Att A - Response Template.docx
DOCX document 36 KB Posted
- Attached to
- Public-Facing Transaction PortalBid Documents
- Solicitation number
- 26-87000
- Issued by
- Marion County, Indiana
About this file
This is a response template document for RFI 26-87000, issued by the State of Indiana. The template guides respondents through the required format for submitting their proposals across multiple key sections, including solution description, approach and deliverables, project timeline, background and experience, company structure, references, training and certification, security measures, and costs. Respondents must provide at least three client references with complete contact information and details of services provided, with preference given to state government clients and those with locations near Indianapolis where site visits may be arranged. The template requires comprehensive information about the respondent's organizational capabilities, implementation experience with similar systems in other states, and proposed methodology for meeting the stated requirements.
The document specifies that respondents must detail estimated one-time and recurring costs for their proposed solution, including descriptions of change management methodology and software upgrade procedures. Responses must address security policies and disaster recovery or business continuity plans in conformance with the State of Indiana's security policy. The template does not specify response due dates, award dates, contract terms, pricing structures, or set-aside provisions; these details would be contained in the primary RFI document. Respondents are instructed to complete all blue-shaded areas and document all attachments by their relevant sections and questions.
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Other files
| File | Type | Posted |
|---|---|---|
| Indiana BMV_Att B - posted 8.3.26.xlsx | XLSX spreadsheet | |
| RFI Main Document 26-87000 v2.pdf | ||
| RFP Addendum 1.pdf | ||
| Att B - Q&A Template.xlsx | XLSX spreadsheet | |
| Artificial Intelligence - Technical Proposal Questions.docx | DOCX document | |
| Infrastructure Overview.docx | DOCX document | |
| RFI Main Document 26-87000 rtp.pdf |
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Text version
RFI 26-87000
ATTACHMENT A
RESPONSE TEMPLATE
INSTRUCTIONS
· Please supply requested information in the blue-shaded areas and indicate any attachments that have been included.
· Document all attachments with which section and question they pertain to.
THE SOLUTION
· Description of the solution to satisfy the requirements established in the RFI.
APPROACH AND DELIVERABLES
· Summarize your proposed approach to meet needs addressed and tasks to implement. Describe how your organizational capabilities, experience, resources, and approach can be leveraged to ensure a successful outcome.
PROJECT TIMELINE
· Summarize your proposed project schedule and timeline for implementing the solution and conducting training on the solution consistent with goals as described in this RFI.
BACKGROUND AND EXPERIENCE
· Qualifications related to implementation of similar systems especially in other states.
COMPANY STRUCTURE
· Legal form of the respondent’s business organization, types of business ventures in which the organization is involved, and a chart of the organization.
REFERENCES
· The Respondent must include a list of at least three (3) clients for whom the Respondent has provided products and/or services that are the same or similar to those products and/or services requested in this RFI. Any state government for whom the Respondent has provided these products and services should be included; also to be included should be clients with locations near Indianapolis, as site visits may be arranged. Information provided should include the name, address, and telephone number of the client facility and the name, title, and phone/fax numbers of a person who may be contacted for further information.
| Reference One |
| Enter your response below. |
Legal Name of Company or Governmental Entity
Industry of Company
Mailing Address
Telephone Number
Contact Name
Title
Telephone/Fax Number
E-mail Address
Time period in which services were provided
Please describe the service provided to this reference
| Reference Two |
| Enter your response below. |
Legal Name of Company or Governmental Entity
Industry of Company
Mailing Address
Telephone Number
Contact Name
Title
Telephone/Fax Number
E-mail Address
Time period in which services were provided
Please describe the service provided to this reference
| Reference Three |
| Enter your response below. |
Legal Name of Company or Governmental Entity
Industry of Company
Mailing Address
Telephone Number
Contact Name
Title
Telephone/Fax Number
E-mail Address
Time period in which services were provided
Please describe the service provided to this reference
TRAINING AND CERTIFICATION
· Training provided to use the system and certification(s) available to meet industry requirements.
SECURITY
· Describe your security policy and disaster recovery or business continuity plans and explain how they conform to the State’s security policy (i.e. https://www.in.gov/iot/2394.htm).
COSTS
· Estimated costs to create environment as described in this RFI, which lists the one-time and recurring costs for the proposed solution. Describe change management methodology and software upgrades.
Attachment A, Page 1 of 2
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