Attachment 1_SOW_FL AV Upgrades_RFQNIAID2102124.pdf

Fishers Lane Conference Center Statement of Work and Bio-Visualization Lab 12/15/2021 Solicitation ID: RFQ-NIAID-2102124

National Institutes of Health (NIH) National Institute of Allergy and Infectious Diseases (NIAID)

Fishers Lane Conference Center and Bio-Visualization Lab Audiovisual Upgrades

Statement of Work v1.0

TABLE OF CONTENTS

1 INTRODUCTION AND OBJECTIVES

2 BACKGROUND

3 SCOPE

4 REQUIREMENTS

5 PLACE OF PERFORMANCE

6 PERIOD OF PERFORMANCE

7 DELIVERABLES/DELIVERY SCHEDULE

1. INTRODUCTION AND OBJECTIVES

The National Institute of Allergy and Infectious Diseases (NIAID) Audiovisual (AV) operations rely on a complex set of AV equipment, programs, and trained support staff to manage 900+ conferences per year.

NIAID’s Operations and Engineering Branch (OEB) has a requirement to purchase replacement AV equipment and installation services for the Fishers Lane Conference Center and two additional meeting spaces (Bio Visualization Lab) located in Rockville, Maryland. The AV equipment must be upgraded within the Fishers Lane building to support next-generation meetings and AV technologies. The goal of this work is to upgrade the outdated equipment within the Conference Center and Bio Visualization Lab and standardize the design and capabilities with other conference rooms across NIAID. This solution will be fully interoperable with existing NIAID conference room systems and other telecommunications systems, including Microsoft Teams and Zoom. To fulfill this need, NIAID is seeking a contractor to provide the procurement, installation and support services as described in this Statement of Work (SOW); enabling OEB’s AV Team to provide a turn-key AV event space consisting of eight meeting rooms (Conference Center), a central video production system (Video operations center), and digital signage for wayfinding.

In addition, there are two additional meeting spaces supporting Bio Visualization.

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary equipment, services, qualified personnel, material, and facilities not otherwise provided by the Government, as needed to perform this SOW.

2. BACKGROUND

The NIAID OEB of the Office of Cyber Infrastructure and Computational Biology (OCICB) manages and develops the technology infrastructure that supports Intramural research, Extramural investments and Administrative management. OEB services 4000+ end users in more than 20 locations throughout the United States. Infrastructure services provided by OEB are maintained and used 24 hours a day, 7 days a week. Services include applications hosting, AV engineering, cybersecurity engineering, cyber & data operations, data base administration, high performance computing, platform management, network engineering, remote access, server development, workstation configuration and management, unified communications.

As a government agency, NIAID is required to provide support and replacement services for AV equipment. The current AV equipment in place at the Fishers Lane campus are End of Service/End of Life (EOS/EOL) and are no longer supported by the manufacturers. The AV systems for these rooms, were originally purchased in 2013 and 2014 under purchase order HHSN272201301072P. Because of the age and limited capabilities of the existing systems, new equipment must be procured to meet NIAID’s technology needs. It is a scientific, technical, and business requirement that the Conference Center and Bio visualization rooms provide highly available and scalable meeting spaces for presentations, training, breakout sessions, and remote collaboration / conferencing to facilitate the overall mission. The operational system shall be seamlessly integrated to work with an over the existing network and conferencing infrastructure that is currently in place at NIAID. The conference and meeting rooms will be integrated into the existing Creston Fusion server to facilitate remote management and monitoring of these spaces. The supply portion of this acquisition requires Brand Name Only control equipment from Creston.

3. SCOPE

The Contractor shall provide all the qualified personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the coordination, provision, installation, inspection, testing, instruction, and warranties of a complete and operational AV system(s) for eight Conference Center meeting rooms, central video production system (Video operations center), digital signage for wayfinding, and two Bio Visualization meeting rooms as described in this document and appendices.

4. REQUIREMENTS

The detailed list of technical requirements, specific tasks, room design, and products are provided in Appendix A – Technical Specifications.

5. PLACE OF PERFORMANCE

The systems shall be installed at: 5601 Fishers Lane, Rockville, MD 20852.

6. PERIOD OF PERFORMANCE

The period of performance shall begin as soon as possible after purchase order award and be completed within the contractually accepted schedule. The government estimates total period of performance is from award data of January 22, 2022 through September 20, 2022.

7. DELIVERABLES/DELIVERY SCHEDULE

APPENDIX A

TECHNICAL

SPECIFICATIONS

REFERENCE #

DELIVERABLE TITLE # CALENDAR DAYS AFTER AWARD or dependency duration

5.1 Kick-off meeting / Site walk Within 5 days

5.1.1 NIAID supplies editable drawings

and documentation to contractor for prebuild activity, Within 5 days

5.2 Master Plan submittal Draft – 15 days, Final – 20 days

5.2.1 Weekly Status Report Weekly, by Monday at 10am

5.3 Pre-Build submittal Draft 30 days, Final 40 days

5.3.1 Long lead items submittal Draft 10 days, Final 20 days

5.3.2 Prebuild drawings (includes wire pull

list)

40 days

5.3.3 Submittal Approval Within 7 days of receipt to (NIAID)

5.4 Ordering, delivery, and integration Ordering based on submittal approval

5.4.1 Long lead items Order within 3 days of submittal approval

5.4.2 Other items Order within 3 days of submittal approval

5.5 Site prewire Dependent on 5.3.2 and 5.3.3 Start onsite

work within 5 days of prebuild drawing and wire pull list submittal approval

5.6 Pre-installation shop assembly 30-45 days duration based on equipment arrival

5.6.1 Rack Fabrication Included in 5.6

5.6.2 Firmware upgrades Included in 5.6

5.6.3 Pre-delivery inspection 1-2 days (NIAID) when notification of above activities are completed

5.7 Field equipment delivery Within 7 days of 5.6.3

5.8 Field installation 60-90 days based on delivery

5.9 Testing 2 days per room

5.10 Delivery of As-Built documentation. Draft required prior to 5.12, Final 14 days before 5.14

5.11 Delivery of Operations &

Maintenance Manuals

Draft required prior to 5.12, Final 14 days before 5.14

5.12 Final System test and / or

acceptance testing

Dependent on 5.9

5.13 System training Dependent on 5.12 (once acceptance

testing is completed)

5.14 Acceptance of System Dependent on 5.9, 5.12, and 5.13.

APPENDIX A

TECHNICAL SPECIFICATIONS

CONFERENCE CENTER AND

BIO-VISUALIZATION LAB

UPGRADE

5601 Fishers Lane, Rockville MD 20872

Technical specification documentation for the upgrade and replacement of audiovisual systems within the Conference Center and Bio-Visualization Lab

5601 Fishers Lane Conference Center and Bio-Visualization Lab

AUDIOVISUAL SYSTEMS Page - 1

Table of Contents

PART 1 GENERAL 3

1.1 REFERENCE TO OWNER’S GENERAL CONDITIONS 3

1.2 RELATED DOCUMENTS 3

1.3 RELATED WORK 3

1.4 SUMMARY 3

1.5 DEFINITIONS 5

1.6 STANDARDS, REFERENCE MATERIALS AND/OR CODES 6

1.7 PROJECT MANAGEMENT 9

1.8 SCOPE OF WORK REQUIREMENTS 10

1.9 PROJECT SCHEDULE 12

1.10 PRE-BUILD AND FINAL SUBMITTALS 12

1.11 SHOP DRAWINGS 13

1.12 SUBMITTAL FORMAT (PDFS AND DWGS) 13

1.13 PROCEDURE FOR RESUBMITTING 14

1.14 DELIVERY, STORAGE, AND HANDLING 14

1.15 QUALITY ASSURANCE 14

1.16 PRODUCT STANDARDS 15

1.17 FINAL INSPECTION AND TESTING / COMMISSIONING 16

1.18 WARRANTY 17

1.19 INSTRUCTION OF OWNER PERSONNEL 17

PART 2 PRODUCTS 19

2.1 MANUFACTURERS 19

2.2 GENERAL 19

2.3 AUDIOVISUAL EQUIPMENT INFRASTRUCTURE 19

2.4 SYSTEM(S) DESCRIPTION AND TECHNICAL REQUIREMENTS 19

C. Conference Room LD20 20 D. Conference Room LD30 33 E. Private Meeting LD40 46 F. Video Operations Center LD50 / Central Video Production System 53 G. Garden Level AV Rack Room Shared Equipment LD51 69 H. Terrace Room 1D06 75 I. Lunch and Learn 1D08 88 J. Breakout / Pre-function 1D11 96 K. Grand Hall 1D13 99 L. Lobby Level AV Rack Room 1D15 122

M. Digital Signage 127 N. Equipment Pool 131 O. Bio-Visualization Lab 4H200 139 P. Bio-Visualization Lab Collaboration Area 4H200C 148

2.5 PLATES AND PANELS / FLOOR BOXES PLATES 152

2.6 PROPOSED SUBSTITUTIONS 153

PART 3 EXECUTION 154

3.1 INSTALLATION 154

3.2 CABLES AND WIRING 154

3.3 EQUIPMENT HOUSING 156

3.4 PATCH PANELS 156

3.5 LABELING 157

3.6 PERFORMANCE STANDARDS 158

3.7 AUDIO SYSTEMS 161

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3.8 VIDEO SYSTEMS 162

3.9 HD-SDI VIDEO SYSTEMS 162

3.10 CAMERA EQUIPMENT 162

3.11 FLAT PANEL MONITORS AND ASSOCIATED EQUIPMENT 163

3.12 CONTRACTOR TESTING AND/OR COMMISSIONING 163

3.13 GOVERNMENT ACCEPTANCE TESTS 164

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AUDIOVISUAL SYSTEMS

GENERAL

1.1 REFERENCE TO OWNER’S GENERAL CONDITIONS

A. The Owner’s quote request documentation shall be considered part of this Specification.

Unless this Section contains statements, which are more definitive or more restrictive than those contained in the Scope of Work Documents, this Specification shall not be interpreted as waiving or overruling any requirements expressed in the Scope of Work Documents and/or quote request documentation.

1.2 RELATED DOCUMENTS

A. General: Follow all Contract Documents, including, but not limited to, the contract specifications. In the case of conflicts between specification sections the more stringent requirement shall apply to the contractor’s scope of work.

1.3 RELATED WORK

A. The Contractor shall coordinate with the Owner’s Representative and/or designated Contractor any required changes to the following items:

1. Electrical power, raceway, and junction box locations

2. Routing of cables / raceway from equipment and pull boxes to system equipment racks and or wall fields.

3. Contractor to coordinate as required to support audiovisual system design configuration accounting for conduit fills and envisioned future connectivity.

1.4 SUMMARY

A. Statement of Work: The work of this section includes, but is not necessarily limited to the following:

B. Provide for the coordination, provision, installation, inspection, testing, instruction, and warranties of the Audiovisual System(s).

C. Provide and install complete and operational Audiovisual System(s) as outlined in specifications, audiovisual drawings and requirements as set forth in this documentation.

D. It is the responsibility of the Contractor to provide all wiring, plates, connections, equipment, mounting hardware, all support means, and miscellaneous equipment for a complete and fully operational system if specified in this or other related documents or not.

1. Included Spaces / Systems:

a. Conference Room LD20

b. Conference Room LD30

c. Private Meeting LD40

d. Video Operations Center (VOC) LD50

e. Garden Level AV Equipment Rack Room LD51

f. Terrace Room 1D06

g. Lunch and Learn 1D08

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h. Breakout / Pre-function 1D11

i. Grand Hall 1D13

j. Lobby Level AV Equipment Rack Room 1D15

k. Digital Signage throughout the Garden and Lobby Levels

l. Equipment Pool

m. Bio-Visualization Lab 4H200

n. Bio-Visualization Lab Collaboration Area 4H200C

E. Contractor requirements overview:

1. Provide any required licenses, permits, low voltage permits, including any required bonding or insurance requirements to comply with general conditions of specifications and contract documentation.

2. Provide verification of the dimensions and conditions at the job site.

3. In the instance of a renovation, the OCICB AV Team shall deinstall all audiovisual rack equipment.

4. In the instance of a renovation, the contractor shall verify all existing infrastructure elements supporting the new systems and coordinate all new infrastructure requirements supporting new equipment installation activities.

5. Provide installation in accordance with the contract documentation, applicable installation procedures or codes as set forth by the state or county of the project and/or manufacturers’ recommendations.

6. Provide submittal information and provisions as outlined in this document and general conditions and/or contract documentation.

7. Provide documented audiovisual system(s) testing procedures per AVIXA standards as outlined in this document and with general conditions and/or contract documentation.

8. Provide instruction of operating personnel as outlined in this document and with general conditions and/or contract documentation.

9. Provide system manuals and documentation thereof as outlined in this document and with general conditions and/or contract documentation.

10. Provide system maintenance and warranty service.

F. Offsite System Preliminary Inspection:

1. The Contractor shall substantially build, test, and update any firmware to the AV systems components offsite, in their facility (on-site system builds are not permitted).

2. Prior to arrival on-site, an OCICB AV Team member shall visit the Contractor’s integration site to inspect the rack systems, upload NIAID provided control system code, verify equipment functionality, build quality, signal routing, and overall AV system functionality. This inspection is required before the systems are transferred to the project site.

3. The Contractors build facility must be located within 130 miles of NIH/NIAID and/or NIAID facility

4. The Contractor shall incorporate this inspection into their project timeline.

G. Equipment, Materials, and Freight:

1. The Contractor shall provide all equipment, materials, miscellaneous parts, and freight necessary to complete a fully functioning system, with the capabilities described in this document.

2. This shall include all equipment, hardware, wiring, trim, plates, terminations, labeling, cable management, rigging, supports, and all miscellaneous equipment for a complete and operational system, even if not specified in this or other related documents.

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H. Government provided items:

1. The OCICB AV Team shall provide the following portions of the audiovisual system.

a. Control system programming.

b. Audio digital signal processing programming.

c. Graphical user interface design.

d. Network connectivity; Switch/Router configurations and IP subnet mask table.

1) Contractor shall use this provided table to provide MAC addresses and serial numbers based on device location.

1.5 DEFINITIONS

A. Regardless of usage in codes or other industry standards, certain words or phrases as used in the Drawings or Specifications for the Work, shall be understood to have the specific meanings as ascribed to them in the following list:

1. The Term “Project” shall refer to – 5601 Fishers Lane Conference Center

Renovation.

2. The Term “Architect” shall refer to – NIAID designated contractor, name released upon award.

3. The Term “Consultant” shall refer to – NIAID designated contractor, name released upon award.

4. The Term “Owner” and or “Government” shall refer to the – National Institute of

Health (NIH) National Institute of Allergies and Infectious Diseases (NIAID).

5. The Term “Owner’s Representative” or “Owner” shall also refer to the designated Government agency personnel and or project manager – as assigned.

6. The Term “OCICB AV Team” shall refer to the National Institute of Allergy and Infectious Diseases (NIAID) Office of Cyber Infrastructure and Computational Biology (OCICB) Audiovisual Team – as assigned.

7. The term “Contractor” shall refer to – The Audiovisual Integrator who has been awarded the contract to perform the audiovisual and technology scope of work.

8. The term “Work” shall refer to all construction and services specified within this document. The Work includes all related labor, materials, equipment, and services provided, or to be provided, by the Systems Contractor to fulfill the contractual obligations.

9. The terms “Shall” is mandatory, “Will” is informative, and “Should” is advisory.

10. The Term “Provide” shall refer to – the contractor suppling, installing, connecting, and configuring, contracted audiovisual systems in a safe normal operation configuration.

11. The terms “Indicated”, “Shown”, or “Noted” shall refer to –items specified on drawings and/or specifications.

12. The terms “Equivalent”, “Similar”, or “Equal” shall refer to – products or materials equal in, size, color, design, and efficiency of the specified product, conforming to manufacturer selections.

13. The terms “Reviewed”, “Accepted”, “Approved”, shall refer to – the approval noting by the Owner or Owner’s Representative.

14. The terms “Accepted as noted”, “Approved as noted”, shall refer to – an approval noting by the Owner or Owner’s Representative that requires some changes prior to proceeding.

15. The term “Rejected”, shall refer to – a disapproval noting by the Owner or Owner’s Representative that requires substantial changes prior to proceeding.

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16. The term “Professional grade” shall refer to – Equipment that is intended for commercial use, not residential, use and is rated for continuous 24-hour 7 day a week use.

17. The term “User-friendly controls” shall refer to – Touch screen graphical user interface (GUI) or other graphical controls that are intuitively configured for ease of use in a logical, easily recognizable, configuration that utilizes industry-standard symbols wherever applicable.

18. The term “Labels” shall refer to –labels on audio-visual equipment and cabling as outlined in Section 3.5.

19. The term "GFE" shall refer to items that are Government Furnished Equipment that includes products from existing NIAID inventory. Items are new or recently purchased items that were briefly used in other systems.

20. The term "GFCI" shall refer to items that are Government Furnished Contractor Installed Equipment.

21. The term “COR” shall refer to The Federal Contracting Officer's Representative assigned to the project.

22. The term “VOC” shall refer to the Video Operations Center Room LD50.

1.6 STANDARDS, REFERENCE MATERIALS AND/OR CODES

A. Applicable Standards:

1. Systems shall be installed in accordance with the latest applicable codes and standards including, but not limited to the following:

a. Local Governing Authorities Having Jurisdiction

b. UL Listed- Underwriter's Laboratories Listed.

c. IEC 60268-16 Third Edition 2003-05 Objective rating of speech intelligibility by speech transmission index.

B. AES:

1. AES3-1-2009 (r2014): AES standard for digital audio.

2. AES5-2008 (r2013): AES recommended practice for professional digital audio.

3. AES10-2008 (r2014): AES Recommended Practice for Digital Audio Engineering.

4. AES14-1992 (s2014): AES standard for professional audio equipment.

5. AES31-2-2012: AES standard on network and file transfer of audio - Audio-file transfer and exchange.

6. AES47-Am1-2008: Amendment 1 to AES47 - AES standard for digital audio -

Digital input-output interfacing - Transmission of digital audio over asynchronous transfer mode (ATM) networks.

7. AES50-2011: AES standard for digital audio engineering - High-resolution multi-channel audio interconnection.

8. AES54-2-2008 (r2013): AES standard on interconnections - Grounding and EMC practices - Shields of balanced audio wiring within fixed and portable passive connector panels, jack fields, and passive microphone splitters.

9. AES54-3-2008 (r2013): AES standard on interconnections - Grounding and EMC practices - Shields of balanced microphone-level outputs of active equipment other than microphones.

10. AES67-2015, methods for high-performance streaming audio-over-IP network interoperability.

11. AES70-1-2015: AES standard for audio applications of networks - Open Control Architecture - Part 1: Framework.

12. AES70-2-2015: AES standard for audio applications of networks - Open Control Architecture - Part 2: Class structure.

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13. AES70-3-2015: AES standard for audio applications of networks - Open Control Architecture - Part 3: Protocol for TCP/IP Networks.

C. ANSI / INFOCOMM:

1. 1M:2009 Audio Coverage Uniformity.

2. 2M:2010 Standard Guide for Audiovisual Systems.

3. 10:2013 Audiovisual Systems Performance Verification.

4. 01:2016 Display Image Size for 2D Content in Audiovisual Systems.

D. ANSI / TIA / EIA:

1. TIA-222 STRUCTURAL STANDARD FOR ANTENNA SUPPORTING

STRUCTURES AND ANTENNAS.

2. ANSI / BICSI-N1-19 Installation Practices for Telecommunications and ICT

Cabling and Related Cabling Infrastructure.

3. ANSI / TIA / EIA-526-14A Measurement of Optical Power Loss for Installed Multi-

Mode Fiber Cable Plant.

4. ANSI / TIA 568-D.(2017) Commercial Building Telecommunications Cabling

Standard

5. ANSI / TIA-568.3-D Components of fiber optic cable systems

6. ANSI / TIA / EIA-568-C.2 BALANCED TWISTED-PAIR

TELECOMMUNICATIONS CABLING AND COMPONENTS STANDARDS.

7. TIA/EIA-569-A-1995 (Commercial Building Standard for Telecommunications

Pathways and Spaces).

8. TIA / EIA: 606a Telecommunications Infrastructure Standard.

9. TIA / EIA: 607 Grounding and Bonding Requirements.

10. EIA/CEA: 861 A DTV Profile for Uncompressed High-Speed Digital Interfaces.

11. TIA-862 Revision B, February 29, 2016 Structured Cabling Infrastructure

Standard for Intelligent Building Systems Document History.

12. EIA 232-D Interface between Data Terminal Equipment and Data Circuit-

Termination Equipment Serial Binary Data.

13. EIA RS-310-C Racks, Panel, and Associated Equipment.

E. Audio Video Bridging (AVB):

1. IEEE 802.1AS-2011: Timing and Synchronization for Time-Sensitive Applications

(gPTP).

2. IEEE 802.1Qav-2009: Forwarding and Queuing for Time-Sensitive Streams

(FQTSS).

3. IEEE 802.1Qat-2010: Stream Reservation Protocol (SRP).

4. IEEE 802.1BA-2011:[4] Audio Video Bridging (AVB) Systems.

5. IEEE 1722-2011 Layer 2 Transport Protocol for Time Sensitive Applications (AV

Transport Protocol, AVTP).

6. IEEE 1722.1-2013 Device Discovery, Enumeration, Connection Management and Control Protocol (AVDECC).

7. IEEE 802.1Qat and 802.1Q AV amendments have been incorporated to the base. IEEE 802.1Q-2011 document, which specifies the operation of Media Access. Control (MAC) Bridges and Virtual Bridged Local Area Networks.

F. Digital audio network through ethernet (Dante): Audinate Pty. Ltd.

1. Combination of software, hardware, and network protocols that delivers uncompressed, multi-channel, low-latency digital audio over a standard Ethernet network using Layer 3 IP packets.

2. Proprietary audio networking.

G. HDBaseT: Valens

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1. HDBaseT 1.0 HD and 2K.

2. HDBaseT 2.0 HD 2K and 4K.

H. SMPTE / IEEE:

1. ST 348:2005 - SMPTE Standard - For Television — High Data-Rate Serial Data

Transport Interface (HD-SDTI) / 292M – SMPTE SDI.

2. ST 425-3:2014 - SMPTE Standard - Image Format and Ancillary Data Mapping for the Dual Link 3 Gb/s Serial Interface.

3. ST 2081-10:2015 SMPTE Standard - 2160-Line and 1080-Line Source Image and Ancillary Data Mapping for Single-Link 6G-SDI.

4. ST 2082-10:2015 - SMPTE Standard - 2160-line Source Image and Ancillary

Data Mapping for 12G-SDI.

5. IEEE 802.1 AVB (Audio Video Bridging).

6. SMPTE ST 2110-10 Timing & Definitions (IPMX).

7. SMPTE ST 2110-20 Uncompressed Video (IPMX).

8. SMPTE ST 2110-21 Packet Pacing (IPMX).

9. SMPTE ST 2110-22 CBR Compression in ST 2110 (IPMX).

10. SMPTE ST 2110-30 AES67 Audio (IPMX).

11. SMPTE ST 2110-40 Ancillary Data (IPMX).

I. Video Coding Experts Group VCEG:

1. H.262[1] or MPEG-2 Part 2.

2. H.263.

3. H.264/MPEG-4 AVC.

4. H.264 or MPEG-4 Part 10.

5. H.265 or High Efficiency Video Coding (HEVC).

J. Motion Pictures Experts Group (MPEG):

1. MPEG-1 (1993): Coding of moving pictures and associated audio for digital storage media at up to about 1.5 Mbit/s (ISO/IEC 11172). This initial version is known as a lossy file format.

2. MPEG-2 (1995): Generic coding of moving pictures and associated audio information (ISO/IEC 13818). Transport video, and audio standards for broadcast-quality television.

3. MPEG-3: MPEG-3 dealt with standardizing scalable and multi-resolution compression and was intended for HDTV compression but was found to be redundant and was merged with MPEG-2.

4. MPEG-4 (1998): Coding of audio-visual objects. (ISO/IEC 14496).

5. MPEG-7 (2002): Multimedia content description interface. (ISO/IEC 15938).

6. MPEG-21 (2001): Multimedia framework (MPEG-21) (ISO/IEC 21000) MPEG describes this standard as a multimedia framework and provides for intellectual property management and protection.

K. Joint Photographic Experts Group. (JPEG)

1. JPEG Digital compression and coding of continuous-tone still images: ISO/IEC

10918-(1-7).

2. JPEG 2000 Motion JPEG 2000, ISO/IEC 15444-(1-14).

3. JPEG XR Motion JPEG XR, ISO/IEC 29199-(1-5).

L. Audio Reference Publications:

1. Handbook for Sound Engineers The New Audio Cyclopedia (Howard W. Sams, Indianapolis, Indiana 1987) Davis.

2. Sound System Design and Optimization (Focal Press) Bob McCarthy.

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3. Sound System Engineering, Second Edition (Howard W. Sams, Indianapolis, Indiana 1987) Davis.

M. VIDEO REFERENCE PUBLICATIONS:

1. National Association of Broadcasters Engineers Handbook (latest edition).

2. Digital Video and HD, Second Edition: Charles Poynton.

N. FIBER OPTIC REFERENCE PUBLICATIONS

1. Refer to the fiber optic cable manufacturers design guide: i.e. SIECOR

a. Siecor Universal Transport System (UTS) Design Guide, Siecor Corp., 1988 Brochure #CC-110.

b. Also refer to the following standards:

1) ANSI: (IEEE) 802.8 Proposed Fiber Distributed Data Interface.

1.7 PROJECT MANAGEMENT

A. The Contractor shall provide a Project Manager to oversee and coordinate all activities on the Project.

B. Project Manager’s Duties and Responsibilities:

1. The Contractor shall provide to the Owner, as a part of the prefabrication submittal, the name of the Project Manager that shall provide all duties and responsibilities as specified herein, during the term of the project.

2. The Project Manager shall maintain the ability to make all managerial decisions on behalf of the Contractor on a day-to-day basis and shall retain the authority of accepting notices of deduction, inspection reports, payment schedules and any other project-related correspondence on behalf of the owner.

3. The Project Manager shall schedule and attend project management meetings, during which time all system-related issues are discussed, scheduled, confirmed, and/or resolved.

4. The Project Manager shall be available during normal business hours (0800 hours to 1700 hours – project site zone) within two (2) hours by telephone during the term of the project.

a. After normal business hours, the Project Manager shall be available within four (4) hours by telephone during the term of the project.

b. If the Project Manager is not available within the allotted time frame, the

Contractor may designate another employee to temporarily act as the Project Manager in all correspondence with the Owner.

c. The Contractor shall ensure that any individual temporarily assuming the duties of the Project Manager is at the equal or higher level in the Contractor’s managerial chain of command.

5. Upon notification by the Owner, of any project related installation issue, or issue that may contradict the Specifications as stated herein, the Project Manager shall respond to such issue, verbally and/or in writing within an eight (8) hour period

a. Responses to such issues as stated above shall include a clear understanding of the issue, along with a tentative plan of action, reflecting milestones and/or deadlines to resolve the issue.

b. Where appropriate, based on the overall importance of the project issue, the Project Manager shall follow-up their initial response with a written response to the issue within 24 hours of identification of the issue.

6. Prior to the initiation of the Work, the Project Manager shall submit a schedule reflecting key milestones of the Work, including but not limited to the following:

a. Award.

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b. Kick-off meeting.

c. Master Plan submittal.

d. Project management schedule.

e. Installation completion date.

f. Pre-Build submittal.

g. Ordering, delivery, and integration of head-end System equipment.

h. Pre-delivery inspection.

i. Field equipment delivery.

j. Field installation

k. Testing

l. System training.

m. Delivery of As-Built documentation.

n. Delivery of Operations & Maintenance Manuals.

o. Final System test and / or acceptance testing.

p. Acceptance of System.

7. The Project Manager shall update the schedule on a weekly basis to reflect the status of each key milestone as the Work progresses.

8. As the System installation progresses, the Project Manager shall be capable of discussing any or all the above-mentioned items at the request of the Owner, and shall address each item, as it relates to the current status of the Work.

1.8 SCOPE OF WORK REQUIREMENTS

A. The Contractor shall verify conditions on the job site applicable to this work. Notify Owner’s Representative in writing of discrepancies, conflicts, or omissions promptly upon discovery.

1. If conditions exist on the jobsite which make it impossible to install work as shown on the drawings or detailed in the specifications, recommend solutions, and submit drawings showing how the work may be installed as well as an adjusted schedule to the Owner’s Representative for approval.

B. Prior to the start of the work, and at the Owner’s Representative direction, meet at the project site to review methods and sequence of installation, special details and conditions, standard of workmanship, testing and quality control requirements, job organization and other pertinent topics related to the work.

1. The meeting shall include the Audiovisual Contractor, Contractor's Project

Manager, and the Owner’s Representative, Inspection and testing services (if any) and any other sub-Contractors whose work requires coordination with this work shall be in attendance for coordination purposes.

C. A Conduit / Wiring Analysis shall be conducted by the contractor at the Pre-Installation Meeting.

1. The General Contractor as part of a separate construction process, shall provide infrastructure as build drawings locating all existing and new conduit runs, junction boxes, telecom drops, ports, and electrical connections.

2. The Audiovisual Contractor shall show location and type of all special receptacle boxes and plates to be supplied and identify any that require modification prior to installation.

3. The Audiovisual Contractor shall verify and inspect all necessary conduits and outlets.

4. The Audiovisual Contractor shall provide with the prebuild submittals, a list of all conduits, boxes, and power changes necessary for installation of systems in each location.

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D. The Contractor shall provide prebuild signal flow diagrams and full project-based equipment list based on this specification and the design intent drawings as part of the prebuild AV design drawing package.

1. All AV wiring numbers shall conform to NIAID AV standards.

2. All IT wiring numbers shall conform to NIAID IT standards.

3. All line diagrams shall conform to NIAID AV standards.

a. OCICB AV Team shall provide AutoCAD systems diagram templates for use as a basis for further engineering and contractor drawing creation.

4. Contractor shall identify all AV network requirements and coordinate with the OCICB AV Team for port configuration requirements.

a. Note that the AV systems and equipment shall reside on the NIAID enterprise network and that all connections to this network shall be coordinated with OCICB AV Team.

E. The Contractor shall provide Audiovisual System(s) compatible with the Owner’s communications systems (i.e., telephone, video, and computer systems) and operations.

1. All Telephone connectivity is VoIP SIP based.

F. The Contractor shall provide equipment that, where required, shall conform to the applicable requirements of the Underwriters Laboratories, Inc., local codes, the National Electrical Code, and any other governing codes. Such items shall bear a label or mark indicating their conformance to the above requirements.

G. The Contractor shall work together with OCICB AV Team to provide complete and operational system(s) configured and installed for user-friendly operation and low maintenance.

H. The Contractor shall work together with OCICB AV Team regarding the testing of control system programming code and DSP programming and room audio adjustments.

1. OCICB AV Team shall provide IP addresses, and subnet masks for all equipment, all Control programming, network switch configuration(s), Graphical User Interface (GUI) programing. Microphone configuration, and all Biamp DSP programing.

2. The Contractor shall work with OCICB AV Team to finalize programming and room configuration.

3. The Contractor shall work with OCICB AV Team, setting up IP addresses in all devices.

a. Contractor shall provide updates to government provided spreadsheet listing device IP Addresses, device location, use, and MAC addresses.

I. On-site factory technical support shall be provided by the Contractor, if necessary, to assure optimized configuration and performance of installed equipment and systems.

1. Manufacturers can provide training and/or onsite installation assistance if

Contractor is not a trained installer of their product.

2. In some cases, manufacturers and OCICB AV Team may require the Contractor use factory staff for installation services in cases where the Contractor does not have specifically trained staff or experience with the product.

3. In either case the Contractor shall provide these costs as part of the quote.

J. The Contractor shall restore all finish hardware to original condition including painting, ceiling modifications, and attachments. All finishes shall be approved by the Owner’s Representative.

K. Installation work shall follow all Contract Documents, all applicable standards, governing codes, regulations, and authorities having jurisdiction.

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L. The Contractor shall validate the exact location and installation of the equipment, power, conduit, and raceway systems and coordinate the exact location and installation of the equipment, power, conduit, and raceway systems with the Owner’s Representative based on the provided drawing sets.

1. Based on this verification the contractor shall provide final as built documentation in both unbound AutoCAD and PDF formats.

1.9 PROJECT SCHEDULE

A. Project schedule shall be determined based on quote documentation and on site conditions.

B. Contractor shall coordinate their on-site installation schedule based on the provided project schedule.

1.10 PRE-BUILD AND FINAL SUBMITTALS

A. Owners’ representative shall provide CAD design drawings to Contractor as required for their work performance and for use in prebuild submittal process. These drawings shall be an editable CAD version of the pdf drawings provided at time of award.

B. The Contractor shall provide the following for approval no later than thirty (30) days after purchase order award and prior to commencement of work:

1. A complete list of all products incorporated within the work with all quantities listed. Each product shall be listed with specification section references in Excel format.

2. Provide the following as part of submittal:

a. Signal flow (video, audio, control, and network) with cable numbers. with descriptive narratives of any deviations from the specified system design.

b. Cable schedule.

c. Rack elevations.

d. Floor plan showing equipment placement.

e. Reflected ceiling plans showing equipment placement.

f. Display wall elevations for each room.

g. Section drawing for all wall-mounted equipment.

3. Provide .pdf, format for pre-build and pdf and dwg format for final submission.

4. Owners’ representative shall supply to contractor all DSP, control program and graphical user interface layouts for use in the contractors’ system design.

Contractor shall work with OCICB AV Team to remedy any necessary adjustments to software as deemed by OCICB AV Team and/or the Owner’s Representative.

1.11 SHOP DRAWINGS

A. Shall not be formatted any smaller than 24”x36” and shall be sized as appropriate for thorough understanding of system(s).

1. Note: the pre build single line drawings required a sheet size of Arch E 36” x 48” as a minimum size

B. Shall be scaled appropriately but no less than 1/8” =1’.

C. Shall show detailed schematic wiring diagrams showing interconnection of Contractor-provided components and fabricated products, wiring and cabling diagrams depicting

AUDIOVISUAL SYSTEMS Page - 13 cable types, and device designators. Each component shall have a unique designator and use same designator throughout the project.

D. Shall show location of all equipment in racks, consoles, or on tables, with complete dimensions, wire routing, and cabling.

E. Shall show all AC power outlet locations and terminal strip locations within each equipment rack including all sequencing as required for proper start-up and shut down.

F. Shall show plans and sections of the building and adjacent grounds with the location of all installed equipment such as loudspeakers, racks, consoles, plates/panels, antennas, and associated equipment.

G. Shall show patch panel layouts and labeling strips, including color schemes, as necessary for cable and jack identification.

H. Shall show full fabrication detail of custom enclosures and millwork indicating dimensions, material, finish, and openings for equipment.

I. Shall provide complete drawings for all fabricated plates and panels. Drawings shall include dimensional locations of components, component type, engraving information, plate color information, and a complete bill of materials for each plate and sample plates per type.

J. Shall show complete labeling schemes for all cabling and equipment components for project. Include font size and styles along with a sample cable label and equipment label.

All labeling shall be consistent within the project scope.

K. Shall show a complete wire schedule showing source and destination and indicating conduit location and sizing. Provide conduit and/or pathway sizing and layout coordination information.

1.12 SUBMITTAL FORMAT (PDFS AND DWGS)

A. Arrange product data in alphanumeric order by system type and room indicate on cut sheet the options provided.

B. Separate major groupings use multiple volumes and/or lists of content

C. Index product data sheets by manufacturer and model or part number.

D. Each submittal shall include a unique numbering scheme and be numbered in consecutive order.

E. Reference addendum or change order numbers as applicable.

F. Reference specification section, part, article, paragraph, and/or drawing reference as applicable.

G. Provide via pdf, posted to NIH / Box, or as a last resort, a USB thumb drive.

H. Each submittal shall include a complete table of contents with the following information:

1. Project title and number.

2. Submittal number.

3. Date of submission.

1.13 PROCEDURE FOR RESUBMITTING

A. Make corrections or changes to submittal as required by the Owner’s Representative and resubmit when the reviewer’s stamp requires re-submittal.

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B. Clearly identify changes made other than those specifically requested by the Owner’s Representative when resubmitting Drawings.

C. Changes shall be clouded or similarly highlighted as coordinated with the Owner’s Representative.

D. Only changes that have been specifically requested by the Owner’s Representative or have been noted with revision clouds by the Contractor shall be reviewed on resubmittals.

E. Any drawing sheets or items added to the resubmittal shall be clearly identified and clouded and shall not change the sheet numbering scheme for any previously issued Drawings.

F. The Contractor shall be responsible for any delays caused by the re-submittal process.

1.14 DELIVERY, STORAGE, AND HANDLING

A. The Contractor shall carefully control handling and installation of all items which are not replaceable, so that completion of the work shall not be delayed by hardware or equipment losses before, during, and after installation. The Contractor is responsible for all equipment items until final acceptance.

B. The Contractor shall provide off-site storage for equipment allowing for staging and pre-installation activities to occur prior to delivery to site.

1. Off-site storage shall be securable.

2. Contractor shall provide an inventory of equipment in offsite storage.

C. The Contractor shall, prior to installation, protect exposed surfaces with material that is easily removed without marring finishes.

D. The Contractor shall, without cost to the Owner, replace any products damaged during storage, handling, or installation.

1.15 QUALITY ASSURANCE

A. Contractor Qualifications

1. Work specified herein shall be the responsibility of a single Audiovisual Systems

Contractor.

2. Installer Training Process: – Contractor’s labor force shall have certified installers who attended training programs of the proposed system preparing them to perform the work.

a. Contractor shall be certified and trained to install direct view LED video wall product as defined.

b. Contractor shall be certified and trained to install telecommunications outlets and connectivity per BICI requirements.

c. Contractor shall have both CTS-D as well as CTS-I trained staff member on site for the performance of this contract.

3. The Installer for this Project shall be certified by all manufacturers of the installed equipment that the Contractor proposes.

4. Registered and Certified supervisors- Contractor must have all supervisory personnel certified for the type of work they are overseeing.

5. Quality assurances for audiovisual systems includes a multi-step program consisting of a pre-qualification procedure for manufacturers and installation specialists, products phase, installation, operating instruction, training, and the submission of maintenance and operating manuals.

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6. The Contractor shall have local in-house engineering and project management capabilities consistent with the requirements of the work.

7. In the event the Contractor becomes unable to complete the work in accordance with the Contract Documents, or to the satisfaction of the Owner’s Representative, it shall be the responsibility of the Contractor to retain the services of applicable manufacturers’ representatives to expeditiously complete the work in accordance with the Owner’s Representative’s construction schedule with no additional cost to NIAID.

8. The Contractor shall maintain, or establish and maintain, a fully staffed office including a service center capable of providing maintenance and service to the Project.

9. The Contractor shall staff the service center with factory-trained technicians and adequately equip the office to provide emergency service within seventy-two (72) hours after being called, 24 hours per day.

10. The Contractor shall provide factory-certified technicians to install, commission, and maintain the Work.

11. All installing personnel shall be licensed as required by local and/or state jurisdictions.

12. The Contractor shall ensure compliance with, and have a thorough understanding of, all local codes and contract conditions pertaining to this Project.

13. The Contractor shall maintain an inventory of spare parts and other items critical to System operation and as necessary to meet the emergency service requirements of this Project within the local service center.

1.16 PRODUCT STANDARDS

A. All equipment and materials contained herein shall be the products of recognized manufacturers and shall be new.

1. Be Underwriters Laboratories, Inc. (U.L.) listed and approved.

2. Be without blemish or defect.

3. Be products that meet with the acceptance of the agency inspecting the

Audiovisual Systems work.

B. It is the intent of these specifications that wherever a manufacturer of a product is specified, and the terms “other approved” or “approved equal” are used, the substituted item must conform in all respects to the specified item. Consideration shall not be given to claims that the substituted item meets the performance requirements with lesser construction. Performance, as delineated in schedules and in the specifications shall be interpreted as minimum product or system performance.

C. Substituted equipment or optional equipment, where permitted and approved, must conform to space requirements. Any substituted equipment that cannot meet space requirements, whether approved or not, shall be replaced at the Contractor’s expense.

Any modifications of related Systems as a result of substitutions shall be made at the Contractor’s expense.

D. The approval of shop drawings, or other information submitted in accordance with the requirements hereinbefore specified, does not ensure that the Government and/or Owner’s Representative attests to the dimensional accuracy, dimensional suitability of the material, or mechanical performance of equipment. Approval of shop drawings does not invalidate the Drawings and Specifications.

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E. Substitutions of equipment shown on the schedules or designated by model number in the specifications shall not be considered if the item is not a regular catalogued item carried by the manufacturer.

F. Within the Specifications, certain manufacturers have been listed. These manufacturers are listed for example purposes (unless followed by “No Exceptions”). The Contractor may substitute manufacturers and models that may be more cost effective or readily available than that specified. However, all substitutions shall meet or exceed the specified functional and technical requirements. Acceptance of such substitutions is at the discretion of the Owner’s Representative.

G. Provide and maintain an effective quality control program and perform sufficient inspections, surveys, and tests of all items of work, including those of other trades, to ensure compliance with the contract documents.

1. Furnish appropriate facilities, accurately calibrated instruments and testing devices required to perform the quality control operations and with sufficient work forces to cover the installation operations within the actual installation sequences.

2. Coordinate this work with the quality control requirements of other technical Sections of the Specifications and with requirements of the Contractor and governing authorities having jurisdiction.

H. Manufacturer Qualifications:

1. All system components shall be furnished by the manufactures of established reputation and experience who shall have produced currently operating audiovisual equipment and services. Manufacture shall be able to demonstrate similar installations rendering satisfactory service.

I. The Contractor shall offer equipment that is EPEAT registered (https://epeat.net), and ENERGY STAR® certified or other energy-efficient products listed on the department of Energy Federal Energy Management (FEMP) Product Energy Efficiency Recommendations product list, whenever available.

J. Electronic and information technology (EIT) procured through this effort will meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at https://www.section508.gov.

1.17 FINAL INSPECTION AND TESTING / COMMISSIONING

A. Upon completion of installation and Contractor testing and commissioning (as outlined in sections 3.12), the Owner’s Representative shall perform system(s) inspection and testing (as outlined in section 3.13).

B. To assist the Owner’s Representative, the Contractor shall provide a minimum of two persons for testing who are familiar with all aspects of the specified system(s).

C. The process of testing the system(s) may necessitate moving and/or adjusting certain components such as speaker aiming, transformer tap values or similar task.

1. Software code and DSP adjustments shall be provided by and coordinated with

OCICB AV Team and/or the owners representative.

2. Contractor shall provide personnel for the sole purpose of assisting OCICB AV

Team and providing test equipment as defined in sections 3.12.

https://epeat.net/ https://www.section508.gov/

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D. Testing shall include operation of each system and all components. The Contractor shall provide required personnel test equipment, tools, and materials required to perform necessary repairs and/or adjustments.

E. If adjustments or work is required during testing, or to bring the systems into specification, the Contractor shall continue his work until the system(s) are acceptable with no addition to the contract price.

F. All Systems shall be fully tested prior to commissioning. OCICB AV Team is responsible for control system code and graphical user interface. Contractor shall work with owner’s representative and/or OCICB AV Team on any required changes to programming that affect operation, physical installation and/or physical configuration.

1.18 WARRANTY

A. All equipment provided by the Contractor shall be installed per manufacturer’s specifications and warranted by the Contractor for a minimum period of one (1) year from the date of written acceptance to meet all performance requirements outlined herein.

Warranties shall not be pro-rated.

B. During the warranty period, no charges shall be made for any labor, equipment, or transportation to maintain performance and functions.

C. The Contractor shall respond with a remedy to a trouble call within twenty-four (24) hours upon receipt of such a call and shall provide a 24-hour service phone number. Downtime for system(s) shall be no longer than a 24-hour period. All replacement parts/components shall be of an equal or higher level of service.

D. Equivalent replacement equipment shall be temporarily provided when immediate on-site repairs cannot be made.

1.19 INSTRUCTION OF OWNER PERSONNEL

A. End-user AV Technician training shall be provided to OCICB AV Team and/or Owner’s Representative

1. Provide training materials and…