Attch_02_-_LPRD_C-SOW_Supplemental_Requirements_(27_Apr_2016).pdf

BAA-AFRL-RVKD-2016-0001

Attachment 2

Laser Pod Research and Development (LPRD)

CONTRACTOR’S STATEMENT OF WORK (C-SOW)

Supplemental Requirements

27 April 2016

The following paragraphs are considered a part of the Contractor’s Statement of Work (C-SOW) and the contractor is responsible for compliance to the same extent as the rest of the C-SOW.

1.0 Environment, Safety and Occupational Health:

The contractor will establish an Environment, Safety and Occupational Health program free from those conditions that can cause death, injury, occupational illness, damage to or loss of equipment or property or damage to the environment. The contractor will comply with all precautions established by the Air Force, Air Force Research Laboratory Phillips Research Site and Directed Energy Directorate during all activities performed in connection with this contract.

The contractor shall report personnel injuries, damage to Government property or equipment, and accidental chemical releases that occur as a result of the contractor's activities; report to the

AFRL Safety Office (505-846-2273) & AFRL Environmental Office (505-846-4574) as soon as possible, not to exceed 24 hours. If the Government elects to conduct an investigation of the mishap, the contractor shall cooperate fully with Government personnel until the investigation is completed.

1.1 Hazardous Materials/Hazardous Waste:

When the contractor is operating on Government installations they must comply with AFI

32-7086 Hazardous Materials Management and AFI 32-7042 Hazardous Waste Management.

1.2 Occupational Health:

The contractor shall comply with the provisions of all Air Force and KAFB occupational health standards and requirements (DODI 6055.1, AFI 91-203, and PRSOI 91-101), as applicable, for radio frequency radiation (RFR), laser, noise, chemical and other industrial hygiene concerns for operations conducted in connection with this contract.

1.3 System Safety Program:

The contractor shall comply with the system safety permit requirements contained in AFI 91-

202 AFRL SUP 1, and PRS01 91-101. These requirements apply to activities performed on

Government properties and/or with Government personnel and/or at acquired properties and/or with Government owned property.

2.0 Safety:

Per AFI-91-204, the contractor shall report all mishaps (to include personnel injuries, and damage to Government property or equipment) that occur as a result of the contractor's activities to the contract management authority and the AFRL Safety Office (505-846-2273) as soon as possible, not to exceed 24 hours after the mishap. If the Government elects to conduct an investigation of the mishap, the contractor and subcontractors shall cooperate fully with

Government personnel until the investigation is completed. The contractor shall secure the mishap scene and impound evidence/wreckage until released by the Government Contracting

Officer. The contractor shall comply with mishap reporting requirements contained in PRSOI

91-101. Per AFI 91-204, contractors shall immediately comply with required toxicology testing and provide required medical information/records to the Medical Officer in the event of an Air

Force mishap. AFI 91-202 AFRL SUP 1 requires an approved Safety Plan before experiments may be conducted. For any deliverable systems or hardware, the contractor shall comply with system safety requirements contained in MIL-STD 882E, Task 205 “System Hazard Analysis”.

The contractor shall comply with the requirements of Task 208 “Functional Hazard Analysis” to identify and evaluate safety-critical components of those systems, hardware, or software. For identified hazards, the contractor shall comply with the requirements of Task 301 “Safety

Assessment Report”. For any safety mitigations that are identified for systems, hardware, or software, the contractor shall comply with the requirements of Task 401 “Safety Verification”.

The contractor shall comply with all flight test and evaluation requirements in accordance with

AFRLMAN 99-103 for flight tests supporting this program. The contractor shall identify hardware, procedural and embedded safety-critical items. The contractor shall validate and verify that these items perform correctly during integration and system testing. The contractor shall identify safety-critical software items in accordance with DI-IPSC-81433A, Software

Requirements Specifications, Paragraph 3.18, Precedence and Criticality. The contractor shall develop identified safety-critical software items in accordance with DI-IPSC-81427A, Software

Development Plan (SDP), Paragraph 5.14, Configuration Control. The contractor shall validate and verify that safety-critical software performs correctly during integration and system testing.

The contractor shall develop safety system test plans for delivery to the Program Office so that the Government may conduct safety demonstrations independently from the contractor. The contractor shall report any safety incidents involving safety-critical items to the Program Office.

The contractor shall validate and verify that safety-critical software performs correctly during integration and system testing.

3.0 Permits and Approvals:

Prior to conducting an experiment or demonstration, the contractor shall perform the following tasks:

3.1 Environment:

The contractor must assist the Government in complying with 32 CFR989, Air Force

Environmental Impact Analysis Process.

3.2 Test and Evaluation Requirements:

All experiments and tests to include aircraft flight tests/experiments/demonstrations in-house or off-site must accomplish test plans and meet the requirements in RDOI 61-103 and AFRLI

61-103. The contractor must develop components and systems necessary to complete safety-to-fly airworthy determination as defined in AFI AFMCSUP1 62-601. The contractor must derive appropriate criteria by which the design, manufacture, test, and test risk of the air system will comply. The contractor shall use MIL-HDBK 516C, Airworthiness Certification

Criteria, as a tool to develop safety of flight criteria, methods of compliance to validate and verify this criteria and to identify safety or flight critical components for airworthiness determination. The contractor is required to provide analyses and artifacts that provide support for all technical, safety, and test readiness reviews as determined by the Air Force.

Required permits and approvals may include, but may not be limited to, military flight release, safety, security, laser certifications, National Environmental Policy Act documentation, hazardous material/waste, and frequency clearance allocations. The contractor shall submit this documentation to the AFRL/RDMT Test and Environmental

Office for review and approval.

4.0 Technical Point of Contact (TPOC):

The LPRD TPOC is Theodore Ortiz, AFRL/RDLTS, 505-846-9468, theodore.ortiz@us.af.mil.

5.0 Key Personnel:

The contractor shall identify the Key Personnel/Individuals for this effort and their level (% of work hours) of involvement. No substitution shall be made without the prior written approval of the Air Force Procuring Contracting Officer (PCO).

6.0 Contracting Officer Authorization:

The Contracting Officer shall be the only individual authorized to direct and/or redirect the effort or in any way amend any of the terms of this contract, other than those instances specifically delegated to an Administrative Contracting Officer (ACO) or a Termination Contracting Officer

(TCO) by a contract clause of this contract or in writing by the Contracting Officer. For purposes of this contract, the “Contracting Officer" or “Procuring Contracting Officer” is the individual located at the issuing office, and may be abbreviated as "CO" or "PCO". Any changes made by the contractor WITHOUT CO authority will be made at the contractor's own risk.

7.0 Communications Security (COMSEC) Monitoring:

All communications with DoD organizations are subject to Communications Security

(COMSEC) review. Contractor personnel will be aware that telecommunications networks are continually subject to interception by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from or terminating at DoD organizations. Therefore, civilian contractor personnel are advised that any time they place a call to or receive a call from a USAF organization they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

8.0 Implementation of Disclosure of Information:

In order to comply with DFARS 252.204-7000, Disclosure of Information, the following copies of the information to be released are required at least 45 days prior to the scheduled release date:

1 copy to: Office of Public Affairs, 377th ABW, Kirtland AFB 87117, 377ABW.PA@us.af.mil

1 copy to: Contracting Officer, AFRL Det 8/RVKDL, 3550 Aberdeen Ave SE, Kirtland

AFB NM 87117, susan.thorpe@us.af.mil

1 copy to: Technical Point of Contact, AFRL/RDLTS, 3550 Aberdeen Ave SE, Kirtland

AFB, NM 87117, theodore.ortiz@us.af.mil

9.0 Travel:

The contractor may be required to travel within the contiguous United States and overseas. The contractor may be required to travel by Government-provided transportation. Travel requirements will be reimbursed by separate voucher and must be approved in advance by the

Contracting Officer. Travel requirements will be identified, proposed, and negotiated on an as required cost-reimbursement basis. Billable travel costs are airfare, ground transportation, and per diem costs, not to include labor hours. The contractor shall be responsible for obtaining any passports or visas and making travel arrangements to and from any CONUS location.

Per diem, airfare, and all other allowable travel costs shall be reimbursed in accordance with

FAR 31.205-46. All travel within overseas areas shall be approved in advance by the

Contracting Officer.

The Government may provide travel to and from overseas work sites via Air Mobility Command

(AMC) flights if available. AMC travel fees may be contractor-paid and invoiced to the

Government. The Government will be responsible for obtaining travel clearances and issuance of any required special orders.

Use of AMC transportation shall be approved in advance by the Contracting Officer. Orders authorizing AMC travel will specify the Contractor's Customer Identification Code (CIC). If the

Contractor does not have CIC number the orders will state "special account handling: billing for

AMC transportation will be forwarded to (insert contractor’s address)." Use of AMC transportation is subject to availability.

Travel by clerical support personnel shall be approved in advance by the Contracting Officer.

10.0 Acknowledgement of Sponsorship:

The contractor agrees that in the release of information relating to this contract such release shall include a statement to the effect that the project or effort depicted was or is sponsored by the Air

Force Research Laboratory (AFRL). For the purpose of this statement "information" includes, but is not limited, to material presented in news releases, articles, manuscripts, brochures, advertisements, still and motion pictures, speeches, presentations, meetings, conferences, symposia, etc. Nothing in the foregoing shall affect compliance with the requirements of FAR

52.204-02 "Security Requirements". The contractor further agrees to include this statement in any subcontracts awarded as a result of this contract.

11.0 Base Facilities (if applicable):

Use of AFRL test facilities may be provided by the Government to the contractor in accordance with the Contractor’s Statement of Work (C-SOW).

The contractor may use AFRL test facilities on a rent-free, non-interference basis. Use of AFRL test facilities include buildings (space and equipment), but not base support (use of Air Force computers, networks, phones, etc.). Unless otherwise stipulated in the contract schedule, the contractor will use the AFRL test facilities on a no-charge-for-use basis and the value shall be a part of the Government's contract consideration.

The contractor will immediately report inadequacies, deficiencies, or non-availability of support stipulated by the contract schedule, together with a recommended plan for obtaining the required support. Facilities are not to be purchased under this contract by the contractor. Additionally, the contractor (or authorized representative) will not purchase, or otherwise furnish any base support requirement provided by the C-SOW (or authorize others to do so), without prior written approval of the Contracting Officer regarding the price, terms, and conditions of the proposed purchase, or approval of other arrangements.

The following are installations where base support will be provided: Kirtland Air Force Base and include building(s): XXXXXXXX

In the performance of this contract or any major subcontract, no direct or indirect costs for support will be incurred if the Government determines that support is available at, or through any

Air Force installation where this contract shall be performed.