Attachments_for_Submittal.pdf

Attachment 1: Offer and Acceptance Form

RFP Solicitation No. BPM004422

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

1 Solicitation Attachments

SUBMISSION OF OFFER: Undersigned hereby offers and agrees to furnish Statewide Environmental Laboratory Services materials and services in compliance with all terms, conditions, specifications and amendments in the Solicitation indicated above and any written exceptions in Offer indicated by the latest dated version below:

Initial Offer:

5-26-

Date Signature

Revised Offers:

Date Signature Date Signature

Date Signature Date Signature

Best and Final Offer:

Date Signature

Pace Analytical National

Offeror company name Signature of person authorized to sign Offer

12065 Lebanon Road Eric Johnson – Director, Lab Operations

Address Printed name and title

Mt. Juliet, TN 37122 Dave Veratti, Account Executive

City | State | ZIP Contact name and title

62-0814289 David.Veratti@pacelabs.com 602-377-2696

Federal tax identifier (EIN or SSN) Contact Email Address Contact phone number

CERTIFICATION: By signature in the above, Offeror certifies that it:

1. will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State Executive Order 2009-9 or A.R.S. § 41-1461 through 1465;

2. has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. complies with A.R.S. § 41-3532 when offering electronics or information technology products, services, or maintenance; and

4. is not debarred from, or otherwise prohibited from participating in any contract awarded by federal, state, or local government.

ACCEPTANCE OF OFFER: State hereby accepts the initial Offer, Revised Offer, or Best and Final Offer identified by the latest date and number at the top of this form (the Accepted Offer). Offeror is now bound (as Contractor) to carry out the Work under the attached Contract, of which the Accepted Offer forms a part. Contractor is cautioned not to commence any billable work or to provide any materia l or perform any service under the Contract until Contractor receives the applicable Order or written notice to proceed from the Procurement Officer.

ADEQ’s Contract Number is: __________________ Contract Effective Date: ________________

Award Date:

Ana Machiche Date

Procurement Officer Signature

Louis Anaya, MPA, C.P.M., CPPB Date

Chief Procurement Officer Signature mailto:David.Veratti@pacelabs.com

Attachment 2: Boycott of Israel Disclosure

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

2 Solicitation Attachments

Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

● The Solicitation or Contract has an estimated value of less than $100,000;

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; OR

● Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. § 35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

5. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. § 35-393.03.

In compliance with A.R.S. § 35-393 et seq., all offerors must select one of the following:

The Company submitting this Offer does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. § 35-393 et seq. I understand that my entire response will become a public record in accordance with A.A.C. R2-7-C317.

☐The Company submitting this Offer does participate in a boycott of Israel as described in A.R.S. § 35-393 et seq.

☐Exempt Solicitation, Contract, or Contractor.

Indicate which of the following statements applies to this Contract:

● Solicitation or Contract has an estimated value of less than $100,000;

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; and/or

● Contractor is a non-profit organization.

Pace Analytical National

Company Name Signature of Person Authorized to Sign 12065 Lebanon Road Eric Johnson

Address Printed Name

Mt. Juliet, TN 37122 Director, Laboratory Operations

City State Zip Title

Attachment 3: Confidential Information

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

3 Solicitation Attachments

All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that are proprietary or a trade secret, a process is set out in A.A.C. R2-7-103

(copy attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C. R2-7-101(52).

Complete this form and return it with your Offer along with the appropriate supporting information to assist the State in making its determination as to whether any of the materials submitted as part of your Offer should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure.

STATE WILL NOT CONSIDER ANY MATERIAL IN YOUR OFFER “CONFIDENTIAL” UNLESS DESIGNATED ON THIS FORM.

Check one of the following – if neither is checked, State will assume that as equivalent to “DOES NOT”:

This response DOES NOT contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

☐ This response DOES contain trade secret information because it contains information that:

1. Is a formula, pattern, compilation, program, device, method, technique or process, AND

2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; AND

3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.

NOTE: Failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(52) will become public in accordance with A.A.C. R2-7-C317. State may make its own determination on materials in accordance with A.A.C. R2-7-103.

If State agrees with Offeror’s designation of trade secret or confidentiality and the determination is challenged, the undersigned hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.

By submitting this response, Offeror agrees that the entire Offer, including confidential, trade secret and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Offeror agrees to indemnify and hold State, its agents and employees, harmless from any claims or causes of action relating to

State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by State in defending such an action.

Pace Analytical National

Offeror Company Name Signature of Authorized Person

12065 Lebanon Road Eric Johnson

Address Printed Name

Mt. Juliet, TN 37122 Director, Laboratory Operations

City State Zip Title

Attachment 3 Supplement: Confidential Information Designation FOR REFERENCE ONLY

RFP Solicitation No. BPM004422

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

4 Solicitation Attachments

A.A.C. R2-7-103 [Confidential Information] as was current at time of Solicitation issuance

A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.

C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:

1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;

2. The designated information is not confidential; or

3. Additional information is required before a final confidentiality determination can be made.

D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.

E. An agency chief procurement officer may release information designated as confidential under subsection (A) if:

1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or

2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.

Attachment 4: Conformance Statements

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

5 Solicitation Attachments

If taking exceptions, the Attachment Supplements must be uploaded as a separate word doc. file titled “Attachment Supplement -”

STATE WILL NOT CONSIDER ANY EXCEPTIONS UNLESS DESIGNATED ON THIS FORM.

READ PARAGRAPH 6.8 OF THE INSTRUCTIONS TO OFFERORS BEFORE TAKING ANY EXCEPTIONS – TAKING EXCEPTIONS

CAN BE GROUNDS FOR STATE REJECTING OR DOWN-GRADING YOUR OFFER IN EVALUATION.

CONFORMANCE TO THE INSTRUCTIONS TO OFFERORS

Check one of the following – if neither is checked, State will assume that as equivalent to “YES”:

YES – Offeror acknowledges that it has read and understands the Special Instructions to Offerors and

Uniform Instructions to Offerors of the Solicitation Documents and attests that its Offer complies.

NO – Offeror acknowledges that it has read and understands the Instructions to Offerors in the

Solicitation Documents, and attests that its Offer complies with both EXCEPT FOR the exceptions listed in Attachment Supplement 1.

CONFORMANCE TO SCOPE OF WORK AND PRICING

Check one of the following – if neither is checked, State will assume that as equivalent to “YES”:

YES – Offeror acknowledges that it has read and understands the Scope of Work Document and the

Pricing Document of the Solicitation Documents and attests that its Offer complies with both.

NO – Offeror acknowledges that it has read and understands the Scope of Work Document and the

Pricing Document of the Solicitation Documents and attests that its Offer complies with both EXCEPT

FOR the exceptions listed in Attachment Supplement 2.

CONFORMANCE TO THE CONTRACT TERMS AND CONDITIONS

Check one of the following – if neither is checked, State will assume that as equivalent to “YES”:

YES – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the

Uniform Terms and Conditions, along with their respective Exhibits and Appendices of the Solicitation

Documents and attests that its Offer complies with both.

NO – Offeror acknowledges that it has read and understand the Special Terms and Conditions and the

Uniform Terms and Conditions, along with their respective Exhibits and Appendices 2 of the Solicitation

Documents and attests that its Offer complies with both EXCEPT FOR the exceptions listed in

Attachment Supplement 3.

Attachment 4 Supplement: Exceptions

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

6 Solicitation Attachments

Exceptions to Instructions – Attachment Supplement 1

Article / Paragraph or Exhibit Reference

Proposed Changes / Alternate Language RFP Language (Copy and Paste from Solicitation)

Special Instructions to Offerors

6 6.2.1 Indemnification Clause Strikethrough in whole or in part.

x

6 6.2.1 Indemnification Clause - If the Indemnitee is 90% or 50% negligent (as opposed to 100% or "solely"), Contractor should not have to indemnify it for that portion of the claim for which Indemnitee itself was negligent.

Relative or proportional indemnification is much more reasonable and what Pace proposes as an exception to what is being described here.

It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims to the extent arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all Claims x X Exception:

X Rationale:

x

Uniform Instructions to Offerors x X Exception:

X Rationale:

x x X Exception:

X Rationale:

x

Pace Analytical National

Company Name Signature of Person Authorized to Sign

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

7 Solicitation Attachments

Exceptions to Scope of Work and Pricing – Attachment Supplement 2

Article / Paragraph or Exhibit Reference

Proposed Changes / Alternate Language RFP Language (Copy and Paste from Solicitation)

Scope of Work x X Exception:

X Rationale:

x x X Exception:

X Rationale:

x x X Exception:

X Rationale:

x

Pricing Document x X Exception:

X Rationale:

x x X Exception:

X Rationale:

x

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

8 Solicitation Attachments

Exceptions to Contract Terms & Conditions – Attachment Supplement 3

Article/ Paragraph or Exhibit Reference

Proposed Changes / Alternate Language RFP Language (Copy and Paste from Solicitation)

Special Terms & Conditions x X Exception:

X Rationale:

x x X Exception:

X Rationale:

x x X Exception:

X Rationale:

x

Uniform Terms & Conditions x X Exception:

Rationale:

x x X Exception:

X Rationale:

x

Attachment 5: Key Personnel

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

9 Solicitation Attachments

Answer all questions thoroughly in the spaces provided. Complete this form in full for each one of the Key

Personnel proposed to be involved in carrying out the Work. Duplicate as needed. Insert or attach a separate resume if desired, but any attached resumes are supplemental to this form and do not substitute for this form. If there are more than three (3) Key Personnel, please utilize the same form for each additional Personnel.

1 Name: Eric Johnson How long with company? 31 years

Current position in company:

Director, Laboratory Operations How long in position? 2

Position for the Services: Laboratory Operations How much of time will be dedicated to the Services?

25%

What primary functions will be assigned?

Overseeing daily operations of all laboratory operations, data quality review and client services.

Describe person’s experience in performing services like those that are to be assigned.

Also state the person’s related experience with large local, state or federal government agencies.

Mr. Johnson has vast experience in managing the daily operations of Pace

National. His career in laboratory management affords a solid foundation in all areas of laboratory operations as well as technical service, quality review and hazardous waste management. Mr. Johnson also has vast experience in market analysis in addition to having a strong working knowledge of EPA Clean Water

Act, NIOSH and SW846 methods.

List person’s job-related training, education, licenses and certifications:

OSHA 8 Hour Hazardous Materials Training

Leadership and Team Building Improvement Courses

Communication Improvement Course

Dale Carnegie Workshop

Certified Level II & III Data Validation Training

LEAN Masters Workshops

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

10 Solicitation Attachments

2 Name: Chris Johnson How long with company? 15 years

Current position in company:

Operations Manager – Organics How long in position? 5 years

Position for the Services: Operations Manager How much of time will be dedicated to the Services?

25%

What primary functions will be assigned?

Oversees organics department to effectively communicate with laboratory management and to personnel within, to develop goals and provide the information and resources necessary to reach each laboratory goal, and to ensure the laboratory is providing accurate analytical data in the most efficient manner possible within regulatory guidelines.

Describe person’s experience in performing services like those that are to be assigned.

Also state the person’s related experience with large local, state or federal government agencies.

Mr. Johnson has worked and managed all organic prep and semi-volatiles analysis, as well as, Volatiles analysis for soil, water, and air matrices. He also spent 6 years with Test America Inc. (2001-2007) where he worked in

Metals/Mercury extraction/analysis and also Volatile Organics analysis.

Mr. Johnson has more than 19 years of laboratory experience which includes supervising laboratory personnel and performing environmental analyses in support of the Safe Drinking Water Act, Clean Water Act, Resource Conservation and Recovery Act, Department of Defense, and numerous other state and regulatory programs.

List person’s job-related training, education, licenses and certifications:

Mr. Johnson has 16 years total experience with Agilent/Hewlett Packard 5890, 6890, 7890, and 9000 Series Gas Chromatograph as well as 5972, 5973, 5975, and 5977 Mass Spectrometer, Agilent/Hewlett Packard Chem Station Analytical

MSD Productivity Software, and Agilent MassHunter software. Also, he is experienced with PID/FID, FID, ECD, NPD, FPD, and HALL detectors.

Additionally, he has expertise with Hydra AA Mercury Analyzers, AA, and

Thermo-TRACE ICP and software.

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

11 Solicitation Attachments

3 Name: Heidi Ferrell How long with company? 16 years

Current position in company:

Inorganics Director How long in position? 7 years

Position for the Services: Inorganics Laboratory Manager How much of time will be dedicated to the Services?

25%

What primary functions will be assigned?

Oversees day to day functions of Inorganics labs and Metals labs.

Describe person’s experience in performing services like those that are to be assigned.

Also state the person’s related experience with large local, state or federal government agencies.

Environmental testing directly related to the analysis of water, soil, and air matrices for volatile organics contaminates. Working in a nationally certified laboratory has afforded Heidi the opportunity to focus her expertise in support of

Safe Drinking water Act, Clean Water Act, RCRA, and most state and commercial regulatory programs.

List person’s job-related training, education, licenses and certifications:

Ms. Ferrell is experienced with Agilent/Hewlett Packard 5890, 6890 and 7890

Series Gas Chromatograph and 5971, 5972, 5973, 5975, and 5977 Mass

Spectrometer, Agilent/Hewlett Packard Chem Station Analytical MSD

Productivity Software. She is experienced with PID/FID, FID, and TCD detectors.

She has experience with the following auto samplers and purge and traps models:

Varian Archon, EST centurion, CDS 7400, Tekmar 7000, EST Encon, OI 7100, OI

4100 and the OI Eclipse. She has experience with the following air analysis equipment Entech 3100, Entech 7000, Entech 7200, Entech 7032, Entech 7016, and the Entech 7400.

Attachment 6: Letter of Insurability

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

12 Solicitation Attachments

The Offeror shall provide a Letter of Insurability from the Insurance Company as a proof that the Offeror currently possesses the required insurance as stated in the Section 6.2 of Special Terms and Conditions or the Offeror is able to obtain the required Minimum Scope and Limits of Insurance should a contract be awarded to them.

The Letter of Insurability (and any additional letters) should be clearly marked as:

Attachment - Supplement Insurance

NOTE: If Awarded a Contract, The Offeror shall provide a Certificate of Insurance (e.g. ACORD forms) and associated policy endorsement(s) prior to beginning service(s) under the Contract.

Attachment 7: Organization Profile

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

13 Solicitation Attachments

STATE MAY DETERMINE YOUR PROPOSAL IS NON-RESPONSIVE IF YOU DO NOT ANSWER ALL QUESTIONS FULLY.

Firm Name Pace Analytical National Year established 1978

Principal address (street, city, state)

12065 Lebanon Road, Mt. Juliet, TN 37122

Entity type: Corporation Structure:

Branch or Division: Parent: Pace Analytical Services, LLC

Years of experience providing goods similar in type and quantity as required by this Solicitation. 44

Years of experience performing services similar in size and scope as required by this Solicitation. 44

Years the organization has conducted business in Arizona. 20+

Contract Representatives to Contact

Name Title Telephone Number E-Mail Address

1. Eric Johnson Director, Laboratory

Operations 615-758-5858

Eric.johnson@pacelabs

.com

2. Johnny Mitchell Chief Technical Officer 615-758-5858 Johnny.mitchell@pacel abs.com

3.

Licenses/Certifications

Description Issuer Number Expiration

4.

Scope of Accreditation to

ISO/IEC 14025:2017

A2LA/DOD ELAP 1461.01 11/30/2023

5. AZ Dept. of Health Services AZ Dept. of Health AZ0612 06/25/2023

6.

7.

8.

Capacity

Location Work Performed Number

Staff

Capacity (% of staff available to perform the work as stated at that location)

9. Pace National All 250+ 100%

10.

11.

12.

mailto:Eric.johnson@pacelabs.com mailto:Eric.johnson@pacelabs.com

Attachment 8: Proposed Subcontractors

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

14 Solicitation Attachments

Check “NO” if you WILL NOT subcontract any portion of the Work and will therefore be carrying out all of the Work with your own personnel.

NO, the Offeror will not subcontract any portion of the Work.

If you WILL subcontract any portion of the Work, check “YES” below and list name(s) of persons or companies you propose to use as subcontractors.

1. Fill in the information for every significant subcontractor – indicate the type of work the subcontractor will perform under the Contract, and their approximate percentage of the total Contract work.

2. Provide copies of relevant certifications each one possesses in the Attachment Supplements section.

3. Provide description of quality assurance methods and quality control measures that you will use to ensure that Subcontractor work meets the Contract requirements.

4. State may demand additional information about proposed subcontractors as a precondition of award.

☐ YES, the Offeror will use the Subcontractors listed below:

Name and contact information Small

Business Work to be performed %

1. Name select

1. Name select

2. Name select

3. Name select

4. Name select

5. Name select

6. Name select

7. Name select

8. Name select

9. Name select

Attachment 9: Experience and Capacity Questionnaire

RFP Solicitation No. BPM004422

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

15 Solicitation Attachments

STATE MAY DETERMINE YOUR PROPOSAL IS NON-RESPONSIVE IF YOU DO NOT ANSWER ALL QUESTIONS FULLY.

The Offeror shall provide a narrative response to each question that demonstrates their understanding of the Scope of Work requirements and describes their company’s overall method of approach for providing the services stated in this solicitation. If there is a question that is not applicable to the services required by the Scope of Work, Offeror may mark it N/A.

Experience and Capacity Questions:

Question 1: Company Profile

The Offeror must include a narrative description of its organization. The narrative must include the following:

1.1 Brief overview of business operations, with an emphasis on experience in regards to the scope of work;

1.2 Date established;

1.3 Ownership (public, partnership, subsidiary, etc.);

1.4 Location in which the Offeror is incorporated;

1.5 Address of “Main Office” (e.g. Corporate Headquarters and any satellite offices responsible for performance of proposed tasks);

1.6 Provide all laboratory addresses that will be providing the services, including proposed subcontractors (indicate by each location if samples may be dropped off at that location);

1.7 Offeror's organizational chart relevant to the Contract, specifically identifying the key point of contact for all questions related to the submitted offer;

1.8 Full disclosure of any potential conflict of interest between the Offeror and any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract;

1.9 A Statement of whether, in the last five (5) years, the Offeror has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an explanation providing relevant details and current status;

1.10 A Statement of whether there are any pending Securities Exchange Commission investigations involving the Offeror, and if such are pending or in progress, an explanation providing relevant details and an attached opinion of counsel as to whether the pending investigation(s) may impair the Offeror’s performance in a

Contract under this RFP;

1.11 A Statement documenting all open or pending litigation initiated by Offeror or where

Offeror is a defendant or party in any litigation that may have a material impact on

Offeror’s ability to deliver the contracted services;

1.12 A Statement documenting all open or pending litigation initiated by Offeror or where

Offeror is a defendant or party in any litigation with a Public sector client;

RFP Solicitation No. BPM004422

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

16 Solicitation Attachments

1.13 Full disclosure of any Public Sector contracts terminated for cause or convenience in the past five (5) years;

1.14 Full disclosure of any criminal or civil offense;

1.15 Offeror shall provide copies of any professional or industry certifications that represent the services detailed in this RFP, including copies of ADHS license and any Arizona required business license to provide these services.

1.16 Include a table that specifies the current status of any proficiency testing and the status of any corrective actions by method.

1.17 Offeror shall provide a copy of the most recent audit report from the Arizona

Department of Health Services Laboratory Licensure Program.

1.18 Offeror shall provide a copy of the Offeror’s Subcontractor(s) ADHS certified parameter list.

1.19 Describe if the Offeror maintains any certifications/accreditations from the

Environmental Protection Agency (EPA) and/or National Environmental Laboratory

Accreditation Program (NELAP) for any analytical testing procedures relevant to this service.

Offeror Response:

See attached “Attachment - Company Profile.”

Question 2: Offeror to fill in the blanks on the following question:

Courier Service and bottle delivery is free of charge within ______75________ miles from Laboratory with

__3_________ business day(s) notice.

Question 3:

Is courier service available beyond the free courier service mileage, the Agency would be billed for this service and would have to be mutually agreed upon by the Agency and the Laboratory?

Offeror Response:

Yes..

Question 4: Proposed Project Members and Organization

Utilize Attachment 5 to identify Key Personnel to be utilized to perform services within a resultant contract. Included.

RFP Solicitation No. BPM004422

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

17 Solicitation Attachments

Question 5: Subcontractors

Utilize Attachment 8 to identify Proposed Subcontractors to be utilized to perform services within a resultant contract. None.

Attachment 10: Experience References

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

18 Solicitation Attachments

The State intends to conduct reference checks for accounts referenced provided by Offerors. It may, at its sole discretion, contact additional clients not presented as references. Offerors shall provide at least three (3) client references for assignments that replicate or mirror the requirements of this RFP. All assignments shall be for assignments received and completed within the last five (5) years.

1 Client Company/Address Contact Name Project Begin

Date

Project End

Date

Matrix New World/3033 N. 44th St., Suite

270, Phoenix, AZ 85018 Jeremy Gniffke

Contact Phone Number Contact Email Address

602-626-4145 jgniffke@mnwe.com

Event Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)

Multiple ADEQ UST Projects

List job positions provided and technologies utilized to supplement services.

2 Client Company/Address Contact Name Begin Date End Date

APS/400 N. 5th St., Phoenix, AZ 85004 Lori Zito

Contact Phone Number Contact Email Address

602-638-6888 Lori.zito@aps.com

Event Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)

Multiple Projects across the state of AZ

List job positions provided and technologies utilized to supplement services.

mailto:jgniffke@mnwe.com mailto:Lori.zito@aps.com

Attachment 10: Experience References

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

19 Solicitation Attachments

3 Client Company/Address Contact Name Project Begin

Date

Project End

Date

Bender Environmental/1929 E. Myrna

Lane, Tempe AZ 85284 Gary Bender

Contact Phone Number Contact Email Address

602-329-8154 benderenv@cox.ner

Event Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)

Varied Projects across the State of AZ

List job positions provided and technologies utilized to supplement services.

mailto:benderenv@cox.ner

Attachment 11: Method of Approach

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

20 Solicitation Attachments

Question 1: Describe the Offeror’s review process for quality assurance and timely submittal of result reports to the State Agency as per the scope of work TATs.

Offeror Response:

Pace Analytical National has a Quality Assurance/Quality Control program which meets the requirements of this RFP. Pace National’s Laboratory Information Management System (LIMS), which offers accurate sample tracking, flexibility in reporting (including various versions of customer specific EDD), and web-based downloading of client’s results from our secure PacePort site. Accurate status of project orders from Login to analytical preparations, reporting, QA/QC, and invoicing. Multi-Tier QA/QC Reporting ranging from our basic report (Cover letter to include customer information, description of samples, tests, and disposal information.

Analytical report to include customer information, sample description, detection limits, units, and methods) to our “CLP like,” Level 4 reports to include: case narrative, all project specific reportable and raw data. Our

MDL/RLs and DL/LOD/LOQ are extensive and specific to each requested method and matrix

Question 2: Describe the laboratory’s electronic reporting capabilities, including reports and electronic data deliverables.

Offeror Response:

All analytical data deliverables will be generated directly from Laboratory Information System

(LIMS).

Hardcopy Results

The official hardcopy results will include:

• Case Narrative ( sample and field identification and descriptive documentation of any problems encountered in processing the sample, along with problem resolution or qualifying narratives)

• COC documentation

• Summary of analytical results

• Summary of QC sample results

• Invoice

• Additional reporting requirements (when applicable)

• CLP like deliverables (upon request)

• Data validation deliverables (upon request)

Attachment 12: Pricing Sheet

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

21 Solicitation Attachments

Pricing Sheet

PRICING:

Offeror shall complete and submit attached EXCEL document titled “BPM004422 Pricing Sheet” for commonly-requested analytes that the Offeror and it’s proposed Subcontractor(s) are certified/licensed by

ADHS to provide with the following items:

• Method(s);

• Type (Total, dissolved, etc.);

• Method reporting limits (MRLs);

• Method detection limits (MDLs);

• Unit Cost (14 calendar day TAT);

• Rush Unit Cost;

• Rush Unit TATs (Offeror to specify number of calendar days);

• If Specialty Test and will be over 14 calendar day TAT, Offeror to specify how many days TAT and;

• Lab location performing analysis.

If Offer is not certified/licensed to provide or elects to not provide the test specified, type in “No Bid”

Additionally, the Offeror shall add additional lab analyses that it is licensed/certified for and elects to provide, with

Methods, Type, MRLs, Unit Cost, Rush Unit Cost, Rush Unit TATs and Lab Location Performing the analysis to the end of the list of specified tests at the bottom of each worksheet on the “Pricing Sheet”.

Note: There is an EXCEL workbook with eight (8) worksheets on Attachment 4 “Pricing Sheet” to be completed. Worksheets are for services to be separated by the following categories:

• General;

• Surface – Ground Water;

• Drinking Water;

• Air;

• Waste;

• Pharmaceutical;

• Fish and;

• Pesticides

Under “General” worksheet, Offeror shall stipulate kit assembly charges, if any, on the Pricing Sheet.

In addition under “General” worksheet, Offeror shall fill-in the blanks for Courier services.

Included.

Attachment 12: Pricing Sheet

Statewide Environmental Laboratory Services

Arizona Department of

Environmental Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

22 Solicitation Attachments

• Indicate whether organization will offer a prompt payment discount, please complete one or more that will apply:

o DISCOUNT WILL BE _0___% IF PAYMENT ISSUANCE DATE TO CONTRACTOR IS WITHIN SEVEN (7)

CALENDAR DAYS FROM ADEQ’S RECEIPT OF INVOICE.

o DISCOUNT WILL BE 0____% IF PAYMENT ISSUANCE DATE TO CONTRACTOR IS WITHIN SEVEN (10)

CALENDAR DAYS FROM ADEQ’S RECEIPT OF INVOICE.

o DISCOUNT WILL BE _0___% IF PAYMENT ISSUANCE DATE TO CONTRACTOR IS WITHIN ___ ( )

CALENDAR DAYS FROM ADEQ’S RECEIPT OF INVOICE.

On this page Offeror to include a one (1) paragraph (4 sentences maximum) description as to how Offeror derived the proposed rates.

Pace Analytical National used competitive rates for the State of Arizona and the Industry.

Our costs include all sampling supplies, shipping costs, and sample pickups.

These rates are based on lab cost and market knowledge.

End of Attachments