Amendment No_2 to RFP Landers Library Renovation (eMMA Post 3-2-26).pdf

Landers Library Renovation

Solicitation #: SMCM-26-055065 RFP Amendment No. 2

AMENDMENT NO. 2

TO

REQUEST FOR PROPOSALS (RFP)

RFP NUMBER: SMCM-26-055065

AMENDMENT DATE: MARCH 2, 2026

This RFP Amendment No. 2 is issued as a consolidated response to all RFI questions received as follows. Additionally, two additional attachments are included with this amendment, “Attachment 10-Design Addendum No.2” and “Attachment 11- As-Built Full Package.

1. The RFP references requirements for a Bid Bond as well as Performance and Payment Bonds. What is the bid bond/security % requirement?

Bid, Performance and Payment Bonds are all required for this project as required by MD law for all construction contracts over $100,000. The Bid Bond must be provided at five percent (5%) of the total bid price. Performance and Payment Bonds are due within 10 days of an contract award notification, and must be provided up to 100% for performance and 100% for payment bonds, as required in accordance with Maryland law.

2. The Project Manual Table of Contents references "Appendices - Audio Visual Cost

Estimate". This Appendices does not appear to be in the Project Manual.

In accordance with the Project Manual, Spec Item 27 4100, Section 1.04 Bid Proposals, update the bid schedule accordingly.

3. Telecom Room 226 on drawing A124 does not have a ceiling type shown in the RCP

Legend. Please confirm this room has no ceiling system and is open to the deck?

Confirmed. Telecom 226 does not have a ceiling and is open to the deck.

4. Boardroom 222 as shown on drawing A124 identifies only two window shades being replaced, yet all shades in this room have the same hatched detail. Please advise if only 2, or all window treatments in this room are to be replaced.

All window shades in room 222 are to be replaced.

5. Staff Workroom 320 as shown on drawing A125 identifies only two window shades being replaced, yet all shades in this room have the same hatched detail. Please advise if only 2, or all window treatments in this room are to be replaced.

All window shades in room 320 are to be replaced.

6. The finish schedule on drawing A631 indicates ETR/ WOOD flooring in rooms 194, 201, 207, 231, 234 & 392. The finish schedule does not have these areas grayed out as though no work is to be done. Please advise as to what is to be done to the existing wood flooring to remain.

The wood flooring in rooms 194, 201, 207, 231, 234, and 392 is existing to remain.

No work is to be performed at existing to remain floors.

7. There are 4x6 and 4x8 Glass Markerboards shown throughout the building, yet there is no indication as to who is providing them, or specifications if the GC is to provide them. Please advise as to who is responsible for the Glass Markerboards.

Some Glass Markerboards are Contractor Supplied, Contractor Installed, and others are existing markerboards that are relocated and installed by the contractor. Refer to spec section 10 1100 and drawings AD101, A432, A433 of

ADD1.

8. Drawing A501 indicates work at the roof for new mechanical penetrations. Please advise if the existing roof is under warranty, and who is responsible for the warranty.

The roof install was warrantied from 2020-2022. The product is warrantied through 2040. Any work on the Sika Roof should be performed by a Sika Approved Contractor (ex. Tecta America) so as to keep the manufacturer’s warranty in full effect.

9. The drawings indicate firestop at the tops of partitions, and penetrations through fire rated assemblies yet there are no firestopping specifications. Please provide specifications for the Firestopping system required.

Firestopping language has been removed from detail 10/G006. The intention is that acoustic sealant is used to acoustic seal gaps where partitions about fluted floor or roof decking.

10. Throughout the drawings there are caulking and joint sealants called for, yet there are no joint sealant specifications. Please provide specifications for the joint sealant required.

Refer to 092116 for requirements for acoustic sealant.

11. Ref attached drawing A521; The door schedule on A601 shows Doors 112, 118, 124B, 306, 311, 317 and 212 as SCW doors in H.M. frames. Each of these openings is associated with a storefront assembly as shown on drawing A521. Each of the Storefront elevations reference details on drawings A511 and A512 which are all storefront details. Please advise as to what the construction details are to be for these doors.

Storefronts on A521, besides SF03, are to be aluminum framed storefronts, under specification section 084313. On A601 the following Doors 112, 118, 124B, 306, 311, 317 and 212 shall be aluminum doors with aluminum storefront frames. Each of these openings is associated with a storefront assembly as shown on drawing A521. Each of the Storefront elevations reference details on drawings A511 and A512 which are all storefront details.

12. Ref: Specification section 101419-Dimensional Letter Signage. In reviewing the signage drawings specifications, they do not appear to call out the material type or thickness for the signage. From one of our proposed subcontractors “As an example, our standard is typically a 1/4"" P99 non-glare acrylic with back paint, along with 1/32"" tactile text and braille, either digitally printed or Romark.”

- Please provide the thickness of the required signage materials.

Dimensional signage with message “Landers Library” above door 102 to be ½” thick aluminum lettering. Refer to Panel Signage 101400, issued with Addendum 1, for other project signage.

13. Specification sections 282300-Video Surveillance, 260526-Grounding and Bonding and 264300-Surge Protective Devices all reference lightning protection. Please advise if there is any lightning protection work in the project as nothing is indicated in the drawings.

Lightning protection is not in scope for this project. Building’s existing lightning protection system will be maintained.

14. At the Prebid conference of February 4, 2026, at the Landers Library, it was mentioned that the Owner’s OIT team is going to procure and install the work outlined in specification Division 27, whereas the specifications state this work is to be completed by the contractor. Please advise as to what specification sections within Division 27 are to be the responsibility of the General Contractor.

27 05 26 GROUNDING AND BONDING FOR COMMUNICATIONS SYSTEMS

27 05 28 CABLE TRAYS FOR COMMUNICATIONS SYSTEMS

27 05 28.45 TELECOMMUNICATIONS FLUSH POKE THRU

27 05 28.48 MULTIMEDIA CONNECTION WALL BOX

27 05 28.60 MULTIMEDIA CEILING BOXES

15. Per the Prebid conference of February 4, 2026, please confirm Subcontractor Bonding is not required for the project.

No Subcontractor Bonding is required, exempt that a Payment Bond is required by GC contractor awardee to cover subcontractor payments.

16. If the GC is to store the removed FF & E from the Library in sea containers, please advise if they are to be conditioned and where they are to be staged.

Contractor shall remove and store furniture in a moisture controlled exterior Connex boxes (“C” Containers) or like containers located in an approved campus location.

17. At the Prebid conference of February 4, 2026, it was suggested the contractor can utilize Parking Lot K for parking, staging and storage. Please confirm this is the case.

Confirmed

18. As part of the F F & E removal, please confirm the Owner will be responsible for packing and storage of all artwork and publications.

19. Please confirm the Owner will be working with the moving contractor to create and confirm an inventory log of items moved and replaced.

Confirmed, the owner shall coordinate the moving of furniture that needs to be relocated with the General Contractor.

20. Specification section 020500-2.3.A.2 calls for domestic water piping to be solder-joint or threaded ends. Please confirm Pro-press is an acceptable joining method in lieu of soldering or threaded fittings.

The College Physical Plant will accept Propress fittings.

21. As the space is going to be occupied and contains various amounts of art and books, please confirm the Owner will be responsible for maintain temperature and humidity levels as necessary.

The College will be responsible for maintaining temperature and humidity. The GC will be responsible for ensuring doors/windows and/or any other exterior penetrations remain closed to ensure humidity levels do not increase in an unreasonable manner.

22. Please confirm the Owners shall be responsible for removal of all existing AV and tele/data equipment to be salvaged.

Yes. This will be in the SOW that all demolition of OIT equipment by OIT and its partners.

23. As requested at the Prebid meeting, please provide the existing as-built documents for the building.

Attachment No. 11, As-builts, will be provided with the RFI Response.

24. As the freight elevator is not dependable at all time, please confirm it is acceptable to pull and replace a window for stocking of the work areas.

Confirmed at the Contractor’s own risk and coordinated with the owner.

25. The RFP is unclear as to the anticipated work hours for the project. Please confirm this project is to be completed during normal work hours (6 am – 4 pm).

Coordinate work hours with the owner after the award. Evening and weekends may be possible.

26. The bid documents are not clear as to how to access the roof. Please advise as to where the roof access is located.

27. Drawing MD102 Special Note 1 calls for removing the existing control valve for the finned tub radiation panel. Drawing M103 shows valves in the same locations.

Please advise if we are to replace the valves being called to be removed.

Control valves do not need to be replaced on the second floor. Special Note 1 on MD102 may be removed

28. General note #15 on Drawing E001 references permits and approval from AHJ.

Please confirm, as was discussed at the prebid conference of February 4, 2026, no trade permits are required for the project.

The Work shall comply with the current edition of the Maryland Building Performance Standards (MBPS), including all referenced International Codes as adopted by the State of Maryland and amended by St. Mary’s County, and all other applicable federal, state, and local regulations. The Owner may utilize delegated inspection authority in lieu of local permitting. The Contractor shall comply with all Owner-directed inspection procedures and shall provide all documentation required to demonstrate compliance with applicable codes. Where applicable, the Contractor shall comply with and assist in obtaining permits required by the Maryland Department of the Environment (MDE), State Fire Marshal, or other State regulatory authorities.

29. Door 110 as shown on drawing A601 is called to be a flush hollow metal door to telecom closet 110. As this door is immediately off lobby 107, please confirm the Owner wants this to be a hollow metal door in lieu of a flush wood door.

No. Owner would like to see a flush door installed for telecom closet 110.

30. Sheet Note 1 on Drawings A701E through A705E states “Salvage and protect any equipment not shown on these plans and deliver to Owner”. Are these items to be turns over to the Owner at the jobsite or delivered to another location on campus?

Confirmed and to be coordinated with the owner.

31. Specification section 27 05 28 state each station cable wall floor outlet shall have a configuration of pipe to the tray system. Please confirm the electrical contractor is to provide this work per specification section 27 10 00.

Infrastructure requirements associated with TA series drawings (conduit, backbox, cable tray, grounding, etc) are to be provided by the Electrical contractor OIT to confirm. Contractor coordination shall be managed by the general contractor

32. Drawing TA001 references Exterior low voltage light “mounting height varies” There appears to be exterior cameras shown on drawing TA121. Please provide mounting heights for the exterior cameras.

Mount a minimum above 10’ above grade. Owner & Architect provide exact location in field.

33. Please advise if any existing exterior cameras are to be salvaged and reinstalled.

The library does not have any exterior cameras currently installed.

34. Specification section 274100 2.07 Cable Management references “Horizontal Cable

Management for Racks or Cabinets” Please advise as to who is providing the racks.

Owner will be providing the racks and General Contractor to provide assistance securing the racks to the building structure.

35. Please advise as to what is required for cloud storage for the surveillance cameras.

Owner uses the Verkada system and is installed by the owner. No modifications to be made without approval by the owner.

36. Please advise as to what the camera recording requirements are.

Owner uses the Verkada system and is installed by the owner. No modifications to be made without approval by the owner.

37. What is the method used of Request to Exit, will it be a motion device or integral to the lockset?

Where removal is required, a motion sensor should be used. Coordinate with the Div. 08 Door Hardware. General Contractor shall provide and install access control equipment.

38. Confirm new access control at the existing doors shown the door schedule?

39. Are card readers expected to have keypad capabilities?

No, none of the card readers have keypad capabilities

40. Are we providing credential cards?

To be coordinated with the owner after the award.

41. Confirm the tie-in to the existing access control server and existing access control system?

Yes, the General Contractor is responsible for tying the existing access control server and existing access control system.

42. Are we replacing the existing CBord boards with mercury boards?

While the system is owned by the owner, the General Contractor shall refer to the Project Manual, Spec Item 28 1300, Section 1.04 Bid Proposals, update the bid schedule accordingly. Please also refer to Transact + CBORD Regional Account Executive for any additional information:

Ginny Goss, PMP Account Executive

VA DCJS ID: 99-732972

O: 919-805-3535 M: 919-369-0234

43. Is Clickshare an already approved alternative to Mersive?

The General Contractor shall provide costs based on the Design Specification Product: Mersive Solstice Pod or approved alternative product

44. Is there a specific subscription length required for the Mersive Solstice Pods? No subscription length or tier is currently specified.

Specifications were provided with Addendum No 1 on February 25, 2026.

45. Will AV network switches be an isolated network or will the be required to connect to the client network?

The General Contractor shall verify dimensions and other conditions at the project site. Review Conduit System as shown in building Construction Documents and, where applicable, as-built conditions. Notify Consultant, Architect, GC, and EC within four weeks after award of contract of any deficiencies or inadequacies in conduit/infrastructure system design. Review Telecommunications Structured Cabling System to ensure sufficient network connections are provided to support the Audiovisual Systems.

46. Is switch size(s), IDF location(s), and room allocation(s) by AVC recommendation?

The General Contractor shall Identify each item to allow review for applicability in relation to shop drawings showing installation locations. Per the spec for equipment SMCM OIT's partner has suggested we have 30 Amp, 120v twist-lock plugs in each closet. The equipment load will be approximately 1.7 kW running through a NEMA L5-30R wall outlet.

47. Please confirm how many past performance projects we are to include with our

Technical proposal. The RFP lists several different requirements.

Past Performance for a minimum of three (3) similar projects received with customer references over the past five (5) years.

48. Please confirm resumes of subcontractor’s personnel are required? We likely won’t know who will be working on the project except those MBE firms we will utilize, until after the award due to the buyout process.

Subcontractor’s personnel resumes are not required.

49. Please provide missing specification 284600 Fire Detection & Alarm

The requested specification is provided.

50. Please provide the controls contractor

Siemens

POC - Michael Stewart michael.stewart@siemens.com 301-440-9350

51. Please provide the fire alarm contractor

VSC Fire and Security Inc 805 Pinnacle Drive Linthicum MD 21090 301-575-1500 mailto:michael.stewart@siemens.com

POC Sprinklers - Brian Victor WVictor@vscfire.com

POC Sprinklers - Barry Messersmith BMessersmith@vscfire.com

52. Please confirm the type of past performance required? The RFP lists several types

(i.e, Section 1 states Public Library; however, section 2.10 Factor 2 lists hotel or residence life projects.

Please refer to the response to Question No. 57. Please substitute the words, “Library Projects”, for hotel or residence life projects.

53. Tab G Experience & Qualification of Proposed staff references Section 2.4; however, section 2.4 of the RFP is Project Schedule & Phasing. Please confirm what section we are to follow for Tab G.

Please replace section reference to 2.4 with section 2.10.2. Management plan and any named key personnel experience is applicable and information should be provided.

54. Tab H Offeror Qualifications and Capabilities reference Section 2.4.1; however, section 2.4 of the RFP is Project Schedule & Phasing. Please confirm what section we are to follow for Tab H. This tab also seems to be repetitive of the information required for Tab F, Section 2.

TAB H reference to Section 2.4.1 should be replaced with Section 1 - Minimum Qualifications .

55. Please confirm TAB O Economic benefit is not required?

Confirmed as written in RFP

56. Please confirm the only Attachments required to submit are A, C, I , J, K, O, and R.

All others can be omitted.

Confirmed as written in RFP

57. Please confirm where we are to add Attachment D to the Tab P in the Technical proposal OR should it be included with Volume 2 Price Proposal since it will include pricing information.

Tab P is for your completed Attachment-A.-Bid-Proposal-Affidavit . Attachment D should be submitted with your Technical Proposal. MBE Forms D-1A Part 1 & Part 2 only is also due with the Technical bid submission. The remaining MBE forms parts are due within 10 days of a contract award notification mailto:WVictor@vscfire.com https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf

58. Please provide the height from AFF to underside of the deck above.

59. Please provide specifications and/or data sheets for the wood slat backer.

Acoustic felt backing for the wood slats is an accessory to the Muteclad system, refer to spec section 098430.

60. Please confirm whether compliance with the NEC is acceptable for conductor sizing, adjustment factors, and voltage drop. Project specifications appear to require larger conductors than those mandated by the NEC.

Conductors are sized to comply with NEC requirements (T.310.16 and T.250.122).

Where applicable specific equipment has been upsized to accommodate voltage drop in accordance with NEC requirements.

61. Please clarify whether MC (metal-clad) cable is permitted for power, lighting, and fire alarm circuits in all unexposed ceiling areas, in lieu of conduits. Also confirm if J-hooks are acceptable for supporting low-voltage and communications cabling.

Metal clad cable is permitted as specified (260519-2.1.E). Metal-clad (MC) cable is permitted only as follows:

1. Where not otherwise restricted, may be used for 20 A circuits as follows:

a. From junction boxes concealed above accessible ceilings to ceiling mounted luminaires within the same room. Maximum Length: 6 feet.

b. From junction boxes concealed above accessible ceilings to receptacles and other devices installed in hollow stud walls and above accessible ceilings within the same room.

c. From junction boxes concealed below accessible raised floors to receptacles and other devices installed below the accessible floors within the same room.

d. Provide single conductor building wire in raceway for circuit home runs from junction boxes mentioned above to source panelboards.

e. Do not connect devices in different rooms with MC cable.

2. In addition to other applicable restrictions, may not be used.

a. Unless approved by Owner.

b. Where not approved for use by the authority having jurisdiction.

c. Where exposed to view.

d. Where exposed to damage.

e. For damp, wet, or corrosive locations, unless provided with a PVC jacket listed as suitable for those locations.

f. For isolated ground circuits, unless provided with an additional isolated/insulated grounding conductor.

62. Please confirm the required brand and model of the “Lighting Control System” referenced on page E501 of the drawing.

Provide devices from acceptable manufacturers per specifications (260923.2.2.A, 260923.2.3.A, 260923.2.4.A, and 260923.2.5.A)

63. Typical manufacturers include systems such as Notifier, Simplex (by Johnson Controls), EST (by Carrier Global), or Siemens.

Acceptable controls contractors are specified in paragraph 230900-2.1

64. Is the existing fire alarm wiring Class A or Class B?

* Class A: Circuit leaves the panel and returns to the panel (loop configuration).

Provides redundancy if a single break occurs.

* Class B: Circuit leaves the panel and terminates at an end-of-line resistor (EOL).

No return path.

Record drawings and field surveys did not indicate whether the existing system is Class A or Class B. Refer to service provider, VSC Fire & Security (800-695-9596), for additional information.

65. Is this project tax exempt?

No

66. Confirm that there is NO wage scale for this project.

Confirmed.

67. Based on the assessment of the demo and new work, new room will most likely require additional sprinkler coverage. This is not shown in the drawings. Are there as-builts that show the existing sprinkler coverage that we can use to price out the modifications?

68. Confirm that the contractors should carry costs for University Sole-Source vendors for existing BAS and Fire Alarm systems if needed and please list the contact information for these vendors.

Confirmed and refer to Questions No. 61 & 62.

69. Is there a patten installation plan for carpeting? Based on the drawings it seems the new flooring is a custom layout with multiple products.

Correct, refer to sheets A136 – A138 for carpet pattern installation plans. View PDF in color.

70. 09 30 00 - Tile flooring in kitchenette - Specs show 6x6 tile but drawings show 12x6.

Please provide a spec for floor tiling in kitchenette 309.

Hatch pattern on drawings is not meant to indicate tile size. Refer to specifications for tile size. Specifications show 30x60cm (12”x24”) floor tile.

71. Note# 5 on M101 and 102 refers to a 3-ton split system IT closet. There are no 3-ton units show on the equipment schedule. Is this an addition to the units shown on the schedule and are there more tha (1) required?

The capacities listed on the schedule M-901 shall be used. Note 5’s shall be removed.

72. Lighting Control System - Please confirm the required brand and model of the

“Lighting Control System” referenced on page E501 of the drawing?"

Provide devices from acceptable manufacturers per specifications (260923.2.2.A, 260923.2.3.A, 260923.2.4.A, and 260923.2.5.A)

73. What model fire alarm panel/devices? Typical manufacturers include systems such as Notifier, Simplex (by Johnson Controls), EST (by Carrier Global), or Siemens.

The current fire alarm system uses Notifier devices. Provide devices detailed on electrical drawings compatible with existing systems. Refer to specification section 284600-2.1 for list of acceptable fire alarm vendors.

74. Can we get user-friendly drawings showing all fire alarm devices without lighting, lighting controls, and ductwork? This will significantly improve clarity for review, coordination, and inspection purposes.

75. Please confirm which trade discipline is responsible for telecommunications grounding and bonding in accordance with project specifications and applicable codes. "Section 27 41 00 – Audiovisual Systems, Paragraph 3.11 (Schedules) states that all AV equipment will connect to a dedicated AV network switch located in the nearest IT room. However, Paragraph 2.10 (AV Equipment List) does not include a network switch. Please confirm whether the AV vendor is responsible for furnishing the dedicated AV network switch, or if this will be provided by others."

"1. Section 27 41 00 – Audiovisual Systems, Paragraph 3.11 (Schedules) references “Study Rooms,” Drawing TA‑700 does not indicate a Q‑SYS Core processor or equivalent control hardware for these spaces.

The electrical contractor is responsible for grounding and bonding. SMCM’s vendor is to provide the dedicated Network switch.

76. Please clarify whether a Q SYS Core is required for Study Rooms. Drawing TA‑700 includes a “Typical Private Office AV Signal Flow” for OIE Office (122B) and OIE Advisor Office (123B).

However, these rooms do not appear in Section 27 41 00 – 3.11 (Schedules).

Yes, required in the spaces per TA-700. The typical Private Office AV Signal Flow” for OIE Office (122B) and OIE Advisor Office (123B) shall be field coordinated with the owner and must be tested for continuity between the owner provided PC and 55” Flat Panel Display. Provide cabling, connectors, receptacles, plates, terminations, and miscellaneous hardware required to install a complete and working system as specified.

77. Please confirm whether these private offices are part of the AV scope and should be included in our bid? "Section 27 41 00 – Audiovisual Systems, Paragraph 2.10 (AV Equipment – Q) specifies a Huion Kamvas Pro 20, which has been discontinued.

Please advise how to proceed regarding a compliant substitution. "Section 27 41 00

– Audiovisual Systems, Paragraph 2.10 (AV Equipment – N) specifies a Denon DN 500BDMKII Blu ray Player, which has been discontinued.

or provide an approved alternative product for review and approval by the owner.

78. Please advise how to proceed regarding a compliant substitution." Section 27 41 00

– Audiovisual Systems, Paragraph 2.10 (AV Equipment – P) specifies a BrightSign HD 224, which has been discontinued. Please advise how to proceed regarding a compliant substitution. BrightSign HD 226 would be recommended."

or provide an approved alternative product for review and approval by the owner.

79. In accordance with Spec 10 1423 Panel Signage, the vendor responsible for fabricating and installing 2/90 signs is:

Brian Heckman 336-509-2720 McLain Group Reps.