Amendment 1.pdf
PDF 181 KB Posted
- Attached to
- TRAFFIC COUNT COLLECTION SERVICES
- Solicitation number
- 5400029736
- Issued by
- Richland County, South Carolina
About this file
This is Amendment 1 to a Request for Proposal issued by the South Carolina Department of Transportation (SCDOT) for Traffic Count Collection Services. The solicitation seeks proposals for collection, processing, analysis, and reporting of traffic count data across multiple designated locations using automatic traffic recorder counts, manual classification counts, and turning movement counts to support the state's transportation planning and signal warrant analysis. The pre-proposal conference was held on June 16, 2026, from 2:00 p.m. to 3:00 p.m. via Microsoft Teams. The original submission deadline of June 30, 2026, at 2:30 p.m. was extended to July 10, 2026, at 2:30 p.m. to allow additional time for the end user to review and respond to vendor questions. The award announcement date was similarly extended from August 13, 2026, to August 25, 2026. Questions from offerors were due by June 17, 2026, at 12:00 p.m. Offers must be submitted online at http://www.procurement.sc.gov, and offerors must sign and submit a cover page acknowledging receipt of all amendments.
Pricing shall be structured as unit rates for different count types—automatic recorder counts, manual classification counts, and turning movement counts—with associated labor, equipment, and administrative costs, including any volume-based discounts. Contractors must provide detailed line-item pricing and specify payment terms, invoicing procedures, and reimbursable expenses for equipment deployment and deliverable preparation. All proposals must include a mandatory AI Use Disclosure Questionnaire detailing any artificial intelligence, machine learning, or algorithmic decision-making capabilities embedded in the proposed solution, including specific business processes where AI will be utilized, AI model sources and training methodologies, confirmation that Agency data will not be shared or repurposed for training without written authorization, and governance procedures with known limitations or bias risks. Contractors must notify the Agency at least 60 days in advance of any new AI capabilities, model updates, or material changes to data sources or usage. Offerors must hold their offers open for a minimum of 90 calendar days after the opening date and obtain a South Carolina Vendor Number prior to submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment 2.pdf | ||
| Solicitation.pdf | ||
| Pricing Proposal.xlsx | XLSX spreadsheet | |
| Excel Spreadsheet for TMC data.xlsm | XLSM spreadsheet | |
| Traffic Count Survey Worksheet.doc | DOC document | |
| ARTIFICAL INTELLIGENCE USE.docx | DOCX document |
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Text version
SAP
State of South Carolina
Request for Proposal
Amendment 1
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400029736 06/29/2026
AMY SABOL
803-737-0834 SabolAC@scdot.gov SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191
DESCRIPTION: Traffic Count Collection Services USING GOVERNMENTAL UNIT: SC Department of Transportation
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 06/30/2026 14:30:00 07/10/2026 @ 14:30:00(See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 06/17/2026 12:00:00 EXPIRED (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) Online CONFERENCE TYPE: Pre-Proposal DATE & TIME: 06/16/2026 2:00pm-3:00pm EXPIRED
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Microsoft Teams:
https://teams.microsoft.com/meet/243921 284731801?p=LgSiQlGYqokCEoSyaS
AWARD &
AMENDMENTS
Award will be posted on 08/13/2026 08/25/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address:
http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
mailto:SabolAC@scdot.gov http://www.procurement.sc.gov/ https://teams.microsoft.com/meet/243921284731801?p=LgSiQlGYqokCEoSyaS https://teams.microsoft.com/meet/243921284731801?p=LgSiQlGYqokCEoSyaS http://www.procurement.sc.gov/
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension Facsimile
_________________________________________________ E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)
____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)
ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No.
Amendment Issue Date
Amendment No.
Amendment Issue Date
Amendment No.
Amendment Issue Date
Amendment No.
Amendment Issue Date
DISCOUNT FOR
PROMPT
PAYMENT
(See "Discount for Prompt
Payment" clause)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PAGE TWO (SEP 2009) End of PAGE TWO
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.
The Submit Offer By and Award dates are revised as shown on the cover page of this amendment and below. SUBMIT OFFER BY (Opening Date/Time):06/30/2026 14:30:00 07/10/2026 @ 14:30:00
Award will be posted on 08/13/2026 08/25/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov
The bid submission deadline was extended to allow the end user additional time to review and respond to vendor questions received during the solicitation. This extension provides sufficient time to issue the next amendment.
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