AFRC Interior Design Policy Manual.pdf

AIR FORCE RESERVE COMMAND

Robins Air Force Base, Georgia

COMPREHENSIVE INTERIOR DESIGN POLICY MANUAL

Air Force Reserve Headquarters

Date of Issuance: 22 September 2010

AFRC COMPREHENSIVE INTERIOR DESIGN

AFRC CID Policy Manual - 22 September 2010 .....................................................................................Overview / TOC

Introduction

Purpose The Air Force Reserve Command (AFRC) has made a commitment to excellent Comprehensive Interior Design (CID) because it believes that the working and living environments directly affect morale, sense of professionalism, esprit de corps, and overall productivity of its personnel. This document was developed to provide supplementary guidance to existing standards in order to define specific requirements for AFRC occupied and or owned facilities. This document also defines the process established to ensure consistent, contemporary interior design that meets the enhanced quality standards of AFRC is provided for all major renovations and new construction.

This CID Manual shall be used for planning, design, and procurement associated with new construction and major renovations unless waived by AFRC Headquarters (HQ).

Document Users This Manual has been developed for:

Design team members which include Interior Design Professionals, the Designer of Record (DOR), and the Architects / Engineers (A/E) engaged in developing a comprehensive design that meets all applicable requirements

Base personnel such as the Base Civil Engineers (BCE) or the Command Interior Designer to identify the criteria for a CID Package and review submissions for applicability or adherence to technical requirements

Base or AFRC HQ personnel to review, process, and award CID submissions for procurement

This Manual is intended to be a supplement to existing regulations and be used in conjunction with regulations such as:

Unified Facilities Criteria (UFC) Engineering Technical Letters (ETL) Unified Facilities Guidance Specifications (UFGS) Air Force Interior Design Guide Base-specific Design Guidance or Preferences

This Manual and existing regulations are available at the Whole Building Design Guide website (http://www.wbdg.org). A facility type reference list is provided in the Appendix of this Manual. In the event that this Manual creates a discrepancy or contradiction with other regulations noted above, the information in this Manual shall take precedence http://www.wbdg.org)./

AFRC CID Policy Manual - 22 September 2010 .....................................................................................Overview / TOC

Introduction unless otherwise approved by the project’s Contracting Officer (CO).

Document Organization

The CID Policy Manual is organized to parallel the design process:

Part One – CID Process Standards Provides a section to cover requirements for the documentation, policies, and processes for the preparation of the entire CID Package, including both the Structural Interior Design (SID) and Furniture, Fixtures and Equipment (FF&E) Submittals; as well as a section to describe the requirements for the Procurement Package.

Part Two – Performance Requirements Provides sections on AFRC’s Interior Design Principles / Color Standards and its approach to LEED® and Environmentally-Conscious Design, as well as two sections of Technical Guide Specifications to address both SID and FF&E Design.

Contact Info AFRC CONTACT: Jorge Mateo

HQ AFRC/A7PM

255 Richard Ray Blvd.

Robins AFB, GA 31098 Jorge.Mateo@us.af.mil

(478) 327 – 1029

Teresa Kriebel

HQ AFRC/A7PM

255 Richard Ray Blvd.

Robins AFB, GA 31098 Teresa.Kriebel@us.af.mil

(478) 327 – 1050 mailto:Jorge.Mateo:@us.af.mil mailto:Teresa.Kriebel:@us.af.mil

AFRC CID Policy Manual - 22 September 2010 .....................................................................................Overview / TOC

Table of Contents

Part One CID Process

Standards Page Number Introduction 1

Schedule 1

Section A A.1 SID Submittal Requirements 3 A.2 FF&E Submittal Requirements 8 A.3 CID Package Exhibits List – See Appendix 16

Section B B.1 Procurement Package Requirements 17 B.2 Procurement Package Exhibits List – See Appendix 22

Part Two Performance

Requirements

Section A

Introduction 1

Interior Design Principles / Color Standards 2

Section B Approach to LEED® & Environmentally-Conscious Design 4

Section C Technical Guide Specifications – SID C.1 Carpet 6 C.2 Hard Surface Flooring 8

C.2.1 Stone Tile C.2.2 Porcelain / Ceramic / Quarry Tile C.2.3 Poured Flooring C.2.4 Stained Concrete

C.3 Resilient Flooring and Accessories 14 C.3.1 Vinyl Composition Tile C.3.2 Sheet Vinyl C.3.3 Rubber Tile C.3.4 Rubber Sheet Goods C.3.5 Linoleum Sheet Goods C.3.6 Linoleum Tile C.3.7 Static Dissipative Tile C.3.8 Luxury Vinyl Tiles and Planks

AFRC CID Policy Manual - 22 September 2010 .....................................................................................Overview / TOC

Table of Contents

C.3.9 Enhanced Vinyl Tile C.3.10 Resilient Base C.3.11 Stair Treads, Risers and Stringers

C.4 Wall Finishes 21 C.4.1 Paint C.4.2 Tile C.4.3 Wallcovering C.4.4 Specialty Wall Finishes

C.5 Acoustical Fabric Panels 23 C.6 Millwork / Casework 25

C.6.1 Solid Surface C.6.2 Plastic Laminate C.6.3 Wood

C.7 Ceiling Tiles 28 C.8 S ignage 31 C.9 Window Treatments – Primary 36

C.9.1 Solar Shades C.9.2 Horizontal Blinds C.9.3 Vertical Blinds

C.10 Toilet Partitions and Accessories 40 C.10.1 Toilet Partitions C.10.2 Toilet Accessories

C.11 Corner Guards and Chair Rails 44 C.12 Lockers and Locker Room Benches 46 C.13 Tackboards / Markerboards 48

Section D Technical Guide Specifications – FF&E D.1 Systems Furniture 50

D.1.1 Connector Systems D.1.2 Panels and Spine Walls D.1.3 Worksurfaces D.1.4 Storage and Pedestal Components D.1.5 Electrical and IT

D.2 Demountable Walls 55 D.3 Desking Accessories 59

D.3.1 Keyboard Tray D.3.2 CPU Sling D.3.3 Task Light D.3.4 Monitor Arm

D.4 S eating 62 D.4.1 Task D.4.2 Executive D.4.3 Training (Fixed)

AFRC CID Policy Manual - 22 September 2010 .....................................................................................Overview / TOC

Table of Contents

D.4.4 Conference D.4.5 Lounge D.4.6 Guest

D.5 Tab les 68 D.5.1 Conference – Non-Powered and Powered D.5.2 Training – Non-Powered and Powered D.5.3 Facilitator D.5.4 Multi-Purpose D.5.5 Occasional

D.6 Cas egoods 73 D.6.1 Freestanding Metal Desk Systems D.6.2 Freestanding Wood Desk Systems

D.7 Office Storage 76 D.7.1 Filing D.7.2 Shelving / Bookcases D.7.3 High Density Shelving

D.8 Artwork Policy 80 D.9 Window Treatments – Secondary 81 D.10 Lodging FF&E 83

D.10.1 Checklist D.10.2 Casegoods / Upholstery D.10.3 Mattresses D.10.4 Draperies / Window Treatments and Bedding D.10.5 Lamps D.10.6 Artwork

D.11 Special FF&E 86 D.11.1 Outdoor Furniture D.11.2 Smoking / Ash Urns D.11.3 Indoor / Outdoor Trash Cans D.11.4 Indoor Recycling Receptacles D.11.5 Presentation Cabinets D.11.6 Clocks D.11.7 Lamps D.11.8 Artificial Plants D.11.9 Lecterns D.11.10 Visual Presentation Boards and LCD Monitors 92

D.12 Special Storage D.12.1 Heavy Duty Metal Utility Shelving D.12.2 Gun Storage Racks D.12.3 High Density Storage

AFRC CID Policy Manual - 22 September 2010 .....................................................................................Overview / TOC

Table of Contents

Appendix CID Package Exhibits A.3.1 AFRC CID Submittal Requirements Matrix A.3.2 Itemized FF&E Cost Estimate A.3.3 Item Code Index / Installation List A.3.4 FF&E Order Data Sheet – Template A.3.5 FF&E Order Data Sheet – Sample A.3.6 Best Value Determination Form – Template A.3.7 Manufacturer’s Resource List A.3.8 Exterior Finishes Color Board A.3.9 Interior Finishes Color Board A.3.10 FF&E Color / Sample Board

Procurement Package Exhibits B.2.1 AFRC FF&E Procurement Package Checklist B.2.2 Market Research Report B.2.3 Qualified Dealer List B.2.4 Recovered Materials Determination Form B.2.5 Affirmative Procurement Determination Form B.2.6 Green Guard (GG) Environmental Institute

Certification B.2.7 Manufacturer’s Green Statement B.2.8 Item Code Index B.2.9 Summary Sheet (Bid Form) B.2.10 FF&E Order Data Sheet

Acronym and Abbreviation List General References Building Type References

PART ONE CID PROCESS STANDARDS

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Part One Introduction

CID Process Standards

The complete Comprehensive Interior Design (CID) Package for AFRC consists of a Structural Interior Design (SID) Submittal and a Furniture, Fixtures and Equipment (FF&E) Submittal, both of which are prepared by the Designer of Record (DOR). The CID Package Submittal shall be developed concurrently with the building design to ensure coordination with building design and systems.

All CID Package Submittal requirements shall comply with Unified Facilities Criteria (UFC) 3-120-10 Interior Design Requirements, the standards listed in Part Two of this Manual and project specific requirements dictated by the Government officials designated to each project.

The 100% approved FF&E Submittal is used to produce the FF&E Procurement Package. The DOR shall prepare the Procurement Package in accordance with the specifications included herein. Through the Air Force Material Command (AFRC) Project Manager (PM), the designated Contracting Office (CO) shall utilize this Manual as a checklist to ensure all required documents are provided with acceptable information, in proper detail and format.

The DOR preparing all CID Package Submittals and the FF&E Procurement Package shall be a degreed professional, certified by the National Council for Interior Design Qualification (NCIDQ), state licensed, or professionally certified by the International Interior Design Association (IIDA).

Schedule The overall schedule and number of submittals for a project shall be determined largely by the project specific scope, budget, and required timeline. The absolute minimum of one (1) interim submittal of the complete CID Package, which includes both the SID and FF&E Submittals, is required to be presented by the DOR and reviewed by the designated Government officials for the project. However, on typical projects, the DOR will be required to prepare and submit the CID Package at the 35%, 65%, Final Phases plus a Corrected Final Package, picking up any remaining comments. Refer to AFRC CID Submittal Requirements Matrix (Exhibit A.3.1) and UFC 3-120-10 for requirements at each specific phase. Based on comments from the Government after each review, the DOR will respond to comments as well as revise, amend and/or modify the submittal(s) to prepare the next submission, leading up to the Corrected Final Submittal. Note: DOR is

AFRC CID Policy Manual - 22 September 2010 ................................................................ PART ONE – Page 2 of 22

Part One Introduction

CID Process Standards expected to pick up comments made on Final Submittal and resubmit as Corrected Final Submittal before design can be approved and proceed into Procurement.

AFRC CID Policy Manual - 22 September 2010 ................................................................ PART ONE – Page 3 of 22

Section A.1 SID Submittal

SID Submittal Requirements

The SID Submittal includes all building related elements and components generally part of the building itself, such as wall finishes, ceiling finishes, floor coverings, marker/bulletin boards, blinds, primary window treatments, signage and built-in casework. For appropriate coordination of these design elements, the SID shall be developed with consideration of the furniture footprint. Note that for renovation projects, DOR must select finish and provide spec information just like he/she would for new construction; DOR cannot merely state “match existing”.

Each SID submission shall be organized in the following order and, at a minimum, include the following:

Part I – SID Binder Submittal o Table of Contents o Narrative of SID Objectives o Interior Color / Sample Boards o Exterior Color / Sample Boards

Part II – SID Design Drawings o Interior and Exterior Finish Schedules / Legends o Interior Finish Plans o Furniture Footprint Plans o Interior Signage Plans, Schedules and Details

Interior Elevations, Sections and Details

Each of these submittal components are described in further detail in the following section.

SID Submittals for AFRC shall be formatted and produced to meet the following criteria:

Number of Copies – Refer to project specific contract document for exact number of submittals. Four (4) copies of the SID Submittal will always be minimum per phase.

Binder Format:

o Provide in 8 ½” x 11” format in large “D-ring” binders with pockets inside the cover.

o Utilize multiple binders as necessary if there are numerous pages with thick samples.

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Section A.1 SID Submittal

SID Submittal Requirements o Utilize page protectors that are strong enough to keep pages from tearing out. Clear-view protectors are preferred for unaltered views of samples and information.

o Provide cover and spine insert sheets identifying the document as “Structural Interior Design” package. Include the project title and location; project/contract number; and Contractor’s and A/E’s name(s), phone number(s) and address(es); as well as the submittal phase and date.

o Provide division tabs between each part of the SID Package with section labels.

Color / Sample Boards Format:

o Adhere samples with velcro or double-faced foam tape. Use of rubber cement or glue is not acceptable.

o Anchor large or heavy samples with mechanical fasteners.

o Utilize sturdy backing material to support weight of samples.

o Fold out items must have a maximum spread of 25-½ inch.

Design Drawing Format:

o Preference is for both 11”x17” and full-size copies to be included in binder; however, full-size format is the minimum requirement.

o Full-size copies of design drawings shall be folded and inserted in binder in page protector sleeves.

Electronic Copy – One (1) disc of the entire CID Package Submittal to be included at each Phase.

Pre-addressed and Pre-paid Shipping Label – One (1) label per return destination should be included for Government in order to return the CID Submittal Binders with Government comments to A/E or DOR for revising (excluding Corrected Final Submittal).

SID Content Part I – SID Binder Submittal

Table of Contents Include all of the required components of the Submittal and confirm location of each within binder, or if separately bound and attached.

Narrative of SID Objectives Provide a narrative that discusses the design goals for building related finishes. Include topics that relate to AFRC and base standards, life safety, sustainable design issues, aesthetics, budget, durability and maintainability. Discuss the development and features as they relate to the occupants’ requirements and the building design.

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Section A.1 SID Submittal

SID Submittal Requirements

Exterior Color / Sample Boards (See Exhibit A.3.8) Prepare exterior finishes Color/Sample Boards in similar format as the interior finishes Color/Sample Boards. Provide original color samples of all exterior finishes including but not limited to the following:

o All roof finishes o All brick and cast stone samples o All exterior insulation and finish samples o All glass color samples o All exterior metals finishes o All window & door frame finishes o All specialty item finishes, including trim

Interior Color / Sample Boards (See Exhibit A.3.9) Include, at a minimum, original color samples of the following:

o All wall and ceiling finishes, including corner guards, acrylic wainscoting and wall guards/chair rail finishes o All tile information, including tile grout color and tile patterns o All flooring finishes, including patterns o All door, door frame finishes, and door hardware finishes o Any/all decorative light fixtures o All signage, wall base, toilet partitions, locker finishes and operable/folding partitions and trim o All millwork materials and finishes (cabinets, counter tops, etc.)

o All window frame and sill finishes o All primary window treatments (blinds, etc.)

o Prepare 8 ½” x 11” Color/Sample Boards with firm backing and heavy duty sheet protectors that will be included in the SID Binder Submittal.

o Identify and key each item on the Color/Sample Boards to the contract documents to provide a clear indication of how and where each item will be used.

o Arrange finish samples to the maximum extent possible by room type in order to illustrate room color coordination.

o Label or key all samples on the Color/Sample Boards with the manufacturer’s name, patterns, color name and part or style number.

o Ensure material and finish samples indicate true pattern, repeat color (if occurs) and texture. Provide photographs or colored photocopies of materials or fabrics to show large overall patterns in conjunction with actual samples to show the actual colors.

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Section A.1 SID Submittal

SID Submittal Requirements o Verify if large-scale Color/Sample Boards are required for presentations in project specific contract requirements.

o Reference UFC 3-120-10, Section 4-5.4 for presentation board requirements.

Interior and Exterior Finish Schedules / Legends Provide both Interior and Exterior Finish Color Schedules / Legends in SID Binder Submittal (8.5” x 11” format); each needs to include all finish codes, material type, manufacturer, series and color designations for all interior and exterior materials. Key the finish codes to the interior and exterior samples on Color/Sample Boards and design drawings.

Part II – SID Design Drawings SID related drawings must indicate the placement and extent of SID material, finishes and colors and must be sufficiently detailed to define all interior work. The following is a list of minimum requirements:

Interior and Exterior Finish Color Schedules / Legends Include duplicate copy of both Interior and Exterior Finish Color Schedule(s) / Legend, submitted with the Part I SID Binder, on the appropriate Part II SID Design Drawings for quick reference and in case the drawings are bound separately.

Interior Finish Plans Provide the floor plan with the following clearly indicated: wall and floor patterns, color placement, material transitions and extents of all interior finishes.

Reflected Ceiling Plans Provide typical plans showing ceiling finishes and heights, lighting fixtures, heating ventilation and air conditioning supply and return, grilles and sprinkler head placement for coordination of furniture.

Furniture Footprint Plans Provide furniture footprint plans showing the outline of all planned freestanding and systems furniture for coordination with other disciplines (specifically electrical).

Interior Signage Plans, Schedules and Details Include interior signage plans and schedules showing location and

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Section A.1 SID Submittal

SID Submittal Requirements quantities of all interior signage. Key each interior sign to the schedule indicating size, quantity of each type and signage text.

Interior Elevations, Sections and Details Include design drawings which illustrate interior material, color and finish placement not included on interior finish plans.

Exterior Building Elevations Working with A/E, include building elevations in order to identify placement of each material type/color of the exterior finishes included on the Exterior Color/Sample Boards.

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Section A.2 FF&E Submittal

FF&E Submittal Requirements

The FF&E Design is the selection, layout, specification and documentation of furniture including but not limited to workstations, seating, tables, storage and shelving, filing, trash receptacles, clocks, framed artwork, artificial plants and other accessories. The FF&E Submittal shall include the design, selection, specifications and color coordination of the freestanding furnishings, systems furniture, demountable walls and accessories necessary to meet the functional, operational, sustainable and aesthetic needs of the facility.

The selection of furniture style, function and configuration shall be coordinated with the user/customer’s requirements. Criteria for furniture selection shall include functional and ergonomic consideration, maintenance, durability, sustainability, comfort and cost. Selections shall be made from established manufacturers with a reputation of producing high quality products, backed by the best warranties in the industry, and known for delivering/installing furniture on schedule.

General Service Administration (GSA) Federal Supply Schedule Contracts shall be used exclusively when making selections and for specifications.

The FF&E Package should be based on the furniture footprint developed in the SID portion of the interior design. Development of the FF&E Package should be done concurrently with the building design to ensure that there is coordination between the electrical outlets, switches, J-boxes, communication outlets and connections, heating ventilation and air conditioning (HVAC) systems, architectural elements and lighting as appropriate.

Each FF&E Submission shall be organized in the following order and at a minimum include the following:

Part I – FF&E Binder o Table of Contents o Narrative of FF&E Design Objectives o Point of Contact List o Budget Summary / Itemized Furniture Cost Estimate o Item Code Index / Installation List o FF&E Order Data Sheets (Furniture Spec) o Best Value Determination o Color / Sample Boards o Manufacturer’s Resource List o Supplemental Data

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Section A.2 FF&E Submittal

FF&E Submittal Requirements

Part II – FF&E Drawings o Overall Keyed Furniture o Workstation and Freestanding Desk Plans o Panel Plans o Demountable Wall Plans o Reflected Ceiling Plans o Electrical and Telecommunications Plans o Artwork Placement Plans o Secondary Window Treatment Plans (Drapery Plans)

Each of these FF&E Submittal components are described in further detail in the following section.

FF&E Submittal for AFRC shall be formatted and produced to meet the following requirements:

Number of Copies – Refer to project specific contract document for exact number of submittals. Four (4) copies of the FF&E Submittal will always be minimum per phase.

Binder Format:

o Provide in 8 ½” x 11” format in large “D-ring” binders with pockets inside the cover.

o Utilize multiple binders as necessary if there are numerous pages with thick samples.

o Utilize page protectors that are strong enough to keep pages from tearing out. Clear-view protectors are preferred for unaltered views of samples and information.

o Provide cover and spine insert sheets identifying the document as “Furniture, Fixture, and Equipment” package. Include the project title and location; project/contract number; and Contractor’s and A/E’s name(s), phone number(s) and address(es); as well as the submittal phase and date.

o Provide division tabs between each part of the FF&E Package with section labels.

Color / Sample Boards Format:

o Adhere samples with velcro or double-faced foam tape. Use of rubber cement or glue is not acceptable.

o Anchor large or heavy samples with mechanical fasteners.

o Utilize sturdy backing material to support weight of samples.

o Fold out items must have a maximum spread of 25 ½ inch.

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Section A.2 FF&E Submittal

FF&E Submittal Requirements

Design Drawing Format:

o Include both 11”x17” and full-size copies in binder o Fold and insert full-size copies of design drawings in binder in page protector sleeves.

Electronic Copy – Include one (1) disc of the entire CID Package

Submittal to be included at each Phase.

Pre-addressed and Pre-paid Shipping Label – Include one (1) label per return destination should be included for Government in order to return the CID Submittal Binders with Government comments to A/E or DOR for revising at each submittal phase. Note: This excludes Corrected Final Submittal.

FF&E Content Part I – FF&E Binder Submittal

Table of Contents Include all of the required components of the Submittal and confirm location of each within binder, or if separately bound and attached.

Narrative of FF&E Design Objectives Provide a narrative description of the goals for furniture design.

Include attributes pertaining to the functional, durability, sustainability, aesthetics, safety and ergonomic considerations, and the compatibility with the building design.

Point of Contact (POC) List Provide a comprehensive list of POCs for the specific project. List shall include Project Team members necessary to implement the FF&E project: AFRC Project Manager, End User’s Representative, Interior Design representatives, Contractors, Dealer of Record for design, and any others. Include name, address, phone, fax, email, and job function for each.

Itemized FF&E Cost Estimate (See Exhibit A.3.2) o Provide an itemized cost estimate of all FF&E items keyed to the plans and specifications of products included in the package.

o Include separate line items for the following: product, installation, electrical hook-up as applicable for systems furniture or other furniture requiring hardwiring by a licensed electrician, freight charges, 15% general contingency and any other related costs.

o Add a 4% per year escalation factor into estimate as well, if furniture will not be procured in the next 6 to 12 months

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Section A.2 FF&E Submittal

FF&E Submittal Requirements o Utilize installation and freight quotes from vendors in lieu of a percentage allowance when available. If unavailable, use a 10% markup to cover freight and installation.

o Include a written and signed statement that the pricing is based on GSA schedules.

o Provide an estimate developed by a furniture dealership, if desired, as support information for the estimate; but if include, this must be separate from the DOR provided estimate.

o Organize cost estimate in the same order as Item Code Index and FF&E Order Data Sheets.

Item Code Index / Installation List (See Exhibit A.3.3) o Provide a table that lists all FF&E furniture, mission unique equipment and building Contractor Furnished/Contractor Installed (CF/CI) items.

o Give each item a code and name. Also designate whether item will be procured as part of the FF&E furniture, mission unique equipment or the building construction contract. Use the item code to key all FF&E documents including location plans, color boards, data sheets, cost estimate, etc.

o Organize the FF&E Package into different categories. Categories may include, but are not limited to; Seating, Tables, Casegoods, Workstations, Filing / Storage, Artwork, Drapery and Miscellaneous (clocks, trash cans, etc.).

FF&E Order Data Sheets (See Exhibit A.3.4 / A.3.5 / A.3.11) o Prepare one Order Data Sheet Form for each FF&E item specified in the design (i.e., each piece of furniture, accessory, artwork, etc.) This form identifies all specification information required to order each individual item. Each Order Data Sheet must include:

Project name and number, Installation, Submittal name and date Item code / numeric key and name which match FF&E

Legend and FF&E Cost Estimate GSA Federal Supply Classification (FSC) Group, Part, and

Section, Special Item Number (if available), Maximum Order Limit (MOL); GSA contract number and valid expiration date

Manufacturer and model number, product name and model number or National Stock Number (NSN)

Manufacturer ordering address and contact information (Note:

No dealership information is to be provided.)

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Section A.2 FF&E Submittal

FF&E Submittal Requirements

Finish name and number (coded to finish samples) Fabric name and number, minimum Wyzenbeek Abrasion

Test double rubs (coded to fabric samples) Product descriptions to include a non-proprietary paragraph listing the salient features including, but not limited to, the following:

– Item location by room number and room name

– Quantity per room

– Dim ensions

– Required features and characteristics

– Ergonomic attributes

– Functional requirements

– Testing requirements

– Finish information

– Construction materials

Product illustration or image Furniture style (where applicable) Parts list attachment (typical for items with components, such as Systems Furniture, Desking Systems, Demountable Walls, etc.)

Minimum warranty Special instructions for procurement ordering and/or installation (if applicable)

FF&E Color / Sample Boards (See Exhibits A.3.10) o Include, at a minimum, original color samples (not color photocopies) of the following:

Paint Lam inate

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Section A.2 FF&E Submittal

FF&E Submittal Requirements

Wood Finish Fabric Demountable Wall Finishes o Prepare 8 ½” x 11” Color/Sample Boards with firm backing and heavy-duty sheet protectors that will be included in the FF&E Binder Submittal.

o Provide Color/Sample Boards for finishes and fabrics of all FF&E items included in the design package.

o Identify and key each item on the color boards to the Item Code to provide a clear indication of how and where each item will be used, including location (e.g., seat upholstery, back upholstery, trim paint, table edge, etc.).

o Arrange finish samples (to the maximum extent possible) by room type in order to illustrate room color coordination.

o Label or key all samples on the Color/Sample Boards with the manufacturer’s name, patterns, color name and part or style number.

o Include material and finish samples which indicate true pattern, color and texture. Provide photographs or colored photocopies of materials or fabrics to show large overall patterns in conjunction with actual samples to show the actual colors. Finish samples must be large enough to show a complete pattern or design where practical.

Manufacturer’s Resource List (See Exhibit A.3.7) Provide Manufacturer’s Resource List that identifies all manufacturers specified in the package. Include manufacturer name, order address, GSA contract number, expiration date, and point of contact information for ordering including name, email, and phone number, along with the total portion of the FF&E Budget allocated to each manufacturer.

Supplemental Data Provide all dealer quotes as supporting documentation of design.

Part II – FF&E Drawings

On all FF&E Drawings, the DOR shall not provide manufacturer specific information such as product names and numbers. Item codes shall be used to identify each component that corresponds to the legend/schedule on drawings and used throughout all FF&E documentation.

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Section A.2 FF&E Submittal

FF&E Submittal Requirements

On each plan, the applicable keyed item codes shall be organized in a legend that provides the item’s:

Descript ion Dim ensions Quant ity Co lor Finish (if multiple finishes are used in the same project) Additional specific information as noted under each component below o Overall Keyed Furniture Plans Provide floor plans showing locations and quantities of all freestanding and workstation furniture proposed for all of the areas of the building undergoing renovation or construction. The Keyed Furniture Plan shall:

Identify where the furniture is located within the building.

Key all furniture by Item Code.

o Workstation and Freestanding Desk Plans Show each typical workstation or freestanding desk configuration in plan view, elevations, and isometric view (together on one sheet). Dimensioned drawings shall illustrate panels and all major components for each typical workstation or freestanding desk configuration.

o Panel Plans Show panel locations and critical dimensions from finished face of walls, columns and panels, including clearances and aisle widths. In addition to the standard legend information, the panels’ configuration of frame, powered or non-powered attributes, and wall mount locations shall also be identified.

o Demountable Wall Plans Show demountable wall partition layout with panel dimensions, door sizes, glazing panels, sound resistance and fire resistance, along with details. Provide overall dimensions necessary for layout and installation.

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Section A.2 FF&E Submittal

FF&E Submittal Requirements o Reflected Ceiling Plans Provide typical reflected ceiling plans showing ceiling finishes and heights, lighting fixtures, exit / emergency lighting, heating ventilation and air conditioning supply and return grilles, and sprinkler head placement for coordination of furniture.

o Electrical and Telecommunication Plans Show power provisions including type and locations of feeder components, activated outlets and other electrical or communications components. Identify locations and quantities of outlets for all workstations and demountable wall panels. Clearly distinguish different outlets (i.e., electrical, LAN and telecommunication receptacles) to show each type proposed.

Show wiring configuration (circuiting, switching, internal and external connections) as well.

o Artwork Placement Plans Provide an Artwork Placement Plan to show location of artwork, with a legend to connect each artwork Item Code to each piece of artwork. As an alternative, artwork can be located on the Furniture Plans. In addition to the standard legend information, the artwork’s location by room number, framing and installation instructions, and mounting height shall be identified in an artwork schedule.

o Window Drapery Plans Provide Interior Window Drapery Plans with legend. In addition to the standard legend information, the drapery pattern, material, size, type and draw direction shall be identified.

NOTE: With the AFRC Designer’s and PM’s approval ahead of submittal, and depending on size / complexity of the specific project, a couple plan types noted above may be combined into one drawing if information can be presented clearly (i.e., demountable walls may be able to be shown on systems furniture or panel plan).

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 16 of 22

Section A.3 CID Package

Exhibits

CID Package Requirements

See Appendix for the following:

Exhibit A.3.1: AFRC CID Submittal Requirements Matrix Exhibit A.3.2: Itemized FF&E Cost Estimate – Sample Exhibit A.3.3: Item Code Index / Installation List – Sample Exhibit A.3.4: FF&E Order Data Sheet – Template Exhibit A.3.5: FF&E Order Data Sheet – Sample

Exhibit A.3.7: Manufacturer’s Resource List – Sample Exhibit A.3.8: Exterior Finishes Color/Sample Board – Sample Exhibit A.3.9: Interior Finishes Color/Sample Board – Sample Exhibit A.3.10: FF&E Color/Sample Board – Sample Exhibit A.3.11: FF&E Order Data Sheets with Parts List – Sample

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 17 of 22

Section B.1 Procurement

Package

Procurement Package Requirements

The AFRC Procurement Package documents shall be developed only after approval of the Corrected Final CID Package by the AFRC Interior Design Staff. Note: DOR must confirm with the AFRC PM that all finish items are to be installed in accordance with the approved Corrected Final SID Submittal and that no finish materials or color selections of finishes will be substituted, as such substitutions during construction will impact coordination with the FF&E.

The Procurement Package, created by the DOR from the approved Corrected Final FF&E Submittal, will be used by AFRC Contracting to obtain competitive bids for the FF&E. The DOR shall utilize the following section to compile the FF&E Procurement Package and the designated AFRC Contracting Office shall utilize this section to verify and check its accuracy.

AFRC prefers that there be no substitutions allowed for FF&E, to simplify the procurement process. Therefore, the accuracy and correctness of the Procurement Package is vital to maintain the complete design as approved. For this reason, it is also important to work within a manufacturer’s family of furniture for selections to the greatest extent possible when specifying the FF&E package. When specifying products outside of a furniture manufacturer’s family of furniture, selections that are available to a wide range of dealers are to be made.

Note: It is the objective of the AFRC to purchase an entire FF&E package as one (1) procurement action and to award to one (1) responsible vendor. FF&E packages are advertised on GSA E-Buy using an acquisition strategy that best suits the facility type. (I.e., Administrative Office facilities are typically solicited under SIN 71-1 with a Small Business Socio-economic Indicator and Lodging facilities are typically solicited under SIN 71 – 204.)

The Procurement Package shall contain all items listed below:

Procurement Package Checklist Market Research Report Qualified Dealers List Recovered Materials Determination Form Affirmative Procurement Determination Form

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 18 of 22

Section B.1 Procurement

Package

Procurement Package Requirements

Greenguard Environmental Institute Certificates Keyed Furniture Plans, Isometric Drawings and Enlarged Plans Item Code Index Summary Sheet (Bid Form) FF&E Order Data Sheets

Each specific component of the Procurement Package is further described in the next section.

The FF&E Procurement Package for AFRC shall be formatted and produced to meet the following criteria:

Number of Copies – Include two (2) labeled CD-R data storage discs of the completed Procurement Package in *.pdf format. Discs shall contain all of the elements for the Procurement Package that are extracted from the 100% approved CID Package documents and the additional required procurement forms as described herein.

Divide contents into separate category files (such as Seating, Casegoods, Workstations, etc.).

o Do not exceed 5MB in size for each file.

o Title each file with installation, partial project name and category identification (e.g., “Robins_CAC_ODS-Seating 1 of 2.pdf” or “Robins_CAC_Plans.pdf”).

Label each disc with AFRC project name and number; DOR name and contact information; and date.

Procurement Package Content

Procurement Package

FF&E Procurement Package Checklist (See Exhibit B.2.1) DOR to confirm all items listed in Checklist are included, then check the boxes and fill in information before signing the form.

AFRC PM will also need to sign the form before Procurement Package is accepted by CO.

Market Research Report (See Exhibit B.2.2a/b) This document shall include identification of:

o Project name and project number, and Installation o Project background o FF&E Cost Estimate o Type of funding, (MILCON, BRAC, O&M, etc.)

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 19 of 22

Section B.1 Procurement

Package

Procurement Package Requirements o Anticipated period of performance for furniture purchase and installation – typically 90 days from procurement to completion of installation.

o Three (3) bid line items for each project contract:

Product I nstallation Project Management

Qualified Dealers List (see Exhibit B.2.3) The DOR shall identify three (3) vendors who hold GSA contracts under the Federal Supply Class as dictated by the acquisition strategy followed for the package (i.e., SIN 71-1 Packaged Office Contract with Small Business Socio-economic Indicator). The Market Research Report shall include the vendor contact information and GSA contract numbers on the Qualified Dealers List.

Recovered Materials Determination Form (See Exhibit B.2.4a/b) This form is to be completed (checked and signed) by the DOR procurement originator when EPA-designated in the Green Procurement Program for Recovered Materials are included in the design and are being procured by outside vendors. The completed form becomes part of the Government’s Contracting File at the Contracting Office.

Affirmative Procurement Determination Form (See Exhibit B.2.5a/b) This form is to be completed (checked and signed) by the DOR procurement originator to verify that EPA recycled content and recovered material requirements are met. The completed form becomes part of the Government’s Contracting File at the Contracting Office.

Greenguard (GG) Environmental Institute Certificate or Statement (See Exhibit B.2.6a/b) The DOR shall provide GG Environment Institute Certificates or Statement (depending on which is available) for all major manufacturers included in package. GG Certificates or Statements can be found on the website www.greenguard.org. If there is no information on GG’s website for a particular project, see manufacturer’s green statement usually found on their website.

http://www.greenguard.org./

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 20 of 22

Section B.1 Procurement

Package

Procurement Package Requirements

Keyed Furniture Plans, Isometric Drawings and Enlarged Plans The DOR shall include electronic PDF file copies of:

o Keyed Furniture Plans o Workstation and Freestanding Desk Plans o Panel Plans o Demountable Wall Plans o Isometric Drawings o Enlarged Plans o Electrical / Telecommunication Plans o Artwork Plans o Window Drapery Plans

Item Code Index (See Exhibit B.2.7) This list, which was developed as part of the CID’s FF&E Package, shall indicate item categories, item key code and item description.

(See Section B.2). The DOR shall verify:

o Item descriptions match on all documents including plans, Itemized FF&E Cost Estimate and the FF&E Order Data Sheets.

o Item Code Index is organized as described in Part One, Section

A of this Manual.

Summary Sheet (Bid Form) (See Exhibit B.2.8) The Summary Sheet shall be developed using FF&E Cost Estimate with all unit prices and extended prices, shipping and installation pricing removed.

o This summary shall be organized by functional categories (e.g., Seating, Tables, Casegoods, etc.) and include the item code, name and description. The information shall match the order and wording provided in the Order Data Sheets and on the Keyed Furniture Plans.

o This summary will contain the quantities of furniture items but no pricing information.

o Each project’s summary will show three (3) sub-totals: Product Cost, Installation, and Project Management, plus the overall Total Project FF&E Costs.

o This summary may be used by the bidders as a blank bid form in addition to the listing of the furniture items.

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 21 of 22

Section B.1 Procurement

Package

Procurement Package Requirements

FF&E Order Data Sheets (See Exhibit B.2.9) The FF&E Order Data Sheets developed for the Procurement Package are modified versions of the FF&E Order Data Sheets in the previously approved FF&E Submittal. The following changes/verifications are necessary:

o All unit prices and extended prices must be removed.

o The term “quote” or “dealer quote” must be removed.

o If the FF&E package contains any Open Market items, the term

“Open Market” should be removed from the form. (Note: AFRC prefers to not specify open market items except where absolutely necessary.)

o All unit quantities must be verified.

AFRC CID Policy Manual - 22 September 2010 ............................................................... PART ONE – Page 22 of 22

Section B.2 Procurement

Package Exhibits

Procurement Package Requirements

See Appendix for the following:

Exhibit B.2.1: AFRC FF&E Procurement Package Checklist Exhibit B.2.2a: Market Research Report – Template Exhibit B.2.2b: Market Research Report – Sample Exhibit B.2.3: Qualified Dealer List – Template Exhibit B.2.4a: Recovered Materials Determination Form – Template Exhibit B.2.4b: Recovered Materials Determination Form – Sample Exhibit B.2.5a: Affirmative Procurement Determination Form –

Template Exhibit B.2.5b: Affirmative Procurement Determination Form – Sample Exhibit B.2.6a: GG Environmental Institute Certification – Sample Exhibit B.2.6b: Manufacturer’s Green Statement – Sample Exhibit B.2.7: Item Code Index – Sample Exhibit B.2.8: Summary Sheet (Bid Form) – Sample Exhibit B.2.9: FF&E Order Data Sheet – Sample

PART TWO PERFORMANCE REQUIREMENTS

AFRC CID Policy Manual - 22 September 2010 ................................................................ PART TWO – Page 1 of 94

Part Two Introduction

Technical Guide Specifications

The Architecture/Engineering (A/E) Design Team and/or the Designer of Record (DOR) for each project shall verify all Comprehensive Interior Design (CID) Package requirements, including both Structural Interior Design (SID) and Furniture, Fixtures & Equipment (FF&E), with the Air Force Reserve Command (AFRC) Project Manager (PM), prior to preparation of the design.

Determination of requirements and quantities may be based on the following:

Number of personnel to occupy the building Room/Building function as it relates to materials of construction durability, color, interiors, furniture, and equipment Rank and grade of building occupants Budget allocated for design and construction of project

In addition to information on AFRC’s Interior Design Principles / Color Standards (Section A) and its approach to LEED® and Environmentally- Conscious Design (Section B), Part Two of this Manual outlines the specifications of the preferred products to be used in the SID Design (Section C) and FF&E Design (Section D) for all AFRC facilities. For some product types, this Manual will supplement the standards, guidance, or requirements already established by the military, Air Force, or AFRC. For all products, this Manual shall establish the minimum or baseline requirements that the DOR shall utilize in conjunction with industry standards, in addition to diligent and good design practices, to ensure a high quality, functional, and safe interior design.

Regarding installation and warranty information pertaining to the SID, the A/E is required to include all requirements in the building specification to ensure the building contractor is responsible for providing and installing products that meet those requirements.

AFRC CID Policy Manual - 22 September 2010 ................................................................ PART TWO – Page 2 of 94

Section A Interior Design

Principles / Color Standards

Interior Design Principles / Color Standards

AFRC is committed to providing excellent environments for its personnel. While the other sections of this Manual represent process and technical criteria, this section addresses AFRC’s underlying design objectives as well as approach to color.

Interior Finish Selections

All materials, finishes, color and texture selections shall be coordinated and complement the overall building design and image.

Finishes that have a long life should be neutral in color. Long-term finishes include flooring (stone, ceramic, vinyl or wood, etc.), ceramic wall tile, plastic laminates, solid surface countertops and window sills.

Neutrality will make it easier to add finish materials in the future when buildings are expanded and/or renovated.

Interior finishes that endure heavy traffic such as flooring and vinyl base should not only be neutral in color but also be medium in tone as well, to help the facility look better longer. Corner guards and transition strips, to match the color of their surrounding finishes, are to be used in heavy traffic areas to withstand the constant abuse.

Interior finishes are to provide a backdrop to the everyday functions performed in each facility. These finishes shall be subtle, allowing the FF&E to provide the color and excitement in the space. Accent paint colors are acceptable in Break and Lounge Areas.

A Command Suite shall receive upgraded finishes. These higher-level finishes are to include flooring, wood trim and panels, wood chair rails and wainscot with wallcovering above, in appropriate areas.

Additional recommendations and guidance on interior design standards, criteria and use of color is available in the USAF Interior Design Guide.

The DOR must also comply with installation design guidelines.

FF&E Finish/Fabric Selections

FF&E selections for AFRC facilities shall be moderate in price unless being selected for Command Suites. As detailed in previous sections, good quality furniture shall be used in all areas. Use of custom or high-

AFRC CID Policy Manual - 22 September 2010 ................................................................ PART TWO – Page 3 of 94 end furniture, lighting and artwork is prohibited. Custom sized casegoods are acceptable if an area requires it.

Casegoods, systems furniture, storage cabinets (files) and tables are to be neutral in color. These items should all match as closely as possible when used together in the same space. Laminate worksurfaces of desks and table tops should be a medium neutral tone with a small overall pattern to hide soiling.

The use of color in the…