L4_Instructions_for_the_preparation_of_proposals_.pdf

RFP AG-9A40-S-13-0007

Amendment #1

L.4 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS

PROPOSALS

(a) General Instructions. Proposals submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below.

(1) The proposal must include a technical proposal and business proposal. Each of the parts shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the statement of work may be evaluated.

(2) Offerors may, at their discretion, submit alternate proposals or proposals which deviate from the requirement; provided, that an offeror also submit a proposal for performance of the work as specified in the statement of work. Any "alternate" proposal may be considered if overall performance would be improved or not compromised, and if it is in the best interest of the Government. Alternate proposals, or deviations from any requirement of this RFP, must be clearly identified.

(3) The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this RFP.

(4) Offerors shall submit their proposal(s) in the following format and the quantities specified:

(a) 1 copy of the business/cost proposal which includes, signed offer (SF-

1442, page 1 & 2 of the Solicitation, Schedule of Items and Section K of the solicitation package)

(b) 1 copy of the technical proposal

(c) 1 electronic copy on CD-ROM (Technical Proposal Only)

NOTICE: Facsimile or e-mail Proposals will Not be Accepted

(b) Technical Proposal Instructions. The technical proposal will be used to make an evaluation and arrive at a determination as to whether the proposal will meet the requirements of the Government. Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements and a detailed, description of the techniques, procedures and program for achieving the objectives of the specifications/statement of work. Proposals which merely paraphrase the requirements of the Government's specifications/statement of work, or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable and will not be considered further. As a minimum, the proposal must clearly provide the following:

1. Past Performance. Past performance is a measure of the degree to which an offeror satisfied its customers in the past and complied with Federal, State and Local laws and regulations. Provide details on quality of work performed on all similar contracts within the past 5 years. List and discuss any work not paid at full bid price. Address specific performance issues and how you mitigated the cause of those issues.

Provide details regarding timeliness of performance or lack thereof. Discuss business performance statement that describes relationships and cooperation with customers. Include a list of references; include reference’s name, phone number and address.

2. Experience. Describe experience performing similar requirements during the past 5 years. Include accurate information that will allow the evaluators to contact contract administrators involved with the referenced work. Names, phone numbers, dates, locations, type of work, etc. are critical. Specifically identify a superintendent that you will provide for the performance of this contract as a Key Personnel. Provide detailed information about his/her experience. Describe what work you will directly perform and what work will be performed by subcontract.

3. Technical Approach

A. Understanding of the Government’s Requirements. The Government will evaluate each offeror’s relative understanding of the Government’s requirements on the basis of its written submittals addressing the following subfactors:

a) Any information that indicates the extent to which the site for this project was visited.

b) The results concluded from the site visit.

c) The resources (personnel, equipment and subcontractors) which are planned for use on the project, and how realistic that plan is given concurrent obligations.

d) Site-specific safety plan.

e) Plan of work.

B. Project Management. Describe your ability to organize, schedule (production rate), and staff (superintendent, crew size, and subcontractors) this project to completion and on schedule. Offeror’s should provide information regarding their ability to supply qualified resources (materials, etc.) to complete this project. List on-going contract and pending awards and address how that may affect your capacity to supply equipment and personnel. Describe how you will address the need for additional resources.

C. Quality Control Plan. The proposal shall include the offeror’s Quality Control

Plan which identifies specific quality control procedures that will be followed.

Discuss techniques that your firm will use to ensure that the quality control procedures are followed by your superintendent, results communicated to your crew and subcontractors, and methods to mitigate any potential problems.

Price will be evaluated after the technical evaluation is completed. The award decision will be made in accordance with the award statement.