Attch J-1 Project Deliverables.pdf

NASA/KSC SOLICITATION 80KSC024R0005

ATTACHMENT J-1 PROJECT DELIVERABLES

Incidental deliverables (manuals, reports, plans, and other written documentation) to be provided under this contract are identified in this Attachment J-1. Nothing contained in this Attachment J- 1 shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this agreement which are not identified and described in this Attachment J-1. The costs for data to be furnished in response to Attachment J-1 are included in the firm-fixed price of this contract.

J-1-1 SUBMITTAL SCHEDULES

Within five days of Notice of Award, the contractor shall request a submittal register from the Contracting Officer or assigned representative.

(a) Within 15 days of Notice of Award, the Contractor shall provide, for approval by the

Contracting Officer, the following schedules of submittals:

(1) A schedule of all shop drawings and technical submittals required by the specifications and drawings. The schedule will indicate the specification or drawing reference requiring the submittal; the material, item or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

(2) A separate schedule of all other submittals required under the contract but not listed in the specifications or drawings. The schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approval need date (if approval is required).

(b) All submittals called for by the contract documents will be listed on one of the above schedules. If a submittal is called for but does not pertain to the contract work, the Contractor will include it in the applicable schedule and annotate it "N/A" with a brief explanation. Approval of the schedules by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the schedules or marked "N/A".

(c) Copies of both schedules will be re-submitted monthly annotated by the Contractor with actual submission and approval dates. When all items on a schedule have been finally approved, no further re-submittal of the schedule is required.

(End of Project Deliverable Requirement)

J-1-2 SHOP DRAWINGS

Pursuant to FAR clause 52.236-21 entitled "Specifications and Drawings for Construction"; the Contractor shall submit Shop Drawings (SDs) as detailed below. For purposes of this clause, the term “Shop Drawings” shall be construed to include all “Submittal Descriptions” (Type SD-01, SD-02, SD-03, etc., as required by project technical specifications) that are necessary to fully describe contractor supplied materials and installation methods that demonstrate compliance with the technical and performance requirements of the contract. Submittal Descriptions include drawings, design data, catalog cuts, descriptive literature, illustrations, schedules, performance and test data, and similar materials to be furnished by the contractor. The preparation and distribution requirements described herein apply to all such SD submittals except as noted in technical specifications or otherwise directed by the Contracting Officer.

(a) Shop drawing submittals will be processed by the government utilizing a SharePoint website and the contractor will be required to use this as the main interface for project documentation unless otherwise noted or directed by the contracting officer. Paper hard copy shop drawings are still required for the following systems:

(1) Fire Alarm

(2) Fire Suppression System

(3) Controls System

Shop drawing submittals for systems that have been delegated for design and construction to the contractor shall be submitted as hardcopies for review and approval by the government unless otherwise directed by the Contracting Officer.

(b) For shop drawing submittals where SharePoint is not being used the contractor shall provide complete sets for the KSC functional organizations. Up to 10 printed hard copies will be required per shop drawing. Hardcopies will need to be submitted directly to the government appointed administrative assistant who, in turn, will distribute them to the functional organizations.

(c) Shop drawings will be returned to the Contractor within 21 calendar days of the recorded submission date, with appropriate review and approval notations, as described in the following process:

(d) Submission to the government shall be complete, detailed, and contain all drawings. Partial submittals will not be accepted unless specifically approved by the Contracting Officer. Any partial submittals shall be so indicated and any outstanding submittal required to complete the package shall be identified.

(e) Shop drawings will be returned to the contractor with one of the following dispositions:

(1) Approved (A) – Contents indicated on the shop drawings are approved for implementation.

(2) Approved as Noted (AN): Contents are conditionally approved for implementation; the government will identify conditions for approval. The Contractor may proceed with the work covered provided he takes no exception to the corrections noted. The notes shall be incorporated on the shop drawings prior to submission of the final shop drawings.

(3) Not Approved (NA): Contents are not approved for implementation; reason for disapproval will be identified by the government. Contractor to make the necessary corrections and revisions on the drawings and re-submit them for approval, prior to proceeding with any of the work depicted on the drawings. Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless a written consent has been provided by the contracting officer or COR.

The Contractor shall make any corrections required by the Contracting Officer. If the Contractor considers any correction or notation indicated on the returned shop drawings to

Contractor Proceeds with Approved SD

Contractor Submits Shop Drawing For Review and

Approval

Government Distributes Shop Drawing For Review to A&E and System Engineers (LDEs)

A&E and LDEs provide review comments, to

Project Design Manager and Construction COR

Design Manager and Construction COR

Provide Final Review and Disposition

Document Approved

Contractor Addresses Comments and Resubmit within 10 business days.*

YES

NO

*NOTE: If the contractor needs additional time for revision, a request shall be submitted to the contracting officer with a new proposed submission date.

constitute a change to the contract drawings or specifications; notice as required under the clause entitled "Changes" shall be given to the Contracting Officer.

(4) Returned for Correction (RC): Document does not contain sufficient detail or information for approval (e.g. Shop drawing form is not properly filled out, indicators not included as part of catalog cuts, etc.) Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless written consent has been provided by the contracting officer or COR.

(5) Record Only (RO): Document has been reviewed and processed; no approval deemed necessary.

(f) The Contractor shall utilize NASA KSC Form 50-308 for submission of shop drawings; the form shall clearly identify the specific section and paragraph of the contract specification or drawing for which the contractor is submitting the shop drawing for. The government reserves the right to reject shop drawings if the form is not properly filled out or if it does not contain sufficient detail for approval.

(g) A digital shop drawing shall be assembled as a Portable Digital Format document portfolio utilizing Adobe Acrobat or government approved equivalent.

(h) Shop drawings shall be submitted in a logical sequence that is coordinated with long lead-time procurements, fabrication, and construction schedules. A filename structure is encouraged to be coordinated with the COR for filing purposes.

(i) Shop drawings for certain systems (e.g. fire detection/suppression) must be submitted within

60 days following the contractor’s receipt of Notice to Proceed. Associated as built drawings, software, programs and test procedures must be submitted no later than 60 days prior to acceptance or functional testing. See Shop Drawing and submittal references in the project technical specifications for affected submittals and their respective deadlines.

(j) "Drawings" as opposed to "Shop Drawings" shall mean actual drawings, diagrams, layouts and schematics. "Drawings" fall under the more general term "Shop Drawings" which include other required materials.

(1) Drawings shall be uniform in size, nominally 24 by 36 inches, with a maximum size of

28 by 40 inches. All drawings shall have dark lines on a white background.

(2) A blank space, no smaller than 4 by 5 inches shall be reserved on the right hand half of each sheet for the Government disposition stamp.

(k) The Government’s engineering review of the Contractor’s shop drawing submittal(s) is for general conformance with the design concept of the project and the information given in the contract documents. As such, approval of the shop drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. It is the contractor’s sole responsibility to verify field dimensions and design adequacy. The Contractor is responsible for connection details;

confirming and correlating all quantities and dimensions; selecting fabrication processes and techniques of construction; coordinating the work with that of other trades and performing the work in a safe and satisfactory manner, and certifying that proposed products meet all technical specifications and all contractual provisions, especially those relating to the ‘Buy American Act’. Corrections or comments made as part of the Government review do not relieve the Contractor from compliance with the requirements of the contract documents.

Likewise, any approval of a Shop Drawing Submittal containing an unidentified deviation from the technical requirements of the applicable contract drawings, maps and specifications, shall not relieve the contractor from compliance with the technical requirements.

(l) If changes are necessary to approved shop drawings, whether as a result of a contract change or for any other reasons, the Contractor shall make such revisions and resubmit the shop drawings in accordance with the procedures in paragraphs (1) through (3) above. No item of work requiring a shop drawings change shall be accomplished until the shop drawing change is approved.

(m) Whenever the Contractor's shop drawings contain any changes or deviations from the technical requirements of the contract drawings, maps and specifications, they shall be clearly identified on the applicable shop drawings. All shop drawings containing deviations must be accompanied by a KSC FORM 50-314, Contractor Request for Deviation / Waiver, in accordance with the Contract Section C clause entitled "Deviations and Waivers". Any deviation request addressing the Contractor’s inability to comply with the ‘Buy American Act’ must be accompanied by a ‘Request for Determination of Inapplicability of the Buy American Act’. Failure to note a deviation on a submitted shop drawing that is subsequently returned as “approved” or “approved as noted” will not constitute approval of the deviation.

(n) Progress payments will not be made on materials and equipment that have been delivered to the job site but not approved on shop drawings.

J-1-3 RECORD DRAWINGS

(a) Record drawings or otherwise referred to as “project as-built drawings” are revised sets of drawings developed by the Contractor—based on the original design drawings supplied to the contractor by the Government—that include the integration of changes made in the fabrication and field installation (i.e. design changes, component relocation, rerouting of distribution systems, changes required for coordination among trades, etc). The record drawings shall also reflect any changes made to the contract via contract modification. The incorporation of reference flags to contract changes into the as-built drawings are not considered sufficient revisions.

(b) The Contractor shall verify all dimensions and Geographical Information System (GIS) data shown on the contract drawings. Civil discipline systems, such as site dimensions and elevations, underground utilities, manholes, access points, paving, etc. and systems requiring state certifications, such as stormwater systems, shall require verification by a registered land surveyor. As-built dimensions and GIS data shall be at the same level of detail as the contract drawings.

(c) All dimensional changes shall be reflected as corrected dimensions by striking through the dimension value with a single line and circling the change. A leader shall point from the actual as-built dimension to the circled change. All utility routing and interface changes shall be reflected on the drawings to scale and defined with sufficient dimensions to be able to locate.

Indications by reference alone, for example to a change order number, will not be acceptable.

(d) These record drawings shall be maintained by the Contractor at the work site and shall be updated based on job progress to reflect all changes and deviations and actual routing of all field-routed utilities and services. All lines, letters, and details shall be sharp, clear, and fully legible. All additions to the drawings shall be precisely drawn to scale of the original drawing and their locations shall be dimensioned.

(e) Final Systems Drawings for Wiring/Devices/Control Systems:

(1) Final system drawings for wiring and control systems shall be prepared and submitted as described below, and in accordance with additional requirements as described in technical specifications.

(2) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review. Failure to maintain up to date integrated copies of the records drawings may result in a decrease to the allowable pay request amount.

(3) Drawings for installation of wiring, devices and/or controls that require field routing must be red-lined, reproduced, verified for accuracy, and submitted for approval, per the requirements set forth under the Project Deliverable titled Shop Drawings, a minimum of two weeks before requesting a final walkdown of the systems listed in paragraph (4) below. These drawings shall be labeled “FINAL SHOP DRAWINGS”. In addition to hardcopy reproductions, the final drawings submittals shall include electronic files in Intergraph or Microstation format or in a Computer Aided Design (CAD) format compatible with Intergraph or Microstation.

(4) Final Systems Drawings are required for:

(i) HVAC

(ii) Paging/Area Warning

(iii) Premise Wiring

(iv) Electrical control schematics and connection diagrams

(v) Elevators

(vi) Fire detection/suppression systems

(vii) Any other system involving wiring and controls, with the exception of facility lighting

(f) Sewer System Certification:

The Contractor shall provide to the Contracting Officer three sets of drawings in the form of an As-Built Survey signed and sealed by a State of Florida Registered Land Surveyor for all work involving sewer system installations or modifications to sewer systems. The as-built survey shall show all locations and invert elevations of the sewer system to verify that its placement is per contract drawings. The submittal shall be complete and sufficient for the Engineer of Record’s certification to the Florida Department of Environmental Protection. The as-built survey level of detail shall be the same as shown in the contract drawings. If significant differences exist between the contract requirements and as-built conditions as evidenced by the survey, the differences shall be corrected and a new as-built survey made and submitted.

Drawings shall be provided prior to the final inspection.

(g) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

(h) The Contractor is responsible for providing a full set of construction as-builts at the completion of the project, to include as-builts of any delegated design and fabrication scope of the project.

For all delegated design and fabrication scope, the contractor shall submit original CAD Native files as well as portable digital format (pdf).

(i) The Contractor is required to include as-built drawing status and completion percentages in the construction schedule and all schedule submittals. As-built status and submittals are a requirement on all pay request submittals.

(j) An integrated set of the construction as-built drawings or redlined drawings is to be readily available at all times on the jobsite in the prime contractor’s possession, for review by the government and inspectors.

(k) After completion of all construction and before final payment is made, the Contractor shall submit one complete set of full size blue line contract drawings with fully dimensioned changes shown in red pencil to the Contracting Officer.

J-1-4 MISCELLANEOUS DOCUMENTATION

(a) Documentation submitted under this clause shall not be submitted as shop drawings.

(b) The Contractor shall submit an original and one copy of all correspondence, delivery tickets, soil compaction reports, contractor daily reports, concrete test reports, and welding certifications or other worker qualification certifications, to the Contracting Officer.

(c) The Contractor shall submit an original and four copies of all other documentation (except shop drawings) pertaining to this contract, including asbestos abatement plans, to the Contracting Officer.

(d) In the event of a conflict within this contract, the provisions of this requirement shall take precedence over any other contractual requirement pertaining to the number of copies to be submitted except for shop drawings which shall be submitted in accordance with Project Deliverable Requirement J-A-2, Shop Drawings.

J-1-5 PROGRESS SCHEDULES

Scheduling requirements and progress schedules shall follow the Unified Facilities Guide Specifications (UFGS) Section 01 32 01.00 10.

Per the UFGS, update the Progress Schedule on a regular basis, monthly at a minimum.

As-built drawing status shall be updated in all progress schedules.

Pursuant to FAR 52.236-15, entitled "Schedules for Construction Contracts," the Contractor shall include no less than the following information on the Progress Schedule:

(a) For projects involving the installation or modification of Fire Alarm systems, include as a minimum, the following line items on the Statement of Values:

(1) Fire Alarm Rough-In Material

(2) Fire Alarm Rough-In Labor

(3) Fire Alarm Trim Material

(4) Fire Alarm Trim Labor

(5) Fire Alarm Preliminary Testing

(6) Fire Alarm Final Testing

(b) For projects involving the installation or modification of Building Controls (i.e. HVAC, lighting, etc) systems, include as a minimum, the following line items on the schedule of values:

(1) Controls Rough-In Material

(2) Controls Rough-In Labor

(3) Controls Trim Material

(4) Controls Trim Labor

(5) Controls Testing

(c) Separate line items for Mobilization and Shop Drawing submittal and approval (these items are to show no associated costs).

(d) The Progress Schedule shall indicate the file date and status date (data date).

(e) The Progress Schedule shall contain clearly defined and labeled relationships of the conventional type (i.e. Finish-to-Start (FS), Start-to-Start (SS) or Finish-to-Finish (FF)).

Negative lags will not be permitted nor will positive lags inserted for the purpose of sequestering float. The Schedule shall contain only two open ends, one predecessor open end prior to NTP or Project Start and one successor open end following Project Complete.

Activity date constraints shall be kept to a minimum, limited primarily to project and/or contractual milestones. Contract downtime shall be shown in the schedule as “downtime activities” or shall be specifically defined in project calendars. Downtime shall not be incorporated into activity durations.

(f) Statement of Values (SOV): To determine progress, the contractor must submit a detailed continuation sheet of the contractor pay request (Contract Attachment J-D - Statement of Values) in the native format, preferably compatible with Microsoft Excel. The detailed continuation sheet shall provide categories for:

(1) Item Number

(2) Description of the Work

(3) Scheduled Value

(4) Work Completed – Previous

(5) Work Completed - This Period

(6) Materials Presently Stored

(7) Total Completed and Stored To Date

(8) Total Percent Complete

(9) Balance To Finish

(10) Retainage (if applicable)

J-1-6 SAFETY DATA SHEETS (SDS) SUBMITTAL/CHEMICAL

INVENTORY REPORTING AND MANAGEMENT

The Contractor shall provide a complete and accurate list, accompanied by the applicable Safety Data Sheets (SDS), of all materials and chemicals listed on the Consolidated List of Chemicals Subject to the Emergency Planning and Community Right-To-Know Act (EPCRA) and Section 112(r) of the Clean Air Act that will be stored onsite and/or used in the execution of this contract, regardless of the quantity. This information shall be provided to the Contracting Officer (CO) prior to the time of delivery of the materials and chemicals to the site. This inventory is to be updated and resubmitted to the CO on a monthly basis. All inventory reporting is to be completed on Kennedy Space Center Form 8-313NS, Chemical Inventory for Construction Projects. Appropriate labels and SDS shall be provided for all chemical shipments.

J-1-7 LIFTING PLAN AND RIGGING PLAN (FEB 2020)

A detailed Lifting and Rigging Plan, including associated certifications for riggers and crane operators, shall be submitted by the Contractor fifteen working days prior to lifting operations.

Lifting operations include work that requires the use of cranes or lifting equipment to include chokers, slings, and shackles used to move material, personnel, and equipment. The Lifting and Rigging Plan may be valid for multiple crane lifts, as long as the configuration, location, and percent capacity have not changed. Lifts which present an elevated risk of serious injury, loss of life, loss of one-of-a-kind articles, high dollar items or major facility components whose loss would have serious programmatic or institutional impact will be deemed a Critical Lift. Critical Lifts may be subject to additional planning and implementation requirements. An electronic copy of the detailed Lifting and Rigging Plan shall be submitted for approval to the Contracting Officer using KSC Form 50-101, Kennedy Space Center Lift Plan for Construction Contracts.

J-1-8 REQUEST FOR INFORMATION/CLARIFICATION (RFIC)

The Contractor shall promptly report to the Contracting Officer all problems or conflicting technical information encountered during the contract performance so that the Government may provide solutions or appropriate direction. Such problems shall be reported on KSC Form No. 8- 268, "Request for Information/Clarification," to be provided by the Government. A copy of each RFIC will be provided to the Contracting Officer’s Representative (COR) concurrently with the transmittal to the Contracting Officer. The Contractor shall log and control each Request for Information/Clarification (RFI/C), including those generated by subcontractors.

J-1-09 DEVIATIONS AND WAIVERS

(a) When the Contractor proposes to perform work which does not conform to the requirements of the applicable contract drawings and specifications, the Contractor shall submit to the Contracting Officer for approval, a written request for deviation or request for waiver on the nonconforming work.

(b) All requests by the Contractor shall be submitted on KSC Form 50-314 (Contractor Request for Deviation/Waiver) including an offer of consideration to the Government. The request must be technically supported by justification, rationale, design considerations, calculations and other data which permits ready and conclusive evaluation by the Government as to acceptability or no acceptability.

(c) Where a requested deviation or waiver on a particular aspect of the work has a relation to, or affects, other aspects of the work, those other aspects of the work shall be clearly identified and referenced. And, if the requested deviation or waiver necessitates a deviation or waiver on other aspects, requests for all such deviations and waivers must be submitted concurrently.

(d) Any request not submitted in strict accordance with this provision will not be considered.

J-1-10 ELECTRICAL BPA SPECIFIC CLOSEOUT ITESM

The following must be provided as part of closeout:

• Shop/As-built drawings and applicable red lines

• Manufacturer’s product data for all installed items

• Manufacturer’s maintenance and operation manuals

• Documentation detailing all training on new systems/items

• All warranty information on installed equipment

• Completed Submittal/Transmittal/RFI/Daily Logs

• Completed signed/approved punch list