ATTACHMENT AA Analyzers Scope of Work_rev2.pdf
PDF 186 KB Posted
- Attached to
- EIS Analyzers
- Solicitation number
- 65DPS-S3647
- Issued by
- Washoe County, Nevada
About this file
This Scope of Work document outlines the maintenance, service, support, training, and software/hardware update requirements for Emissions Inspection System (EIS)/OBD-II Integrated Analyzers used by the Nevada Highway Patrol, Department of Public Safety. The contractor shall deliver, install, calibrate, configure, and verify operational readiness of all analyzer equipment while providing on-site training to State-approved inspectors on proper operation and maintenance procedures. Required services include on-site technician support within two business days of request during normal business hours, completion of repairs or component replacement within one business day of authorization, provision of temporary compliant replacement analyzers if repairs cannot be completed within required timeframes, and up to two DMV-required software updates annually. The contractor must provide supplemental training to new or existing inspectors within 30 days of State request, maintain service logs documenting all support calls and repairs, and notify the State within 24 hours of any critical system failure or safety-related issue. Service shall be provided at Reno Fleet Operations and Las Vegas Fleet Operations locations. All work must comply with Nevada Revised Statutes and Nevada Administrative Code regulations governing emissions inspection standards.
The contractor shall submit monthly invoices itemizing labor, parts, travel, and other charges with supporting service documentation to NHPFiscal@dps.state.nv.us. All parts and materials shall be new OEM parts or State-approved equivalent components, with the contractor obtaining State approval prior to any deviation from OEM specifications. The agreement excludes consumables such as calibration gas, filters, cables, hoses, probes, printer supplies, and gas cap adaptors, as well as external equipment including dynamometers, RPM pickup devices, barcode scanners, and external wiring. The contractor's prior proprietary service agreements shall not apply, and all obligations are governed exclusively by the NHP contract and this Scope of Work. Noncompliance with Nevada DMV emissions program requirements may result in administrative penalties. Contract terms, renewals, extensions, and option years will be established and managed in accordance with State of Nevada contract requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 10TCA-S3648 - Notification of Award.pdf | ||
| Bid 65DPS-S3647 Notice of Intent.pdf | ||
| 65DPS-S3647 EIS Analyzers Cost Schedule.v2.xlsx | XLSX spreadsheet | |
| Quote Instructions.pdf | ||
| ATTACHMENT BB - INSURANCE SCHEDULE~1.pdf |
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Text version
SCOPE OF WORK (SOW)
Nevada Highway Patrol / Department of Public Safety
Emissions Inspection System (EIS) – Maintenance, Support, and Training Services
1. Purpose The purpose of this Scope of Work (SOW) is to establish the maintenance, service, support, training, and software/hardware update requirements for the Emissions Inspection System (EIS)/OBD-II Integrated Analyzers used by Nevada Highway Patrol (NHP) Fleet Operations.
All work shall be performed In Accordance With (IAW) NAC 445B.5065, NAC 445B.5075, NRS 445B.785, NRS 445B.835, and all Nevada DMV emissions program requirements.
2. Contractor Responsibilities - Contractor shall:
The Contractor shall provide all labor, tools, parts, software, and technical expertise necessary to maintain and support NHP EIS analyzers IAW applicable Nevada statutes and regulations. Responsibilities include:
2.1. Provide full maintenance and support for all State-designated EIS analyzer units.
2.2. Maintain compliance with all Nevada emissions inspection regulatory standards IAW
NAC 445B.5065, NAC 445B.5075, NRS 445B.785, and NRS 445B.835.
2.3. Ensure all work is performed by trained and qualified technicians.
2.4. Follow all State security, safety, and facility access requirements
2.5. Provide all service documentation, test results, and repair reports to the State.
3. Required Services - Contractor shall:
Perform all emissions equipment services IAW Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC). Required services include:
3.1. Delivery, installation, calibration, configuration, and verification of operational readiness for all analyzers and associated equipment.
3.2. Provide on-site training to State-approved inspectors on proper operation, maintenance, and inspection procedures.
3.3. Provide supplemental training to new or existing inspectors within 30 days of a State request IAW NAC 445B.5075(2)(c).
3.4. Provide on-site service by a qualified technician within two (2) business days of State request.
3.5. Ensure service representative availability during normal business hours (excluding
Sundays and national holidays).
3.6. Complete repairs, component replacement, or lockout resets within one (1) business day of State authorization. If repairs cannot be completed within the required timeframe, provide a temporary compliant replacement analyzer at no additional cost.
3.7. Provide up to two (2) DMV-required software updates annually, including updates to test sequences, lookup tables, communication protocols, and data logic.
3.8. Implement major hardware or software upgrades as required by regulatory or technological changes, with development timelines mutually agreed upon.
ATTACHMENT AA
Emissions Inspection System (EIS) – Maintenance, Support, and Training Services
4. Technical Support: Contractor shall:
4.1. Provide the State with names, toll-free numbers, and service locations for all authorized service representatives.
4.2. Ensure technical support is available by phone or remote access during normal business hours.
5. Compliance Requirements:
5.1. The Contractor’s equipment, service, updates, documentation, and performance shall meet all Nevada DMV emissions program requirements IAW NAC and NRS.
5.2. Noncompliance may result in administrative penalties IAW NAC 445B.5075(3) and
NRS 445B.835.
6. Technical Report Requirements: Contractor shall:
6.1. Provide telephone and remote technical support during normal business hours.
6.2. Maintain service logs documenting all support calls, diagnostics, repairs, and resolutions.
6.3. Notify the State within 24 hours of any critical system failure or safety-related issue.
6.4. Coordinate with the DMV Emissions Lab when required for regulatory compliance.
7. Preventative Maintenance: Contractor shall:
7.1. Perform scheduled preventive maintenance, including calibration checks, performance verification, parts replacement, inspection of electrical and OBD-II interfaces, firmware/software updates, and emissions communication testing.
7.2. Complete preventive maintenance at intervals approved by the State.
8. NHP Responsibilities: The NHP shall:
8.1. Provide reasonable access to equipment and facilities.
8.2. Report system issues using designated contact channels.
8.3. Maintain required operating environment (power, internet, ventilation).
8.4. Provide written authorization for repairs or component replacement.
9. Parts, Materials, and Components: Contractor shall:
9.1. Use new OEM parts or State-approved equivalent components.
9.2. Obtain State approval prior to any deviation from OEM specifications.
9.3. Return all replaced components to State ownership unless otherwise authorized.
Emissions Inspection System (EIS) – Maintenance, Support, and Training Services
10. Consumables and Other Items Listed: This agreement does not cover consumables or the other items listed. These include:
10.1. Consumables: Calibration gas, filters, external cables, external hoses, sample probes, printer paper, printer toner cartridges, gas cap adaptors, gas cap calibration caps.
10.2. Other Items: Dynamometer, RPM pickup devices, barcode scanners, barcode scanner cables, remote cordless mouse, all external wiring and cables.
11. Reporting and Documentation: Contractor shall:
11.1. Provide service reports after each visit, calibration certificates, training record, preventive maintenance logs, software update notices, and incident and repair documentation.
12. Invoicing and Payment: Contractor shall:
12.1. Submit invoices itemizing labor, parts, travel, and other charges.
12.2. Include reference to equipment service and site locations, service dates, technician name, and total hours worked.
12.3. Submit invoices monthly to include support service documentation with each invoice before payment.
12.4. All invoices will be submitted via email to the Nevada Highway Patrol at
NHPFiscal@dps.state.nv.us
13. Term and Renewal Contract terms, renewals, extensions, and option years will be established and managed IAW State of Nevada contract requirements.
14. Service Locations: Contractor shall provide service on EIS located at:
• Reno Fleet Operations
• Las Vegas Fleet Operations
15. Exclusions
15.1. The Contractor’s prior proprietary service agreements shall not apply. All obligations are governed exclusively by the NHP contract and this SOW.
15.2. NHP agrees that all maintenance and repairs to any hardware contained inside the tamper-resistant analyzer computer cabinet and fuel cap tester are the sole responsibility of Worldwide. NHP personnel shall not open, modify, repair, replace parts, or use any special devices, tools, or attachments to service or maintain this equipment.
15.3. NHP agrees to only calibration gases as specified by the state in its regulations.
mailto:NHPFiscal@dps.state.nv.us
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