Attachment_A_-_Purpose_and_Scope.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 1 of 5

SOLICITATION NO. EV00000938

STATEWIDE CONTRACT NO. SW0500

This solicitation is a contract document and is a request for proposal in connection with the contract awarded by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses from potential suppliers to provide a contract for the purchase of Snow Removal Equipment. State agencies and affiliates may also utilize this contract on an as-needed basis.

The contract is awarded as a mandatory statewide contract on behalf of the State of Oklahoma’s Office of Management and Enterprise Services (OMES). All state agencies and state affiliates may avail themselves of this contract.

1. Contract Term and Renewal Options.

1.1 The initial contract term, which begins on the execution date of this service agreement through to

09/30/2027, may be extended for up to four one-year options to renew the contract, with the final agreement end date being 09/30/2031.

1.2 Statewide contracts are moving to an annual autorenewal format, instead of manual renewals. No annual renewal notices will be supplied by the state. This does not change any substantive terms and conditions of the executed contract or any previously executed amendments. Should either party decline to renew the contract, a written termination notice shall be sent at least 30 days prior to the end of the contract term.

2. Contract Specifications. Certain contract requirements and terms are attached hereto as Attachment A Section 4 and incorporated herein.

3. Solicitation Criterion.

3.1 The bid will be evaluated using a best-value criterion, based on the following:

3.1.1 Exhibit 1 – Executive Summary

3.1.2 Exhibit 2 – Technical Response

3.1.3 Exhibit 3 - Pricing

3.2 Scope and description. Questions should be concise, identify the relevant document, include specific section references and avoid use of tables or special formatting (use simple lists).

3.2.1 The bid response must reflect for each requirement on Exhibit 2 Technical Response whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications:

3.2.3 Pricing shall be proposed using Exhibit 3, titled “Pricing.”

3.2.4 Pricing shall be proposed as follows:

3.2.4.1 Deliverable-based pricing with proposed milestones and associated payments.

3.2.4.2 Hourly rates and roles for additional professional services in connection with the project, including, without limitation, maintenance and support services and enhancement services to the extent not included in a mutually agreed Statement of Work.

3.2.4.3 Subscription and/or other pricing for post-warranty ongoing maintenance and support.

3.2.5 Pricing shall be proposed as a total firm, fixed cost and include all information concerning fees, other costs and any other information relevant to the total cost.

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3.2.6 Pricing shall be proposed as a detailed hourly breakdown showing the supplier staffing roles necessary to complete the work, the number of hours to be worked by each role, the hourly rate for each role and the total hours to be spent on the project.

3.2.7 Value-added products and/or services within scope of the acquisition may be included in the bid.

3.3 Executive Summary and company information. Located in Exhibit 1: Executive Summary.

3.4 All technical responses. Located in Exhibit 2: Technical Response.

3.5 The response to pricing shall be proposed using Exhibit 3: Pricing.

3.6 Value-added products and/or services within scope of the acquisition are to be included in

Exhibit 3: Pricing.

3.7 Business references are to be included in Exhibit 4: Bidder References.

3.8 Third-party vendor information is included in Exhibit 5: Third-Party Supplier Information.

4. Mandatory Specification

4.1 General Requirements

4.1.1 All equipment offered shall be new, unused, and current production models.

4.1.2 Equipment shall be designed for commercial or governmental snow removal operations.

4.1.3 Equipment shall be capable of operating in extreme winter conditions, including temperatures of -20°F or lower.

4.1.4 Equipment shall be designed for heavy-duty use on highways, municipal roads, parking lots, and similar surfaces.

4.1.5 All equipment shall comply with all applicable federal, state, and local safety regulations.

4.1.6 Equipment shall be compatible with commonly used commercial truck or vehicle mounting systems, where applicable.

4.1.7 Suppliers shall provide complete operational documentation and specifications for all equipment offered.

4.1.8 Equipment shall be designed to minimize downtime and maintenance requirements.

4.1.9 All electrical components shall be weatherproof and suitable for winter environments.

4.1.10 Equipment shall be delivered fully assembled or ready for installation, unless otherwise specified.

4.2 Snowplow Equipment Specifications

4.2.1 Construction

4.2.1.1 Plow moldboards shall be constructed of high-strength AR400 or AR450 steel or equivalent heavy-duty material.

4.2.1.2 Moldboards shall be reinforced to prevent warping under heavy snow loads.

4.2.1.3 Cutting edges shall be replaceable and constructed of Carbide steel or equivalent wear-resistant material.

4.2.1.4 Plows shall include replaceable wear components designed for high-use environments.

4.2.1.5 Plow frames shall be reinforced to withstand repeated impacts with packed snow and ice.

4.2.2 Dimensions & Performance

4.2.2.1 Plow width shall be a minimum of 8 feet, depending on equipment class.

4.2.2.2 Plows shall be capable of angling left and right during operation and provide downward pressure.

4.2.2.3 Hydraulic or electric systems shall allow smooth adjustment of blade position.

4.2.2.4 Plows shall be capable of clearing moderate to heavy snowfall conditions.

4.2.2.5 Plows shall maintain consistent surface contact during operation.

4.2.3 Hydraulic / Control Systems

4.2.3.1 Hydraulic components shall be rated for winter operation and protected against freezing.

4.2.3.2 Control systems shall allow operator control from within the vehicle cab.

4.2.3.3 Control systems shall include safety lockout or protection features.

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4.3 Snow Blower Equipment Specifications

4.3.1 Construction

4.3.1.1 Snow blowers shall be constructed of heavy-duty steel or equivalent materials.

4.3.1.2 Augers and impellers shall be designed to handle packed snow and ice conditions.

4.3.1.3 Critical wear components shall be replaceable without major disassembly.

4.3.1.4 Housing shall be reinforced to withstand continuous heavy-duty operation.

4.3.2 Performance

4.3.2.1 Snow blowers shall provide a minimum clearing width of 36 inches unless otherwise specified.

4.3.2.2 Equipment shall be capable of clearing snow depths commonly experienced in

Oklahoma winter events.

4.3.2.3 Discharge chutes shall allow directional control of snow output.

4.3.2.4 Equipment shall allow adjustable discharge angles.

4.3.3 Power & Operation

4.3.3.1 Equipment shall operate via vehicle PTO, hydraulic power, or integrated power systems.

4.3.3.2 Equipment shall include operator-accessible control systems.

4.4 Salt / Sand Spreaders

4.4.1 Construction

4.4.1.1 Hopper materials shall be corrosion-resistant or treated to resist salt corrosion.

4.4.1.2 Spreaders shall be designed for even distribution of deicing materials.

4.4.1.3 Components exposed to deicing materials shall be protected against corrosion.

4.4.1.4 Spreaders shall include adjustable flow control mechanisms.

4.4.2 Capacity

4.4.2.1 Hopper capacity shall be clearly specified by the supplier.

4.4.2.2 Spreaders shall support bulk salt, sand, or blended materials.

4.4.2.3 Equipment shall include mechanisms to prevent material bridging or clogging.

4.4.3 Controls

4.4.3.1 Spread rate shall be adjustable by the operator.

4.4.3.2 Controls shall allow in-cab adjustment during operation.

4.4.3.3 Equipment shall provide consistent material distribution across the spreading width.

4.5 Brine Sprayers

4.5.1 Construction

4.5.1.1 Sprayer tanks shall be constructed of corrosion‑resistant materials suitable for brine storage and application.

4.5.1.2 Sprayer systems shall be designed to provide uniform liquid distribution across the application width.

4.5.1.3 All components exposed to brine shall be protected against corrosion or manufactured using non‑corrosive materials.

4.5.1.4 Sprayer units shall include adjustable application‑rate mechanisms.

4.5.2 Capacity

4.5.2.1 Tank capacity shall be clearly specified by the supplier.

4.5.2.2 Sprayers shall support anti‑icing and pre‑treatment brine applications.

4.5.2.3 Equipment shall include plumbing and filtration systems designed to prevent clogging or flow disruptions.

4.5.3 Controls

4.5.3.1 Application rate shall be adjustable by the operator.

4.5.3.2 Controls shall allow in‑cab adjustment during operation.

4.5.3.3 Equipment shall provide consistent liquid distribution across the full spray width.

4.6 Brine Makers

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4.6.1 Construction

4.6.1.1 Brine makers shall be constructed of corrosion‑resistant materials suitable for high‑salinity environments.

4.6.1.2 Systems shall be designed to produce brine at a consistent concentration suitable for roadway anti‑icing operations.

4.6.1.3 Components exposed to brine or salt shall be protected against corrosion or constructed of non‑corrosive materials.

4.6.1.4 Brine makers shall include mechanisms for sediment separation and filtration.

4.6.2 Capacity

4.6.2.1 Brine production capacity (batch or continuous) shall be clearly specified by the supplier.

4.6.2.2 Systems shall support production using standard road salt as the primary feed material.

4.6.2.3 Equipment shall include features to prevent salt bridging, clogging, or improper mixing during production.

4.6.3 Controls

4.6.3.1 Brine concentration shall be measurable and adjustable by the operator.

4.6.3.2 Controls shall allow automated or manual adjustment during production.

4.6.3.3 Systems shall provide consistent brine concentration within the approved operational tolerance.

4.7 Mounting Systems & Compatibility

4.7.1 Equipment shall be compatible with standard commercial trucks or municipal fleet vehicles.

4.7.2 Mounting systems shall allow secure attachment during operation.

4.7.3 Mounting hardware shall be heavy-duty and corrosion-resistant.

4.7.4 Installation shall be achievable without major vehicle modifications, where possible.

4.7.5 Suppliers shall provide installation instructions and mounting hardware.

4.8 Corrosion Protection

4.8.1 Equipment shall include protective coatings, galvanization, or equivalent corrosion protection.

4.8.2 Surfaces exposed to salt or deicing chemicals shall be designed to resist corrosion.

4.8.3 Electrical systems shall include sealed connectors.

4.8.4 Hydraulic lines shall include protective coverings where exposed.

4.9 Safety Requirements

4.9.1 Equipment shall include appropriate safety guards for moving components.

4.9.2 All equipment shall include clearly visible warning labels.

4.9.3 Lighting or reflective markings shall be included where appropriate.

4.9.4 Equipment shall allow safe operation without exposing the operator to moving parts.

4.9.5 Emergency stop or safety override features shall be included where applicable.

4.10 Documentation Requirements

4.10.1 Suppliers shall provide the following documentation with their response:

4.10.1.1 Product specification sheets.

4.10.1.2 Equipment diagrams or schematics.

4.10.1.3 Operator manuals.

4.10.1.4 Maintenance manuals.

4.10.1.5 Parts lists and replacement part numbers.

4.10.1.6 Warranty documentation.

4.11 Warranty Requirements

4.11.1 Equipment shall include a minimum 1-year manufacturer warranty.

4.11.2 Warranty shall cover defects in materials and workmanship.

4.11.3 Warranty service shall include replacement parts and labor, unless otherwise stated.

4.11.4 Suppliers shall provide warranty claim procedures.

4.12 Delivery Requirements

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4.12.1 Equipment shall be delivered fully assembled or installation-ready.

4.12.2 Suppliers shall provide estimated delivery timelines.

4.12.3 Equipment shall be packaged to prevent damage during shipment.

4.12.4 All required hardware and documentation shall be included with delivery.