the Government.

vi. All costs associated with the agreements are included in the negotiated cost of this contract. Agreements may be amended as required by the Government during the performance of this contract.

vii. The following contractors are associate contractors with whom agreements are required:

Contractor Address Program/Contract

Leidos Leidos, Inc.

11951 Freedom Dr.

Reston, VA 20190-5640

W91CRB-11-D-0001 0068

MZA Associates Corporation

2021 Girard Blvd. SE Ste 150 Albuquerque, NM 87106-3140

FA9451-13-C-0311

The Aerospace Corporation

483 N. Aviation Blvd. El Segundo, CA 90245-2808

FA8802-14-C-0001

Additional ACAs to be specified on each individual Task Order

VIII. PROPOSAL SUBMISSION INFORMATION

A. General Information:

i. PROPOSALS SHOULD BE SUBMITTED AGAINST THIS BAA. Proposals are due by 12:00 p.m., Mountain Standard Time (MST), 14 June 2016 and delivered to: AFRL Det 8/RVKDL, ATTN: Luisa Martinez-Medina, 3550 Aberdeen Avenue, Kirtland AFB, NM 87117-5773. Proposals received after the due date and time specified shall be governed by the provisions of FAR 52.215-1(c)(3) Instructions to Offerors - Competitive Acquisitions (JAN 2004). Proposals that are hand-delivered, sent via facsimile or other electronic means will not be accepted. It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.” Furthermore, if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

NOTE: CLASSIFIED MATERIAL SHOULD NOT BE INCLUDED IN THE

PROPOSAL AND SHOULD NOT BE SUBMITTED WITH THE PROPOSAL.

IF NECESSARY, CLASSIFIED MATERIAL SHALL BE SUBMITTED AS A

SEPARATE ADDENDUM. SPECIFIC INSTRUCTIONS FOR SUBMITTING

A CLASSIFIED ADDENDUM, UP TO SECRET COLLATERAL, ARE

PROVIDED IN SECTION VIII. A. ii. OF THE FULL TEXT

ANNOUNCEMENT.

ii. The Government anticipates proposals will be unclassified. However, the Government also anticipates that submitting a classified addendum may be required to explain analysis used to estimate system performance (effective range, system trades, etc.). If an offeror determines that the submission of classified information is necessary, they should contact the TPOC identified in this BAA (BAA-AFRL-RKVD-2016-0001, Full Text Announcement, Section IV. A.) prior to submitting a classified addendum to coordinate the appropriate means of submission. Offerors should notify the Government as early as possible to allow for adequate processing. Any information provided as an addendum to the Technical Volume will count towards the Technical Volume page limits, and is held to the same format, and date/time proposal submission requirements.

iii. Potential offerors are requested to advise the Contracting Officer if they intend to submit a proposal in response to this BAA. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal.

iv. This BAA is an expression of interest only and does not commit the

Government to pay for proposal preparation cost. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting contract or to any other contract. However, it may be an allowable indirect expense as specified in FAR 31.205-18 Independent Research and Development and Bid and Proposal Costs.

v. There are no limits to the number of proposals an offeror may submit. Each proposal will need to have its own unique contractor-generated proposal identification number and must be submitted separately.

vi. Information important to submitting complete and responsive offers to Phillips Research Site (PRS) contracting opportunities can be found at:

http://www.kirtland.af.mil/prs/. For additional information see the BAA Guide for Industry (Version 1.1, March 2015).

vii. Offerors may be ineligible for award if all requirements of this BAA are not met by the proposal due date and time.

B. Proposal Submission:

i. Offerors should apply the restrictive notice prescribed in the provision of FAR 52.215-1(e) Instructions to Offerors—Competitive Acquisition (JAN 2004).

Properly marked proprietary information will be treated in accordance with DFARS 252.227-7016 Rights in Bid or Proposal Information (JAN 2011).

ii. The Technical and Business/Cost Volumes must be submitted in separate volumes, and shall be valid for at least 180 days. Proposals must reference the BAA number and include a unique contractor-generated proposal identification number. Unnecessarily elaborate brochures or presentations beyond that sufficient to present a complete and effective proposal are not desired.

iii. Offerors must submit a cover letter, one (1) original, four (4) paper copies, and three (3) electronic copies (CD-R, PC format) of the Basic IDIQ proposal and Task Order 0001 proposal. CD-Rs should be labeled with the BAA number, company name and proposal/volume title. Each proposal and volume should be on a separate CD-R. Paper copies of the proposals must be in separate volumes. Electronic copies of the cost proposal worksheet(s) must be in Microsoft Office Excel 2007 or later and must contain all cell formulas. If there are any discrepancies between the paper copies and the electronic versions of the proposal, the original printed copy will take precedent.

iv. Non-Government Advisors: Offerors are advised that data included in the proposals submitted to the Government in response to this BAA may be released to non-Government advisors for technical advice. Any non- Government advisors will strictly serve in an advisory capacity and only to the Government evaluators. Non-Government advisors will have the appropriate Organizational Conflict of Interest (OCI) clauses in their contracts with AFRL and will complete any required non-Disclosure Agreements. The Aerospace Corporation will provide non-Government advisor support.

a. Any objections to disclosure or concerns regarding the use of non-

Government advisors:

1. Shall be clearly indicated in the Business Volume/Section of the offeror’s proposal;

2. Shall be provided in writing to the Contracting Officer within 10 days of BAA issuance; and

3. Shall include a detailed statement of the basis for objection. The detailed statement shall identify the specific portions of the proposal the offeror objects to disclosure to non-Government advisors.

b. If there are no concerns regarding the use of non-Government advisors, the offeror shall include the following statement in the Business Volume/Section of the proposal:

I understand technical and cost/price data submitted to the Government in response to this announcement may be released to non-Government advisors. I consent to release of any proprietary, confidential, or privileged commercial or financial data provided by the firm(s) named below in response to this announcement, to non-Government advisors for review and analysis:

Firm:

Name (individual authorized to commit firm):

Title:

Date of Execution:

C. Specific Proposal Preparation Instructions

i. Offerors must propose each of the following to be considered for an IDIQ award:

a. Basic IDIQ Proposal

1. Technical Volume

2. Contractor’s Statement of Work (C-SOW) in response to the Basic

SOO

3. Business Volume

b. Task Order 0001 Proposal

1. Technical Volume

2. C-SOW in response to the Task Order 0001 SOO

3. Business/Cost Volume (separate into Business and Cost Sections)

ii. Cover letter: A cover letter shall accompany each proposal. The cover letter shall identify the BAA number under which the proposal is submitted, a statement that the proposal is valid for at least 180 days (from the due date specified in the BAA), provide technical and contracting points of contact, Commercial and Government Entity (CAGE) code, Dun & Bradstreet (DUNS) number, and a statement indicating if the firm is a small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, 8(a), or woman-owned small business concern. The proposal must be signed and dated by an authorized official of the organization.

iii. Technical Volume:

a. Page Limitation: Proposals shall be prepared and submitted in Microsoft

Word format. The Technical Volume shall be limited to 50 pages for the Basic IDIQ and 50 pages for Task Order 0001.

1. Font shall be standard 12-point font Arial.

2. Character spacing must be “normal,” not condensed in any manner.

3. Pages shall be single-spaced, double-sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on all sides.

4. Smaller type may be used in figures and tables as long as it is clearly legible.

5. Pages shall be numbered starting with the cover page as Page 1.

6. The page limitation covers all information including indices, photographs, foldouts (counted as one page for each 8.5 by 11 inch portion), tables, charts, appendices, attachments, etc. Blank pages, title pages, tables of contents, lists, tabs or cover sheets are not included in the page count.

7. Note: The Government will check the Technical Volume for conformance to the stated requirements. Any pages in excess of the stated page limitation will not be considered for evaluation purposes.

b. Content: Each Technical Volume shall include a discussion of the nature and scope of the research and the technical approach. Each Technical Volume must address the problems or limitations of the technical area and the intended application(s). Each Technical Volume shall include (at a minimum) the following items:

1. Executive Summary: Describe the proposed project objectives and approach. A description of the innovation and benefits of the proposed approach and relationship to previous efforts should be discussed. It should summarize the technical issues addressed by the offeror’s proposal without repeating the objectives. This should provide a vision of what will ultimately be achieved and what solution this effort will produce.

2. Project Description: Describe the techniques, methods, materials, or ideas that will be addressed in this proposal, their innovativeness, and to what degree they advance the state-of-the-art. The Project Description should convey to the Government that the offeror has a credible plan and is capable of achieving the SOOs by addressing the following topics:

Initial laser demonstrator conceptual design overview Top level vision Design walk-through describing conceptual approach, design substantiation information, initial assessments for achieving goals, and ability to execute threat engagement scenarios

Identification and discussion of technical performance measures

Performance predictions and substantiation Discussion of conceptual approach for structure and subsystem interfaces System engineering processes Preliminary design processes and documentation Final design and design verification Performance assessment External interface management Analysis plan Modeling and Simulation Tools Pathway to future operational capabilities Identification of additional areas of development that may be essential How project will generate data needed to support transition activities such as Air Force (AF) Analysis of Alternatives (AOAs) and technology insertion decisions

Provide a conceptual design for the aerodynamic integrating structure(s). Demonstrate that the subsystem conceptual designs (given their ground rules and assumptions) are traceable to system performance objectives in the information package. Identify and discuss any technical performance measures associated with the conceptual design. Address predicted conceptual design performance with respect to the performance objectives. A clear maturation path shall be presented for the conceptual design if it does not meet or exceed performance objectives.

Present conceptual design substantiation to demonstrate confidence the proposed design approach closes on performance objectives.

Include details of models, simulations, analysis and any other relevant information used to substantiate performance and design confidence.

Provide an overview of the internal systems engineering processes to be used on LPRD. Describe the engineering approach to progressively refine the design through Preliminary Design Review (PDR), and subsequently how the engineering processes will be used to complete the final design and ensure the as-built demonstrator supports system performance objectives and design constraints.

Discuss engineering processes to be used to manage interfaces to external program elements. Describe the overall analysis plan (including analytical methodologies to be used) as well as modeling and simulation tools to be used in the execution of the project. In particular, address the approach for conducting analysis over the course of the project, along with the approach to model validation.

3. Project Plan: Describe in detail the planned approach and how it will be executed. This section should include all technical aspects of the approach. Provide technical detail and analysis necessary to support the technical approach proposed. Clearly identify the core of the intended approach. The “new and creative” solution to the problem(s) should be developed and analyzed in this section. Include a risk assessment of key technical, schedule or cost areas and their potential impact on the project. If subcontractors are involved, identify why the proposed subcontractors are selected and what tasks they are to perform.

4. Milestone Chart: A Milestone Chart should indicate when specific objectives are expected to be met in the overall schedule and should identify specific accomplishments necessary to proceed to the next task. Provide a schedule of when deliverable items identified in this BAA are to be delivered. The Government has considered key schedule events and has delineated them in the Task Order 0001 SOO. The offeror may supplement these milestones with others unique to their project plan, and based on their programmatic approach, laser demonstrator design and Risk Management Plan.

For those milestones associated with risk reduction activities, the offeror shall propose specific risk reduction milestone events and accomplishment criteria. The offeror may define additional milestones such as:

Interim design reviews Major demonstrations in accordance with offeror’s Risk

Management Plan Activities along the critical path for development such as long lead procurement Design updates resulting from data exchanges with the associated SHiELD subsystems Software reviews Preliminary integration and test plans complete Significant integration and test events

5. Facilities and Equipment Description: Describe the facilities that will be used to achieve the goals of the project, in terms of manufacturing capability, testing facilities, and/or any relevant specialized equipment. Identify any Government facilities which may be utilized.

6. Summary of Relevant Prior Work: Provide a brief summary of the results of related previous or current Government, commercial, or internally funded work performed during the past five (5) years.

7. Management Plan: Offerors should provide an approach that demonstrates the ability to effectively and efficiently manage and administer the research project to a successful conclusion, to include:

Schedule, cost and risk management approach Subcontractor management and quality control Safety Security Proposed level of interaction with the Government team

8. Resume of Key Individuals: Include resumes for all proposed key personnel, consultants or subcontractors. Include the full time equivalent (FTE) percent (%) of their time commitment to this effort.

Suggested key personnel are: Program Manager, Chief Engineer, Chief Systems Engineer and Segment Leads (if any). Provide position descriptions for any positions not filled at the time of proposal submittal. Resumes can be attached to the Technical Volumes, are limited to three (3) pages each, and do not count toward the Technical Volume page limit.

c. Contractor’s Statement of Work (C-SOW):

1. Each C-SOW (non-proprietary, stand-alone documents) should detail the research to be accomplished under LPRD and should be suitable for incorporation into the awarded document. Do not include any proprietary information in the C-SOW. Each proposed C-SOW should summarize the technical methodology and the task description, but not to the extent making the awarded instrument inflexible. C-SOWs are to be prepared and submitted in Microsoft Word format and are subject to the same format and font guidelines as the Technical Volume. Each C-SOW should address/include:

The anticipated deliverables (data and reports, hardware, software, etc.) and submission dates (Task Order 0001 C- SOW only)

The ACA statement (including the completed table) identified in this BAA (BAA-AFRL-RVKD-2016-0001, Full Text Announcement, Section VII. D.)

The Supplemental Requirements included as Attachment 2 to this BAA (Basic C-SOW only)

For additional assistance in preparing the C-SOWs, refer to the following guidance (paragraphs 2. – 4. below) and the “Guide to Preparing Contractor Statements of Work” included as Attachment 7 to this BAA.

2. The Basic SOO and Task Order 0001 SOO provide the Government’s objectives for this BAA. Offerors shall use the SOOs, together with other applicable portions of this BAA (including all attachments), as the basis for preparing their proposals. Offerors shall ensure all aspects of the SOOs are addressed. The C-SOWs should specify in clear, understandable terms the work to be done in developing or producing the goods to be delivered or services to be performed by the contractor.

3. Preparation of an effective C-SOW requires both an understanding of the goods or services that are needed to meet a particular objective and an ability to define what is necessary in specific, performance based and quantitative terms. The offeror’s understanding of both the goods or services and work effort required to accomplish the objectives should be fully demonstrated in the offeror's proposal.

4. The data deliverables listed in the Basic SOO are representative of the type of data that is necessary for the effort. The offeror may propose additional data items. Any additional data items shall be selected from DoD 5010.12-M and specified on DD Form 1423.

iv. Business/Cost Volume (for Task Order 0001 separate into Business and Cost Sections):

a. Business Volume/Section: The Business Volume/Section should contain all business aspects of the proposed contractual arrangement, such as type of contract. Offerors should carefully review the attached draft model contracts (included as Attachments 8 and 9 to this BAA) and indicate in their proposal whether or not they take exception (provide rationale) to any of the terms and conditions. Be advised, the awarded document may include contract line items (CLINs) and clauses in addition to or deleted from the draft model contracts depending on the specific circumstances of the award. The Business Volume/Section should contain any other information not technically related. The Business Volume/Section has no page limitations; however, as a goal, should be kept to 50 pages for the Basic IDIQ and 50 pages for Task Order 0001.

The Business Volume/Section should include the following items as appropriate:

1. Completed Section K Representations…