B01 RFP 75H70122R00036.pdf

Solicitation 75H70122R00036 Project: Replace Heat Plant– Pine Ridge, SD

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

SEATTLE

Solicitation Number: 75H70122R00036

Project #129162, Replace Heating Plant

Pine Ridge Hospital Pine Ridge, SD

PROPOSAL DUE DATE: Thursday, June 16, 2022 at 2:00pm Pacific Time

PROJECT TABLE OF CONTENTS:

Section Taxonomy

Section A Standard Form 1442, Solicitation, Offer, and Award

Section B Schedule of Items / Price Schedule

Section C Description and Specification (Statement of Work)

Section D Packaging and Markings

Section E Inspection and Acceptance

Section F Deliveries or Performance

Section G Contract Administration Data

Section H Special Contract Requirements

Section I Contract Clauses

Section J List of Documents, Exhibits

Section K Representations and Certifications

Section L Instruction, Conditions and Notices

Section M Evaluation Factors for Award

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

75H70122R00036

Indian Health Service (IHS) Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

Project: 129162, Replace Heat Plant

Location: Pine Ridge Hospital, Pine Ridge, SD

See Section L for Proposal Submittal Instructions and Site Visit Information.

This project will be procured as a 100% Small Business set-aside under North American Industry Classification System (NAICS) code 238220 Plumbing, Heating, and Air-Conditioning Contractors. The size standard for this procurement is $16.5 million.

Pursuant to HHSAR 326.603-1(h), preference will be given to Indian Economic Enterprise (IEE) offerors who are technically capable and provide fair and reasonable pricing.

Period of Performance: 360 calendar days after Notice to Proceed. A winter exclusion for this project is established between 1 December - 1 March and shall be indicated in the contractor's construction schedule.

CONSTRUCTION MAGNITUDE: The magnitude of this construction project is anticipated to be between $1,000,000 and $5,000,000 in accordance with FAR 36.204.

See Block 7

Matt Sanders 206-374-7302 or matt.sanders@ihs.gov

129162

2:00 PM

FAR 52.211-10

6117 May 2022

16 June 2022

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.3

Indian Health Service (IHS), DES - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

SECTION B ‐ SUPPLIES OR SERVICES AND PRICES/COSTS

NOTES:

B.1 Taxes and Fees: All offerors are responsible for allowing for all applicable state, local and tribal (where applicable) taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable Tribal fees and/or taxes, or applicable requirements that may be incurred as a result of this project. Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.2 Incidental Payment Items: The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees requirements and perform all work required to complete the project in accordance with the drawings, specifications, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.3 SF1442, Block 24: Invoices for payment shall be sent via e‐mail to CO (matt.sanders@ihs.gov) and the COR (TBD). The invoice will then be reviewed and signed by the Contracting Officer’s Representative (COR) prior to submission to the Contracting Officer (CO) for final approval.

B.4 Pricing Data Submission: In accordance with FAR 15.403‐4(a)(i), Requiring certified cost or pricing data, the Contracting Officer reserves the right to request certified pricing data be submitted after proposals to show the breakdown of costs for the above CLIN. This may be required so that the determination of a fair and reasonable price can be made by the Contracting Officer.

B.5 Disclosure of the Magnitude: In accordance with FAR 36.204, this project is estimated to be between $1,000,000 and $5,000,000.

B.6 Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222‐6, Construction Wage Rate Requirements. The applicable Wage Determination(s) is included in Section J, Attachment J04.

B.7 Invoice Clarification: HHSAR 352.232‐71, Electronic Submission of Payment Requests (Mar 2022) has been added by reference in Section I. Please follow instructions for submitting invoices by email in Paragraph B.3 until otherwise directed.

CLIN

Item No

Description Quantity Unit Amount

0001 The contractor shall furnish all labor, equipment, materials, supplies, supervision, and transportation necessary and incidentals, in order to perform Project 129162, Replace Heat Plant, in accordance with the attached Scope of Work (see Section C), specifications, technical provisions, and drawings.

Firm‐Fixed‐Price Item

1 LS $_____________

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

SECTION C – STATEMENT OF WORK

REPLACE HEATING PLANT CONSTRUCTION PROJECT

Pine Ridge Service Unit, SD

Department of Engineering Services in Conjunction with the Department of Facilities Management

1. COORDINATION, TIMELINE, & LOCATION

Location:

1. All work will be conducted in the Pine Ridge Hospital located in Pine Ridge, SD. The address is:

Pine Ridge Hospital 607 Indian Health Road Pine Ridge, SD 57770

Timeline:

1. The period of performance of this contract shall be 360 calendar days from the Notice to Proceed (NTP).

2. INTRODUCTION & PURPOSE

Under this project, the contractor shall replace the existing heating plant in Pine Ridge. The existing heating plant is original to the building construction of 1991 and is past its useful life.

Construction design drawings and specifications are included as attachments in Section J.

3. ACRONYMS

CMS – CENTERS FOR MIDCARE AND MEDICAID SERVICES

CO – CONTRACTING OFFICER

COR – CONTRACTING OFFICER’S REPRESENTATIVE

JCR – JOINT COMMISSION RESOURCES

PM – PROJECT MANAGER

NTP – NOTICE TO PROCEED

PCRA – PRE‐CONSTRUCTION RISK ASSESSMENT

ICRA – INFECTION CONTROL RISK ASSESSMENT

ILSM – INTERIM LIFE SAFETY MEASURE

CD – CONTRACT DRAWINGS/ CONSTRUCTION DRAWINGS

4. SCOPE OF WORK

The primary purpose of this project is to demolish and replace the existing heating plant and domestic water heaters inside the Pine Ridge Hospital physical plant in Pine Ridge, SD.

All work shall be completed according to this statement of work and the attached contract design drawings and specifications created by the design consultant.

The Pine Ridge Hospital heating system must remain operational throughout the duration of construction and shall not be 100% shut down at any time without advanced notice and coordinated scheduling with the Facility Manager, CO, COR, and the PM. There is a phasing plan shown on the construction drawings and specifications but final phasing shall be closely coordinated with all IHS staff.

In the event the heating system or domestic water system must be shut down at any time for any reason, the contractor shall conduct the shut down and work outside the normal business hours of 8 AM – 5 PM MT. The contractor shall plan to work on premium time outside normal business hours or weekends, and bid work accordingly if it is anticipated that the heating plant or domestic water system will need to be shut down at anytime for any reason. The contractor shall submit a detailed shut down schedule for any and all shut down periods. The contractor shall work around the hospital staff and operations for coordination and scheduling of any heating or domestic water system shut down periods.

The contractor shall complete PCRA and ICRA documentation and all permitting according to item 6 below. The contractor foreman and/or superintendent shall sign all PCRA/ICRA and permitting paperwork and post in work area according to hospital requirements. Contractor shall coordinate closely with the Facility Manager, COR, PM, Infection Control Nurse, and the Safety Officer for final phasing plan, scheduling work, and all permitting.

All contractor personnel shall enter the hospital from the back parking lot, near the loading dock, and through the double doors. All contractor personnel are required to pass a daily Covid check and shall be required to wear a mask inside the hospital throughout the duration of construction. All contractors shall sign the daily work log located in the maintenance shop before starting work. No contractor personnel will be allowed to start work without passing the Covid check and signing into the daily work log.

OTHER WORK REQUIRED AS A PART OF THIS CONTRACT

In addition to the requirements of the design drawings and specifications, the contractor shall convert the system over from pure 100% water to 30% Propylene Glycol/ 70% water mixture. The contractor shall drain down the entire existing and new heating water system at the end of final construction of the new heating plant. The system shall be flushed and cleaned according to specification 232113 Hydronic Piping and with proper chemicals called out in specification 232500 Water Treatment. The refilling of the glycol mixture shall also include the proper inhibitors and water treatment chemicals required according to specification 232500 and based on the specific requirements of the facility heating water system. All work must be performed in accordance with attachment J01 Technical Specifications.

The estimated capacity of the new heating water system including the new boilers and plant piping is approximately 5,100 gallons and is included in Attachment J02 “Appendix A Estimated Heating Water System Volume”. The contractor shall completely fill the entire heating water system with the treated glycol solution and submit a planned outage schedule that lists details of work to be carried out at each milestone throughout the outage time frame. The contractor shall conduct this work on a long weekend or holiday and minimize the down time of the heating system to the hospital. Separate PCRA/ICRA paper work will be required before starting this work and the contractor shall sign and post any work permits and complete/follow any ISLMs that arise out of the PCRA/ICRA documentation.

5. SUPERVISION & COORDINATION

Contractor shall provide and designate an on‐site supervisor/foreman for coordination and scheduling between IHS and the Contractor laborers and/or sub‐contractors.

Contractor shall provide 5 working days minimum advance notice of any need for assistance from the Pine Ridge Facility Engineer or Facility Manager to locate building utilities or shut down of any utilities to complete work.

6. INFECTION CONTROL & INTERIM LIFE SAFETY

Contractor shall follow the requirements of an “Infection Control Construction Permit” and any “Interim Life Safety Measures” (ILSM), which will be developed in conjunction with completion of an Infection Control Risk Assessment (ICRA) and Pre‐Construction Risk Assessment (PCRA). Contractor shall acquire all permits and ILSMs following award of the contract.

7. SAFETY & SECURITY

The contractor shall be responsible for the safe progress of the work to assure that patients, hospital staff, visitors, and children are not allowed access to unsafe areas or conditions during the progress of the work. The contractor and staff shall afford all staff, patients, and visitors’ professional courtesy during the course of the project. Interim life safety measures will be strictly enforced during construction. The contractor shall work with the Pine Ridge Service Unit Safety Officer to ensure compliance throughout contract performance.

The hospital and the Indian Health Service staff will not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project.

The contractor is solely responsible for protecting tools, equipment, and material during construction and throughout the duration of the project until an approved substantial completion date approved by the Facility Manager, the COR, PM, and the CO has been established.

8. PLANNING & SCHEDULING

Scheduling shall be done in cooperation with the Facility Manager, COR, PM, and leadership staff so that disruption to the hospital facility and staff will be minimized. The contractor shall ensure that areas are cleaned at the end of each day.

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on‐ site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the COR.

SECTION E

INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this order.

E.2. 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/

(End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date

52.246‐12 Inspection of Construction Aug 1996

SECTION F

DELIVERIES OR PERFORMANCE

F.1. FAR 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/

(End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.242‐14 Suspension of Work Apr 1984

F.2. FAR 52.211‐10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 360 calendar days after the date the contractor receives the notice to proceed. The time state for completion shall include final cleanup of the premises.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government.

The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; make final acceptance of work; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242‐14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e‐mail directly to the CO and COR. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the Contracting Officer, unless otherwise specified, at the following address:

Indian Health Service (IHS) / Division of Engineering Services (DES) 701 Fifth Avenue, Suite 1600 Seattle WA 98104

G.4 PAYMENT PROCESS

(a) FAR 52.232‐5, Payments Under Fixed ‐Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as‐built drawings, etc., shall be pro‐rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro‐rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on‐site manufacturing and assembly facilities, temporary on‐site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro‐rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the CO and COR. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre‐Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment to the billing office. Hand delivery to the COR in the field does not constitute delivery to the billing office.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request;

e.g., deficient work items, as‐built, payrolls, reports, O&M manuals, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232‐5 Payments Under Fixed‐Price Construction Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high‐cost items to be incorporated into the contract and for which payment, prior to installation, will be requested.

Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high‐cost items. Payment of major high‐cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on‐site, and certified that none will be removed without written permission of the contracting officer. Materials may also be stored in a bonded warehouse offsite if no adequate storage space is available on base.

(5) Payments will be made monthly, or at more frequent intervals as determined by the contracting officer.

(6) The contractor shall remain responsible and retain title to the materials until incorporated into the work.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) 52.232‐5, Payments Under Fixed ‐Price Construction Contracts (May 2014)

(2) 52.232‐27, Prompt Payment for Construction Contracts (Jan 2017)

(3) 52.232‐33, Payment by Electronic Funds Transfer‐ System for Award Management (Oct 2018)

(4) 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

(b) The Designated Billing Office for this contract is the same as the address for correspondence, sent to the attention of the CO. Invoices that have been verified as correct by the COR and shall be emailed to the CO, unless otherwise instructed by the CO. The signed payment invoice shall be sent via e‐mail to the IHS Contracting Officer.

(c) Progress payments WILL be authorized for this project.

(d) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO.

Final payment will be made within 30 Calendar days upon receipt of a properly executed invoice.

(e) The contractor will contact the Designated Billing Office with any payment issues or concerns.

Note: In accordance with FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) ‐‐ Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. CERTIFICATION OF PAYMENTS ‐ RELEASE OF CLAIM

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in accordance with established contractual arrangements; and

(b) A properly executed Contractor's Release. The Release of Claims form is available from the Contracting Officer. Failure to submit this completed release will result in a delay of final payment.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 SUBCONTRACTS

(a) Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. The divisions or sections of the specifications are not intended to control the contractor in dividing the work among subcontractors, or to limit the work performed by any trade.

(b) The contractor shall be responsible to the Government for acts and omissions of his own employees, and of subcontractors and their employees. He shall also be responsible for the coordination of the work of the trades, subcontractors, and suppliers.

(c) The Government will not undertake to settle any differences between or among the contractor and his subcontractors or suppliers.

(d) The contractor shall, without additional expense to the Government employ specialty subcontractors where required by the specifications. "Specialty Subcontractors," when specified as a requirement, means a subcontractor regularly engaged in the manufacture or installation of the contract items. The specialty subcontractor shall select and combine the materials involved, maintain and have available for the purpose, workmen skilled in the specified work. The specialty subcontractor shall be the manufacturer, be licensed by the manufacturer as an installer, or work under direct supervision of the manufacturer.

(e) Within 14 days after award of the contract, the Contractor shall deliver to the Contracting Officer a completed Standard Form (SF) 1413, Statement and Acknowledgment, for each subcontract for construction within the United States, including the subcontractor’s signed and dated acknowledgment that the clauses set forth in paragraph (b) of this clause have been included in the subcontract.

(f) Within 14 days after the award of any subsequently awarded subcontract the Contractor shall deliver to the Contracting Officer an updated completed SF 1413 for such additional subcontract.

H.2. SUBCONTRACTING

(a) In connection with the performance of work under this contract, the contractor shall not subcontract with any subcontractor who, at the time of subcontract award, is listed on the current GSA's Lists of Parties Excluded from Procurement and Non‐procurement Programs, unless otherwise authorized by the Government in accordance with Subpart 9.4 of the Federal Acquisition Regulations.

(b) The List of Parties Excluded from Procurement and Non‐procurement Programs is available at https://sam.gov/content/home.

(c) In the event of the contractor's noncompliance with the foregoing requirements, the Government may terminate this contract for default or take other appropriate action, including, but not limited to, requiring the contractor to terminate any such subcontract and substitute an eligible subcontractor in lieu thereof, at no increase in the contract price or time for performance.

(d) The term "subcontractor," as used in this clause, shall mean the individual or firm with whom the contractor proposes to enter into a subcontract for manufacturing, fabricating, installing, or otherwise performing work under this contract.

(e) Within ten (10) days after contract award, the contractor shall furnish to the Contracting Officer in writing a list of all subcontractors scheduled to perform work under the contract on Form SF‐1413.

(f) The contractor shall include the provisions of paragraphs a., b., and d. of this clause in every subcontract hereunder.

H.3. WORK HOURS

Normal business hours are 8:00 AM – 5:00 PM, Monday through Friday (excluding Federal holidays). Work at other times must be approved by the COR. Requests to work outside normal business hours shall be submitted in writing to the COR not less than 48 hours in advance of the proposed modified schedule. This requirement is due to the need for security of patients, government personnel and property. There must be a 'responsible government agent' on site when any contractor is present on IHS property.

Note: Four (4) day work weeks will be considered upon written request and must be clearly identified in the project schedule.

H.4. FEDERAL HOLIDAYS

(a) The Government only recognizes the following legal holidays established by federal statue:

New Year's Day January 1 Birthday of Martin Luther King, Jr. Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

(b) Any of the legal holidays falling on Saturday will be observed on the preceding Friday; legal holidays falling on Sunday will be observed on the following Monday.

(c) The contractor should not perform work on observed legal holidays unless authorized by the Contracting Officer. In the event work is authorized on observed legal holidays, the contractor shall pay all applicable overtime and/or holiday pay rates required by law.

H.5. INSURANCE

FAR 52.228‐5, Insurance Work on a Government Installation, states that "The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required in the schedule or elsewhere in the contract." The following is the minimum insurance required by the Contracting Officer:

(a) Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so comingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: Bodily injury liability insurance coverage written on the comprehensive form of a policy of at least $500,000 per occurrence.

(c) Automobile Liability: Automobile liability insurance written on the comprehensive form of policy.

The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

H.6. KEY PERSONNEL

(a) Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

(1) If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 calendar days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the Contracting Officer promptly replace personnel with personnel of equal or greater ability and qualifications.

(2) All requests for approval of substitutions hereunder must be in writing at least 15 calendar days prior to the substitution, circumstances permitting, and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute with equal to or greater qualifications, and any other information requested by the Contracting Officer. The Contracting Officer shall promptly notify the contractor of approval or disapproval in writing.

(b) The following positions are identified as Key Personnel: (1) Project Manager, (2) Superintendent and (3) Safety Officer.

H.7. PROJECT MANAGEMENT

(a) Contractor shall meet with the COR prior to beginning on‐site work to discuss general security and operations requirements.

(b) Construction activities shall be coordinated with COR to ensure that there are no detrimental impacts on the day to day operations of the hospital or on patient safety.

H.8. SUPERINTENDENT ON SITE

(a) Reference FAR 52.236‐6 Superintendence by the Contractor. The contractor will ensure that the Project Superintendent is on site at all times work is being performed by the contractor or subcontractor(s). They shall directly oversee all apprentice and subcontractor work. The Project Superintendent is also responsible to ensure all labor and safety requirements are complied with; and ensure that the worksite is cleaned up at the end of each work day.

(b) All communications between the IHS and contractor concerning the day‐to‐day workmanship on the project will be handled through the Project Superintendent and they MUST have the authority to act on behalf of the Contractor in all contractual matters.

H.9. IDENTIFICATION OF CONTRACTOR EMPLOYEES

(a) Identification (ID) Badges. The Contractor shall provide each employee that will be onsite with an ID badge on contract start date or on employment start date. The ID badge shall be made of non‐metallic material.

The badge shall be easily readable and include the employee's name, the Contractor's name, functional area of assignment, and a color photograph. The Contracting Officer or their designee shall approve the ID badge template before the contract start date.

(b) Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract onsite or to attend Government meetings and conferences related to the contract.

Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. Contractor visitor badges may be issued by the facility in addition to Contractor badges.

(c) Utilizing Electronic Mail (e‐mail). When prime Contractor or Subcontractor personnel send e‐mail messages as part of contract performance or otherwise relating to contract matters, each sender shall include his/her name (both first and last names), e‐mail address and the name of the individual’s employer.

H.10. EMPLOYEE APPEARANCE

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The Contracting Officer reserves the right to determine the acceptability of any clothing worn.

H.11. REMOVAL OF PERSONNEL

The Contracting Officer may require the Contractor to remove from the job any employee who endanger persons or property; those who manufacture, distribute, dispense, possess or use controlled substances at the worksite (FAR 52.223‐6, Drug‐Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of security or for any and all other reasons as determined by the Contracting Officer as objectionable.

H.12. PROJECT SCHEDULE

(a) The Contractor shall develop a detailed schedule in Microsoft Project or approved equal. The first draft of the schedule must be presented to the CO and COR prior to the pre‐construction meeting. A completed schedule must be submitted within 5 calendar days after work commences, or agreed to date determined during the pre‐construction meeting. Refer to FAR 52.236‐15, Schedules for Construction Contracts.

(b) The project schedule shall include key milestones of the project, including mobilization and demobilization dates, start and finish dates, tasks required per phase, planned outages, progress meetings, laboratory testing, remediation and demolition, tasks that include after‐hours work, as well as proposed substantial completion inspection and final inspection dates, and closeout dates.

(c) All work shall be completed within 360 calendar days following the Notice to Proceed issued by the CO. The 360 calendar days includes time for submittal review period, long lead orders, demolition, construction, equipment setup, furniture installation, commissioning and final inspection. The project schedule shall incorporate a winter exclusion period. This winter exclusion is effective between 1 December – 1 March.

This exclusion period is considered outside of the 360‐calendar day period of performance. The contractor may choose to work during this timeframe if able to do so with the COR and CO’s approval.

The contractor shall take the winter exclusion period into account when developing the project schedule.

(d) The Contractor shall submit this schedule for review and approval prior to work proceeding. Contractor shall actively maintain and update the schedule as work progresses. Contractor is responsible for ensuring that the schedule is current.

(e) Progress payments will not be made without a current progress schedule.

H.13. SCHEDULE OF VALUES (SOV)

Before any payment is made to the Contractor, including progress payments, the Contractor shall prepare and submit a SOV to the Contracting Officer for review and approval. The SOV shall include values of each principal category of the work, when added together, equal the total contract price. Refer to G.4 Payment Process for information required on the SOV.

H.14. SUBMITTALS

(a) The Contractor shall be required to set up an account with an established Company such as Submittal Exchange, ProCore or another similar cloud‐based website service designed specifically for transmitting submittals between construction team members and overall management of documentation during the construction process. Specific category submittal requirements shall be as described in the project technical specifications.

(b) Within 10 calendar days after commencement of work or as otherwise established by the contracting officer, all materials and articles requiring approval, IAW 52.236‐5, Material and Workmanship, shall be submitted by the Contractor using a transmittal sheet as approved by the COR. Government review comments will be returned within seven (7) calendar days after receipt of submittals. Contractor shall provide the following submittals AFTER AWARD:

(1) Construction Project Schedule (FAR 52.236‐15)

(2) Schedule of Values

(3) List of Subcontractors/SF 1413

(4) Submittal Log

(5) Contractor Key Personnel Contact Information

(6) Safety and Accident Prevention Plan

(7) Material Safety Data Sheets (MSDS) for all products

(8) Shop drawings / product data / samples, highlighting specific part/model numbers proposed, along with all selected options (as applicable)

(9) Descriptive literature/catalogue cuts shall be annotated/highlighted with sufficient clarity so as to identify the products proposed for this project and show its conformance with contract requirements

(10) Results of all third party testing ‐ Within 7 days after testing performed

(11) Operation and Maintenance (O&M) Manual ‐ 2 hard copies and 1 digital (PDF)

(12) Warranty Certificates ‐ 2 hard copies and 1 digital (PDF)

H.15. PRODUCT APPROVAL

FAR 52.236‐5, Material and Workmanship, states "[w]hen required by this contract or by the Contracting Officer, the contractor shall also obtain the Contracting Officer's approval of the materials or articles which the contractor contemplates incorporating into the work. When requesting approval, the contractor shall provide full information concerning the material or articles. When directed to do so, the contractor shall submit samples for approval at the contractor's expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection."

(a) Approval of proposed materials or articles shall be only for the characteristics or use named in such approval and shall not be construed to change or modify any contract requirements, or relieve the Contractor from any contract requirement. Before submitting requests for product approval, the Contractor shall assure himself that the materials or equipment will be available in the quantities required. No change or substitution of approved materials or articles will be permitted after a request has been approved.

(b) Materials and equipment incorporated in the work shall match the approved materials or articles.

If requested, approved samples, including those that may be damaged in testing, will be returned to the contractor, at his expense, upon completion of the contract. Samples not approved will also be returned at Contractor expense, if so requested.

(c) Failure of any material to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further requests for approval of the same brand or make of that material.

The Government reserves the right to disapprove any material or equipment that previously has proved unsatisfactory in service.

(d) Deviations from the contract requirements shall be specifically pointed out in transmittal letters.

Failure to point out deviations may result in subsequent rejection and removal of such work at no additional cost to the Government.

(e) Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals. The contractor shall replace such materials or equipment to meet contract requirements, or there shall be an adjustment of the contract price as determined by the Contracting Officer.

(f) When tests are required, only one test of each sample proposed for use will be made at the expense of the Government. Samples which do not meet specification requirements will be rejected. Testing additional samples will be done by the Government at the expense of the contractor.

(g) The contractor shall furnish additional certification on conformance to the specification requirements as may be requested by the Contracting Officer.

H.16. APPROVED EQUIVALENTS

Contractor proposed equivalents shall be submitted for review after award as a Request for Information (RFI).

Proposed equivalents will not be reviewed during the solicitation period.

H.17. PRECONSTRUCTION CONFERENCE

Reference FAR 52.236‐26 Preconstruction Conference. The Contracting Officer (CO) will schedule and conduct a Pre‐Construction Meeting to be held after Notice of Award. This meeting will be held via teleconference once all bonds and insurance have been received by the CO. Maximum participation of the prime contractor and all subcontractors is expected. The CO may designate required attendance for sub‐contractors.

H.18. PROGRESS MEETINGS

(a) The Contractor shall schedule and administer monthly construction progress meetings throughout the contract performance period. Additional meetings may be held as required. The location of progress meetings will normally be on site; however, other locations may be approved by CO.

(1) The Contractor shall make arrangements for meetings, prepare agenda, and distribute notice of meetings to participants three (3) business days in advance of each progress meeting. Meeting agenda shall cover topics pertinent to continued progress and successful completion of the contract.

(2) The CO, or if not attending, the appointed COR will preside over progress meetings.