Att G - RESPONSES_8.19.26.xlsx

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RFP 26-87895 ATC Laboratory Services THC TestingBid Documents
Solicitation number
26-87895
Issued by
Marion County, Indiana

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This is a Question and Answer Response document for RFP 26-87895, issued by the Indiana Department of Administration on behalf of the Indiana Alcohol and Tobacco Commission, pertaining to laboratory services for THC testing. The RFP solicits a third-party laboratory capable of detecting and quantifying nine cannabinoid varieties across multiple product types including flower, powder, liquid, edibles, crystals, tinctures, and e-liquids, with a detection limit of 0.03%. The selected contractor must maintain ISO 17025 accreditation throughout the four-year contract term, with one optional one-year extension available. Written test reports must be delivered within ten calendar days of specimen receipt, with electronic submission to the Indiana State Excise Police required within twenty-four hours of completion. The contractor must provide specimen collection materials, documentation, and consultation services at no additional cost while maintaining forensic chain of custody. Questions were due August 5, 2026, at 3:00 PM ET, with responses posted by August 12, and proposals are due August 26, 2026, by 3:00 PM Eastern Time.

The evaluation methodology employs a 91-point maximum scale comprising 50 points for Management Assessment and Quality, 30 points for Cost (with lowest cost receiving full points), 5 points for Buy Indiana Initiative certification, and 5 points for Indiana Veteran Owned Small Business commitment, plus one possible bonus point for exceeding the 3% IVOSB subcontractor participation goal. Firm pricing must remain valid for a minimum of 180 days from the award date, with a minimum unit of measurement of 500 tests per year. The question and answer document addresses fourteen substantive inquiries from prospective respondents regarding contract modifications, cost proposal inclusions, proposal formatting, testing requirements for additional synthetic cannabinoids, and IVOSB commitment documentation, with responses indicating that ATC will negotiate certain contract terms with the awarded vendor and that additional synthetic cannabinoids beyond those specified will not require quantitation and reporting.

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Other files

File Type Posted
RFP 26-87895 Addendum #1.pdf PDF
RFP 26-87895 Main Document Addendum 1.pdf PDF
Att B - Sample Contract.docx DOCX document
Att K - SOW .docx DOCX document
Att J - Attestation Form.docx DOCX document
Att C - Indiana Economic Impact Form.xlsx XLSX spreadsheet
Att E - Business Proposal.docx DOCX document
Att H - Reference Check Form.docx DOCX document
Att A1 - IVOSB.docx DOCX document
Pre-Proposal Conference July 30 2026 Slides.pptx PPTX presentation
Att G - Q&A Template.xlsx XLSX spreadsheet
Att I - Pre-proposal Network Form.docx DOCX document
RFP 26-87895 Main Document.pdf PDF
Att M - Infrastructure Overview.docx DOCX document
Att L - AI Technical Proposal Questions.docx DOCX document
Att B2 - IOT-PaaS.docx DOCX document
Att F- Technical Proposal.docx DOCX document
Att B1 - IOT-IaaS.docx DOCX document
Att B3 - IOT-SaaS.docx DOCX document
Att D - Cost Proposal.xlsx XLSX spreadsheet
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Question & Inquiry Form

Attachment G
Question and Answer Template
RFP # 26- 87895
Please submit your questions in the form below (yellow shaded area) per RFP Section 1.24.
Click the dropdown in the RFP Document Column to select topic.
No.RFP DocumentSection NumberPageTopicQuestionAnswers
1Attachment B Sample ContractAttachment B.3 State of Indiana Additional Terms and Conditions
Software as a Service Engagements. Section 43Notice Regarding Security Incident or Data BreachWould the County consider modifying the notification requirement in Items b and c from 2 days to 72 hours following a security incident or data breach?ATC will negotiate with the Awarded Vendor on contract terms. In your bid response, please include any modification requests as red lines in the sample contract document.
2Attachment B Sample ContractAttachment B.3 State of Indiana Additional Terms and Conditions
Software as a Service Engagements. Section 74Termination and Suspension of ServiceThe current requirement appears to require complete removal of the State's data from production systems and backups. Because data in our production LIMS and backup media may be commingled with other data, would the County consider revising this provision to allow secure logical deletion or cryptographic erasure for production systems and destruction of backup data in accordance with the Contractor's documented backup retention and sanitization procedures? Proposed language is provided below.

Proposed language:

For systems or media that remain in active production use and contain commingled data, Contractor may satisfy this requirement through secure logical deletion or cryptographic erasure of the State's Data, provided such deletion renders the State's Data unrecoverable using commercially reasonable means and is documented in a certificate of destruction. Backup copies shall be destroyed or rendered unrecoverable in accordance with Contractor's documented backup retention and sanitization procedures.ATC will negotiate with the Awarded Vendor on contract terms. In your bid response, please include any modification requests as red lines in the sample contract document.
3Attachment B Sample Contract134Continuity of ServicesCan this paragraph be deleted in its entirety and replaced with “Contractor shall work with the State to exercise Contractor’s best efforts and cooperation to effect an orderly and efficient transition to a successor, but will not be solely responsible for furnishing phase-in/phase-out services.”?ATC will negotiate with the Awarded Vendor on contract terms. In your bid response, please include any modification requests as red lines in the sample contract document.
4Attachment B Sample Contract197Employment OptionCan this paragraph be deleted in its entirety?ATC will negotiate with the Awarded Vendor on contract terms. In your bid response, please include any modification requests as red lines in the sample contract document.
5Attachment B Sample Contract289InsuranceCan there be exception language included in the insurance section saying the following: “Contractor may satisfy the insurance requirements set forth herein through any combination of primary, umbrella, and/or excess liability insurance coverage.”?
ATC will negotiate with the Awarded Vendor on contract terms. In your bid response, please include any modification requests as red lines in the sample contract document
6Attachment B Sample Contract53.A12Liquidated DamagesCan this phrase be deleted: “Such liability shall apply even though: (i) a cure period remains available to the Contractor; or (ii) a cure occurs” and can this language be added: "Notwithstanding the foregoing, liquidated damages shall accrue only after expiration of any applicable cure period. In no event shall aggregate liquidated damages exceed ten percent (10%) of the total Contract price. Liquidated damages shall not apply to delays caused by the State, changes in the scope of the Services, Force Majeure events, or any other causes beyond Contractor's reasonable control."?ATC will negotiate with the Awarded Vendor on contract terms. In your bid response, please include any modification requests as red lines in the sample contract document.
7Attachment D Cost Proposal TemplateRespondent Cost ProposalRow 14Components of testingTo provide an accurate price, may an additional line item be included for freezer mill and minimum tests per year? This is an additional step needed for some, not all, sample types for sample homogenization.Yes.
8Attachment E Business Proposal Template2.3.144PaymentThis section references RFP Section 2.3.15, is it accurate to state this should be RFP Section 2.3.14?These sections are referring to the "Payments" and the "Extending Pricing to other Governmental Bodies" sections of the RFP Main Document. The section numbers may have been mislabled by mistake on the Buisness Proposal. Please respond according to the section header for the buisness proposal.
9Attachment E Business Proposal Template2.3.154Extending Pricing to Other Governmental BodiesThis section references RFP Section 2.3.16, is it accurate to state this should be RFP Section 2.3.15?These sections are referring to the "Payments" and the "Extending Pricing to other Governmental Bodies" sections of the RFP Main Document. The section numbers may have been mislabled by mistake on the Buisness Proposal. Please respond according to the section header for the buisness proposal.
10Attachment F Technical Proposal Template52SuppliesPlease provide additional details specific to the specimen collection items (e.g. size of tubes, bottles, syringes, etc.) and estimated quantities of each.Items will be submited to the lab in sealed containers. Any container needed thereafter for the testing process will be the responsibility of the bidder.
11Attachment K SOWCan you please advise if specimens are typically submitted individually or in batches?Specimens will be submitted on an individual and batch basis. This will depend on the case load.
12Main RFP Document 2.1 and 2.319–20Proposal SubmissionSection 2.1 states that the Executive Summary, proposal attachments, and attachments must be submitted as separate standalone electronic files. For supporting documents referenced within the Business Proposal (e.g., Certificate of Authority, organization chart, corporate resolution, audited financial statements), should those documents be uploaded as separate attachments in the Indiana Supplier Portal, or appended to Attachment E?Upload your attachments as a ZIP
13Attachment F Technical Proposal Template21Other cannabinoids and Synthetic byproductsThe SOW specifies the synthetic cannabinoids Delta-8-THC and THCP, but does not mention many of the other synthetic, semi-synthetic cannabinoids or synthetic byproducts commonly associated with these products. These would included THCB, THCH, THC-JD, THCO, HHC, HHCP, D8-iso-THC or D4(8)-iso-THC. When these additional compounds are observed as part of the evaluation, do they need to be quantitated and reported? This requires additional reference standards and calibration curves for these compounds, which could impact bid amount.No, they will not need to be quantitated and reported. Only those listed in Section 2 of the techinal proposal.
14Attachment A1 - IVOSB Commitment11IVOSB subcontractorsThis project will not require the use of any subcontractors. Does Attachment A1 need to be completed?No
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Attachment A1 - IVOSB Commitment
Attachment B Sample Contract
Attachment C Indiana Economic Impact Form
Attachment D Cost Proposal Template
Attachment E Business Proposal Template
Attachment F Technical Proposal Template
Attachment H Reference Form
Attachment I Pre-Proposal Network Opportunities Form
Attachment J Attestation Form

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