Attachment 2 - Budget Template.xlsx

INSTRUCTIONS

INSTRUCTIONS SUMMARY (For complete insturctins refer to RFP Section L)

The Award Budget, Summary Budget and LOE Summary worksheets derive data from the Detailed Budget worksheet, consequently these worksheets consolidate and summarize the information. Consolidated data are figures that appear within a cell because they have been calculated as the result of a formula, and not because they have been manually entered into the cell.

Additionally, a Summary and a Detailed Budget for each major subcontractors must be submitted following the budget template and structure provided in Section J Attachment 2.

The Offeror must submit a cost proposal that complies with the instructions listed below:

(i) The AWARD BUDGET BY LINE ITEM must reflect the requirements of Section B.4. The final negotiated budget will be included in the resulting award.

(ii) The SUMMARY BUDGET BY COST CATEGORY will reflect the summary cost information for each of the major budget category, listing each of the contract year separately, and detailing the program total for the entire contract, item for item, in the last column of the worksheet.

(iii) The DETAILED BUDGET BY COST CATEGORY will reflect every estimated cost item, broken out detailing unit prices and estimated quantities. The detailed budget must reflect the individual cost items for each of the contract year separately, and detail the program total for the entire contract, item for item, in the last column of the worksheet.

(iv) The LEVEL OF EFFORT (LOE) SUMMARY shall support the resources needed for the approach proposed; it will include the quantity of LOE and the proposed cost associated with each category. This information will be used for cost realism analysis.

(3) In addition to the Budget Template the offeror must submit a detailed BUDGET NARRATIVE that supports item for item the cost estimates proposed in its detailed budget. The budget narrative should describe the nature of individual cost items proposed and include a description of the source of that particular cost estimate (historical experience with the cost item, catalogue price, contractor price quotes, etc.). Narratives for the individual cost items must provide a discussion of any estimated escalation rates where applicable. Estimated costs proposed to exceed ceilings imposed by USAID or Federal procurement policy must be fully explained and justified. Budget narrative must be submitted in Word, text accessible.

The budget narrative must be provided in sufficient detail to allow complete cost realism, allowability, and reasonableness analyses of the proposal, therefore it must provide a detailed description and address why these costs are considered realistic, fair and reasonable and necessary to successfully implement the activity. This must include a complete breakdown of cost elements associated with each component and those costs associated with any proposed subcontract.

a_Award Budget by Line Item ATTACHMENT J.X.a: AWARD BUDGET BY LINE ITEM

b_Summary Budget ATTACHMENT J.X.b: SUMMARY BUDGET

c_Detailed Budget ATTACHMENT J.X.c: DETAILED BUDGET

d_LOE Summary ATTACHMENT J.2.d: LOE SUMMARY

*Including administrative non-professional support

Sheet1