Specifications_Volume1.pdf

Crescent District Office

Issue for Bid Volume 1 of 2: Divisions 00-23

March 20, 2014 SAA Project No. 12106.01

Project:

Crescent District Office 136471 HWY 97 North Crescent, OR 97733

Owner:

USDA Forest Service Deschutes National Forest 63095 Deschutes Market Road Bend, OR 97701 Telephone: (541) 383-5300

Architect:

Steele Associates Architects, LLC 760 NW York Drive, Suite 200 Bend, Oregon 97701 Telephone: (541) 382-9867

Civil Engineer:

Hickman Williams & Associates Telephone: (541) 389-9351

Structural Engineer:

Froelich Consulting Engineers, Inc Telephone: (541) 383-1828

Mechanical/Electrical/Plumbing Engineer:

Interface Engineering, Inc.

Telephone: (503) 382-2266

Landscape Architect:

WH Pacific Telephone: (503) 372-3614

Geotechnical Engineer:

FEI Testing & Inspection, Inc.

Telephone: (541) 382-4844

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Crescent District Office / Issued 03-20-2014 00 01 10 - 1 of 7 TABLE OF CONTENTS

SECTION 00 01 10 - TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 - Table of Contents 00 31 00 - Available Project Information

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 10 00 - Summary

01 23 00 - Options 01 30 00 - Administrative Requirements 01 35 14.01 - LEED-NC 2009 Credit Summary

01 35 14.02 - LEED Checklist 01 35 15 - LEED Certification Procedures 01 35 16 - LEED Submittal Forms

01 35 16.01 - LEED Material Cost Summary Form 01 35 16.03 - LEED Metal-Containing Product List 01 35 16.04 - LEED New Product Content Form 01 35 16.05 - LEED New Product Source Form 01 35 16.06 - LEED Reused Product Form

01 40 00 - Quality Requirements 01 42 16 - Definitions 01 42 19 - Reference Standards 01 50 00 - Temporary Facilities and Controls 01 57 13 - Temporary Erosion and Sediment Control 01 57 21 - Indoor Air Quality Controls 01 60 00 - Product Requirements 01 60 00.01 - Substitution Request Form 01 61 16 - Volatile Organic Compound (VOC) Content Restrictions

01 61 16.01 - Accessory Material VOC Content Certification Form 01 70 00 - Execution and Closeout Requirements 01 74 19 - Construction Waste Management and Disposal 01 78 00 - Closeout Submittals 01 79 00 - Demonstration and Training 01 91 13 - General Commissioning Requirements

DIVISION 02 -- EXISTING CONDITIONS

Crescent District Office / Issued 03-20-2014 00 01 10 - 2 of 7 TABLE OF CONTENTS

02 41 00 - Demolition

DIVISION 03 -- CONCRETE

03 20 00 - Concrete Reinforcing 03 30 00 - Cast-in-Place Concrete 03 45 00 - Precast Architectural Concrete 03 54 00 - Cast Underlayment

DIVISION 04 -- MASONRY

04 20 01 - Masonry Veneer 04 27 31 - Reinforced Unit Masonry 04 43 01 - Stone Masonry Veneer

DIVISION 05 -- METALS

05 12 00 - Structural Steel Framing 05 50 00 - Metal Fabrications 05 51 00 - Metal Stairs 05 52 13 - Pipe and Tube Railings

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

06 06 60 - Plastic Fabriciations

06 10 00 - Rough Carpentry 06 15 00 - Wood Decking 06 17 33 - Wood I-Joists 06 17 53 - Shop-Fabricated Wood Trusses 06 18 00 - Glued-Laminated Construction 06 20 00 - Finish Carpentry 06 41 00 - Architectural Wood Casework 06 82 00 - Glass Fiber Reinforced Plastic

DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

07 17 13 - Bentonite Panel Waterproofing 07 19 00 - Water Repellents 07 21 00 - Thermal Insulation 07 21 19 - Foamed-In-Place Insulation 07 21 29 - Sprayed Insulation

07 21 30 - Pre-Engineered Building Insulation 07 25 00 - Weather Barriers 07 41 13 - Metal Roof Panels

Crescent District Office / Issued 03-20-2014 00 01 10 - 3 of 7 TABLE OF CONTENTS

07 46 23 - Wood Siding 07 46 46 - Fiber Cement Siding 07 62 00 - Sheet Metal Flashing and Trim 07 72 00 - Roof Accessories 07 84 00 - Firestopping 07 90 05 - Joint Sealers

DIVISION 08 -- OPENINGS

08 11 13 - Hollow Metal Doors and Frames 08 14 16 - Flush Wood Doors 08 33 13 - Coiling Counter Doors 08 36 13 - Sectional Doors 08 53 13 - Vinyl Windows 08 62 23 - Tubular Skylights 08 71 00 - Door Hardware 08 80 00 - Glazing 08 91 00 - Louvers

DIVISION 09 -- FINISHES

09 21 16 - Gypsum Board Assemblies 09 30 00 - Tiling 09 51 00 - Acoustical Ceilings 09 65 00 - Resilient Flooring 09 65 66 - Resilient Athletic Flooring 09 68 13 - Tile Carpeting 09 72 00 - Wall Coverings 09 90 00 - Painting and Coating

DIVISION 10 -- SPECIALTIES

10 11 01 - Visual Display Boards 10 14 00 - Signage 10 21 13.13 - Metal Toilet Compartments 10 22 26.33 - Folding Panel Partitions 10 26 01 - Wall and Corner Guards 10 28 00 - Toilet, Bath, and Laundry Accessories 10 44 00 - Fire Protection Specialties 10 51 00 - Lockers 10 55 23 - Mail Boxes

Crescent District Office / Issued 03-20-2014 00 01 10 - 4 of 7 TABLE OF CONTENTS

10 75 00 - Flagpoles

DIVISION 11 -- EQUIPMENT

11 31 00 - Residential Appliances 11 52 13 - Projection Screens

DIVISION 12 -- FURNISHINGS

12 24 00 - Window Shades 12 36 00 - Countertops 12 48 13 - Entrance Floor Mats and Frames

DIVISION 13 -- SPECIAL CONSTRUCTION

13 34 19 - Metal Building Systems

DIVISION 14 -- CONVEYING EQUIPMENT

14 20 10 - Passenger Elevators

DIVISION 21 -- FIRE SUPPRESSION

21 00 00 - Fire Suppression Basic Requirements

21 05 00 - Common Work Results for Fire Suppression 21 13 00 - Fire Suppression Sprinkler Systems

DIVISION 22 -- PLUMBING

22 00 00 - Plumbing Basic Requirements

22 05 13 - Common Motor Requirements for Plumbing Equipment 22 05 19 - Meters and Gages for Plumbing Piping

22 05 23 - General-Duty Valves for Plumbing Piping 22 05 29 - Hangers and Supports for Plumbing Piping and Equipment

22 05 48 - Vibration and Seismic Controls for Plumbing Piping and Equipment 22 05 53 - Identification for Plumbing Piping and Equipment

22 07 00 - Plumbing Insulation 22 08 00 - Commissioning of Plumbing 22 10 00 - Plumbing Piping

22 30 00 - Plumbing Equipment 22 40 00 - Plumbing Fixtures

DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 00 00 - HVAC Basic Requirements

23 05 13 - Common Motor Requirements for HVAC Equipment

Crescent District Office / Issued 03-20-2014 00 01 10 - 5 of 7 TABLE OF CONTENTS

23 05 19 - Meters and Gages for HVAC Piping 23 05 23 - General-Duty Valves for HVAC Piping 23 05 29 - Hangers and Supports for HVAC Piping, Ductwork and Equipment

23 05 48 - Vibration and Seismic Controls for HVAC Piping and Equipment 23 05 53 - Identification for HVAC Piping and Equipment 23 05 93 - Testing, Adjusting, and Balancing for HVAC

23 07 00 - HVAC Insulation 23 08 00 - Commissioning of HVAC

23 09 00 - Instrumentation and Control Performance Specifications 23 11 23 - Facility Fuel - Natural Gas Piping and Systems

23 21 13 - HVAC Piping 23 21 16 - Hydronic Piping Specialties

23 21 23 - Hydronic Pumps 23 25 00 - HVAC Water Treatment 23 31 00 - HVAC Ducts and Casings 23 33 00 - Air Duct Accessories

23 34 00 - HVAC Fans 23 37 00 - Air Outlets and Inlets 23 40 00 - HVAC Air Cleaning Devices 23 51 00 - Breechings, Chimneys, and Stacks

23 52 00 - Heating Boilers 23 55 00 - Fuel Fired Heaters

23 57 00 - Heat Exchangers for HVAC 23 72 23 - Packaged Air-to-Air Energy Recovery

23 81 26 - Small Split System & Unitary HVAC Equipment 23 82 00 - Terminal Heat Transfer Equipment 23 83 16 - Floor Radiant Hydronic Piping

DIVISION 26 -- ELECTRICAL

26 00 00 - Electrical Basic Requirements 26 00 52 - RV Power Pedestal 26 01 15 - Specialized Electrical Materials 26 04 00 - Underground Control Cable and Power Distribution 26 05 09 - Equipment Wiring

26 05 19 - Low-Voltage Electrical Power Conductors and Cables 26 05 26 - Grounding and Bonding for Electrical Systems 26 05 29 - Hangers and Supports for Electrical Systems and Equipment

26 05 33 - Raceways

Crescent District Office / Issued 03-20-2014 00 01 10 - 6 of 7 TABLE OF CONTENTS

26 05 34 - Boxes 26 05 53 - Identification for Electrical Systems 26 05 73 - Electrical Distribution System Studies

26 08 00 - Commissioning of Electrical 26 09 00 - Controls and Instrumentation 26 09 13 - Power Monitoring Systems 26 09 15 - Solid Core Current Transformers 26 09 20 - Lighting Relay Control Panel

26 09 23 - Occupancy Sensors 26 09 24 - Daylighting Controls 26 21 00 - Snow Melting Power Distribution and Control Panel 26 21 01 - Snow Melting Cable

26 22 00 - Low-Voltage Transformers 26 24 13 - Switchboards 26 24 16 - Panelboards

26 24 17 - IT Room Shutdown Panel 26 27 13 - Electrical Metering

26 27 16 - Electrical Cabinets and Enclosures 26 27 17 - Fiberglass Transclosure

26 27 26 - Wiring Devices 26 28 00 - Overcurrent Protective Devices 26 28 16 - Enclosed Switches and Circuit Breakers

26 32 13 - Engine Generators 26 33 53 - Static Uninterruptible Power Supply 26 36 00 - Transfer Switches

26 43 13 - Surge Protective Device 26 51 00 - Lighting

DIVISION 27 -- COMMUNICATIONS

27 00 00 - Communications Basic Requirements 27 00 01 - Wall Mount Equipment Rack & UPS 27 05 28 - Pathways for Communications Systems 27 11 01 - Communication Equipment Rooms 27 15 00 - Communications Backbone and Horizontal Cabling 27 41 16 - Integrated Audio-Video Systems and Equipment 27 51 13 - Paging Systems 27 53 20 - Cable Television Distribution System

Crescent District Office / Issued 03-20-2014 00 01 10 - 7 of 7 TABLE OF CONTENTS

DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

28 00 00 - Electronic Safety and Security Basic Requirements

28 13 00 - Access Control (Under Separate Cover by Forest Service) 28 16 00 - Intrusion Detection 28 23 00 - Video Surveillance 28 31 00 - Fire Detection and Alarm

DIVISION 31 -- EARTHWORK

31 10 00 - Site Clearing

31 20 00 - Earth Moving

DIVISION 32 -- EXTERIOR IMPROVEMENTS

32 12 16 - Asphalt Paving 32 13 13 - Concrete Paving 32 17 23.13 - Painted Pavement Markings 32 31 13 - Chain Link Fences and Gates 32 31 36 - Security Gates and Barriers

32 31 37 - Security Sliding Gates and Barriers 32 84 00 - Irrigation System 32 91 13 - Landscape Grading, Topsoil and Soil Preparation

32 92 19 - Seeding 32 93 00 - Trees, Shrubs, and Groundcover

DIVISION 33 -- UTILITIES

33 11 00 - Water Distribution Piping 33 31 00 - Sanitary Sewerage Piping 33 32 00 - Wastewater Pumping Station

33 36 00 - Septic Tanks 33 41 00 - Storm Drainage Piping

END OF TABLE OF CONTENTS

Crescent District Office / Issued 03-20-2014 00 31 00 - 1 of 1 AVAILABLE PROJECT INFORMATION

SECTION 00 31 00 - AVAILABLE PROJECT INFORMATION

PART 1 GENERAL

1.01. EXISTING CONDITIONS

A. Certain information relating to existing surface and subsurface conditions and structures is available to bidders but will not be part of the Contract Documents, as follows:

B. Geotechnical Report: Entitled Geotechnical Investigation USFS District Office, dated July 5, 2012.

1. Original copy is available for inspection at Government's offices during normal business hours.

2. This report identifies properties of below grade conditions and offers recommendations for the design of foundations, prepared primarily for the use of Architect.

3. The recommendations described shall not be construed as a requirement of this Contract, unless specifically referenced in the Contract Documents.

4. This report, by its nature, cannot reveal all conditions that exist on the site. Should subsurface conditions be found to vary substantially from this report, changes in the design and construction of foundations will be made, with resulting credits or expenditures to the Contract Price accruing to Government.

C. Hazardous Material Survey: Entitled Asbestos and Lead Paint Survey Report, dated November 2012.

1. Original copy is available for inspection at Government's offices during normal business hours.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

Crescent District Office / Issued 03-20-2014 01 10 00 - 1 of 2 SUMMARY

SECTION 01 10 00 - SUMMARY

PART 1 GENERAL

1.01. PROJECT

A. Project Name: Crescent District Office.

B. Forest's Name: USDA Deschutes National Forest.

C. The Project consists of the following .

1. Demolition: Demolition of 13 existing structures: a mix of modular and conventional wood-framed buildings; ac paving; some landscape; selective fencing and related site features. Demolition to be phased. Phasing includes temporary parking and access for public and government staff.

2. Administration Building: Construction components include, but are not limited to, over-excavation of soils at foundations; engineered fill; 14,000 gsf wood-framed, 2-story building; wood siding; vinyl windows; metal roofing; HVAC, plumbing and electrical systems. Registered to achieve LEED Silver Certification.

3. Primary site features include: Staff and visitor parking; information kiosk; storm retention ponds; outdoor patio; landscape and irrigation improvements; new sewer pump station. Site Improvements to be phased.

4. Optional Fire Engine Garage: 4-bay, 3,000 gsf, pre-manufactured steel structure and associated site improvements.

1.02. WORK BY GOVERNMENT

A. Items noted NIC (Not in Contract) will be supplied and installed by Government . Some items include:

1. Movable cabinets.

2. Furnishings by UNICOR.

a. Government will provide (supply, deliver, and install) modular furniture/workstations.

b. Contractor to provide Government a date to install furniture 6-months in advance.

c. Contractor shall provide hardwiring necessary for furniture and panels.

d. Contractor shall coordinate with Government to identify a suitable location for material storage and staging area.

3. Equipment.

a. Copy room equipment

b. Workstation equipment.

c. Fitness equipment.

4. Artwork.

5. Breakroom Appliances.

6. Flag.

B. Government will supply the following for installation by Contractor:

1. Limited number of landscape plants. See Landscape Drawings and Specifications.

2. Demonstration Garden Signage.

3. Pump station control panel for relocation.

4. Transclosure for pump station controls.

5. Advanced meter panel.

Crescent District Office / Issued 03-20-2014 01 10 00 - 2 of 2 SUMMARY

6. Electrical Vehicle Charging Stations.

1.03. GOVERNMENT OCCUPANCY

A. The Government intends to continue to occupy adjacent portions of the existing buildings through the end of Phase Two at which time the Government intends to occupy the new Administration Building for the duration of construction.

B. Government intends to occupy a certain portion of the Project prior to the completion date for the conduct of normal operations.

C. Cooperate with Contracting Officer to minimize conflict and to facilitate the Government's operations.

D. Schedule the Work to accommodate Government occupancy.

1.04. CONTRACTOR USE OF SITE AND PREMISES

A. Arrange use of site and premises to allow:

1. Government occupancy.

2. Work by Others.

3. Work by Government.

4. Use of site and premises by the public.

B. Provide access to and from site as required by law and by Contracting Officer.

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Phasing Plan: Prior to site and building demolition Contractor shall provide phasing plan to

Contracting Officer for review and approval. Phasing plan to include, but not limited to the following measures:

1. Public and Government staff parking throughout phased construction.

2. Public and Government staff access to existing and new building structures.

3. Temporary means of sanitary sewer service during both temporary relocation and final relocation of existing pump station components.

4. Other utilities (power, phone, gas, etc.) as required for Goverment workforce operations.

1.05. WORK SEQUENCE

A. Coordinate construction schedule and operations with Contracting Officer.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

Crescent District Office / Issued 03-20-2014 01 23 00 - 1 of 3 OPTIONS

SECTION 01 23 00 - OPTIONS

PART 1 GENERAL

1.01. SECTION INCLUDES

A. Description of bid options.

1.02. RELATED REQUIREMENTS

A. Government Solicitation.

B. Section 01 30 00 - Administrative Requirements.

C. Section 01 35 15 - LEED Certification Procedures.

D. Section 01 40 00 - Quality Requirements.

1.03. ACCEPTANCE OF OPTIONS

A. Options quoted on Bid Forms will be reviewed and accepted or rejected at Government's option. Accepted options will be identified in the Contract.

B. Coordinate related work and modify surrounding work to integrate the Work of each option.

1.04. SCHEDULE OF OPTIONS

A. Bid Option 1 - Fire Engine Bay:

1. Base Bid Item: Demolish existing buildings; cap utilities and install temporary erosion control planting.

2. Option Item: Construction of Fire Engine Bay with required utilities, site improvements and landscaping as indicated on Drawings.

a. Specification Sections: 04 27 31 - Reinforced Unit Masonry; 07 21 29 - Sprayed

Insulation; 07 21 30 - Pre-Engineered Building Insulation; 08 11 13 - Hollow Metal Doors and Frames; 08 53 13 - Vinyl Windows; 08 36 13 - Sectional Doors; 08 71 00

- Door Hardware; 08 80 00 - Glazing; 10 14 00 - Signage; 10 51 00 - Lockers; 13 34 19 - Metal Building System; 32 84 00 - Irrigation System; 32 91 13 - Landscaping Grading, Topsoil and Soil Preparation; 32 92 19 - Seeding; 32 93 00 - Trees, Shrubs and Groundcover.

b. Drawing Sheets: C102, C202, C302, C402, C601, C602, L102, L103, L105, L106, A101, A103, B-A201, B-A301, B-A401, B-A601, B-A701, B-A801, B-S201, B-S401, B-S501, B-H201, B-H501, B-P201, B-P501, B-E201, B-E211, B-E221, B-E501, B-E701, B-E702

B. Bid Option 2 - Natural Stone Base at Administration Building:

1. Base Bid Item: Ashlar pattern CMU base.

a. Specification Sections: 04 20 01 - Masonry Veneer

b. Drawing Sheets: A-A401; A-A402; A-A701

2. Option Item: Natural Stone base.

a. Specification Section: 04 43 01 - Stone Masonry Veneer

C. Bid Option 3 - Landscaping & Irrigation:

Crescent District Office / Issued 03-20-2014 01 23 00 - 2 of 3 OPTIONS

1. Base Bid Item: Roughly 25% completion of landscape masterplan: includes landscaping at public side of Administration Building, associated irrigation system and stub-outs for future zones.

a. Specification Sections: 32 84 00 - Irrigation System; 32 91 13 - Landscaping

Grading, Topsoil and Soil Preparation; 32 92 19 - Seeding; 32 93 00 - Trees, Shrubs and Groundcover.

b. Drawing Sheets: L101, L102, L103, L104, L105, L106

2. Option Item 3a: Additional 25% for a total of 50% completion of landscape masterplan:

a. Specification Sections: 32 84 00 - Irrigation System; 32 91 13 - Landscaping Grading, Topsoil and Soil Preparation; 32 92 19 - Seeding; 32 93 00 - Trees, Shrubs and Groundcover.

b. Drawing Sheets L101, L102, L103, L104, L105, L106

3. Option 3b: Additional 75% for a total of 100% completion of landscape masterplan.

a. Specification Sections: 32 84 00 - Irrigation System; 32 91 13 - Landscaping Grading, Topsoil and Soil Preparation; 32 92 19 - Seeding; 32 93 00 - Trees, Shrubs and Groundcover.

b. Drawing Sheets: L101, L102, L103, L104, L105, L106 D. Option Item 4: Solar Tubes in Large Conference Room 109.

1. Base Bid Item: No solar tubes.

2. Option Item: Add (4) solar tubes to Large Conference Room 109.

a. Specification Sections: 08 26 23 - Tubular Skylights

b. Drawing Sheets: A-A601

E. Option 5: Generator and Switch for Administration Building:

1. Base Bid Item: Provide and install wiring and junction box for future generator at

Administration Building. Provide and install 6" thick reinforced concrete slab at future generator location. Provide battery backed up ballasts for lights in IT, electrical and mechanical rooms, and stairwells.

a. Specification Sections:26 32 13 - Engine Generators; 26 36 00 - Transfer Switches.

b. Drawing Sheets: A-A102, A-E501

2. Option Item: Provide generator and switch.

a. Specification Sections: 26 32 13 - Engine Generators; 26 36 00 - Transfer Switches.

b. Drawing Sheets: A-A102; E102; A-E501

F. Option 6: Provide storefront frame in lieu of vinyl window frame system.

1. Base Bid Item: Vinyl frames

a. Specification Sections:08 53 13

b. Drawing Sheets: A-A701

2. Option Item: Provide storefront frame system

a. Basis of Design: Kawneer Trifab® 451UT

b. Section Configuration Style: Front

c. Color: Manufacturer's standard color - Dark Bronze.

d. Other acceptable manufacturers:

1) US Aluminum

2) OldCastle

3) Substitutions: See Section 01 60 11 - Product Requirements.

Crescent District Office / Issued 03-20-2014 01 23 00 - 3 of 3 OPTIONS

PART 2 PRODUCTS

Crescent District Office / Issued 03-20-2014 01 30 00 - 1 of 12 ADMINISTRATIVE REQUIREMENTS

SECTION 01 30 00 - ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01. SECTION INCLUDES

A. Electronic document submittal service.

B. Preconstruction meeting.

C. Preinstallation Conference.

D. Project Closeout Conference.

E. Progress meetings.

F. Construction progress schedule and procedures.

G. Reports.

H. Progress photographs.

I. Requests For Information J. Submittals coordination, schedule, for review, information, and project closeout.

K. Number of copies of submittals.

L. Submittal procedures.

1.02. RELATED REQUIREMENTS

A. Government Solicitation.

B. Section 01 10 00 - Summary: Stages of the Work, Work covered by each contract, occupancy, C. Section 01 70 00 - Execution and Closeout Requirements.

D. Section 01 78 00 - Closeout Submittals.

E. Section 01 91 13 - General Commissioning Requirements: Additional procedures for submittals relating to commissioning.

1.03. REFERENCE STANDARDS

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01. ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. See Section 01 35 15 - LEED Certification Procedures for electronic submittal service for

LEED reports and other LEED submittals.

B. All documents transmitted for purposes of administration of the contract are to be in electronic format and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to requests for information (RFIs), progress documentation, daily reports, substitution

Crescent District Office / Issued 03-20-2014 01 30 00 - 2 of 12 ADMINISTRATIVE REQUIREMENTS requests, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, and any other document any participant wishes to make part of the project record.

2. Contractor, Contracting Officer, and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in PDF format and in formats as required by each section.

4. Subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, Internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements to not apply to samples or color selection charts.

C. Cost: The cost of the service is to be paid by Contractor; include the cost of the service in the contract sum.

D. Submittal Service: Use one of the following:

1. Submittal Exchange (tel: 1-800-714-0024): www.submittalexchange.com.

2. Autodesk: Buzzsaw.

3. Autodesk: Constructware.

4. Or service approved by COR.

E. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Government, Architect, and Contractor participating; further training is the responsibility of the user of the service.

F. Project Closeout: Contracting Officer will determine when to terminate the service for the project. Contractor is responsible for obtaining archive copies of files for Government and Architect.

3.02. PRECONSTRUCTION MEETING

A. Government may schedule a meeting after Notice of Award (To be determined by Contracting

Officer).

B. Attendance Required: As requested by Contracting Officer.

C. Agenda: As determined by Contracting Officer. Topics may include, but are not limited by the following:

1. Execution of Government-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule.

5. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

6. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with copies to Contracting Officer.

Crescent District Office / Issued 03-20-2014 01 30 00 - 3 of 12 ADMINISTRATIVE REQUIREMENTS

3.03. PREINSTALLATION CONFERENCE

A. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

B. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer, and Government's Commissioning Authority, of scheduled meeting dates.

C. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

1. Contract Documents.

2. Options.

3. Related RFIs.

4. Related Change Orders.

5. Purchases.

6. Deliveries.

7. Submittals.

8. Review of mockups.

9. Possible conflicts.

10. Compatibility problems.

11. Time schedules.

12. Weather limitations.

13. Manufacturer's written recommendations.

14. Warranty requirements.

15. Compatibility of materials.

16. Acceptability of substrates.

17. Temporary facilities and controls.

18. Space and access limitations.

19. Regulations of authorities having jurisdiction.

20. Testing and inspecting requirements.

21. Installation procedures.

22. Coordination with other work.

23. Required performance results.

24. Protection of adjacent work.

25. Protection of construction and personnel

D. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

E. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

F. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

Crescent District Office / Issued 03-20-2014 01 30 00 - 4 of 12 ADMINISTRATIVE REQUIREMENTS

3.04. PROJECT CLOSEOUT CONFERENCE:

A. Contractor shall schedule and conduct a project closeout conference, at a time convenient to

Government and Contracting Officer, but no later than 90 days prior to the scheduled date of Substantial Completion.

B. Conduct the conference to review requirements and responsibilities related to Project closeout.

C. Attendees: Authorized representatives of Government, Government's Commissioning

Authority, Contracting Officer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

D. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following.

1. Preparation of record documents.

2. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

3. Submittal of written warranties.

4. Retain first subparagraph below for projects with LEED or other sustainable design documentation requirements.

5. Requirements for preparing sustainable design documentation.

6. Requirements for preparing operations and maintenance data.

7. Requirements for demonstration and training.

8. Preparation of Contractor's punch list.

9. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

10. Submittal procedures.

11. Government's partial occupancy requirements.

12. Installation of Government's furniture, fixtures, and equipment.

13. Responsibility for removing temporary facilities and controls.

E. Minutes: Entity conducting meeting will record and distribute meeting minutes.

3.05. PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at weekly intervals or as directed by Contracting Officer.

B. Attendance Required: As required by Contracting Officer.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

Crescent District Office / Issued 03-20-2014 01 30 00 - 5 of 12 ADMINISTRATIVE REQUIREMENTS

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to Work.

D. Record minutes and distribute copies within two days after meeting to participants, with copies to Contracting Officer.

3.06. CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after Notice To Proceed, submit preliminary schedule defining planned operations for the first 60 days of Work, with a general outline for remainder of Work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days of receipt of notice of revision.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

F. Submit updated schedule with each Application for Payment.

3.07. CONTRACTOR'S CONSTRUCTION SCHEDULE PROCEDURES

A. Procedures: Comply with construction industry standard procedures.

B. Time Frame: Extend schedule from date established for the Notice to Proceed to date of

Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Contracting Officer.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and re-submittal times indicated in Division 01 Section “Submittal Procedures” in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than 15 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Contracting Officer’s administrative procedures necessary for certification of Substantial Completion.

D. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is effected.

1. Phasing: Arrange list of activities on schedule by phase.

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2. Government-Furnished Products: Include a separate activity for each product. Include delivery date indicated in Division 01 Section “Summary.” Delivery dates indicated stipulate the earliest possible delivery date.

3. Work Restrictions: Show the effect of the following items on the schedule.

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

E. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

F. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis to demonstrate the effect of the proposed change on the overall project schedule.

G. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting:

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

H. Distribution: Distribute copies of approved schedule to Contracting Officer, separate contractors, sub-contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

3.08. CONTRACTOR'S CPM PROCEDURES IN CONSTRUCTION SCHEDULE

A. General: Prepare network diagrams using AON (activity-on-node) format.

B. Preliminary Network Diagram: Submit diagram within 14 days of date of the Notice to

Proceed. Outline significant construction activities for the first 60 days of construction.

Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

C. CPM Schedule: Prepare Contractor's Construction Schedule using a computerized, cost- and resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than 30 days after date established for the Notice to Proceed.

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a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Government's approval of the schedule.

2. Conduct educational workshops to train and inform key Project personnel, including subcontractors' personnel, in proper methods of providing data and using CPM schedule information.

3. Establish procedures for monitoring and updating CPM schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

4. Use “one workday” as the unit of time. Include list of nonworking days and holidays incorporated into the schedule.

D. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work.

Using the preliminary network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Purchase of materials.

d. Delivery.

e. Fabrication.

f. Utility interruptions.

g. Installation.

h. Work by Government that may effect or be effected by Contractor's activities.

i. Testing and commissioning.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

a. Subnetworks on separate sheets are permissible for activities clearly off the critical path.

3.09. REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions.

7. Accidents.

8. Meetings and significant decisions.

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9. Unusual events (refer to special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Services connected and disconnected.

16. Equipment or system tests and startups.

17. Partial Completions and occupancies.

18. Substantial Completions authorized.

3.10. PROGRESS PHOTOGRAPHS

A. Submit new photographs at least once a month, within 3 days after exposure.

B. Photography Type: Digital; electronic files.

C. Provide photographs of site and construction throughout progress of Work produced by construction forces photographer, acceptable to Contracting Officer.

D. In addition to periodic, recurring views, take photographs of each of the following events:

1. Excavations in progress.

2. Foundations in progress and upon completion.

3. Structural framing in progress and upon completion.

4. Enclosure of building, upon completion.

5. Final completion, minimum of ten (10) photos.

E. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until

Date of Substantial Completion.

2. Consult with Contracting Officer for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Digital Photographs: 24 bit color, minimum resolution of 10 MP, in JPG format; provide files unaltered by photo editing software. Use strobe on all photos.

1. Delivery Medium: Electronic submittal service.

2. File Naming: Include project identification, date and time of view, and view identification.

3.11. REQUESTS FOR INFORMATION (RFIS)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return RFIs submitted to Contracting Officer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

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2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect and Contracting Officer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Contracting Officer.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer's response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Contracting Officer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect and Contracting Officer.

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4. RFI number, including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's and Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

3.12. SUBMITTAL COORDINATION

A. Divisions 02 through 33 shall follow general submittal procedures as outlined in this section.

B. Additional submittal requirements: Coordinate and provide requirements indicated in each section that are in addition to the general procedures outlined in this section.

3.13. SUBMITTALS SCHEDULE:

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, re-submittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and

Contractor's Construction Schedule.

2. Initial Submittal: Submit concurrently with preliminary bar-chart schedule. Include submittals required during the first 60 days of construction. List those required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

a. At Contractor's option, show submittals on the Preliminary Construction Schedule, instead of tabulating them separately.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's

Construction Schedule.

3.14. SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data:

a. Include specification reference.

b. Include manufacturer's ORIGINAL PDF. PDF's from copies or other media where the text is not clear will be rejected. Clearly indicate items to be supplied including accessories.

2. Shop drawings:

a. One PDF format file.

b. One AutoCAD format file; version 2010 with Government CAD standards.

1) 22 x 34 sheet size format: 1/8-inch text height.

2) 11 x 17 sheet size format: 1/16-inch text height.

3) Text style: Roman S font, upper case.

3. Samples for selection.

4. Samples for verification.

B. Submit to Contracting Officer for review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. Do not submit directly to Architect or Architect's consultants unless authorized by the Contracting Officer Representative.

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C. Samples will be reviewed only for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 - CLOSEOUT

SUBMITTALS.

3.15. SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. LEED submittals and reports.

3. Certificates.

4. Test reports.

5. Inspection reports.

6. Manufacturer's instructions.

7. Manufacturer's field reports.

8. Other types indicated.

B. Format: PDF.

C. Submit for Contracting Officer's knowledge as contract administrator or for Government. No action will be taken.

3.16. SUBMITTALS FOR PROJECT CLOSEOUT (HARD COPY AND DIGITAL FORMAT)

A. When the following are specified in individual sections, submit them at project closeout:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Approved material and equipment cutsheets:

6. Shop Drawings:

7. Other types as indicated.

B. Format: Hard copy and digital formats per section 01 78 00 Closeout Submittals.

C. Submit for Government's benefit during and after project completion.

3.17. NUMBER OF COPIES OF SUBMITTALS

A. Documents: Submit one electronic copy in PDF format AND as outlined in each specific specification section; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; include number of samples that Contractor requires, plus two samples that will be retained by Contracting Officer and Architect.

1. Retained samples will not be returned to Contractor unless specifically so stated.

3.18. SUBMITTAL PROCEDURES

A. Transmit each submittal with approved form.

B. Sequentially number the transmittal form. Revise submittals with original number and a sequential alphabetic suffix.

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C. Identify Project, Contractor, Subcontractor or supplier; pertinent drawing and detail number, and specification section number, as appropriate on each copy.

D. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of Products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with the requirements of the Work and Contract Documents.

E. Schedule submittals to expedite the Project, and coordinate submission of related items.

F. For each submittal for review, allow 15 days excluding delivery time to and from the

Contractor.

G. Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of the completed Work.

H. Provide space for Contractor and Architect review stamps.

I. When revised for resubmission, identify all changes made since previous submission.

J. Distribute reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

K. Submittals not requested will not be recognized or processed.

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SECTION 01 35 14.01 - LEED-NC 2009 CREDIT SUMMARY

PART 1 GENERAL

1.01. PROJECT INFORMATION

A. Project Name: Crescent District Office.

B. City: Crescent.

C. State: OR.

1.02. DEFINITIONS

A. LEED Rating System: LEED-NC 2009 edition.

B. Required: Achievement of this credit is essential for certification of this project.

C. Preferred: Achievement of this credit would be desirable but is not mandatory.

D. Not Required: Achievement of this credit is not expected or not possible for this project.

E. See Section 01 35 15 - LEED Certification Procedures, for Contractor's responsibilities.

F. This section does not include specific work requirements and is included for Contractor's information only.

PART 2 CREDIT SUMMARY

2.01. CERTIFICATION TO BE ACHIEVED: SILVER, REQUIRING MINIMUM OF 50

POINTS.

2.02. SUSTAINABLE SITES (SS): 11 POINTS TO BE ACHIEVED.

A. SS Prerequisite 1 - Required - No points - Construction Activity Pollution Prevention.

1. During Construction:

a. Preventive measures and remediation are specified in Section 01 57 13.

b. Dust control and basic surface drainage are specified in Section 01 70 00.

B. SS Credit 1 - Required- 1 point - Site Selection.

1. The project is not located on any of the inappropriate or environmentally sensitive lands defined for this credit.

C. SS Credit 2 - Not Required - 5 points - Development Density…